Mail Room Clerk Job Description

Mail Room Clerk Job Description

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176 votes for Mail Room Clerk
Mail room clerk provides instruction on the usage of standard office equipment such as copy machines, postage machines, fax machines, computers, telephones, telephone switching equipment, mail openers, postage machines, TTY equipment.

Mail Room Clerk Duties & Responsibilities

To write an effective mail room clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included mail room clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Provides timely and accurate processing of all mail through the mail services work area
Expands capability to perform a broader range of mail services through a monitoring process with lead mail clerks
May handle stockroom duties including ordering, maintaining and issuing supplies in accordance with prescribed procedures and maintaining record of inventory and incoming packages
Run postage on outgoing mail for the customer service department
Receive and sort all incoming UPS, Federal Express, and courier deliveries, US Postal Mail
Assist in maintaining inventory and unloading supplies
Verify all items listed on packing slips were received
Prep any correspondence, return mail or any other materials as assigned
Prepare documents, ALL receipts from ALL outlets, properly for scanners maximizing scanning efficiency
Scan Allowances, Daily deposits and additional documents in a timely manner

Mail Room Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Mail Room Clerk

List any licenses or certifications required by the position: MCRA

Education for Mail Room Clerk

Typically a job would require a certain level of education.

Employers hiring for the mail room clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Bachelor's Degree in General Education, Education, Computer, Business/Administration, Associates, Supervision, Department of Education, Technical, High School Education

Skills for Mail Room Clerk

Desired skills for mail room clerk include:

Equivalent
Fax and scanning machines
MS Word
MS Excel
Employee mail numbers
Excel and Microsoft Office
Mail bins and department locations
Office equipment is necessary
Overnight courier service computer systems to receive and deliver parcels
Postage machine and other mail services equipment

Desired experience for mail room clerk includes:

Must be able to sit or stand in a stationary position for over 8 hours
Download and install files (fonts, drivers, ) from internet sites
Determine output packaging per packaging standards
Closed toed shoes are required each day
Previous facilities experience not required but highly desired
Must be Very reliable and not need time off during project

Mail Room Clerk Examples

1

Mail Room Clerk Job Description

Job Description Example
Our company is hiring for a mail room clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for mail room clerk
  • Complete special projects or other related duties as assigned by supervisors/managers in a timely manner in coordination with other team members
  • Identifies, prioritizes and resolves issues independently and escalates complex questions or issues appropriately
  • Log in patient Mail and deliver packages as needed
  • Keeps daily records on incoming and outgoing mail including business replies, registered, certified, insured, express, money spent on postage and petty cash, bulk mailings, and various vendors
  • Responsible for spot checking of mail boxes for errors, monitoring of outgoing mail for irregularities, and checks mail bins and trays for proper tagging
  • Follows up on Messenger’s Rounds in order to ensure that service is properly provided
  • Enters packages into Campuship as needed, looks up tracking #’s as needed
  • Processes E certified mail on a daily basis
  • Checks in detail, addressing on Courier shipments for correctness and completeness
  • Operation of postage meters, postage scales, carrier computer tracking systems, and package tracking system
Qualifications for mail room clerk
  • Strong working knowledge of Word and Excel or related software
  • The ability to pass a required background check and drug screen
  • Must be at least 18 years of age and hold a current, valid driver's license
  • Able to demonstrate PC / Internet Skills Intermediate -- Download and install files (fonts, drivers, ) from internet sites
  • Bilingual in Spanish or Korean is a plus
  • Ability to move quickly
2

