Project Management Office Specialist Job Description
Project management office specialist
provides task Management and Project Management support for multiple projects within the Power, Manufacturing, and O&G sectors.
Project Management Office Specialist Duties & Responsibilities
To write an effective project management office specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included project management office specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Participate in team activities related to research, project management, analytics, product management, social media
Program Administration – as necessary, manage the on and off-boarding for team members – including telephones, desks, PC’s, access to systems, security cards
Work with stakeholders to complete project outline and scope, goals, deliverables, required resources, budget and training
Supporting stakeholder and business client management (status reporting) interactions general logistical, process, toolset and administrative support for the IT Project and Program Manager
Support the team in Wroclaw around logistical tasks, onboarding new staff
Experienced in creating innovative strategies
Experienced in delivering change leadership
Experienced in business process management
Experienced in delivering global effectiveness and fostering diversity
Qualified to Bachelor’s degree level (equivalent qualification / work experience)
Project Management Office Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Project Management Office Specialist
List any licenses or certifications required by the position: PRINCE2, PMI, PMP, CGEIT, CRISC, CISA, GPM2, EPA
Education for Project Management Office Specialist
Typically a job would require a certain level of education.
Employers hiring for the project management office specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Finance, Accounting, Computer Science, Business/Administration, Education, Engineering, Business, Project Management, Business/Management, Software Development
Skills for Project Management Office Specialist
Desired skills for project management office specialist include:
Microsoft Project will be an advantage
Project Management methodologies
Excel
O&G applications and O&G products
Proficient in Microsoft applications – Word
Project and change management frameworks and the tools to support it
Enterprise Architecture governance in a Financial Services environment
Excel PowerPoint
Financial modeling
Key operational policies
Desired experience for project management office specialist includes:
Qualified in Prince2 or PMI recognised qualifications such as Prince 2 Practitioner, Certified Associate in Project Management
Qualified in Prince2 or PMI recognised qualifications such as Prince 2 Practitioner, Certified Associate in Project Management (beneficial)
Participate in team activities related to research, product management, social media
Able to proactively initiate, develop and maintain effective working relationships with Team Members
In possession of Prince2 or Project Management Institute (PMI) professional qualifications, such as Certified Associate in Project Management (CAPM) or have the equivalent experience or qualifications
Help deliver instructor-led training (ILT) courses aligned with our Project Management standards and expectations
Project Management Office Specialist Examples
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Project Management Office Specialist Job Description
Job Description Example
Our company is looking for a project management office specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for project management office specialist
- Identify and harvest high quality deliverables and other program or project assets in the spirit of continuous improvement
- Support special projects related to CMT enablement areas
- Promote CMT’s mission to drive the consistency, reliability, and efficiency in our global client service delivery through innovative solutions, methods and tools
- Manages overall projects portfolio for the site (continuous improvement, new product introduction ect.), ensuring appropriate resource allocation in accordance with global/regional/local business priorities
- Drives site portfolio governance and ensures adherence to established governance processes, provides guidance on agreed-upon project management processes, practices and systems
- Coordinates development, deployment and execution of site OGSM, coordinates performance management activities
- Supports the deployment of change management processes
- Manages site program/project financials, resource commitments and deliverables
- Provides timely updates for site leadership, regional and global PMO
- Leads escalation process in case of deviations
Qualifications for project management office specialist
- Lead end-to-end Program delivery on select Major Initiatives on behalf of the Business Sponsor in alignment with Enterprise strategies
- Engage on select Major Initiatives to provide specific delivery services in order to improve delivery certainty
- Support Segment PMOs to build and mature PMO Practices and & Delivery Services capabilities, continuously improve Enterprise PM standards, monitor compliance to standards and drive accountability through Enterprise Governance and portfolio oversight
- Ensuring that appropriate meetings are held and that outputs and artefacts are produced and distributed
- Perform financial analyses to support the Execution Services
- Develop and produce meaningful reporting and metrics on an
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Project Management Office Specialist Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of project management office specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for project management office specialist
- Oversee Execution Authority expenses and partner with the EA
- May provide strategic direction to maximize success in the project/program, industry or solution area
- Understand the interdependencies among various workstreams of the project, and ensure solutions are proposed and built keeping into consideration their impact on all the workstreams
- Prepare ad hoc presentations for Subject Matter Experts and the program office
- Assist in developing test cases and perform user acceptance testing of systems and enhancements
- Ensure effective project management by monitoring and reporting on project progress and performance
- Consolidate at organizational level project and department KPIs (Project Efficiency, On Time Delivery)
- Represent ISS on initiatives focusing on driving participant experience, with a focus on process excellence and holistic efficiency, and a consideration of broader impacts across FSS and the Enterprise
