Associate Operations Job Description

Associate Operations Job Description

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Associate operations provides installation, configuration, maintenance, and troubleshooting support of computer hardware, software, desktop applications, printers, and computer peripherals.

Associate Operations Duties & Responsibilities

To write an effective associate operations job description, begin by listing detailed duties, responsibilities and expectations. We have included associate operations job description templates that you can modify and use.

Sample responsibilities for this position include:

Perform roving audits of the firm’s policies and procedures
Auditing all negotiable instruments, cash drawers, foreign currency (if applicable) and related logs to ensure adherence to defined policies and procedures
Work with Investor Relations to create fund specific marketing material (Presentations, PPMs, Due Diligence Binders)
Oversee system integration by working with (a) the IT team regarding system performance and system maintenance, (b) senior management and internal teams regarding informational and reporting needs, and (c) software vendor(s) regarding customizations, upgrades and issue resolution
Liaise with Investor Relations, Marketing, Investment and Legal teams on various matters
Complete ad-hoc and special projects as directed
Position/Cash/Trade Reconciliations
FX Exposure/Hedging
Position Rebalancing
Onboarding New PM’s/Traders

Associate Operations Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Associate Operations

List any licenses or certifications required by the position: AALAS, GC, CFA, CPA

Education for Associate Operations

Typically a job would require a certain level of education.

Employers hiring for the associate operations job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Military, Accounting, Computer, Communication, Management, Business, Human Resources, Finance, Technical

Skills for Associate Operations

Desired skills for associate operations include:

MS Office applications
Property physical systems
Computer software and peripherals
Excel
Merchant processing
Functional operations and entering report results into tracking system
Policies and procedures
Retail
Amenities
Basic accounting and business metrics

Desired experience for associate operations includes:

OMS Support
Reviewing Real-time P&L & Reconciling Differences
Trade Confirms
Commission Reporting
Securing Locates
Reconciling trades, investment positions and cash balances to external third parties

Associate Operations Examples

1

Associate Operations Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of associate operations. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for associate operations
  • Interaction with other departments, prime brokers and administrator to prevent and resolve issues
  • Collaborating across the Operations team on ad hoc projects for senior management
  • Performing booking, affirmation and reconciliation via the firm’s OMS system Charles River across all asset classes
  • Trade affirmation via external systems including ICE, MTP, Markitwire and OMGEO CTM
  • OMGEO ALERT maintenance
  • Pre-settlement matching and US Broker fails management
  • Sending settlement amendments to custodians as appropriate, via Fax, email or Swift MT599
  • Monitoring the trade flow in Charles River from start to finish, including any necessary SSI enrichments
  • Getting new Broker SSI’s set up in the SSI Database
  • Adopting “follow the sun” trade support coverage for European activity during EST hours
Qualifications for associate operations
  • Active cash management and operational risk awareness
  • US Broker KYC and Relationship Management
  • Ad-hoc Vanilla securities set up in Charles River
  • Actively resolve any position issues and root cause analysis
  • Daily start- and end of day handover with London Operations
  • Organizing and contributing to client quarterly performance reporting, including agenda, custom exhibits, and investment performance summary reports
2

Associate Operations Job Description

Job Description Example
Our company is hiring for an associate operations. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for associate operations
  • Create and send client billing statements to all clients on quarterly basis
  • Code, review and audit client and firm guidelines in CRD
  • Code, review and audit client fee terms
  • Perform performance attribution and other ad-hoc analysis
  • Serve as second in command to the Head of Operations
  • Assist with the daily tax harvesting process
  • Print and mail forms related to tax harvesting
  • Process new tax harvesting requests
  • Reconcile outstanding requests
  • Fixed Income and Equity trade confirmations
Qualifications for associate operations
  • Strong proficiency in Advent APX and Revenue Center required
  • 2+ years of previous experience within the Financial Services or Investment Banking industry
  • Daily position and cash reconciliations
  • Trade, position and cash break research with Prime brokers, Custodians and Administrators
  • CDS confirmations on ICE / DTCC
  • Assisting with equity regulatory reporting
3

Associate Operations Job Description

Job Description Example
Our company is looking to fill the role of associate operations. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for associate operations
  • Field and respond to clients inquiries and issues via phone calls, emails, and faxes with minimal supervision and with the highest level of customer service and integrity
  • Follow instructions and guidelines to perform responsibilities to industry standards
  • Receive, sort, and file correspondence
  • Ability to work with brokerage desktop applications such as quote terminals
  • Must be able to work overtime if required on short notice
  • Take operational control and responsibility for a number of our Roobox sites
  • Analyse key performance indicators and act to continually drive improvement
  • Owning the operational performance of your cities end-to-end, incl
  • Meeting with riders to understand issues and managing support channels for the region
  • Supervising riders’ hours approval, payments and administration
Qualifications for associate operations
  • Previous experience with Prime Brokerage Client Service or Operations
  • Expert in handling diverse teams, Ability to work in virtual teams and in matrix organizations
  • Proficient communication skills, fluent in English and Cantonese
  • Good understanding of financial/brokerage/trading services industry or equivalent operations processing knowledge
  • 1-2 years in financial services industry experience preferred
  • Willingness to obtain FINRA Series 7 and 63 licenses is required within 90-120 days
4

Associate Operations Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of associate operations. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for associate operations
  • Responsible for performing check outs & ins and prepping vehicle for the subsequent hirer
  • Harmonise expectations on vehicle condition with customer (minimal disputes)
  • Managing the branch cash vault to within prescribed limits and serving as the vault custodian
  • Serving as the branch’s ATM custodian
  • Responsible for all operational components in the branch such as balancing and researching cash errors, filing necessary BSA forms, compliance and security elements
  • Stays abreast of all compliance and security requirements and implements processes within the branch to ensure regular adherence
  • Routinely reviews new account opening documentation, to include some that is more complex
  • Opening deposit accounts and taking loan applications for various lending units
  • Closing consumer loans
  • Making referrals to other bank business lines and third party partners
Qualifications for associate operations
  • Strong product knowledge (Equities, Futures, FX, Fixed Income, Options, Bank Debt, Swaps)
  • Ability to work well with others, multi-task and handle issues while working under time constraints
  • Good degree from a good university
  • Impeccable and stylish written English with adaptable tone
  • At least 2 years experience in the automotive industry / fleet management, with minimum 1 year of relevant work experience in automotive repair
  • NTC / Diploma (preferably in automotive repair)
5

Associate Operations Job Description

Job Description Example
Our growing company is looking to fill the role of associate operations. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for associate operations
  • Verify and process U.S. Customs documents
  • Data entry of required billing information
  • Ensure accuracy of bills of lading
  • Enter freight invoices into system
  • Driving all On-The-Ground Operations work in Queensland
  • Managing Lead Riders in the fleet across the state
  • Supporting management in diagnosing local issues in operations and executing on programs to improve performance
  • Review reporting materials thoroughly for accuracy and completeness
  • Collaborate with other functional areas within Operations to ensure reporting obligations are fulfilled and deadlines are met
  • Demonstrate an understanding of the source of data and programs utilized to generate all reports
Qualifications for associate operations
  • Operations Associate role is a critical role to help drive growth, retain our partnered drivers and improve the quality of ride experience through greater availability while minimizing costs
  • Bachelor’s Degree in any field (preferably in business or quantitative field engineering, science, economics)
  • Must possess sound judgment and decision-making ability
  • Two to four years of related job experience required
  • Basic business acumen and professionalism required
  • Individual should be an outgoing self-starter

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