Payroll Technician Job Description

Payroll Technician Job Description

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172 votes for Payroll Technician
Payroll technician provides subject matter expertise for field personnel and management on Payroll, Wage & Hour federal and state laws (CA, OR, WA).

Payroll Technician Duties & Responsibilities

To write an effective payroll technician job description, begin by listing detailed duties, responsibilities and expectations. We have included payroll technician job description templates that you can modify and use.

Sample responsibilities for this position include:

In depth knowledge of payroll tax reporting and requirements, and state and federal payroll regulations
Conduct the payroll record review based on procedures agreed to by each trust’s Board of Trustees
Perform additional procedures as requested to support the annual audit process to test employee eligibility
Reconciles accounting system for leave accrual plans
5 years of experience working with state and federal payroll regulations reflecting increasing levels of responsibility
Ensure proper account number is applied to each employee for proper labor distribution accounting for all Housing and Dining Service departments
Perform variety of validations to ensure the accuracy of data and information entered by the HR Regions
Process and make a backup of the weekly payroll
Complete weekly remittances (Finance, Garnishment, Family Support)
Comment and suggest any possible improvements to his/her division

Payroll Technician Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Payroll Technician

List any licenses or certifications required by the position: PCP, CPA, PERS, DEC, FPC, CPP, W-4, ACP

Education for Payroll Technician

Typically a job would require a certain level of education.

Employers hiring for the payroll technician job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Education, Accounting, Business, Finance, Department of Education, Associates, Faculty, Technical, Business/Administration, Management

Skills for Payroll Technician

Desired skills for payroll technician include:

Procedures
Computerized payroll processing
Payroll tax reporting and requirements
State and Federal payroll related laws
State and federal payroll regulations
Wage and Hour laws
Practices
401K and section 125 deductions
Accounting
Garnishments

Desired experience for payroll technician includes:

Maintain a list of employers subject to payroll record reviews
Communicate with each employer, in writing, to schedule the payroll record review
Prepare letters to the trustees and employers informing them of the results of the payroll record review
Answer any questions the engagement reviewer or employer may have relating to the payroll record review
Post Ads to Internal and External sites
When requested, screen applicants and prepares notes from each screening

Payroll Technician Examples

1

Payroll Technician Job Description

Job Description Example
Our growing company is looking for a payroll technician. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for payroll technician
  • CPP/FPC preferred
  • ADP Vantage, PeopleSoft, and Kronos experience
  • Process new hire, transfer, and termination paperwork
  • Enter direct deposits and set up paycards
  • Enter tax documents
  • Enter payroll adjustments
  • Audit exception reports
  • Process wage and employment verifications
  • Make phone calls to resolve any questions on audit reports
  • Maintains the payroll systems, including controls to ensure that the payroll system reflects complete and authorized standing data
Qualifications for payroll technician
  • Process yearend for Canada and the United States, other countries
  • Possess 8 or more years of work experience processing DoD/Federal Personnel Actions
  • Ability to operate multiple HR Information Systems
  • Experience working with a time and attendance software (WorkForce Suite) is a plus
  • Minimum 3 years experience in processing large payrolls for multi-state, multi-subsidiary companies
  • Day to day working relationship with board design engineers by contributing in the area of Board Design activities such as schematic entry, layout, review of checklists
2

Payroll Technician Job Description

Job Description Example
Our growing company is looking to fill the role of payroll technician. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for payroll technician
  • Reviews and processes payroll exception reports when there are timesheet errors and correct and resolve discrepancies
  • Processes new hires and transfer-ins in coordination with the payroll processes and checklist
  • Processes terminations and transfer-outs in coordination with payroll processes and checklist
  • Serves as an administrator and maintains enrollment of employee health insurance through the Public Employee Benefit Board (PEBB) website
  • Assists with the coordination and tracking of individual use of employee Family Medical Leave Act (FMLA), Oregon Family Leave Act (OFLA), Affordable Care Act (ACA)
  • Maintains critical payroll and benefit data in OSPS and PEBB database systems
  • Works with Human Resources to counsel employees and/or family members regarding health, life and disability benefits
  • You will prepare, enter and process all aspects of payroll for all payroll frequencies, including auditing, and reconciling for 2000+ employee base
  • You will process all payroll changes including voluntary deductions, W-4 and state withholding certificates, direct deposit changes via upload file or manual data entry
  • You will research and resolve out of balance conditions
Qualifications for payroll technician
  • Understand requirement of engineers in terms of HW/SW, Silicons, measurement equipments, soldering, and proactively assist to enable smooth operation of their work
  • You will balance and reconcile payroll registers to journal entries against GL
  • You will generate manual checks as needed for terminations, payroll adjustments and special pays
  • You will be responsible for reviewing union contracts and company policies to ensure compliance with pay and deduction related items
  • Experience processing a minimum of 500 employee payroll per week
  • Required to pass a Credit Check
3

