Administrator, HR Job Description
Administrator, HR
provides administrative support including word processing, photocopying, faxing, shredding and mailing, open and sort HR Mail.
Administrator, HR Duties & Responsibilities
To write an effective administrator, HR job description, begin by listing detailed duties, responsibilities and expectations. We have included administrator, HR job description templates that you can modify and use.
Sample responsibilities for this position include:
Payroll- Input changes to internal payroll documentation in a timely & efficient manner
Helps establish administrative procedures for yearly wage package in accordance with Systems, Payroll, and Compensation Departments
Liaise with payroll and maintain the update of the HR database
Serve as initial point of contact for all payroll related inquiries directed to HR
Collating data for monthly payroll
Being the first point of contact for any queries relating to payroll
Preparation of employment-related letters for staff including end of probation, reference requests, role changes and promotions
To contribute to the growth of the company through ideas and department initiatives
Coordinate, organise and lead administrative tasks in support of HR programs and initiatives
Complete HR administration for specific areas within the HR Customer Service Centre - starters, leavers, contract variations, ER or operational
Administrator, HR Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Administrator, HR
List any licenses or certifications required by the position: HR, PHR, SHRM, CPR, CP, SPHR, AED, ITIL, CPP, CIIC
Education for Administrator, HR
Typically a job would require a certain level of education.
Employers hiring for the administrator, HR job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Human Resources, Business, Education, Business/Administration, Associates, Psychology, Administration, Communication, Management, Human Resource Management
Skills for Administrator, HR
Desired skills for administrator, HR include:
HR processes and systems
Word
Excel and Outlook
MS-Office applications existing
Applicable HR legal and regulatory requirements
Excel
Human resource practices
MS Word
Payroll
Word & Excel
Desired experience for administrator, HR includes:
Must be organized and have the ability to set-up and maintain files and create procedures as needed
Must have basic math, spelling and grammar skills
Familiarity with HRDD, WPR and OTA systems strongly preferred
Must be flexible and willing to work overtime if/when required
Strong PC skills, preferred experience working in PeopleSoft
Ad-hoc HR duties such as typing invitations, offer letters, reference requests
Administrator, HR Examples
1
Administrator, HR Job Description
Job Description Example
Our company is hiring for an administrator, HR. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrator, HR
- Processes a variety of complex information including, but not limited to, employment, pay changes, and benefits administration support
- Maintains and distributes current employee information, policy and procedure manuals and other communications
- Human Resource administration and maintenance of records - creating and maintaining personnel files, populating and updating the Human Resource Management System filing
- Full range of administrative duties relating to the company recruitment and selection process sourcing candidates via the internet, internet job posting, interview scheduling, phone screening and face to face interviews where appropriate
- Administration of new hire paper work contracts, confidentiality agreements
- Responsible for ensuring permanent files are completed in-line with audit requirements and fully approved
- Liaise with agencies for all pre-employment checks for temporary workers
- Prepare joiner & leaver forms, monitoring all leavers to ensure forms are completed
- Review and maintenance of employee files to ensure each file meets the required statutory, audit and compliance requirements
- Audit Log preparation
Qualifications for administrator, HR
- Ensure all files adhere to the data protection policies and regulations
- Preparing all new hire offer letters and obtaining necessary recruitment approvals
- On-boarding all graduate, intern, industrial placement and experienced hires
- Acting as the first point of contact for new hires
- Helping with work permit and visa applications
- Provide excellent operational support to all staff in Dublin and Nordic stores
2
Administrator, HR Job Description
Job Description Example
Our company is hiring for an administrator, HR. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrator, HR
- Updating relevant database in the online ADP system
- Recruitment & On-boarding, co-ordination with consultants, lining up interviews
- Preparing paperwork for new starters
- Scheduling induction programs
- Complete all on-boarding formalities
- Preparation of dashboard/updates for senior management review on a monthly basis
- Providing support in designing communication mailers/presentations/documents on ongoing processes
- Course Planning and Organising
- Screens all incoming calls, visitors and correspondence
