HR Operations Associate Job Description

HR Operations Associate Job Description

4.5
120 votes for HR Operations Associate
HR operations associate provides up to date knowledge of the legal framework within which HR operates, developing or localizing HR guidelines and policies in line with current legislation and keeping up to date with modern HR procedures and best practice.

HR Operations Associate Duties & Responsibilities

To write an effective HR operations associate job description, begin by listing detailed duties, responsibilities and expectations. We have included HR operations associate job description templates that you can modify and use.

Sample responsibilities for this position include:

Learns Tier 1 activities for the HR Operations functions to facilitate timely responses to standard inquiries and to act as a backup
Lead the migration from ADP to Oracle payroll
Build the team of specialist by acquiring key talent to build out this new division of the company
Manage and coordinate the work of the payroll service center to ensure all transactions are processed accurately and timely for all payroll entities
Automate manual reconciliations, reports and processes to maximize efficiencies
Act as liaison to Finance and Payroll providing timely and accurate payroll information and financial reporting
Prepare dashboard payroll reports
Manage timecard and/or PTO discrepancies, adjust balances as needed
Provide reports from ADP payroll systems and Oracle payroll as requested by management
Run reports in Oracle

HR Operations Associate Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for HR Operations Associate

List any licenses or certifications required by the position: MHE, ITIL, SAP, PHR

Education for HR Operations Associate

Typically a job would require a certain level of education.

Employers hiring for the HR operations associate job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Business, Business/Administration, Education, Management, Graduate, Technical, Associates, Public Administration, Human Resources Management

Skills for HR Operations Associate

Desired skills for HR operations associate include:

Department policies and procedures changing plan guidelines to ensure accurate and effective communication with employees
Employee benefits
European languages other than English
Functions
HR Tools and Interfaces
Multiple businesses
Proven track record to positively impact business results
Administrative processes
Applicable company HR policies
Area of expertise by continuously keeping up to date with internal and external updates and changes

Desired experience for HR operations associate includes:

Create SLAs to ensure calls are answered promptly and accurately
Monitor phone queues for to ensure calls are answered promptly and accurately
Perform quality data audits to ensure maintenance of accurate employee benefit information
Manage the day-to-day activities and development of the HR Operations team
Recommend HR process redesign to improve service delivery and/or operational efficiencies leveraging existing and new technologies
Act as the first point of contact on all payroll related queries

HR Operations Associate Examples

1

HR Operations Associate Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of HR operations associate. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HR operations associate
  • Assist with the design and modification of Workday HRIS and other HR computer solutions
  • Continually review working practices to ensure ongoing efficiencies
  • Become familiar with Sales, Equity and deferred comp plan
  • Answer basic employee questions about the different programs
  • Assist with the year-end compensation process
  • Handle the year-end processes for tax and audit purposes
  • Work closely with the Finance team to ensure the Human Resources and Finance records are aligned
  • Assisting with event planning for ramp up
  • Onboarding all new Hires (sending & collecting paperwork)racking background checks
  • Tracking background checks
Qualifications for HR operations associate
  • Prepare employment letters, including offer letters, termination letters, and transfer letters
  • Handle all aspects of on-boarding new hires
  • Ensure integrity of HRIS data and process HR changes
  • Partner with senior management team on key priorities, initiatives and day to day issues for the group
  • Proactively engage with regional HR business partners to ensure global connectivity, promote cross-regional communication and maximize opportunities for collaboration
  • Conduct complete RRCA for all such items in area of expertise, providing recommended solutions and ensuring documentation of changes in the standard work, job aides
2

HR Operations Associate Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of HR operations associate. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HR operations associate
  • Prioritizes multiple projects
  • Maintain PA Master data and register Employee Data changes (hiring, changing employment conditions ) in SAP HR
  • Maintaining PA Master data and registering Employee Data changes (hiring, changing employment conditions ) in SAP HR
  • Management of a key third party for delivering pre-employment checking
  • Management of the immigration process at onboarding
  • Consideration of Employment contracts
  • Management of data protection
  • Ensuring accurate and timely data is passed to Payroll
  • Ownership for the joining journey ‘process’ in partnership with our recruitment team to ensure the experience for our candidates a great one
  • Documents new and revised processes and communicate updates to multiple levels of management
Qualifications for HR operations associate
  • Must be analytical, solution oriented, and able to propose and follow through both transformational and incremental changes
  • Great teamwork and partnership skills
  • Strong communication skills, ability to communicate effectively at all levels, and both internally and externally
  • Knowledge of HCM packages such as PeopleSoft HCM suite and Taleo will be an advantage
  • The ability to prioritise numerous regular and ad hoc tasks
  • Understands urgency and is able to execute under strict deadlines
3