Mail Room Clerk Job Description

Job Description Example
Our innovative and growing company is looking for a mail room clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for mail room clerk
  • Will be verifying incoming and outgoing shipments
  • Sort and process mail documents, packages, and supplies
  • All of the above-mentioned software are nice to have skills
  • Operate and monitor mail systems to ensure high quality and output within the appropriate set timeframe
  • Log rejected pieces of mail daily
  • Mail Organization
  • Carry out Base Mail sorting and delivery activities in accordance with the relevant regional data packs
  • Responsible for the timely and accurate delivery of base mail and its security whilst in transit
  • Supervise the loading and unloading of mail
  • Ensure all documentation is maintained and accurate at all times
Qualifications for mail room clerk
  • Ability to work independently with minimal supervision of routine tasks
  • Enter data from all incoming orders from labs
  • Scan and attach all lab prescriptions and traveler sheets into Labnet
  • Read RX and assure that the information is transcribed electronically to the appropriate work ticket for review, via Labnet
  • Label and identify all models according to the appropriate procedures, verify all work ticket information
  • Review work ticket with contents in pan along with final restoration to ensure accuracy
3

Mail Room Clerk Job Description

Job Description Example
Our company is searching for experienced candidates for the position of mail room clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for mail room clerk
  • Maintain the clinical response vehicle in a clean and tidy condition ready for service (washing as required)
  • Identify maintenance requirements on vehicles and complete appropriate documentation
  • Liaise with members of the ADF in a professional manner
  • Receive cross training and carry out other duties within the Stores and Logistics services
  • Receive both internal and external mail
  • Drive the company vehicle to other office locations to deliver mail and packages
  • Operate basic equipment to accomplish duties including hand trucks, mail carts, flat bed carts, mail openers, scales, postage and inbound scanning machines
  • Operates various equipment to accomplish duties, including postage machines, scales, and openers, inbound package tracking system
  • Check for proper guide set-ups and proper sensor detections
  • Check final inserts for proper folding, sealing, address placement through envelope window
Qualifications for mail room clerk
  • Ensure all packaging is secured appropriately and identified clearly for pick up by appropriate personnel
  • 0-1 years experience in medical tech., mail room, or customer service
  • Ability to accurately report all data into computer system
  • Must be able to submit to a background check
  • Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files
  • A minimum of 6 months of copy equipment operating/troubleshooting experience preferred
4

Mail Room Clerk Job Description

Job Description Example
Our company is looking to fill the role of mail room clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for mail room clerk
  • Must notify the Production Supervisor of any quality issues
  • Properly record damaged documents or mail pieces and request reprints to the mailing control staff
  • Maintain an organized, safe and clean work area
  • Mailroom clerks must have strong organizational/clerical skills, basic computer skills and familiarity with the postal system
  • Excellent communication and multi-tasking skills are also necessary
  • The ability to lift heavy items and transport/guide up to 100 lbs of material on a cart is sometimes required
  • Process/distribute incoming mail and ship outgoing packages
  • Communicate with employees, and other individuals to answer questions, disseminate or explain information, and address complaints
  • Answer telephones, direct calls and take messages, utilize interoffice mail systems for scanning
  • Compile, copy, sort, and distribute interoffice mail and other activities
Qualifications for mail room clerk
  • Ensure copiers and machinery work properly, check for quality with daily inspections, troubleshoot minor problems, and perform routine maintenance
  • At least one year of administrative experience required
  • Ability to complete concurrent assignments in an accurate and timely fashion
  • Ability to take direction and work well independently
  • Previous experience in an administrative role or function is helpful
  • Transportation is a plus but easy access to public transportation routes
5

Mail Room Clerk Job Description

Job Description Example
Our growing company is looking to fill the role of mail room clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for mail room clerk
  • Adminstrative functions
  • Metering mail - keep meter running properly and equipment clean
  • Computer entry of all postal, UPS and FedEx packages
  • Deliver and pickup of mail in all park offices, to/from post office
  • Ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, applies necessary postage
  • This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on site personnel configuration
  • Pushing mail room carts
  • Delivering mail throughout the building
  • May also perform bindery, QC and final check, housekeeping, file services, call center representative, and reception
  • May performs various building support functions related to meeting set ups and light maintenance
Qualifications for mail room clerk
  • Copy experience is a plus
  • Valid First Aid Certificate desirable
  • Ability and willingness to be trained into the other areas within Stores & Logistics services
  • Provide customer service, including problem solving to satisfy those needs with a minimum amount of supervision
  • There may be special request by client for specialized type of printing
  • Must have the ability to work under deadline requirements for mail room schedules

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