Operations Associate Job Description

Operations Associate Job Description

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Operations associate provides strong project management skills, expertise in quality management and ability to make major changes in organization.

Operations Associate Duties & Responsibilities

To write an effective operations associate job description, begin by listing detailed duties, responsibilities and expectations. We have included operations associate job description templates that you can modify and use.

Sample responsibilities for this position include:

Interface with Product Control, Accounting, Deriv
Variety of Daily Cash, Trade and Position Reconciliations
Trade confirmation and settlement for wide range of products, including but not limited to Global Equities, Global Fixed Income, Global Listed Options, Global Listed Futures, FX, FX Options (Digital, One Touch, No Touch, Knock Out, Knock In, Best of, Worst of), CDS, IR Swap, IR Cap, IR Floor, Forward Rate Agreement, Outperformance/Spread Options & Swaps, Swaptions
Real time OMS trade entry on above list of products
Reviewing and reconciling margin requirements and collateral posted to counterparties on a daily basis
Daily interaction with Prime Brokers, Counterparties, and Custodians
Production and maintenance of comprehensive master position report distributed daily to investment team
Trade settlements across a broad array of asset classes and liaison with executing brokers to resolve any issues
Position/trade reconciliation, reporting and resolution of breaks
Regular communication with client service representatives for various prime brokerage/custodial accounts

Operations Associate Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Operations Associate

List any licenses or certifications required by the position: AALAS, GC, CFA, CPA

Education for Operations Associate

Typically a job would require a certain level of education.

Employers hiring for the operations associate job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Military, Accounting, Computer, Communication, Management, Business, Human Resources, Finance, Technical

Skills for Operations Associate

Desired skills for operations associate include:

Basic web-based software applications
Ability to bring a reported problem to successful resolution
Ability to design
Ability to leverage that information in creating customized customer solutions
Major functional processes and associated operating requirements
Major products and services and product and service groups
Values and practices that align customer needs and satisfaction as primary considerations in all business decisions
Computers would be considered an advantage
Excel
SAP and Microsoft Office suite

Desired experience for operations associate includes:

Trade blotter reporting (both internally and to clients)
Generation of ad hoc portfolio reporting as requested by CIO, COO and trading desk
Perform operational due diligence on fund investments made by the firm’s investment teams across all strategies
Assist with the development of firm-wide operational policies and procedures
Coordinate timing and oversee the preparation and creation of investor reporting, including quarterly investor reporting for products
Manage the timing and quality of client deliverables

Operations Associate Examples

1

Operations Associate Job Description

Job Description Example
Our innovative and growing company is hiring for an operations associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for operations associate
  • Reviewing mandatory and voluntary corporate action events (stock splits, stock dividends, spin-offs, exchanges, mergers, tenders, consents, ) and ensure that they are maintained properly in internal portfolio accounting system and by external counterparties
  • Preparing daily Funds’ performance after market close, including valuation of portfolio and Profit & Loss review
  • Working with fund administrator on daily fund accounting and operational workflow and month-end close
  • Project oriented work to assist with various operational functions, including counterparty exposure, collateral management, treasury, regulatory and exposure reporting
  • Identifying opportunities for automation and other process improvements
  • Working with various technology vendors to implement
  • Daily position and market value reconciliations with counterparties/prime brokers and investigate differences
  • Daily cash reconciliation of all cash/collateral accounts
  • Daily trade input into portfolio management system
  • Confirmation documentation and review process—code new confirms, perform initial review, maintain status report, chase outstanding confirmations
Qualifications for operations associate
  • Daily pnl/end of day procedures
  • Trade settlements/collateral calls
  • Preparation of monthly NAV support package and position valuation
  • Monitor daily trade events (rolls, fixes, coupons, ) to assist portfolio management
  • Trade processing and settlement of U.S and International securities
  • Reviewing and management of daily cash and position reconciliations
2

