Administrative Supervisor Job Description

Administrative Supervisor Job Description

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Administrative supervisor provides guidance to various levels of employees regarding company policies and procedures for assigned Human Resources function.

Administrative Supervisor Duties & Responsibilities

To write an effective administrative supervisor job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative supervisor job description templates that you can modify and use.

Sample responsibilities for this position include:

Supervise, train, and assist in the professional development of social workers and case managers, including facilitation of Trauma Informed Practice trainings and Planning and Service meetings
Work in partnership with Residence Supervisor to provide leadership, management and team building for supervisees, psychologists, psychiatrists, students, nurse, secretary, and milieu staff
Direct case management and social work activities of supervisees to ensure timely permanency for all youth
Direct the clinical treatment of residents in cottages and community, both individual and group focused, including but not limited to, Sanctuary Psychoeducation groups, Preparing Youth for Adulthood workshops, and crisis intervention groups
Participate in the development and supervision of groups both on the campus and in the community for youth and parents
Participate in the approval process around work schedules, overtime, vacations and all other time off within the context of agency policy and procedures
Work in collaboration with all administrators, and across disciplines, towards the development and growth of program philosophy and practice, including specialized programs for specialized populations
Facilitate meetings within the program including team, family, case planning, SPR, and briefing meetings
Provide crisis management
Provide case coverage as needed coverage for other Administrative Supervisors during vacation/sick/etc

Administrative Supervisor Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administrative Supervisor

List any licenses or certifications required by the position: BLS, ACLS, CPR, AHA, NRP, PHLS, TNCC, IV, HHS

Education for Administrative Supervisor

Typically a job would require a certain level of education.

Employers hiring for the administrative supervisor job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Nursing, Education, Associates, Business, Health Care Administration, Business/Administration, Graduate, Management, School of Nursing, Finance

Skills for Administrative Supervisor

Desired skills for administrative supervisor include:

Classic and contemporary systems thinking in problem solving and decision making
Current nursing practice
Patient care policies and procedures
Roles and functions of team members
State and federal standards
Applicable systems and policies and procedures for the assigned area
Functional area
Organization's human resources policies and procedures
CAP
CMS

Desired experience for administrative supervisor includes:

Provide access, by phone, for weekend clinical consultation of supervised cases during weekend hours if needed
Participate in the intake process for the EC program including interviewing prospective residents, conducting intake meetings
Oversee the daily schedule of the MRC MD and Directors
Participate in and help coordinate USWA phone coverage model with Executive and Administrative Assistants in Princeton and Boston
Manage and increase the effectiveness and efficiency of Support Services (HR), through improvements coordination and communication between support and business functions
Supervises work performed by internal Facilities resources, outsourced contractors, vendors, and service providers

Administrative Supervisor Examples

1

Administrative Supervisor Job Description

Job Description Example
Our company is searching for experienced candidates for the position of administrative supervisor. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrative supervisor
  • Provides input for the purchases of office supplies and furniture, office equipment, in accordance with company purchasing policies and budgetary restrictions
  • Direct the work of the administrative professional staff ensuring efficiency through effective utilization of assigned resources
  • Coordinate and oversee the day-to-day operations of the group
  • Obtain and provide information related to short and long range objectives, policies, procedures and practices
  • Ensure team provides outstanding service to their Executives
  • Improve the processes and policies in support of organizations mission
  • Manage and increase the effectiveness and efficiency of Support Services
  • Provide overall supervision for a team of five academic services assistants, and well as any seasonal, temporary staff
  • Administrative and clerical support of professional staff are managed through a shared services process
  • Supervise and manage staff of 35+ Administrative Assistants to include scheduling, payroll, employee relations, annual reviews
Qualifications for administrative supervisor
  • Nurse Practice Act, JCAHO, Labor Law, all related and affiliate contracts, Workmen's Comp, Kaiser policies and procedures, Medicare/Medicaid, Health Department, Employee Benefits, Human Resource policies and procedures, O.S.H.A., National Labor Relations Board, Standards of Practice of Professional Organizations
  • The incumbent will be required to communicate regularly via telephone, email, and possibly face to face with internal and external audiences and must be able to exchange accurate and timely information in these settings
  • Proficiency with Microsoft Office suite (Excel, Word, Outlook)
  • Manage and increase the effectiveness and efficiency of Support Services (HR), through improvements coordination and communication between support and business functions • Play a significant role in long-term planning, including an initiative geared toward operational excellence
  • To have supervisory responsibility for the Administrative Team, including allocation of work tasks, monitoring of holiday cover / working arrangements and staff development requirements, providing pastoral care, training and support where necessary
  • To establish working relationships with key contacts to help improve service levels, developing appropriate communication links with the University's Schools / Directorates and outside bodies as required
2

