Catering Administrative Assistant Job Description
Catering administrative assistant
provides general administrative support, including data entry, basic MS Word and Excel, Power Point;.
Catering Administrative Assistant Duties & Responsibilities
To write an effective catering administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included catering administrative assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Performs typing and/or word processing of correspondence, documents and reports, usually from rough draft, machine dictation or shorthand
Compile commission statement and accrual bonus structure at the completion of home stand
Oversee staff schedules
Wiling to direct daily activities
The ability to complete, in a timely fashion, all schedules and monitor staffing to insure maximum service, quality, efficiency and productivity
Coordination of all groups as contracted by the catering sales manager/DOS
Maintains file history
Responsible for assisting in the execution of Banquet Event Orders, Menus, for events
Responsible for assisting with reservations for group attendees, preparing rooming lists, revising existing reservations, building group blocks in the PMS as needed
Assist the Catering Managers upon execution of events in the hotel
Catering Administrative Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Catering Administrative Assistant
Typically a job would require a certain level of education.
Employers hiring for the catering administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Hospitality, Business/Administration, Hospitality Management, High School Education, Marketing, Communication, Business, Education, Management, General Education
Skills for Catering Administrative Assistant
Desired skills for catering administrative assistant include:
Computer applications
Word
Clerical policies and procedures
Computer systems: MS Excel
Electronic scheduling and e-mail systems
Excel
Hotel structure and how all departments interact
Outlook
Power Point
Desired experience for catering administrative assistant includes:
At least 1 year administrative experience in a high volume hotel
Working knowledge of office equipment including copier, fax, printer and telephone
Ability to multi-task and take direction from multiple sources
Ability to work days, nights and weekend
Constant data entry on the computer keyboard with repetitive hand/finger motions
Constant sitting in a small office environment
Catering Administrative Assistant Examples
1
Catering Administrative Assistant Job Description
Job Description Example
Our company is hiring for a catering administrative assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for catering administrative assistant
- Ensures that all Director of Catering catered functions are "tie-down" 48 hours in advance (guarantees, floor Plans, entertainment, flowers, A/V
- Complete distribution of Catering correspondence to the resort operating departments as required
- Position will provide administrative support to culinary operations
- Requires work to need of the business
- Requires days, night, weekend, and holiday availability
- Performs daily office duties including proposals, contracts, filing, faxing, copying, creation of files, gift certificates and mail
- Assists management staff in preparing confidential employment and labor relations documents, including proposed disciplinary notices and labor relations correspondence and proposals
- Assists, as needed, in the procurement of substitute food-service workers for those employees who may be ill
- Processes vendor invoices for payment using computer
- Assists in preparation of end-of-month financial reports
Qualifications for catering administrative assistant
- Must have the ability to work independently, producing detailed work with accuracy
- Must be a problem solver, work under pressure and maintain a professional, helpful and poised demeanor
- Must possess exceptional oral and written communication skills in the English language
- Solid computer skills and knowledge of Microsoft Office and knowledge of Caterease is a plus
- Neat and professional appearance and attire
- Must be able to work a flexible schedule, as there are games and events throughout the week, some holidays and weekends
2
Catering Administrative Assistant Job Description
Job Description Example
Our company is looking to fill the role of catering administrative assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for catering administrative assistant
- Welcome visitors to the office by offering refreshments, directions, and other assistance
- Maintain reception area, conference rooms, and supply room
- Order food for internal and external meetings, board meetings, and other events
- Maintain order in kitchen, taking main responsibility for dishwasher and refrigerator use
- Prepares agendas, schedules, organizes meetings, conferences, teleconferences and travel
- Provides primary support with issue/need assessment to manage scheduled and unscheduled visitors and co-workers as required with their interaction with the Managing Director
- Ensures all administrative related/required needs are met to maximize the time and effectiveness for internal customers
- Works independently and self-directed within all areas of responsibilities to include special, non-recurring and ongoing projects