Payroll Technician Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of payroll technician. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for payroll technician
  • Contract Renewal Control and associated administrative tasks
  • Expatriates management
  • Inputs data to computerized JDE payroll system, including employee retroactive, payments, adjustments to prior pay, deduction if necessary
  • Handling all requests for the support of our time capture tool, TIMEtrak, and related reporting and processes
  • Operate in a Help Desk environment
  • User setup and management
  • Colleague training (via phone) on database usage
  • Payroll process support
  • Updating system approvers and client addresses
  • Other duties as assigned by the Payroll Manager/Supervisor
Qualifications for payroll technician
  • Your Intermediate MS Word and MS Excel skills
  • Your ability to work overtime when necessary
  • Ability to establish and maintain accurate payroll and personnel records
  • Think “we” not “I”
  • Must be able to reach, stand, engage in repetitive motions, touch, communicate and hear
  • Great team personality and ability to communicate effectively internally
4

Payroll Technician Job Description

Job Description Example
Our growing company is hiring for a payroll technician. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for payroll technician
  • Liaison to central HR Service Center for entry of all student faculty, temporary and fellowship appointments into the payroll system
  • Interface with HR Service Center to ensure that aforementioned hires and compensation are entered correctly
  • Interface financial aid representative, professors, Associate Deans and students to ensure that the Law School employees in this group are hired into HRMS correctly, including that work-study awards are appropriately awarded
  • Address and resolve student payroll inquiries and concerns as needed
  • Reconciles and resolves student hourly funding issues with Professors
  • Create journals and PETS as requested by the Budget Officer and as appropriate for student employees
  • Interface with financial aid representatives, professors and students to ensure that the Law School makes the best use of available work study award budgets
  • Create and send monthly financial reports to units as needed
  • Assists all Payroll Processes within FM for a staff of approximately 500 employees
  • Meet with all new employee types to gather necessary paperwork for employment such as the I-9 Employment Eligibility Verification and record data in Oracle
Qualifications for payroll technician
  • Two (2) years’ experience with spreadsheet programs
  • Time management or payroll software application support recommended but not mandatory
  • Learn and adapt to new internal use software
  • Ability to troubleshoot remotely -- with or without a remote viewing tool
  • Since there will be direct contact with our most important asset, our own employees and customers, you must be personable, approachable and willing to help others
  • Ability to translate computer talk into plain English for the end user
5

Payroll Technician Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of payroll technician. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for payroll technician
  • Recording all transactions in the accounting system (banking transfers, third-party remittances)
  • Executing certain tasks involved in closing out the accounting period
  • 7 years of experience working with state and federal payroll regulations supporting 2500+ employees reflecting increasing levels of responsibility
  • Generate, process and verify pay rate, title and status changes for all employee types in Oracle
  • Process all promotions, terminations, retirements and transfers for all employee types
  • Analyze state and university personnel rules and regulations and their impact on the FM department
  • Maintain confidential and accurate personnel records, files and reports for all FM employees
  • Insure that all deadlines are met
  • Partners with Navy Exchange HQ's team to ensure timely processing of pertinent records to include adjustments, journal entries, and other timekeeping information to meet required deadlines
  • Partners with Managers/Supervisors to ensure submission of time card information, missing documentation, and resolution of discrepancies to facilitate timely and accurate processing of information
Qualifications for payroll technician
  • The skills necessary for this position are computer skills including Excel, a self-motivated individual that works independently in a fast paced environment and great customer service
  • One-year experience in the manual calculation, verification of appropriate pay and employment information or an equivalent combination of education and experience
  • Prepare applications for direct transfers of tax remittances
  • Reconcile tax remittances periodically, and analyze general ledger accounts pertaining to remittances monthly
  • Calculate tax remittance estimates, and anticipate outflows affecting cash flow
  • Member of the Canadian Payroll Association (is considered an asset)

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