Operations Associate Job Description

Job Description Example
Our company is looking to fill the role of operations associate. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for operations associate
  • Ensure markdowns are taken and that merchandise is properly packaged, ticketed, and logged following all processes and procedures
  • Oversee Position/Cash/Trade Reconciliations, FX Exposure/Hedging, Position Rebalancing, and Onboarding New PM’s/Traders
  • Manage Documentation OMS Support, Collateral Management, Reviewing Real-time P&L & Reconciling Differences, and Trade Confirms
  • Participate in Corporate Actions, Dividends, Commission Reporting, Securing Locates, and ad hoc reporting
  • Oversee System Implementations and Security Master
  • Participate in Project Management
  • Reconcile data across multiple systems
  • Coordinate daily office activities (i.e., order and
  • Establish and maintain accounts on Portia, CRD, Dynamics and other internal systems
  • Provide performance and asset information as needed
Qualifications for operations associate
  • Effective communication, organization and problem solving skills strong and palpable “sense of urgency” for implementing courses of action
  • 3+ years at an asset management/hedge fund firm
  • Experience with Eze Castle and Advent Geneva
  • Ensure accurate settlement of all cash and securities transactions
  • Disseminate proxy materials to portfolio managers and ensure all votes are submitted
  • Ensure timely and accurate execution of all corporate actions and reorganizations, as instructed by portfolio managers
3

Operations Associate Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of operations associate. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for operations associate
  • SSI maintenance
  • Broker maintenance
  • Reviewing OTC long form confirmation and/or confirmations via electronic platforms
  • Collateral Management and OTC Settlement support
  • Maintaining data integrity, including security master, fee/commission schedule, and holiday calendar updates
  • Assisting with the enhancement and development of ongoing technology, operational processes, and reporting issues
  • Assisting with Settlement Breaks for cash securities
  • Perform a variety of operations functions following pre-established procedures
  • Ensure accurate record keeping in order to keep the firm compliant
  • Remain current on internal work processes, procedures, and product knowledge
Qualifications for operations associate
  • Minimum of 2 years in an operational environment
  • 1 year of experience in SharePoint, SmartStation or other Cash Processing system
  • Opportunistically looking for talent
  • Associate Degree and 1 year experience in financial services industry OR
  • At least 8 years of experience in Banking operations out of which minimum 5 years should be in Cash / Remittance operations and managing teams
  • Hands on experience in a
4

Operations Associate Job Description

Job Description Example
Our company is looking to fill the role of operations associate. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for operations associate
  • Planning rider availability to meet demand whilst maintaining efficiency
  • Supporting commercial projects with operational guidance and resources
  • Optimising operations through innovation and process development
  • Supervising the day-to-day work of operations support staff
  • Collaborating closely with other operational teams to drive progress
  • Reviewing, refining and documenting processes and best practice
  • Engaging with riders to understand issues and improve satisfaction
  • Supporting your Rider Operations Manager with rider and zone management
  • Managing and delegating email and phone correspondence
  • Meeting with riders to understand issues
Qualifications for operations associate
  • Ability to work in high-pressure environment with strict SLA's and deadlines
  • A variety of internal trading systems are used so ability to learn quickly is important
  • Knowledge of/or experience working in financial services and/or other regulated environments is a plus
  • BS in Finance/Economics/Business Administration or those with general financial services/industry or equivalent experience will be considered
  • Entry-level role suited to a recent graduate with a degree from a good university
  • You must be a do-er with a strong bias for action
5

Operations Associate Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of operations associate. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for operations associate
  • Processing monetary transactions such as cashing checks, making deposits, selling monetary instruments, buying/selling foreign currency, processing credit card cash advances
  • Maintaining safe deposit records properly to include contracts, access slips and assisting customers with access to safe deposit boxes (if applicable)
  • Daily interaction with Prime Brokers and Custodians
  • Daily cash and collateral management and counterparty exposure review
  • Daily cash and position reconciliation of prime broker and custody accounts
  • Corporate action and proxy tracking and processing
  • Account openings with Legal and Tax departments
  • Trade desk support on various requests including stock borrows sourcing and reporting
  • Data/system management
  • Beneficiary Build
Qualifications for operations associate
  • Analyze driver and rider metrics to properly allocate supply, design driver incentive programs, and ensure high-quality ride experiences
  • Manage the team who takes care of day-to-day driver operations issues on the system
  • Manage driver development, identify and tackle problem areas for drivers, and negotiate with businesses for driver perks
  • Evaluate the economic and strategic costs and benefits of driver incentive programs and work with management to execute those strategies
  • Take on new opportunities to lead special projects and strategic analysis as required by management
  • Work across different teams within GrabBike and across functions within the company to ensure smooth operations and do whatever it takes to get the job done

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