Project Office Job Description
Project office
provides expertise, training, support and administration on portfolio, program and project management (processes, methods and tools) to our local community of project management.
Project Office Duties & Responsibilities
To write an effective project office job description, begin by listing detailed duties, responsibilities and expectations. We have included project office job description templates that you can modify and use.
Sample responsibilities for this position include:
Responsible for inputting short and long form contract data into Playbook.Updates and maintains the Content Online Contract Summary Book
Manage staff of 8-10, Project Managers, Associate Project Managers, Project Associates and Business Analysts
Foster succession planning
Sets goals, creates development plans and manages employee performance
Monitors outside collection vendors engaged in the collection of Hospital receivables
Act as the cross-stream project manager, coordinating individual workstream project managers
Manage the program-level project plan / RAID log and prepare program status reports
Maintain the program benefit model / tracking / reporting
Act as a workstream project manager where needed
Ensure project/programs are defined, tracked and communicated in a consistent and effective manner
Project Office Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Project Office
List any licenses or certifications required by the position: PMP, PMI, PRINCE2, ITIL, PM, CAPM, IIBA, MOS, UW, II
Education for Project Office
Typically a job would require a certain level of education.
Employers hiring for the project office job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Business, Engineering, Project Management, Education, Business/Administration, Computer Science, Technical, Finance, MBA, Management
Skills for Project Office
Desired skills for project office include:
Excel
Microsoft Office
Change management methods and practices and business case development techniques
Microsoft Office Package
Our international business
Project and program management methods and practices and the roles to carry them out
Project management tools and processes
CAD Programs
Complex projects and costs allocations mechanisms
Database Architecture
Desired experience for project office includes:
Project Management Professional (PMP) designation is preferred
Understanding of TDBG project management lifecycle methodology would be an asset
5-10 years of hands-on project management experience with investment banks, fund managers, or consulting firms
Experience in end-to-end project management, with credentials of successful business project delivery
At least 7 years experience in Project Manager-Project Office Management
5+ years experience in project management, ideally within IT
Project Office Examples
1
Project Office Job Description
Job Description Example
Our growing company is looking to fill the role of project office. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for project office
- Management of the construction management field staff at the site for administrative requirements
- Manage sub-consultant support staff
- Management of the submittal processes
- Management of the change order process
- Manage and approve requisitions and invoices
- Utilization of Constructware, Expedition, Prolog, P3 software construction management packages
- Assist in the planning, scheduling, and coordinating businessrelated internal and external meetings webcasts, teleconferences,and live meetings
- Assist the Resident Engineer in drafting construction change orders and correspondence
- Support/schedule project and department events, workshops
- Manage the project management team and serve as a conduit for communication between project managers distributed across global functional teams and the executives who make the strategic decisions for those projects
Qualifications for project office
- Be adaptable and have flexible working style
- Be organised and have strong ability to prioritise
- Good understanding of financial products and transactional flows
- Must have prior experience leading/managing a PMO for a company that experienced rapid growth during applicant's tenure
- Must have experience preparing and delivering briefings and recommendations to senior executive on a regular basis, with a record of success - recommendations have been adopted/implemented and achieved the desired outcome(s)
- Must have experience as a Program Manager
2
Project Office Job Description
Job Description Example
Our company is growing rapidly and is hiring for a project office. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for project office
- Proactively report overall status (progress, issues, dependencies, financial) across all projects to executive team members in standardized fashion
- Assign projects and provide continuous feedback and coaching
- Facilitate clear communication and manage prioritization across the global organization, including engineering, operations, NOC and business leaders
- Demand and Supply Management
- Preparing clear and attainable objectives from project charter and business case
- Preparing and maintaining project schedules with focus on time completion, customer need and with available resources
- Managing time, cost and quality according to the project charter and business case
- Tracking and reporting progress to project objectives, schedule, costs and risks
- Planning and executing team meetings and workshops from Danfoss Business System (PDP) “tool box” and according to team and project requirements
- Ensuring customer requirements are understood, met and verified
Qualifications for project office