- Point person for end to end strategy and execution of new client onboarding process from RFP through Transition Phases, ensuring the integration of commitments to the organization’s service model
- Communicate status updates, risks with mitigation steps and upcoming milestones to key stakeholders and leaders
Qualifications for project management office specialist
- Collect, review and analyze data
- Minimum of 2-3 years’ experience in Business / IT projects
- Ability to work extended hours beyond normal work schedule to include, but not limited to evenings, weekends, extended shifts, and/or extra shifts
- Degree in economics, finance, accounting or other related area
- Experience scheduling meetings, making room reservations, sending meeting notifications, producing agendas, and producing minutes
- Excellent English communications skills (good command of German language would be an advantage) - must be able to communicate effectively orally and in writing (at least B2/C1 level according to internal assessment)
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Project Management Office Specialist Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of project management office specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for project management office specialist
- Provide front line evaluation and recommendations regarding individual and global systems issues, coordinate the involvement of other areas in problem resolution as necessary
- Integrate strategic, forward looking solutions to current procedures to continuously improve the end-participant experience
- Manages and oversees end-to-end project management activities such as project reporting, project planning, issue/risk identification and tracking, scope management, estimation, client management, relationship management and other project documentation preparation for projects of medium to high complexity
- Assists in developing detailed project plans and schedules projects, including goals, risks and resource allocation
- Works with all required functions and groups to effectively plan and execute the project
- Define, with key stakeholders, the scope of work, cost/budget, resources required, time schedule, and detailed work allocation
- Support and guide Service Managers in the preparation of initial project proposals
- Ensure business or function key partners for IS projects execution are allocated
- Support project initiation activities (if necessary, run IS Project until IS PM is assigned)
- Ensure that IS project has a best possible setup and selection/configuration of project methodology and project management tools
Qualifications for project management office specialist
- Ability to facilitate discussions and reach compromise to establish agreed decisions and actions
- EU work permit is a must
- Excellent English communications skills - must be able to communicate effectively orally and in writing (at least B2/C1 level according to internal assessment)
- German or French at least B2
- Minimum of three to five years experience with large initiatives either in a project management or participant role
- Change Management mindset with a desire to work in a dynamic, agile environment
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Project Management Office Specialist Job Description
Job Description Example
Our growing company is looking to fill the role of project management office specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for project management office specialist
- Act as a project / portfolio management process expert, facilitator and trainer
- Develop and maintain systems, tools and reporting used to provide the overall view of actual and planned resource utilization in Engineering
- Monitor and execute mainly local programs, projects and KPIs to ensure delivery according to plans and commitments, along with communication across global functions
- Establish and operate meeting structures in a lean and inclusive way across departments
- Ensure cross project controlling, maintenance of associated tools and processes, to ensure transparency of engineering resource utilization
- Prepare the organizations portfolio and project status meetings, ensuring full alignment with the stakeholders
- Develop high quality presentations for management reporting including business strategy, financial planning and updates, program status, best practice operations
- Project and financial management, including working closely with function leaders for setting KPIs and monitoring the delivery progress
- Active budget monitoring and reporting
- Support and manage special projects and events at the strategic level
Qualifications for project management office specialist
- Presenting pro-activeness
- Minimum of 2 years' experience working in a PMO environment
- Experience working in a customer centric environment is strongly preferred
- Ability to solve problems in a fast paced, collaborative setting
- Bachelor’s Degree (prefered) or equilavent work experience
- Must be willing to tavel up to 25%
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Project Management Office Specialist Job Description
Job Description Example
Our growing company is hiring for a project management office specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for project management office specialist
- Coordinate and drive the planning and implementation of New Equipment Business programs with Areas, Front Line units and Global teams (NEB, IT, R&D )
- Organize regular governance between Area teams and Global New Equipment Business team to ensure close cooperation and quick corrective actions
- Support Business project owners in business case preparation and follow-through
- Create clarity on required resources on Front Line level for successful implementation of each program and on the capacity of Front Line units to implement several key programs at the same time
- Provide better understanding for global project managers on Front Line change management challenges
- Bachelor’s or Master’s degree in technical or business science
- Solid experience from project management, change management and project management tools
- Initiative and proactive way of working with ability to work independently
- Prepare, compile, and maintain data related to PMO projects
- Providing actionable and insightful reporting on status of projects
Qualifications for project management office specialist
- 10 plus years in an individual contributor or manager role which included responsibility for significant financial and process analysis
- Experience with IT preferred
- Above 10/15 years of Project Management experience with increasing complexity
- Above 2 years of PMO experience
- PMI / Prince Certification
- Strong IS Project Methodology and IS Project Governance Model knowledge