- Interacts regularly with executive management and their assistants
Qualifications for administrator, HR
- To update job knowledge by keeping current with regulations and accepted practices
- Managing recruitment inbox, posting adverts and managing recruitment tracker
- Good knowledge of Slovak labor code
- Strong organization of workload
- Ideally 1-2 years HR Administration experience
- Strong written & time management skills with ability prioritize workload on own initiative
3
Administrator, HR Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of administrator, HR. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrator, HR
- Provide support on employee related matters
- Being a key point of contact for employees and new hires
- Liaising with the recruitment team to ensure that all new hires are processed quickly and efficiently with strong lines of communication to ensure no details are missed
- Assisting with roll out of HR policies and procedures and other ad-hoc projects
- Administrative support to Head of HR Services, South East Asia and South Korea on –
- Provides daily support to the Human Resource Staff in functional areas as needed
- To ensure accurate and timely recording of HR data
- To work with the HR Shared Services Groups
- Preparing correspondence such as letters of offer, new employment packs, letters of variation
- Provides technical and administrative support to all functions within the Human Resources Department
Qualifications for administrator, HR
- Experience or understanding of SAP system or other HR systems desirable
- Problem solving and critical thinking skills, demonstrated by identifying the nature of the problem and its impact on each employee
- Creative and can-do mindset
- Experience with using HR Information systems is essential, with experience of using Workday & Kronos an advantage
- Flexible and happy to travel to different locations if needed, sometimes at short notice
- Strong administrative skills and customer service orientated
4
Administrator, HR Job Description
Job Description Example
Our company is growing rapidly and is hiring for an administrator, HR. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrator, HR
- Coordinate company awards program
- Organize and maintain employee electronic files
- Assist the team in all aspects of recruitment, including interview scheduling, candidate management and ensuring the system is up to date
- Remains knowledgeable and understands detailed functionality of recruiting and onboarding processes
- Runs regularly scheduled and basic ad-hoc reports for audits and compliance
- Administers and tracks unemployment claims, hearings and decisions using third-party vendor tracking and reporting system
- Supports requests for employment verification by explaining process and directing requests to The Work Number
- Be the main point of contact for on-boarding all new starters, which includes
- Uploading new starter information on the HR database
- Delivering the new starter induction
Qualifications for administrator, HR
- CIPD Certification is desirable
- Ability to develop and format presentations in PowerPoint
- Prior experience working in an HR Department
- Bachelor's degree from an accredited university in Human Resources, Business Administration or a related field
- Familiarity with Workday and OTA systems strongly preferred
- Full medical, dental, life and disability insurance plans that can be tailored to your specific needs and the needs of your family
5
Administrator, HR Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of administrator, HR. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrator, HR
- There will be the opportunity for this role to develop over time
- Provide interpretation of company HR policies and legal regulations and handle employee complaints and issues by partnering with HR Manager
- Act in accordance with security and operational instructions at all times to ensure the maintenance of security within the secure environment
- Ensuring compliance with legal requirements for processing requests
- Support the HR global and local processes each year, running and validating reports, creating and checking letters for pay reviews, bonuses
- Support the Functional Experts and HR specialist teams in implementing and managing new services and changes to existing services through letters, contract amendments, systems updates
- The ability to prioritise your workload
- The ability to analyse, interpret and present data
- A relevant education specialized in HR
- Strong skills in the English and Swedish language and are able to communicate effortlessly across all levels of an organization
Qualifications for administrator, HR
- Previous exposure to HR Service Centre environment
- Proven ability of managing several tasks and projects at any given time
- Associate or Bachelor Degree in Human Resources or equivalent experience
- 1 to 3 years of Human Resources and/or Benefits Administration experience
- Strong communication skills and trustworthiness
- Self-starter demonstrating initiative and proactively responding to the needs of the team and the business