Project Management Office Job Description

Project Management Office Job Description

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Project management office provides consultation/mentoring regarding project management best practices required for successful project implementations to project managers, business sponsors, and project stakeholders.

Project Management Office Duties & Responsibilities

To write an effective project management office job description, begin by listing detailed duties, responsibilities and expectations. We have included project management office job description templates that you can modify and use.

Sample responsibilities for this position include:

Project plan structuring, scheduling and leveling in MS Project
Dependency tracking in MS Project, CA-Clarity
Communication concept including tools (intranet, mails, internal meeting minutes)
Back up for Project Management and Sr
Leads the PMO in serving asthe University’s entry point for cross-functional information technology projects of Nortwestern University for project analysis and planning, and in developing sound project management in support of University priorities
Manages organizational change during implementations or rollouts of new tools, policies, standards or procedures
Responsible for established metrics that quantify savings and efficiencies gained through EPM project management improvements
Resource allocation, tracking and forecasting in CA-Clarity to meet the monthly cycles
Assistance in business case development and tracking
Accurate and timely record keeping and follow up for capital and fixed price contract tracking

Project Management Office Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Project Management Office

List any licenses or certifications required by the position: PMP, PMI, PRINCE2, ITIL, PM, CAPM, IIBA, UW, ACP, CSM

Education for Project Management Office

Typically a job would require a certain level of education.

Employers hiring for the project management office job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Business, Project Management, Education, Engineering, Computer Science, Business/Administration, MBA, Management, Technical, Finance

Skills for Project Management Office

Desired skills for project management office include:

Techniques
Excel
Project management
Methodologies
Tools
Microsoft Office
Processes
Project management practices
MS Project
Microsoft Project

Desired experience for project management office includes:

Has worked in multi-site global organization
Ability to hear and speak to all employees and outside business associates on the phone and in person
Requires regular right and left hand coordination for use of the personal computer
Ability to articulate information to both internal and external partners in a manner that is clear and easily understood
Minimum 5 years leading complex service delivery projects, including executive level communication within client organization
Ability to link project goals and objectives with company short and long term strategic goals

Project Management Office Examples

1

Project Management Office Job Description

Job Description Example
Our company is looking for a project management office. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for project management office
  • Ensure projects adhere to J&J established processes and methodologies (Agile, SDLC, PMx ) while executing the project
  • Establish goals and metrics to measure and improve the effectiveness of project management organization and associated processes
  • Document standardized methodologies and processes for implementation and measurement across the organization
  • Lead the Enterprise Project Management (EPM) Team
  • Developing project scopes and objectives, involving all relevant stakeholders and ensuring robust processes are put in place to track performance
  • Timely, accurate and complete project forecasts and project accounting
  • QA Mgmt
  • Clear, concise and accurate risk and issue monitoring and management in CA Clarity and elsewhere
  • Timely, well articulated project progress and status reporting
  • Exceptions reporting and with appropriate descriptions
Qualifications for project management office
  • In-depth knowledge of project management frameworks
  • Superior understanding and consistent application of project management competencies including scope, time, cost, quality, communications, risks, procurement, and integration
  • Effective leadership and people management skills coupled with skills in communicating with end-users
  • Highly developed coaching and facilitation skills
  • PM Coaching and Support
  • Provides leadership and continued development for the team that develops and maintains a formally-identified set of projects which form the GIS project portfolio
2

Project Management Office Job Description

Job Description Example
Our company is hiring for a project management office. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for project management office
  • Top level management of the ITIL (IT infrastructure library) and ITSM (IT service management) which are a set of standard processes that align IT execution to the needs of the business
  • Accountable for ensuring the design and implementation of EPMO processes and procedures
  • Schedule Management Support - Planning and Roadmap support Create and Baseline program plan (MS Project) with dependencies Maintain program plan and track all deviations from baseline Planning scenario analysis Provide work-planning guidelines and templates Create and maintain program roadmap with key milestones
  • Communications (townhalls, newsletters)
  • Management support (presentations, ad-hoc queries, regional updates)
  • Annual planning (book of work definition, budget, resource planning)
  • Americas portfolio management (status reporting, financial reporting, RAID)
  • Facilitate requirements prioritization
  • Create and maintain requirements traceability
  • Facilitate communication with Project Managers, business and IT teams on milestones and deliverables
Qualifications for project management office
  • Monitors and analyzes the impact to the existing GIS portfolio when new projects surface
  • Background in IT Management
  • Strategic business focus and understanding
  • Proven ability to influence, partner and work collaboratively with customers at all levels
  • Long-term focus and ability to make recommendations/decisions regarding difficult complex strategic decisions
  • General knowledge of SQL, WordPress, Drupal, iOS and Android frameworks, XML, RSS, JSON, and Manual and Automated Testing
3