Administrative Supervisor Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of administrative supervisor. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative supervisor
  • To have a clear understanding of the process for the allocation of University residences, a working knowledge of the computerised allocation system and assist in the allocation of residences as required
  • To be the first point of contact for complaints regarding the allocation of residences and wherever possible resolve these effectively and efficiently, in liaison with the Administration Manager
  • To organise and operate the Division's Temporary Hotel Service
  • To provide day to day support for the Administration Team and deputise for the Administration Manager
  • To organise University and Departmental Open Days, co-ordinating visits to halls of residence, giving presentations and attending session as required
  • To co-ordinate the Division's survey process for the year including survey meetings, producing a timetable, ensuring agreed timescales are met
  • To assist the Administration Manager in the production of relevant promotional materials and information documents
  • To oversee and assist with staff accommodation bookings, producing accurate documents and maintaining accurate records
  • To oversee and review the private sector accommodation listings and associated web pages
  • To identify personal training needs in conjunction with the Administration Manager, ensuring that learning is transferred to the workplace
Qualifications for administrative supervisor
  • Branch segmentation reporting on cancellation and additions
  • Branch lead management report to drive seller productivity
  • Sales manager support and general administration
  • Coordinate marketing activity and reporting on promotions
  • Support and assist special projects initiatives
  • Attrition reporting by suburb by termination
3

Administrative Supervisor Job Description

Job Description Example
Our growing company is looking to fill the role of administrative supervisor. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administrative supervisor
  • Encourage and foster associate development through daily interactions and feedback
  • Make daily rounds and communicates with the nurse in charge to assure that patient care needs are met
  • Identify opportunities for quality improvement and initiates appropriate referrals
  • Initiates requests for the maintenance and repairs of office equipment and facility maintenance and repairs
  • Liaison with 2FM Graphics for the ordering of departmental letterhead, business cards
  • And performs related duties as required
  • Overseeing the operation and delivery of patient care in collaboration with department leaders and team members, monitoring and facilitating patient flow/ throughput
  • Completing special projects and performs other duties as assigned
  • Able to support the bedside clinician to meet the needs of the department as needed
  • The per diem nursing supervisor will be scheduled for one night shift per week with additional opportunity to work when coverage is needed
Qualifications for administrative supervisor
  • Ability to assess and prioritize tasks, plan and organize work assignments simultaneously
  • ACLS and telemetry certification is required
  • Represent Inflight by speaking during various events such as recurrent lunch, New Hire Base Orientation, company training sessions, and other employee events
  • Attend monthly FA Socials
  • 3 years of experience in professional administrative roles (office manager, program administrator, administrative Supervisor etc) or a related field is strongly preferred
  • Proficiency with Sharepoint strongly preferred
4

Administrative Supervisor Job Description

Job Description Example
Our innovative and growing company is looking for an administrative supervisor. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administrative supervisor
  • Manages the day-to-day administrative activities of the Senior Associate Dean for Libraries and Academic Innovation and LAI Senior Leadership, including direct support of the Associate Dean of Innovative Teaching and Learning
  • Assists in preparing and monitoring expense reports PCard activity
  • Assists with events in coordination with the Communications and Outreach team
  • Utilizes knowledge and understanding of GW’s policies, procedures, and administrative systems to support the University’s missions and to assist in planning, developing, and implementing projects and programs for GWLAI
  • Proactively composes memos, reports, presentations, and correspondence that reflect the Leadership’s views and styles
  • Proactively identifies efficiencies that can be achieved in GWLAI with tasks appropriate for administrative support personnel and works with the staff to achieve these efficiencies
  • Act as a liaison between staff and management
  • Manage the front-line school staff (Department Administrators), ensuring they are upholding high standards and carrying out their duties
  • Receive, evaluate, and execute temporary and part-time hiring requests for the school, including student hires, temporary part-time hires, supplemental compensation requests, and any terminations or adjustments to these temporary and part-time employee records
  • Manage the School Director’s schedule
Qualifications for administrative supervisor
  • Must be flexible to fly once a month as an extra FA and complete a layover once a quarter
  • Must be flexible to travel for offsite meetings or training which may include overnights
  • Be able to fly as a minimum crew member during irregular Op's/weather and/to include major Holidays required
  • Must be able to be onsite for handling of any Inflight critical events at LAX airport or co-terminals after hours 24/7
  • Ability to accept shift work, may include weekend work, after hours on-call required
  • Ability to adjust shift as needed
5

Administrative Supervisor Job Description

Job Description Example
Our company is searching for experienced candidates for the position of administrative supervisor. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrative supervisor
  • Work with a multiple of data sources and data reports
  • Create custom informational and statistical reports to monitor adherence to contractual standards and performance measures, and to ensure compliance with applicable goals
  • Supervise and evaluate daily activities of assigned non-clinical Operations staff members
  • Monitor staffing needs and adjust as needed and develop staffing schedules to meet departmental needs
  • Identify training and growth needs for direct reports and facilitate as needed
  • Review and evaluate individual performance annually and on an on going basis and provide feedback related to performance
  • Interact with internal and external customers to evaluate and revise procedures and processes to facilitate and improve processes
  • Under the direction of the Patient Care Delivery Director/manager, the supervisor of Administrative Operations oversees the administrative functions of the designated departments within a site(s)
  • Assumes direct line responsibility for patient care delivery, ancillary and support services
  • Specific responsibilities include supervising day-to-day operations, with an emphasis on patient care delivery, high quality customer service, staffing and efficient allocation and use of available capital and human resources
Qualifications for administrative supervisor
  • Professional, reliable, ability to work well under pressure, and maintain composure at all times
  • Enthusiastic, team spirited, congenial, and personable
  • Self-reliant, self-motivated, assertive
  • Ability to effectively collaborate at all levels of the organization is preferred
  • May be required to work additional hours outside of regular schedule when the need arises
  • 2x per week Replenish deposit logs, shift reports, Lead shift change reports, deposit logs, key inventory logs, Lost & Found logs

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