- Assist managers in special projects - , reports, menus
- Develops, implements and maintains departmental record-keeping and filing systems
Qualifications for catering administrative assistant
- At least 1 year of previous administrative experience in a high-volume hotel
- Ability to display proper phone etiquette
- Food and beverage experience is required
- Must have the availability to work flexible hours
- Experience in supervising concessions or clubs
- Food service, hotel or hospitality experience in operations is strongly preferred
3
Catering Administrative Assistant Job Description
Job Description Example
Our growing company is looking to fill the role of catering administrative assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for catering administrative assistant
- Assists in developing and monitoring departmental budgets, forecasts and financial activity by gathering appropriate reports and records, tracking expenditures, and identifying and resolving errors and discrepancies
- Receives and reads incoming correspondence, reports, memoranda and mail
- Regularly engages in a variety of contacts inside and outside the organization to obtain or relay information, arrange meetings, gather data, , often dealing with executives, medical staff or influential outsiders
- Orders and maintains office and/or medical supplies
- Assists in orientation and training of new clerical staff members
- Performs a variety of general secretarial and administrative duties such as medical transcription, copying, collating, running errands, assembling and distributing packets, mailings and memos
- Type and distribute all correspondence, including proposals, booking notices, letters, contracts, for assigned managers, ensuring that all correspondence is 100% accurate
- Provide support to the Director of Catering, Banquets and Conference Services
- Perform general office administrative tasks such as filing, answering phones and scheduling
- Process billing of client contracts (BEO)
Qualifications for catering administrative assistant
- One to two years related hospitality experience and/or training preferred
- At least 1 year of high-volume administrative experience
- Working knowledge of proper phone etiquette, ability to handle multiple lines
- Ble to effectively communicate in English, in both written and oral forms
- Minimum 2 years experience in Sales/Catering department
- Proper phone etiquette, ability to handle multiple lines
4
Catering Administrative Assistant Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of catering administrative assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for catering administrative assistant
- Type correspondence, proposals, and contracts (BEO) as directed by management using computers
- Distribute memos, contracts, resumes, room requests and amenities to relevant departments throughout the College
- Politely and professionally converse with clients
- Promptly respond to requests for information on College facilities and menus
- Screens and directs visitors, telephone calls, and mail
- Controls and organizes files for departmental Staff
- Provides timely retrieval of filed information as required
- Provides independent responses to general correspondence that pertains to general routine organizational activities and procedures
- Maintains appointment and activity calendars
- Process, edit, type and distribute transcription, meeting agendas, letters and other correspondence
Qualifications for catering administrative assistant
- At least 1 year of experience in a similar administrative position
- Ablility to follow instructions thoroughly
- Ability to effectively and efficiently meet VIP's needs and expectations
- Food & Beverage knowledge is a plus
- Four years secretarial or administrative experience
- Excellent office management skills including word processing, composing correspondence, proofreading and maintaining filing system
5
Catering Administrative Assistant Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of catering administrative assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for catering administrative assistant
- Maintain accurate files and records for projects and programs as requested
- Safeguard the confidentiality of programs, projects and communications dealing with organizational and business activities
- Maintain inventory of supplies and administrative needs
- Assist the department with the assembling of presentation binders to various clients
- Cover reception desk for PTO related days
- Perform daily bank deposit reconciliation
- Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing
- Prepare monthly state claim form for reimbursement
- Assist in preparation of end of month financial reports
- Attend in-service and/or safety meetings as required
Qualifications for catering administrative assistant
- Proficient in computer programs, Microsoft Office (excel, word, PowerPoint)
- Must have the ability to make sound judgments and demonstrate professionalism, diplomacy and tactfulness
- Requires 1 year administrative support experience
- Previous Delphi experience preferred
- Previous work experience should include working in a high-volume environment
- Excellent Phone Skills - must be polite, professional and ask how they can assist the customer and take responsibility for handling the questions and requests of the customer