Employment Specialist Job Description

Employment Specialist Job Description

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Employment specialist provides expertise and advice to HRBPs, business leaders and other Employment Practices Consulting members on the employment implications of business unit changes.

Employment Specialist Duties & Responsibilities

To write an effective employment specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included employment specialist job description templates that you can modify and use.

Sample responsibilities for this position include:

Tracks, anticipates and plans for recruitment events (large and small)
Ensure that student needs are assessed early in enrollment
Implement and maintain a collaborative system of communication, to include intra departmental and outside community services, to facilitate student performance and placement
Identify graduating students two months prior to graduation
Responsible for Career Transition Readiness (CTR) classes
Primary liaison and communications specialist interacting directly with union management to handle inquiries, proposals, and grievances on a timely basis
Keep union, Labor Relations and IELP management informed about progress, timelines, and other updates in response to union inquiries, proposals, and grievances
Maintain strong and collaborative relationships with UW Labor Relations, UW Human Resources, and IELP management
Function as a resource for supervisors who have questions related to personnel policies and collective bargaining agreements, including wages, hours, and working conditions
Serve on recruiting special project teams

Employment Specialist Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Employment Specialist

List any licenses or certifications required by the position: CPR, CPI, PHR, SPHR, SHRM, CP, EBP, AED, DMH, C.R.C

Education for Employment Specialist

Typically a job would require a certain level of education.

Employers hiring for the employment specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Human Resources, Graduate Education, Business, Human Services, Psychology, Business/Administration, Management, Marketing, Graduate

Skills for Employment Specialist

Desired skills for employment specialist include:

Employment environment and hiring process is desired
Basic medical and psychiatric terminology
Available business incentives in order to effectively market them to businesses
Understand how these align with local sector strategies
Actively promote employment incentives to business in order for them to make informed hiring decisions
Be responsive to local business and workforce needs
Follow protocols to access recruitment processes and other services in order to meet the stated workforce needs of business
Administrative principles and practices
Corrections principles and practices
Criminal justice system

Desired experience for employment specialist includes:

Manage the appearance of the recruiting area
Computer savvy in Microsoft Office with the ability to manage large amounts of data
Additional education may substitute for experience on a year for year basis
Knowledge of federal, state and institutional employment regulations
Recent Human Resources experience
Select and apply standard calculations and formulas independently to compile data or process documents

Employment Specialist Examples

1

Employment Specialist Job Description

Job Description Example
Our company is growing rapidly and is looking for an employment specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for employment specialist
  • Collaborate with internal accounting team to research and resolve discrepancies
  • Responsible for providing quality customer service by working cooperatively and jointly with our AskHR team to respond to requests from employees within the Bank
  • Respond to communications to assist all areas of the Bank regarding disbursements and garnishment issues
  • Knowledge of payroll best practices, applicable legislation related to paycheck preparation and a strong working knowledge of garnishments and federal and state compliance regulations
  • Related duties and responsibilities as required
  • Participates in the career management team to address the needs of the career transition and placement plan of each student
  • Maintains accountability for students on WBL
  • Utilizes community resources as needed to help place students and provide supportive services
  • Assesses placement and support needs of separating students, contact employers, worksource centers, , to arrange for interviews and other activities to promote placement
  • Places separating students in jobs, military or school directly prior to departure from the center or coordinate placement services with appropriate 3rd party contractor staff
Qualifications for employment specialist
  • Minimum of 5 years payroll processing experience within a large multistate company
  • Experience with Workday Payroll System preferred
  • Experience with Workforce Timekeeping System preferred
  • Possess and demonstrate excellent interpersonal skills and strong leadership ability
  • Ability to complete high priority projects and activities with time sensitive deadlines
  • Ability to work in a complex and rapidly changing environment
2

Employment Specialist Job Description

Job Description Example
Our innovative and growing company is hiring for an employment specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for employment specialist
  • Serve as web based applicant tracking system expert
  • Provide recruitment assistance to Hiring Managers by preparing Approval to Post Forms, developing position posting and requisition using job descriptions, posting position on PNW web site, creating and placing external advertising to assist in providing a diverse applicant pool, conducting employment screenings, checking references, preparing transaction form and route to Human Resources to initiate onboarding process
  • Provide Hiring Managers and Search Committee Members (as needed) with one on one electronic recruitment system training
  • Prepare Staff Search Results form and route for signatures
  • Maintain closed search files and purge as defined in the record retention guidelines
  • Initiate PNW Off-Boarding procedures
  • Assist in HR events/programs, perform special projects as requested, serve as a backup to Front Desk Secretary as needed and perform other duties/projects as assigned
  • Send reminder notice and performance evaluation to managers for employees who have a provisional period of employment
  • Work with governing bodies & regulatory agencies to ensure Employment-related compliance (DHS, Nevada GCB, Internal Audit)
  • Perform general administrative duties such as answering telephone calls, reading/sorting postal mail, sending faxes, reading/printing email and making photocopies
Qualifications for employment specialist
  • Organize and write procedures in a logical/methodical manner
  • Strong verbal and written communication skills with emphasis on quality, tone, detail and accuracy
  • Proactive approach to obtaining employment clearances for all new hires
  • Ability to partner with and bring value to individual departments (based on their needs and hiring goals)
  • Energetic, creative, individual
  • Takes initiative and proactively seek solutions/resolution to problems
3

