Administrator, Operations Job Description

Administrator, Operations Job Description

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Administrator, operations provides support for applications such as the following: MS Office, Internet Explorer, and various other Windows.

Administrator, Operations Duties & Responsibilities

To write an effective administrator, operations job description, begin by listing detailed duties, responsibilities and expectations. We have included administrator, operations job description templates that you can modify and use.

Sample responsibilities for this position include:

Considerable knowledge of Operations processes and procedures
Accountable for any personal errors/ team errors to correct and understand and implement corrective action or preventive process
Assist Hiring Managers in the generation of job descriptions
Maintain comprehensive program staff roster, including submission and tracking of personnel action reports (PAFs) for all new hires, separations, raises, promotions and transfers
Assist to resolve staff payroll disputes in collaboration with corporate payroll unit
Order, distribute and account for all client metro cards dispersed at six Region II clinics and service sites
Order, distribute and account for all client employment retention gift cards dispersed at three Region II service sites
Collect, review, log, code and submit all accounts payable invoices approved for payment by the Executive Director to corporate finance for payment
Research and resolve all issues concerning outstanding accounts payable
Travel between six Region II sites to conduct regular, in-person metro card and gift card audits, to periodically deliver metro cards and gift cards

Administrator, Operations Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administrator, Operations

List any licenses or certifications required by the position: CPA, ITIL, SSL, SSH, PGP, CPR, HR, BI, CRM, MCSA

Education for Administrator, Operations

Typically a job would require a certain level of education.

Employers hiring for the administrator, operations job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Management, Finance, Accounting, Communication, Associates, Computer Science, Business/Administration, Leadership

Skills for Administrator, Operations

Desired skills for administrator, operations include:

MS Windows operating systems and MS Office 2010
All applicable Medicare and Medi-Cal regulations and NURSE PRACTICE ACT
Federal HMO Act
Knox-Keene Act
Microsoft Office suite and Microsoft Visio
NCQA
Public Employees'
TJC
PC operations and other related database applications
Various financial products would be an asset

Desired experience for administrator, operations includes:

Continuously review and refine procedures, as necessary
Assist to prepare monthly cost-reimbursable invoices for submission to program funder
Assist to prepare annual program budget for submission to program funder
Work with the Executive Director on ad hoc reports, tools, and/or basic analysis to address financial trends and performance
Assist to resolve staff payroll disputes in collaboration with the agency corporate payroll unit
Order, distribute and account for all client metro cards dispersed at six agency clinics and service sites

Administrator, Operations Examples

1

Administrator, Operations Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of administrator, operations. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administrator, operations
  • Perform duties in accordance with documented departmental procedures
  • Maintain suitable transaction history required for audit
  • Perform reconciliations of activity as directed
  • Managing the global separations process for all staff members and contingency staff (e.g., managing the separation checklist, liaising with the reporting manager and various departments who process separation tasks, collecting company property, facilitate countersignatures and distribution of separation agreement if provided, deactivating building passes)
  • Review monthly staff welfare costs and identify any costs that need reallocating immediately
  • Review Health & Safety DSE assessments weekly and allocate any that require work station assessments to the representatives
  • Update Movers spreadsheet with new joiners, leavers and secondments/sabbaticals Provide first day details to HR Services for all new joiners in a timely manner
  • Check monthly utilisation reports and send to bubble leaders
  • Responsibility for lockers and storage cupboards
  • Work with the Finance Administrator to understand department cheque matching and banking processes
Qualifications for administrator, operations
  • Ship orders subject to stock levels and back order report instructions
  • Monitor Goods Receipts and ship back orders as required
  • Management of Day 1 releases making sure orders are processed in time for dispatch from 3PL
  • Management of Direct shipments from Sony to MENA and Turkey
  • Work with Credit control to make sure account is within credit limit and arrange pro forma invoices where necessary
  • Check all orders processed have shipped from 3PL in line with KPI’s
2

Administrator, Operations Job Description

Job Description Example
Our company is growing rapidly and is hiring for an administrator, operations. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrator, operations
  • Administration support of Kronos timekeeping system including adding and deleting users, updating cost centers, pay rule, supervisor, and other employee information, , sign off of time cards and submission of payroll files to payroll
  • Preparing and scheduling new employee orientation for client group and supporting onboarding of new hire including processing new hires into the appropriate systems, securing technology requirements
  • Preparing all departmental data preparation including Performance Management, Bonuses (quarterly/annual
  • Perform the full scope of word processing application by setting up and creating documents using a variety of standard applications
  • Coordinates general communications and calendar for the Operations function
  • Kenandy ERP data entry into various modules
  • Support the administration of the calibration program by documenting and scheduling calibration and maintenance activities with both internal and external resources
  • Maintains confidential records and reports
  • Compiles and analyzes data, and compiles information from a variety of sources presentations, corporate award submissions, departmental projects, or special projects
  • Support manufacturing engineers in controlling work procedure revisions and coordinate training of manufacturing technicians, to those procedures
Qualifications for administrator, operations
  • Establish and lead the improvement process surrounding WaNPRC “Best
  • Perform other relevant operational activities as defined by the Portal Operations Team Framework (Backup, Service Continuity, Patching )
  • Form 7 or above, preferably with professional insurance qualification
  • Good service mindset and problem solving skills
  • Self-motivated, detail-oriented and positive
  • Above the minimum requirements
3

