Mail Clerk Job Description
Mail clerk
provides back-up and assist in balancing cash drawer for the retail postal station and maintain accurate inventory of stamps and miscellaneous supplies for mailing; assist in maintaining appropriate inventory of supplies and order supplies as needed.
Mail Clerk Duties & Responsibilities
To write an effective mail clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included mail clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
Operate mail inserting machines
Responsibilities included, but are not limited to
Organization and cleanliness of mailroom and mail stops
Sends mail to floors and hand delivers to downtown St
Keep supplies stocked in mailroom and
Deliver paper and other supplies to various USW departments
Assist employees with equipment (copiers, folders)
Sort and deliver daily mail
Operate mailroom machinery - Experience using Pitney Bowes mailing machines and UPS mailing machine
Process UPS mail using CampusShip
Mail Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Mail Clerk
List any licenses or certifications required by the position: IATA, DOT, MCRA, HIPAA, FERPA, SPIRE, CASS, USPS
Education for Mail Clerk
Typically a job would require a certain level of education.
Employers hiring for the mail clerk job most commonly would prefer for their future employee to have a relevant degree such as Collage and University Degree in Education, General Education, Department of Education, Military, Associates, Technical, Business, Computer, Performance, Graduate
Skills for Mail Clerk
Desired skills for mail clerk include:
Personal computers and key entry skills
Packing requirements and government mail regulations
Ability to establish
Postal item record management policies and procedures
Use and maintain accurate and up-to-date postal item records for an organization
Fax and scanning machines
Ability to adapt as needed
Ability to leverage that information in creating customized customer solutions
Successful approaches
Techniques for dealing with changes and adapting to a changing environment
Desired experience for mail clerk includes:
Meter daily mail and packages
Prepare files for storage and/or shredding
Knowledge of Pintey Bowes mailing machines necessary
CampuShip knowledge preferred
6 Months relative work experience
Prepare and validate U
Mail Clerk Examples
1
Mail Clerk Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of mail clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for mail clerk
- Must be able to communicate effectively with departmental representatives, students, parents, staff, postal employees other external delivery service employees
- Navigate the IMCMG2 Mailing & Shipping Software program to efficiently and effectively process outgoing USPS, UPS & Fed Ex mail and parcel shipments, run daily reports, retrieve data regarding previous shipments, void shipments, system troubleshooting as needed
- Process payments for retail services rendered and sales transactions by using a JCard Services' POS terminal
- Responsible for the efficient distribution of time sensitive interdepartmental mailings
- Use PC to access web-based delivery services sites such as DHL, Federal Express, USPS and UPS to research delayed deliveries or missing packages
- Responsible for following up directly with students regarding unclaimed packages
- Performing other clerical duties as needed, such as collating
- Weighs and calculates postage for outgoing mail/packages for common carriers
- Completes required mail / package forms (registered mail, international documentation)
- Maintain documents, logs and/or prepare special reports services provided
Qualifications for mail clerk
- Overtime is provided (May include Saturdays)
- Team player, yet able to work independently with little to no direct supervision
- Basic PC functions
- A working knowledge of spreadsheet software preferably Microsoft office based
- Ability to transfer files to mail equipment and USPS websites
- Flexible to work additional hours with little notice
2
Mail Clerk Job Description
Job Description Example
Our company is growing rapidly and is hiring for a mail clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for mail clerk
- Running mail machines
- Sort and organize mail room
- Receive U.P.S
- Rough sorts all classes of incoming mail at no less than three (3) FULL USPS letter trays or 1300 pcs per hour
- Delivers via walking route or by the use of either a ½ ton van
- Receives, identifies, dates, records arrival of item utilizing the Pitney Bowes Arrival System
- Sorting and inserting confidential documents
- Sorting cheques
- Fast passed working environment
- Assists with acceptance and delivery of packages from carriers/students
Qualifications for mail clerk
- Use computer based system to log all incoming packages
- Distribute incoming U.S. and interoffice mail to appropriate clients / areas
- Resolve / troubleshoot routine issues and refer more complex issues to Lead or Manager
- Cross train in various department functions
- Organization and upkeep of satellite mailroom
- Data capture for monthly reporting
3
Mail Clerk Job Description
Job Description Example
Our company is looking to fill the role of mail clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for mail clerk
- Perform sorting and distribution of incoming and outgoing mail which involves standing
- Proficient with computers, entering numbers and reading information on documents in order to process accurately and efficiently
- Previous general office
- Assist in various clerical duties
- Knowledgeable of general office equipment such as copier, printer, fax, scanners
- This is a casual clothes job, tennis shoes or other comfortable shoes preferred
- Candidates will perform duties related to the shipping and receiving of materials from the front desk
- Ensures upkeep of convenience copier areas by keeping them neat and stocked
- Will also perform various administrative tasks using MS Office Suite specifically Word and Excel
- May perform other duties incidental to lifting, handling, sorting and delivering mail
Qualifications for mail clerk
- Pitney Bowes postage machine
- Must be able to commit to the schedule of working Monday to Saturday
- Should be comfortable with working outside and standing on your feet for long periods of time
- Must have strong customer services skills
- Should have a working knowledge of computer systems, preferably with prior data entry experience
- Mail room/Clerk experience preferred
4
Mail Clerk Job Description
Job Description Example
Our company is looking to fill the role of mail clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for mail clerk
- Provide courier service to other locations using company van, ability to lift up to 50lbs (50%)
- Sort and deliver incoming US postal service, UPS and FEDEX packages & accept & classify outgoing packages to same delivery services (20%)
- Postmark outgoing mail & packages with US postal, UPS & FEDEX metering equipment (5%)
- Sort and distribute US postal service and inter-office incoming mail/correspondence (25%)
- Receives and prepares and various mail correspondence for a major fortune 50 insurance company
- Sort and prep mails
- Work print/insert equipment for mass mailings
- Follows established procedures to appropriately handle and distribute mail and documents and prepares for scanning
- Other general mail clerk duties as needed
- Perform other tasks as assigned as deliver some mail to other facilities
Qualifications for mail clerk
- Knowledgeable of general office equipment such as copier, printer, fax, phones
- Knowledgeable of manual and electronic mailing equipment
- High School diploma or equivalent with an insurable good driving record
- Must be familiar with terminal digit filing for effective chart distribution
- Will be expected to pick up various laboratory specimen & X-rays & deliver to proper areas
- Establishes & maintains cooperative relationships when interacting w/ other personnel
5
Mail Clerk Job Description
Job Description Example
Our company is searching for experienced candidates for the position of mail clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for mail clerk
- Take direction from team lead or site manager
- Perform other tasks as assigned in other areas of the operations
- Order items and maintain inventory of supplies using on-line ordering system Staples
- Assist employees with Staples ordering issues
- Process Federal Express packages using the FedEx.com System
- Interaction with customers and contacts assisting with office needs
- Making copies, sending out packages and delivering interoffice mail
- May move into a scanning role once you are fully training in the prep process
- Works in Records with file destruction, permanent box withdraw, transfer sheets
- Import all incoming courier packages and supplies into our Pitney Bowes Arrival system
Qualifications for mail clerk
- Confident & energetic
- Working out at St
- Sign for and deliver all incoming messenger packages
- Sort out all incoming USPS mail into interdepartmental bins
- Deliver and process all USPS mail throughout the AP
- Maintaining the day to day upkeep for UPS and FedEx online shipping, Pitney Bowes Send Suite, and Staples online supply site