- Must have experience in identifying and mitigating potential risks at the company-wide level
- BS in Business required
- Minimum of 4 years of experience in an administrative/business support roleExperience and comfort with reading and understanding contracts
- 4+ years of technical project management / Scrumaster experience
- 5+ years of demonstrated experience in different project management methodologies, with a focus on agile methodology
- 1+ years of experience working with feeds/Api’s
3
Project Office Job Description
Job Description Example
Our company is looking for a project office. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for project office
- Manage executive department projects from coordinating stakeholders, defining objectives, developing a plan, and scheduling to ensure projects are delivered on-time, within scope and budget
- Coordinate board and committee meetings to include coordination of attendance, location, equipment, and preparation and distribution of materials
- Securing that the delivery from external vendors are in accordance with our agreements and with required quality
- Being responsible for securing that we have high quality and on time deliveries
- Securing that the project is coordinated with all internal and external parties
- Reporting on targets and being responsible for communicating to the stakeholders of the project
- Facilitate collaboration between leaders, functions and workstreams
- Drive decision making, call out issues, and resolve blockers to secure an effective and timely delivery
- Drive continuous improvement during the project and ensure learnings are captured, shared and integrated into future work
- Creating an environment of high trust, and champion the vision for the project
Qualifications for project office
- With direction, responsible for project team execution of all project deliverables (requirements, design)
- At least 5 years related railroad experience is required
- Experience with “Constructware” project management software
- Must be willing to work occasional variable shifts if required
- Ability to manage project costs and budgets
- Experience in sub-contractor relations, negotiation, change order management and cost control
4
Project Office Job Description
Job Description Example
Our company is growing rapidly and is looking for a project office. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for project office
- Cooperate during financial audits
- Interact with companies counterparts
- Participate in training courses and programs as they relate to overall business and personal development, product related developments
- Communicate effectively with all levels of employees, subcontractors, and internal/external customers in a professional, responsive and responsible manner
- Protect confidential information by not communication, disclosing to ,or using for benefit of 3rd parties
- Engage in conflict resolution, on an as-needed basis
- Maintain the highest degree of honesty, integrity, and professionalism at all times
- Providing project support to the Head of Change, Project Manager, Business Manager and EGM Transformation
- Developing, consolidating and reviewing Transformation project material (including plans, status reports, change impact assessments and stakeholder analysis)
- Supporting Transformation leaders by establishing meeting cadences, developing agendas and taking meeting minutes
Qualifications for project office
- Process Change
- Implementation of new systems
- Interact with Project / Program Managers from other BP2S offices in Europe and Asia to understand Scope, Teams impacted, FTE requirement
- Agree on implementation timeline
- Provide regular updates to management team on the status of various projects / change
- Good working knowledge of investment administration business especially Middle Office related activities on Trade Matching and Settlements
5
Project Office Job Description
Job Description Example
Our company is looking to fill the role of project office. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for project office
- Recording project risks and issues
- Back up for electronic scheduling of events in the Coolidge Room and follow up with required paperwork from applicants and departments including Catering and Facilities and back-up
- Organizing and scheduling complex appointments and meetings for senior level personnel
- Organizes and maintains complex, confidential electronic and physical files and databases by acting as a resource for Office of the Provost employees with regard to filing and document management
- May assist in updating website and posting social media material
- Updates organizational charts for all Provost’s units
- Coordinates catering, materials, communications, and schedules for one-time meetings and events as needed to support office operations
- Prepares and tracks financial transactions and accompanying source documentation by maintaining spreadsheets for journal entries
- Provides consulting expertise and supports stakeholders on project portfolio structure within their area
- Prepares portfolio related reports and leads or prepares project reviews depending on the review level
Qualifications for project office
- Actively participate in necessary improvements of report content and formats
- Maintain related templates, tools and techniques, inventory of reports, help docs etc
- Develop and maintain project schedules working with PMs and teams
- Maintain master project schedules for the portfolios
- Track project financials and interact with sales and finance teams for forecasting and revenue recognition
- Track project issues, risks and change controls