Employment Specialist Job Description

Job Description Example
Our growing company is hiring for an employment specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for employment specialist
  • Facilitates and processes Pilot Records Improvement Act (PRIA) reports and documents
  • Facilitates, processes, and administers Part 49 Drug and Alcohol Program documents in accordance with Department of Transportation (DOT) and Federal Aviation Administration (FAA) Requirements
  • Assumes responsibility from Recruiters for job-offered applicants in terms of communicating with necessary parties about the status of the background check and drug test process
  • Administers the I-9 process and E-verify process and ensures compliance with Federal laws
  • Communicates in-person, via phone, and email with applicants in pre-employment processing such as
  • Maintains current knowledge of the Company and is able to represent People Services in New Hire Orientation and/or other presentations
  • Performs other duties and projects as assigned by People Services management
  • Work location will be Farmington Hills, MI and/or Plymouth, MI
  • Conducts internal investigations
  • Recommends resolutions of complaints and internal investigations
Qualifications for employment specialist
  • Ability to maintain confidentiality and follow instructions
  • Experience working with internal Application Tracking System and UltiPro
  • Written communication and comprehension skills (in English)
  • Capacity for learning (and interest in the same)
  • Discipline to work in a virtual team and exercise personal initiative
  • Promptness in responding to internal and external queries
4

Employment Specialist Job Description

Job Description Example
Our company is growing rapidly and is looking for an employment specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for employment specialist
  • Provide registration information for customers
  • Provide referrals to community resources and supportive agencies for needed services and /or technical assistance as appropriate
  • Interview a high volume of job seekers and collect detailed occupational information about previous jobs
  • Coordinate and communicate with Unemployment Insurance (UI) program staff to ensure correct information is provided to claimant customers
  • Provide progressive assessments for customers as needed to inform provision of services on an ongoing basis to other WSO staff
  • Conduct assessments of skill levels, aptitudes, abilities, skills gaps, career interests, employment barriers, and supportive service needs to form a diagnostic evaluation of the customer's situation in order to provide appropriate services
  • Align career planning efforts with LMI and local sector strategies to help the customer make informed decisions related to their career planning activities
  • Teach customers the job search process so they have current information on how to search for employment using multiple websites as resources
  • Assess customer intent to work/motivation, work history, employer-required licenses, credentials and hard skills, and essential skills/soft skills
  • Understand the local talent pool available for referrals, and manage the "pool" of available work-ready jobseekers prioritized based on business need and investment strategies outlined in the local plan
Qualifications for employment specialist
  • Ability to balance multiple responsibilities, workflows and deadlines
  • Comfort in having their work routinely reviewed edited and critiqued
  • Excellent reading, comprehension and writing skills in English (native or equivalent is an absolute must)
  • A level of numeracy appropriate for a professional (subject to testing)
  • Demonstrable cross-cultural, communication skills
  • Strong skills in MS Office (MS Word and Excel) and internet search tools
5

Employment Specialist Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of employment specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for employment specialist
  • As needed, develop an Individual Employment Plan (IEP) with customers accessing Training Services
  • Make work-based opportunities available to customers in accordance with local area plans and investment strategies
  • Pursue OJT opportunities with employers and make appropriate OJT related referrals for work-ready jobseekers
  • Research opportunities and develop relationships with local apprenticeship programs and training centers to make the apprenticeship training model available to customers
  • Conduct staff-assisted talent development workshops to teach essential skills for work readiness
  • Refer customers to attend talent development workshops and activities so they have the materials and skills to be successful during job interviews
  • Assist jobseekers with accessing online skill development tools and in-person training
  • Provide services to employers including posting vacant positions in the local labor exchange system via automated mechanisms, self-service features, or staff-assisted services
  • Offer comprehensive business services through WSO centers that are aligned with local sector strategies and investment priorities
  • Maintain up-to-date knowledge of and actively promote employment incentives
Qualifications for employment specialist
  • Analytical and writing experience in any field related to economics, history, law or business
  • Proven ability to close sales and meet revenue projections
  • Media advertising or marketing experience
  • Familiarity with digital marketing strategies preferred
  • Bachelor’s degree in Business, Marketing, Human Resources or related discipline or equivalent career experience
  • MUST LOVE SALES!

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