Administrator, Operations Job Description

Job Description Example
Our company is growing rapidly and is hiring for an administrator, operations. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrator, operations
  • Monitor, assess and manage OT eligibility, capacity and sign-up process
  • Track, monitor and analyze employee adherence to assigned schedule
  • Develop and support initiatives to increase purchasing card volume
  • Create and maintain reporting for purchasing and T&E card spend
  • Arranging travel and accommodation for the Maintenance department, including assisting with the on-boarding of new employees
  • Update rosters and training requests
  • Cost management including vendor payments, purchase orders and monitoring of timesheets
  • Provide administrative support to Supervisors, Planners and team member requests
  • Assist with Department meetings (coordination, agenda and minutes)
  • Providing support with regards to HSEC reporting and management of action lists and
Qualifications for administrator, operations
  • Experience / familiarity in Project Management, purchasing, Inside Sales is a plus
  • Bachelor's degree in related field is preferred but will consider 2 year, current educational pursuits and/or experience in related field
  • Confident and polite telephone manner
  • Bachelor's degree or college experience
  • 1 year HCS Processor II or HCS Administrator Experience
  • IRS Tax/Regulatory Knowledge
4

Administrator, Operations Job Description

Job Description Example
Our growing company is looking to fill the role of administrator, operations. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrator, operations
  • Provide support to terminal management during product receiving, storage and withdrawals maintenance and upkeep of the terminal facilities and equipment, such as, but not limited to, TTLR, berthing facility, Oil-Water separator, fire fighting facility inspection, oil spill equipment, product pumps, valves, generator sets and other electrical equipment testing, maintenance and repair
  • Identifies SAP and IT related issues and coordinate with Business Support Group
  • Administer the centralized department filing system to document management guidelines
  • Provide operational support for dealer programs
  • To record/ documents all Field Service activities in Service Max on daily basis
  • Ensure all cash transactions, including charge cards and bank deposits, are reconciled, properly deposited and accurately recorded in the ledger
  • Maintain Asset Management processes by assisting with tagging, shipping, data entry, audit, as needed
  • Maintain Asset Management processes by assisting with tagging, shipping, data entry, audit
  • Perform site inductions
  • Perform subcontractor control management and administration
Qualifications for administrator, operations
  • SAM experience highly recommended
  • Systems experience in SAP is preferred but not a must
  • A current Australian Driver's Licence is mandatory
  • A mature, assertive and organised approach to your work and ability to negotiate with key contacts to get win-win outcomes will be key aspects to being successful in this position
  • Capability to effectively communicate in a professional manner, both written and verbally, between internal departments and external clients
  • Capacity to work within a team atmosphere by operating in a close knit environment with shared duties among co-workers and a proven ability to multitask and perform well under strict deadlines are musts
5

Administrator, Operations Job Description

Job Description Example
Our growing company is looking for an administrator, operations. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrator, operations
  • Return to work administration including document preparation for supervisors
  • Undertakes leave audits and reporting for supervisors
  • Assists new employees with on boarding including training on the use of Time Clock and Safety Inductions
  • Assure all production system changes and application deployments conform to enterprise change control policies and procedures
  • Use of a source code control system and Microsoft AD to manage system configurations
  • Prior hands-on release to production and production configuration responsibilities
  • Monitor all aspects of network, systems and network Infrastructure on a real time basis and keep internal and external clients apprised of work effort being conducted to resolve their issues
  • Work 40-50 hours per week any shift depending on coverage needs
  • Leverage the use of workflow ticketing systems such as ServiceNow
  • Work closely with other members of Information Technology Department (AppDev, App Support, QA, Data Services, ) to assist with project implementations from concept through maintenance, and other tasks as requested
Qualifications for administrator, operations
  • Organised and thorough individual capable of following up on key points
  • Demonstrated scripting experience
  • Prefer 3-5 years' experience in an Admin Support Role
  • Advanced MS Office computer skills
  • SAP & Compliance Pro experience preferred
  • Previous experience in managing day-to-day operations and customizations of Dynamics 365 CRM (online)

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