Finance Administrator Job Description

Finance Administrator Job Description

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Finance administrator provides for the development and maintenance of automated or manual systems and procedures to facilitate program operations.

Finance Administrator Duties & Responsibilities

To write an effective finance administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included finance administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

Excel Spreadsheets, creating and updating
Handle Sox 404 Compliance journal log & approval circulation report
Work with Fixed Asset personnel at CCOA corporate and adhere to Fixed Asset monthly/quarterly submission schedule for new builds, takedowns, asset transfers
Work directly with Business Analyst on special project/task as needed / required
Become a SME over operational task to be able to support team and Business Analyst
Reconciles credit card and bank statements with internal accounting database
Reconciles credit card transactions with external merchant software programs
Receives and handle credit card deposits, disputes and charge backs
Transacts check refund and credit requests
Tracks customer’s checks and release check orders

Finance Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Finance Administrator

List any licenses or certifications required by the position: GPHR, GMS, CA, CRA, CCIA, CCEE, CCAA, CSFA, LSS, SRA

Education for Finance Administrator

Typically a job would require a certain level of education.

Employers hiring for the finance administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Finance, Accounting, Business/Administration, Business, Education, Management, Administration, Computer Science, Associates, Technical

Skills for Finance Administrator

Desired skills for finance administrator include:

Automated financial systems
Excel
Standard accounting practices
File set-up
Formats
Letter
Maintenance and filing procedures
Report
Basic math
Grammar

Desired experience for finance administrator includes:

Ability to work to strict targets and deadlines and on own initiative and willing to learn
Must develop and enhance the ability to recognize inaccuracies/”things that don’t look right” and pursue/resolve issues outside the normal scope of established process
BS Degree in Business Administration, Accounting or related field or equivalent work experience preferred
Administrates all check refund and rebate programs by updating bookkeeping procedures
Assist Finance Manager and Business Analyst with special projects
Prepares and delivers accurate, daily, weekly and monthly reconciliations to management and clients within urgent turnaround deadlines

Finance Administrator Examples

1

Finance Administrator Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of finance administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for finance administrator
  • Undertake a range of more complex technical support tasks data compilation, reconciliation, research and analysis and make recommendations for improvement to processes, procedures and systems
  • Undertake general administration duties for the Finance team as may be required
  • Any other Finance related work as directed by the Senior Finance Officer or Head of Finance
  • Process Manual credit cards/refunds
  • Reconciliation in UK
  • Dealing with daily discrepancies
  • Collating receipts and vouchers from the deposits from all transactions
  • Identify missing tender/losses and follow up
  • Reporting internally
  • Project Setup, maintenance and close-out
Qualifications for finance administrator
  • Willingness to regional and international travel as required
  • Minimum 3 years experience performing the job responsibilities of this position
  • Requires understanding of general bookkeeping procedures
  • Client Invoicing – Time and Materials and Percent Complete
  • Distribution of draft invoice
  • Project manager and client support
2

Finance Administrator Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of finance administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for finance administrator
  • Pull backup documentation for client invoicing
  • Checking System logs to ensure services are running
  • Checking emails in the purchasing inbox and taking appropriate action
  • Providing client support which includes password resets, user set ups and account amendments
  • Preparing files to upload on to SAP/Hyperion
  • Running a print run routine to create requisitions into purchase orders
  • Reports status updates regularly to project management
  • Executes and tracks capital spending
  • Processing payments (GBP and other currencies) to clients, internally and third parties via payment file and through manual payment processing, ensuring accuracy, timeliness and fully compliant work practices
  • Willingness and ability to work flexibly within a time-bound environment, prioritising and balancing tasks and activities to ensure externally driven timescales are adhered to daily cut offs for different banking procedures
Qualifications for finance administrator
  • Bachelor's degree in Finance, Accounting, or related field and/or Billing Experience
  • Detailed understanding of procedures for keeping accurate job costing accounting records on a timely basis
  • Experience with Deltek Vision accounting system
  • AAT Qualified desirable
  • Have recent finance systems administrator experience
  • Have worked with a large finance system previously
3

Finance Administrator Job Description

Job Description Example
Our company is hiring for a finance administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for finance administrator
  • Manage Corporate Accounts Payable in Acenza
  • Prepare monthly/quarterly accounting journal entries for period close
  • Prepare monthly suspense, GL to projects and Accounts Receivable reconciliations
  • Maintain airdates in the WPR system
  • Payroll and Development
  • Follow up with PO owner and suppliers for missing invoices
  • Evaluating all incoming revenue associated with grants and insurance contracts awarded
  • Preparing all fiscal reports required by the Medical School, Medical Group and Medical Center
  • Tracking grant expenditures by month
  • Providing monthly and quarterly reports of expenditures and revenues
Qualifications for finance administrator
  • PAYE and Wages reconciliations
  • Balance sheet control reconciliations
  • Have experience setting up new users
  • Proven experience in a Financial Services (preferably banking) environment or experience of working in an Accounts / Finance role, including payment processing using bank electronic funds transfer systems
  • Develop robust processes to ensure alignment of metadata between SAP and the Group Reporting consolidation system
  • Assist the wider Group Reporting team with a variety of project work in SAP and the Group Reporting consolidation system
4

Finance Administrator Job Description

Job Description Example
Our growing company is hiring for a finance administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for finance administrator
  • Maintaining all divisional accounts and metrics reports
  • Manage the new starter process and arrange inductions
  • Review all invoices for appropriate documentation and ensure proper approvals and authorisations throughout the Accounts Payable process, including liaising with the Warehouse, Newsdesk, Library
  • May train, coach, and review the work of other staff, as needed
  • Responsible for the balance sheet cash account reconciliations
  • Process invoices and ensure for the accuracy
  • Responsible for claims cheques process, identifying anomalies
  • Work closely with the rest of the cashier team
  • To assist and maintain proper record of licenses/permits contracts and other key hotel documents and ensure timely renewals
  • To sort and route outgoing documents for the relevant authorities to sign (eg
Qualifications for finance administrator
  • Maintaining payroll system to ensure that all current standards are adhered to
  • SAP experience – Payables, Receivables and General Ledger
  • Proficiency in basic business applications, such as Microsoft Office
  • 1-3 years administrative and finance experience
  • Minimum completed Bachelor’s degree in related field of Business
  • Must be able to work standard professional business hours
5

Finance Administrator Job Description

Job Description Example
Our company is hiring for a finance administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for finance administrator
  • Running customer credit checks
  • Ad-hoc reporting to Group as required
  • Firsthand experience with performing Bloomberg Uploads, General Ledger Variances, Prepaid and Accruals explanations
  • Reconciling and processing invoices in a timely manner/explaining variances and updating in FITS
  • Primary administrator of all Soft Dollar (Broker Commissions) based invoice reconciliation and inventory updates for mixed usage allocations
  • Handle end-user requests for new entitlements and ID’s submitted through internal service request systems
  • Maintaining an accurate inventory, reflecting all moves/adds/changes new contracts added throughout the month
  • Performing month-end close of billing centers in FITS
  • Support, as necessary, the vendor managers and exchange specialist with their tasks where appropriate
  • Resolve billing and other administrative issues or disputes with vendors
Qualifications for finance administrator
  • Processing of weekly and monthly payroll
  • Experience with Oracle or similar program
  • Commutable to corporate office in Dayton, OH
  • Experience in Dynamics Great Plains- 2 years is strongly preferred
  • Experience SQL coding and uses and understands best practices
  • Experience and/or understanding SQL Server Reporting Services (SSRS)- how to build and maintain reports

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