HR Operations Associate Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of HR operations associate. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for HR operations associate
  • Use HR & Recruitment tools and systems to appropriately document and complete assigned work
  • Seek feedback from customers to identify opportunities for improvement
  • Update ATS (applicant tracking system)
  • Process background and reference checks through the ATS
  • Update and distribute weekly recruitment report, data statistics and bi-weekly newsletter
  • Support new employees through involvement with onboarding, orientation, and completing documentation for new hires
  • Act as a point of reference for the temp/contingent recruitment process
  • Build relationships with CoEs, HRBPs, and other departments to facilitate the support needed
  • Work with team members to share knowledge on topics to ensure cross-training and scalability
  • Work with IT & relevant stakeholders to ensure that requirements are met
Qualifications for HR operations associate
  • Expertise in statistics methods and data analysis
  • Broad knowledge of all areas within human resources
  • Potential to develop as the team grows
  • Flexibility to travel to other locations outside of India
  • Familiarity with Workday or Kronos a plus
  • Understand scope of process work and the defined standards for each service
4

HR Operations Associate Job Description

Job Description Example
Our company is looking to fill the role of HR operations associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HR operations associate
  • 1-2 years of human resources and/or recruitment experience
  • Bachelor's Degreen in Human Resources Management or related field
  • Confident and strong communicator (written and verbal)
  • Able to effectively manage multiple projects and activities simultaneously
  • Solutions-oriented and continuously striving to find new and better ways to do things
  • Strong interpersonal skills - flexible, collaborative, positive attitude and highly motivated
  • Experience generating reports, analyzing and interpreting data
  • Strong computer proficiency, with a firm grasp on MS Office tools and sufficient tech savvy to identify potential tech solutions and/ or quickly learn and master new software programs/ applications
  • Processing of all HR admin transactions (incl
  • Processes and tracks charges of discrimination and OFCCP audits
Qualifications for HR operations associate
  • Strong analytical (qualitative and quantitative), financial modeling, and presentation skills
  • Strong executive poise and presence
  • Prepares communications to charge investigators as necessary to facilitate charge management
  • Assists the Fair Employment Consultants in document retention and production for charge and audit responses
  • Prepares routine and level one responses to charges of discrimination and OFCCP audits
  • Serves as a point of contact for communications regarding associate relations and labor issues and charges of discrimination, and ensures follow-through on inquiries
5

HR Operations Associate Job Description

Job Description Example
Our growing company is looking to fill the role of HR operations associate. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for HR operations associate
  • Assists with preparing, monitoring, and tracking collective bargaining agreements
  • Human capital reporting and analysis including commentary on headcount, turnover and hiring trends to distribute to HR business partners and Business Units
  • Interpretation and presentation of metrics to end user
  • Creation and distribution of timely reports based on daily, weekly, monthly and quarterly production schedules
  • Produce ad-hoc analysis and miscellaneous reporting for key stakeholders including Firm Management
  • Serve as point of contact for global comp/data managers in collating critical metrics, manage aspects of global projects, ensuring communication is maintained among different regionally teams
  • Research and analysis on competitive external market data
  • Review in the market matching process analysis of the results
  • To perform HR/related activities on various systems (Successfactors, SAP ), primarily pertaining to the employee life cycle (from Hire to Retire)
  • Supports Recruiters in daily transactional tasks to ensure a positive, efficient experience for prospective candidates
Qualifications for HR operations associate
  • Working knowledge of Word, Excel, PowerPoint, Access and similar databases
  • Knowledge of or aptitude for learning Company policies relating to associate and labor relations and HR Compliance
  • Familiarity with processes relating to charges of discrimination filed with administrative agencies
  • Familiarity with and awareness of legal requirements surrounding document production and retention
  • Ability to build relationships and have a positive attitude
  • This position has access to and knowledge of sensitive, private and confidential materials

Related Job Descriptions

Resume Builder

Create a Resume in Minutes with Professional Resume Templates