Parts Coordinator Job Description
Parts coordinator
provides for the day to day operations of the MEG department, including: drafting appropriate policies & procedures, coordinating work schedules, scheduling appointments and ordering supplies.
Parts Coordinator Duties & Responsibilities
To write an effective parts coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included parts coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
You will be responsible for proactively gathering NPI ECNs using the ECN lister for assigned new models from worldwide sources
This position will also review discrepancy complaints from dealers and customers worldwide
Respond to and resolve Parts inquiries through follow up with Vendors regarding, parts arrival dates, no longer available or substitution of parts, wrong parts shipped, damaged, short shipped and/or missing packing slips issues
Select, consolidate, and verify data from various sources for submission to Supervisor, such as Vendor performance, noncompliance, Purchase order accuracy and invoice reconciliation
Initiate and maintain ongoing open communications with Vendors, Contact Centres and other internal departments to verify, escalate or correct information
Perform general office duties such as filing office documents, answering telephones, responding to a variety of routine and non-routine inquiries, scheduling/arranging meetings
Receive and invoice all direct shipments to customer
Inspects all material received for proper quantity, description, condition, and documentation according to purchase orders, drawings, manufacturers’ specifications, FAA regulations, and/or other specifications
Packages parts to be shipped out of the facility, and prepares shipping labels and documentation
Maintaining inventory of parts in warehouse
Parts Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Parts Coordinator
Typically a job would require a certain level of education.
Employers hiring for the parts coordinator job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in Technical, Education, General Education, Business, Associates, Engineering, Marketing, Business/Management, Business/Administration, Science
Skills for Parts Coordinator
Desired skills for parts coordinator include:
Computer processes is necessary for day to day operations
Methods
Activities
Procedures and policies of the shop
Automotive
Equipment parts
Computer software
Service Department procedures and policies
MAX beneficial
Microsoft Office
Desired experience for parts coordinator includes:
Ability to perform light to medium lifting as necessary
Answer phone calls and e-mails from customer to address any customer concern with the highest level of response and attention
Create and maintain a close relationship with customers to actively process parts orders
Knowledge of ERP Microsoft Dynamics Navision
Knowledge of Documoto and Dealer Portal customer to ERP system interfaces
Parts experience is required
Parts Coordinator Examples
1
Parts Coordinator Job Description
Job Description Example
Our company is looking for a parts coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for parts coordinator
- Updating maintenance records
- Managing files for maintenance
- Establish inventory controls (Item management in CMMS, Min/Max Levels, Cycle Counts, usage reports)
- Keep needed spare parts documentation available and updated
- Develops and maintains relationships with current potential vendors to build long term connections
- Monitor back order report daily
- Utilize PartSpy whenever possible to minimize parts costs
- Supervise the Parts Runner position
- Provide customers with prompt, friendly, customer service
- Processing surplus part requests
Qualifications for parts coordinator
- Mechanic knowledge is preferred
- Ability to work flexible schedules including shift work, weekends, holidays and in different locations
- A minimum of 2 years administrative experience is required
- 1 years’ trucking or parts experience is preferred
- General understanding of production practices, preferably in a cGMP environment
- Proficient with MS Office tools, including Excel
2
Parts Coordinator Job Description
Job Description Example
Our company is looking to fill the role of parts coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for parts coordinator
- Issuing parts to receiving plant via computer system
- Package parts for shipment
- Shipping parts to receiving plant
- Recording transactions
- Inventorying physical cycle counts
- Tagging and stocking parts received
- Work with mechanics, parts room personnel and managers to identify obsolete and surplus items
- Adjust part locations as needed
- Consolidate inventory for ease of finding parts
- Update inventory locations via computer system
Qualifications for parts coordinator
- Knowledge of Canvas/CREO Software
- Minimum 1 year of Parts Authoring or Parts Coordinating experience in ArborText Content Manager (ACM)
- Experience with a computer based inventory control system required
- Experience handling technical equipment
- Associates degree in business or technical discipline is preferred
- Any combination equivalent to graduation from high school
3
Parts Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of parts coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for parts coordinator
- Communicate with various Department personnel, customer departments and others to provide and receive information, resolve questions and issues, and coordinate activities with Lead Warehouse Coordinator and/or Supervisor
- Help maintain a clean and orderly parts room
- Inventory control to prevent stock outs
- Utilize Parts-room Scorecard to drive R&M performance
- Selected candidate will Cross-Train to backfill other Maintenance
- Maintain inventory control system, including updating computer and assist with audits conducted by Company auditors
- May be requested to assist in the training or cross train other individuals in the office
- Receives parts from Troy including verifying with packing slips, matching parts invoices with purchase orders and packing slips
- Assist with replenishment of truck inventories and handle parts transfers to other Hobart Branches
- Various dispatching duties and shipping and receiving of products
Qualifications for parts coordinator
- Prior experience in the HVAC industry is preferred
- General knowledge of warehouse operations, procedures, equipment and terminology
- Shipping and receiving procedures
- Operation of a forklift
- One to two years experience working in shipping and receiving or parts Must maintain a valid Driver's license and CDL as needed
- Ability to read, write and speak proficiently
4
Parts Coordinator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of parts coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for parts coordinator
- Empty the trash, to maintain cleanliness of parts room
- Deliver product to customer locations routinely
- Put away product in proper place at customer sites
- Count inventory at customer site as needed
- Provide product replenishment data to Customer Service as needed
- Provide customer service at customer site
- Assist as needed in shipping/receiving, including, picking and packing of parts
- Customer Service for walk in customers
- Ability to pace with workload
- Operate shipping manifest systems
Qualifications for parts coordinator
- Extensive knowledge of engineering and parts information databases
- Ability to conduct oneself in accordance with Company policies
- Must be reliable and punctual and able to work with little supervision
- Must be proficient using computers & software programs such as SAP, CMMS, MS Word, Excel, Outlook, Explorer
- Knowledge of the Avantis inventory software or equivalent is highly preferred
- Ability to work with people of diverse backgrounds and experience levels
5
Parts Coordinator Job Description
Job Description Example
Our company is hiring for a parts coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for parts coordinator
- Ability to use/operate and navigate basic computer programs
- Responsible for returning all unused parts within 30 days of receipt
- Maintains a safe, neat and organized work area
- Properly package parts for shipment to technicians
- Package and ship parts to original equipment suppliers for warranty credit, outside facilities
- Communicate between shifts the status of active parts requisitions and orders, other assigned projects
- Schedule transmission picks to support new model build program
- Schedule other pick requests (Dyno, other plants, development) as appropriate
- Ensure the crib processes are followed to provide high quality service to the customer
- Interface with PPM, Engineering, New Build, FMS, Gear Lab, Dyno, NDE, SQE, Building Maintenance and other departments to continuously provide great service and/or resolve issues in a timely manner
Qualifications for parts coordinator
- Dynamic, self-starter, proactive
- Ability to work in a team environment and coordinate with internal and external associates
- General lifting of parts (up to 40-50 lbs.) may be required as a daily job task
- Maintains a safe and clean work environment while following departmental process and procedures, relying on judgement and experience to plan and accomplish goals
- A High School Degree or GED is required in order to express complex thoughts clearly in writing, perform calculations, keep complex records, and/or deal effectively with other people
- Must have dependable transportation that can be used for deliveries