Project Management Office Job Description

Job Description Example
Our company is hiring for a project management office. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for project management office
  • Define, document and iterate on the key processes including roles, activities, artifacts, workflows and change processes
  • Assess overall quality of project management deliverables of the Project Management Office staff, including Cost Management, Communications Management
  • Run periodic IT project prioritization processes with IT leadership across Business Technology, Enterprise Solutions, Digital & Innovation and IT Infrastructure
  • Provide oversight and guidance for project management staff by developing or modifying work plans, assigning and distributing work, providing work instruction, resolving problems encountered during day to day activities
  • Maintain an efficiently sized, high-functioning project management team to service a diverse range of project types
  • Establishes and manages the implementation of strategic growth plans to ensure the market share and profitability of products
  • Requires a high degree of credibility with C-suite VCPs
  • Accountable for delivering programs and projects, on time, within budget and achieving business value
  • Establish and maintain organizational performance metrics
  • Accountable for implementing and reporting on organizational performance metrics and driving organizational Process excellence improvement initiatives
Qualifications for project management office
  • Develop integrated project plan to achieve approved scope within set budget and schedule
  • Working knowledge of project controls
  • Process re-design skills including process mapping and cross functional facilitation
  • Strong leadership skills to effectively build and supervise team
  • Effective influence, persuasion and negation skills to present and gain agreement on recommendations
  • Managing the project delivery PLC/SDLC methodology, framework and related tools and templates, supporting the Risk/Finance Delivery PMO by embedding a Knowledge Management framework (including managing PIR’s, health checks and stage gate reviews)
4

Project Management Office Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of project management office. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for project management office
  • Supporting comprehensive project management deliverables and timelines
  • Accountable for IT Risk Management (planning, monitoring and control) and associated metrics
  • Accountable for Implementing and maturing capacity planning for the organization and delivering predictive models to support Project and initiative prioritization
  • Responsible for the XIM Lean Six Sigma Program
  • Identify and drive resolution of organizational risk and capacity and process performance issues
  • IT Project delivery achieves revenue growth and productivity improvements through IT enablers supporting the Business Strategies
  • Leads projects through all SDLC phases, business requirements, IT requirements, design, build, test, release, and control, while managing the project plan, financials, risks and issues, tollgates, status reports, meeting minutes, security reviews
  • Collaborates with project stakeholders to develop business requirements and define potential areas of end user impact
  • Manage & coordinate vendor support, in conjunction with our global team where necessary, for project deployments & critical operational issues
  • Works across SLT to manage Risk and Capacity and resolve Process performance issues
Qualifications for project management office
  • Ability to create and manage multiple high level and detailed project plans to completion, including managing tasks and reporting status
  • Proven ability to provide oversight of problem identification and resolution management
  • 3+ years of managing and leading an enterprise PMO, including working with multiple business lines
  • 10+ years of leading software teams to successful delivery on time and within budget as a senior project manager or program manager is required, along with the ability to troubleshoot issues encountered in delivery
  • Series 99 securities license is required
  • Ability to mentor both technology and non-technology team members/stakeholders in the Scrum framework
5

Project Management Office Job Description

Job Description Example
Our growing company is hiring for a project management office. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for project management office
  • Using formal portfolio management processes, manage the intake, prioritization, execution, delivery and pacing of the portfolio to ensure optimal value and innovation to our business partners and clients
  • Provide oversight and direction to the Bank’s Project Management Council and the Bank’s Efficiency Council
  • Manage the Project Management Office SharePoint site
  • Collect, analyze, track, and publish key performance indicators for Site Engineering capital project performance and the Project Management Office’s impact on capital project execution efficiency and effectiveness
  • Assist / lead process improvement initiatives such as developing/enhancing client reporting processes and documents
  • Maintain an accurate up-to-date view of Technology resource utilization on IT-related projects, feeding resource planning activities
  • Track, forecast and report on IT projects and project resource spending and investments
  • Develop and maintain metrics and measures on IT project performance, delivery track record, and propose continuous improvement opportunities
  • Set standards for how projects are run and ensure these standards are followed
  • Continually improve and adjust the portfolio management process to ensure strategic goals are met
Qualifications for project management office
  • Experience with JIRA and MS project
  • Knowledge of Financial Services and Capital Markets is key front to back experience of Change Management
  • Knowledge and ability to use web based tools, sharepoint
  • Fluent in English - in writing verbal
  • Minimum of 10 years’ experience working within an asset management industry or Financial Services consulting capacity
  • Minimum 6 year’s project experience with strong presentation and leadership skills, and proven ability to lead projects independently

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