Admin Supervisor Job Description

Admin Supervisor Job Description

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Admin supervisor provides such training; ability to be a clear thinker, analyze and resolve problems, exercising good judgment; ability to focus attention of details; ability to exert physical effort in transporting equipment and wares; ability to endure abundant physical movements in carrying out job duties; ability to ensure security of storage room access and hotel property; ability to work without direct supervision.

Admin Supervisor Duties & Responsibilities

To write an effective admin supervisor job description, begin by listing detailed duties, responsibilities and expectations. We have included admin supervisor job description templates that you can modify and use.

Sample responsibilities for this position include:

Actively seeks and implements methods to control costs without compromising patient safety, quality of care and the service provided, using knowledge gained through the occurrence reporting system
Type all correspondence letters, faxes, memos, invoices, statements and reports, related to the store
New starter induction – company policies, training
Delivers timely and insightful analysis of monthly results to sales force Provides strong oversight and analysis into the key Financial and CSC strategies and initiatives
Provides clinical and administrative supervision after regular business hours
Manages hospital personnel and other resources to meet the identified standards, goals, and department requirements
Reassigns employees to different duties if the Administrative Supervisor determines the change to be appropriate during the shift or work day in order to achieve the most effective utilization of skills and abilities and to equalize workloads
Reviews reports relative to activities throughout the hospital, initiating or responding with appropriate communication and/or action
Supports and implements the established nursing care standards
Attends regular meetings with management personnel to facilitate problem resolution, information exchange, planning and timely communication within the System, Department and Hospital

Admin Supervisor Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Admin Supervisor

List any licenses or certifications required by the position: BLS, ACLS, BCLS, PALS, CPI, CRRN, NIHSS, CHPN, HPCC, TNCC

Education for Admin Supervisor

Typically a job would require a certain level of education.

Employers hiring for the admin supervisor job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Associates, Health Care Administration, Management, Education, Nursing, Accounting, Finance, Leadership, Real Estate

Skills for Admin Supervisor

Desired skills for admin supervisor include:

Own area of functional responsibility
Plant operating and support systems
Joint Commission and related standards
Occurrence reporting system
Ability to accurately analyze situations and reach productive decisions based on informed judgment
Ability to demonstrate ethical behavior in diverse situations
Ability to influence these factors in a positive way
Ability to use industry standards
Contrast and Radiation Safety Protocols
Decision-making process and associated tools and techniques

Desired experience for admin supervisor includes:

Must be able to pass pre-employment Assessments
Responsible for the wellbeing , training, development, and leadership of the maintenance team
Responsible for the control of execution of work and follow up for quality assurance
Proper, safe, and efficient execution of maintenance work plans
Job quality, duration, and cost of completed work
Mitigate lost time between jobs, breaks, shift changes

Admin Supervisor Examples

1

Admin Supervisor Job Description

Job Description Example
Our company is hiring for an admin supervisor. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for admin supervisor
  • Reviews and interprets policies and procedures within the hospital
  • Basic Life Support and Advanced Cardiac Life Support certification mandatory
  • Four years of nursing experience required including a minimum of one year experience as a supervisor, charge nurse or comparable leadership experience
  • Proficient in nursing computer applications and Office products (Excel, Word)
  • Ensures staff is informed at least on a quarterly basis regarding the trends in occurrences as they pertain to patient safety in the unit
  • Continually educates the staff on the established guidelines for reporting significant medical errors or unanticipated outcomes in the patient’s care that can result in patient harm
  • Follow up and resolve any delays, bottlenecks and also additional work requests
  • Organize and manage the routine work activities and staff leave plans
  • Ensure the timely and accurate postings of account activity
  • Ensure Cash balances & Trade confirms sent to Trading desk
Qualifications for admin supervisor
  • Control of tardiness, absenteeism, and vacations
  • The Maintenance Supervisor must be able to read and understand OEM and non-OEM documentation, schematics, drawings, and manuals
  • The Supervisor must also make recommendations to revise and update, PMs and perform simple Root Cause Failure analysis to improve plant efficiencies
  • To supervise maintenance activities the supervisor must coordinate with the production planning and maintenance planning to gain custody of equipment
  • All other activities as required by management
  • The Maintenance Supervisor will have as a minimum combination eight years experience as a Maintenance Technician, Lead Mechanic, Maintenance Supervisor, in a manufacturing environment
2

