HR Clerk Job Description
HR clerk
provides word processing for assigned program including letters/memos, minutes, reports, -correspondence, posting and forms.
HR Clerk Duties & Responsibilities
To write an effective HR clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included HR clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
Ensures organizational structures are set up accurately in terms of reporting structure
Create employee files
File/collate of various documents into employee files
Scan/copy documents as needed
Various data-related audits
Collect/process new hire paperwork
Collection of I-9 documents in compliance with federal regulations and data entry into E-verify system
Various HR-related administrative tasks
Ensures personnel data, records, procedures and practices are in compliance with company policies and state and federal statutes and regulations
Provides managers and associates with clear and accessible information on how to comply with company policies and procedures related to employee status changes, documentation and record keeping
HR Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for HR Clerk
List any licenses or certifications required by the position: CPI, CPR, MO, COBRA, I9, PHR
Education for HR Clerk
Typically a job would require a certain level of education.
Employers hiring for the HR clerk job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, General Education, Associates, Business, Human Resources, High School Education, Graduate, Business/Administration, Performance, Technical
Skills for HR Clerk
Desired skills for HR clerk include:
Word processing
Spreadsheet and data base software
Excel and Microsoft Word
ASL
Ability to develop correspondence
Business English
Good grammar and spelling skills
Human resource activities highly desirable
Reports and operational directives
HRIS systems
Desired experience for HR clerk includes:
Conducts personnel record and information systems audits to validate and maintain integrity of employee data
Maintains personnel records and data by ensuring compliant processing and storage of employee information
Responds to Retail unemployment insurance claims, employment verifications, and wage audit requests
Oversees Form I-9 maintenance in compliance with Federal Laws
Partners for special HR Projects
Compiles ad hoc reports from Reportsmith database
HR Clerk Examples
1
HR Clerk Job Description
Job Description Example
Our company is growing rapidly and is hiring for a HR clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HR clerk
- Inputs, files, and maintains employee EEO forms
- Develops and reviews position descriptions for start-ups, new hires, and job postings as assigned
- Maintains filing systems, including personnel actions notices (PANs), medical, I-9, and EEO
- Assembles new hire packets and coordinates new-hire orientation for employees in the Corporate Office
- Assists in research projects for the benefit premium payment monthly reconciliation
- Prepare, check, and transmit all weekly & bi-weekly payroll for HCP
- Run payroll related reports
- Provide employee assistance with payroll self-service
- Perform general filing and other administrative responsibilities as needed
- Back up HR Coordinator as needed
Qualifications for HR clerk
- Must have good computer skills, knowledge of MS Word and ability to type, save, scan and print documents
- Provide assistance to employees on benefit questions, leave of absence and disability coordination and tracking
- Assist with Workers Comp procedures and reporting
- Indoor/Outdoor warehouse environment
- Computer savvy with knowledge of shipping software
- General computer usage (Outlook, Excel, Word)
2
HR Clerk Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of HR clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HR clerk
- Relieves management of clerical work and minor administrative business details
- Furnishes and obtains information from other leaders
- Handles inquiries, complaints or adjustments
- Maintains complicated records requiring classification and compilation of varied information
- Operates a variety of general business machines and equipment
- Prepare daily operational reports for site
- Provide shortage reports and customer fill opportunities to our customer and carriers
- Analyze and enter LM Indirect
- Evaluations and problem investigation
- Conduct research and collect data which will help in continual process improvement that will meet and exceed client needs
Qualifications for HR clerk
- Ensuring high quality data is collected and integrity of the data
- Processing of data and coming up with reports on various projects
- Conceptualization of data and sharing this knowledge through effective presentation of the data output with our team
- Partner with the inventory department to resolve any discrepancies
- Analytical mind which is able to process information logically
- Proficient in using analytical tools and instruments- Microsoft Office, Excel, and Access
3
HR Clerk Job Description
Job Description Example
Our company is hiring for a HR clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HR clerk
- Maintain all active and terminated personnel files
- Use scanners to convert all employee files into electronic format
- Prepare files for storage/Recall boxes from storage
- Audit and organize personnel files
- File and organize classified documents, and confidential documents
- Generate and send out weekly reports
- Navigate through word, excel, and powerpoint
- Handling of I-9's, SS Numbers, and further confidential
- Assist with I-9 audit
- Assist with file room duties as assigned
Qualifications for HR clerk
- Must have computer skills, previous Human Resources background
- Previous administrative or general office experience required
- Required to be at least 18 years of age
- Required to comply with company GMP and Safety Policies
- Skilled in Microsoft Word at a basic level
- Uses discretion in dealing with confidential information
4
HR Clerk Job Description
Job Description Example
Our company is hiring for a HR clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for HR clerk
- Scan employee files and supporting documentation into the system in an accurate and timely manner as specified in the HR Policies and Procedures
- File relevant employee-related documentation
- Provide material and information to employees during the lifecycle (from hire to departure) of their service to the business
- Liaise with various internal departments and external vendors to aid with expense management, payroll matters, allowances and benefits
- Accurate understanding of company policies and advise employees as appropriate
- Provide assistance to immigration related applications and submissions
- Manage secondee leave records and send monthly reports to Babcock UK
- Assist with transition and resource planning for the business
- Update and maintain spreadsheets as applicable
- Monitor HR inbox for relevant emails and respond accordingly
Qualifications for HR clerk
- Skilled in adding, subtracting, multiplying and dividing using whole number
- Intermediate skill in the use of Microsoft Office applications
- Capture and load new employees in line with department procedures on VIP and ER
- Advise regional teams of completion and outstanding information in capturing process
- Load new employees on PSIRA and SIA database
- Liaison with vetting department around compliance with procedures and vetting numbers
5
HR Clerk Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of HR clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HR clerk
- Ensure customers provide proper routing instructions
- Assist office personnel with data entry
- Provide quotes to prospective customers
- Review wage computation and other information to detect and reconcile payroll and billing discrepancies
- Prepare and attach pallet tags to all full and partial pallets of all finished goods (Liquids and Powders).....
- Enter correct production code information into computer to generate pallet tags
- Print bar code tags
- Attach bar code tags to pallet
- Scan bar code
- Log information on Production Reporting Form for Individual Products
Qualifications for HR clerk
- MS Office Computer skills (Specifically Excel at an advanced level)
- Sage VIP experience (advantageous)
- AA/BA/BS preferred
- Detailed orientated, able to prioritize work and work independently
- Able to bend, stoop, kneel and/or stand to access documents
- HS/GED, Associated Degree, desirable Human Resources experience