Admin Supervisor Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of admin supervisor. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for admin supervisor
  • Ensure and clear discrepancies from Broker / Custodian records
  • Ensure daily reconciliations are done accurately and timely
  • Monitor the maintenance of client accounts, including opening new accounts, processing changes and transfers, and terminating/liquidating accounts
  • Assist in the resolution of complex client issues
  • Assist in Resolution of Complex tasks in the process
  • Ensure all daily work is performed following the department’s policies and procedures
  • Ensure pricing of securities is accurate and immediate resolution of problems
  • Process Non Discretionary corporate actions and ensure entitlements are matched and restrictions removed
  • Ensure and track all cash flows and Tax harvesting requests are processed and restrictions placed and removed as required
  • Ensure setting up securities in Axys, Moxy & APL
Qualifications for admin supervisor
  • Ensure Adding or removal of restrictions to securities and accounts in Axys & Moxy
  • Ensure all the records / documents are kept in safe custody as per policies
  • Track E-Mails to make sure all client requests are completed & responded
  • Ensure daily balancing is completed including reconciliation of cash and security holdings to brokers and other custodian’s data as per procedures
  • Ensure that all daily and periodic transaction processing and associated tasks from “home offices” are received in accordance with pre-determined schedules
  • Work with auditors on preparing the annual audit, if any
3

Admin Supervisor Job Description

Job Description Example
Our innovative and growing company is looking for an admin supervisor. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for admin supervisor
  • Perform various audit checks to ensure data integrity
  • Ensure that the “Procedures Manuals” are in place and current
  • Work on projects assigned by Manager
  • Produce and submit timely and accurate operational reports and other data as required by policies and standards
  • Assist Manager in preparations of staff appraisals
  • Assist Manager in preparations of MIS
  • Work towards streamlining existing processes and re-evaluate workflows periodically to ensure process optimization
  • Ensure creation of necessary scripts, macros, custom reports to better meet client needs or streamline existing workflow
  • Plan and participate in department Business continuity and Disaster recovery
  • Assist Manager in measuring accuracy levels of tasks completed
Qualifications for admin supervisor
  • Ensure that team members attend all mandatory training, work with the dept manager on further staff development needs and options
  • Update managements on process, people and other issues and assist Manager in resolving those issues
  • Assist Manager in monitoring the workflow of offshore Portfolio Administration staff staff in home office
  • Assist staff in resolving complex issues
  • Assist Manager in preparation of staff appraisals
  • Provide technical guidance to other department personnel
4

Admin Supervisor Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of admin supervisor. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for admin supervisor
  • Reviews staffing and census of all nursing units to determine if staffing is consistent with the budget and patient needs
  • Facilitates patient admissions and patient flow
  • Assist staff in obtaining equipment and supplies as needed
  • Responds to and leads all code events
  • Assists in handling emergency surgery by contacting Surgical Services and Cardiac Cath Lab staff on call
  • Communicates shift occurrences through the daily Administrative Supervisor record
  • Assures documentation of incidents into Risk Master
  • Assists staff in end-of-life situations
  • Serves as mentor to Departmental Shift Supervisors and Charge Nurses by providing guidance in problem-solving, crisis intervention and conflict resolution
  • Provides on-going and current evaluation of Patient and Customer experience
Qualifications for admin supervisor
  • In absence of Department Director, counsels and disciplines employees
  • Three years’ experience in acute patient care
  • Basic Life Support (BLS), Advanced Cardiac Life Support (ACLS), and Pediatric Advanced Life Support (PALS) certification
  • CPI certification within one (1) year of employment
  • Certification in Medical-Surgical Critical Care, or Emergency Department Nursing
  • Current Public Health Nurse license or within 6 months of hire
5

Admin Supervisor Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of admin supervisor. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for admin supervisor
  • Initiates corrective action for immediate staff performance problems, and notifies Director and Nurse Leader of actions taken or need for further assessment and follow up
  • Communicates to Administrator-On-Call, for consultative problem solving in time frame appropriate for situation
  • Provides communication regarding patient complaints and risk situations to leadership for day-to-day concerns that require notification
  • Being sensitive to department and hospital-wide needs
  • Investigates and provides timely, appropriate follow-up for feedback on physician and patient concerns
  • Determines shift staffing needs based on census, patient acuity, and unit matrix
  • Assures appropriate mix and allocation of staff on the patient care units in compliance with scheduling policies
  • Demonstrates appropriate utilization of special pay practices and maintains within guidelines
  • Addresses barriers that preclude timely discharge of patients pending discharge
  • Facilitates movement of transfers to lateral or alternative levels of care
Qualifications for admin supervisor
  • Two years’ experience as a staff nurse in community health service, home health agency, hospice agency or its equivalent within the past five years
  • Candidates must have a California Registered Nursing license
  • Must have a valid California Registered Nurse Licensure and current CPR Certification
  • Requires five (5) years increasingly responsible experience as a Registered Nurse, including two (2) years of clinical experience
  • Baccalaureate degree is preferred
  • Speed and accurate typing skills, including attention to detail and excellent working knowledge of PowerPoint, Word, Outlook and Excel

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