Subcontracts Administrator Resume Samples

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V Krajcik
Vena
Krajcik
5544 Grimes Plaza
Chicago
IL
+1 (555) 926 7903
5544 Grimes Plaza
Chicago
IL
Phone
p +1 (555) 926 7903
Experience Experience
Los Angeles, CA
Subcontracts Administrator
Los Angeles, CA
Yost LLC
Los Angeles, CA
Subcontracts Administrator
  • Assist project management in developing and finalizing of Bidders Lists for each type of work to be subcontracted
  • Reporting – provide to management and peer groups subcontract metrics that adequately provide information to monitor project performance
  • Execute work in accordance with senior management’s goals and objectives
  • Supports program tasks as assigned by either the Principal Subcontract Manager, SC Program Manager or Subcontracts Manager
  • Normally receives detailed instructions on all work. Work is closely supervised. Work is reviewed for soundness of judgment and overall adequacy and accuracy
  • Familiarity with and perform moderately complex cost and price analysis of suppliers’ offers to perform work for Berkeley Lab
  • Provides management oversight and governance risk management
Los Angeles, CA
Subcontracts Administrator, Pcapp
Los Angeles, CA
Balistreri-Gleason
Los Angeles, CA
Subcontracts Administrator, Pcapp
  • Provide Project Subcontracts Manager and Acquisition Services Group Manager with reviews and analysis of the subcontract financial data
  • Develops and issues contracts and services agreements as assigned by performing the following
  • Maintains a primary interface with the Project Subcontracts Manager, Acquisition Services Group Manager, project team, and Customer on all Subcontract matters
  • May perform the duties of Business Advocacy under the supervision/direction of the Acquisition Services Group Manager
  • Analyze the subcontract general terms and conditions to highlight areas of risk such as ambiguities, conflicts or deviations from the scope of work
  • Recommends and secures approvals in accordance with established procedures
  • Prepares periodic status reports for management
present
Phoenix, AZ
Junior Subcontracts Administrator
Phoenix, AZ
Schneider and Sons
present
Phoenix, AZ
Junior Subcontracts Administrator
present
  • Typically places or works on subcontracts valued at up to $50,000.May work on subcontracts of higher value with oversight from more senior level staff
  • Works with supervisor to develop negotiation points and seeks to learn CGI’s legal and business position on major issues
  • Assists supervisor/higher level subcontracts professional with data calls and contracts management system entries
  • Supports customer proposals, creates solicitations
  • Ensures compliance on performance
  • Creates solicitations, conducts price analysis, negotiates price and price related terms and other subcontract provisions
  • Works on assignments that are of low to moderate complexity
Education Education
Bachelor’s Degree in Business
Bachelor’s Degree in Business
Florida International University
Bachelor’s Degree in Business
Skills Skills
  • Excellent leadership and project management skills, including customer relationship management skills; ability to leverage professional relationships
  • Excellent people skills, including customer relationship management skills; ability to leverage professional relationships
  • Strong organization skills, verbal and written communication skills; detail oriented
  • Possess excellent verbal and written communications skills, with the ability to communicate with all levels of company and supplier management
  • Strong negotiation skills and knowledge of Truth in Negotiations Act (TINA)
  • Basic knowledge of business law, contractual terms and conditions, and how to mitigate risk
  • Working knowledge of SAP
  • Proficiency in MS Office Applications (Word, PowerPoint, Outlook, Excel)
  • Knowledge Microsoft SharePoint
  • Team player with the ability to multi-task and work in a fast-paced high volume environment
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15 Subcontracts Administrator resume templates

1

Subcontracts Administrator, Senior Resume Examples & Samples

  • 8 years of experience with subcontracts administration with contractors to the federal government
  • Experience with the interpretation and application of federal regulations
  • Experience within a CPSR approved environment
  • Experience with negotiation non-disclosure and teaming agreements
  • Experience with GSA schedules, GWAC's, and commercial item acquisition
  • Knowledge of interpretation and application of the Federal Acquisition Regulations (FAR)
  • Knowledge of proposal process
  • Knowledge of IDIQ, CPAF, CPFF, FFP, T&M, and Level of Effort types of subcontracts, task order or delivery orders, and multiple award process
  • Experience with DoD contracting and commercial contracting
2

Subcontracts Administrator Resume Examples & Samples

  • Ensures timely processing of subcontract requisitions through processing or preparations of Request for Quotes (RFQ), and/or Request for Proposals (RFP). To include verification of accuracy and completeness of proposal packages. May need to coordinate with other divisions to clarify and ensure that all necessary data has been included in the solicitation
  • Receives subcontractors' responses to RFQ/RFP and determines each subcontractor's ability to meet Company and procurement requirements. To include preparation of justifications, price/cost analysis, and negotiation memorandums
  • Prepares, negotiates and issues subcontract documents and amendments, including identification and inclusion of flow down requirements from the prime contract commensurate with delegated procurement authority
  • Prepares reports and contractual correspondence for project manager, contracts group, small business liaison office, and clients
  • Establishes and maintains accurate tracking records tailored to each subcontract
  • Maintains and updates subcontractors' files for internal and external audits by applying ICF’s values, best practices, policies and procedures
  • Performs subcontract closeout actions, completes file documentation, and forwards subcontract files to storage
  • Attend and serve as Subcontract representative at program and project meetings. Interface with other divisions including, but not limited to, Sales, Capture / Business Development, Accounting, Contracts, Pricing, Program Control, Program Support and Senior Management teams. Can also include Procurement and Subcontracts related training and or seminars
  • 4 or more years of cradle-to-grave Federal and/or State Government subcontract administration or related experience
  • Advanced knowledge of relevant laws, regulations, terms, conditions, and policies governing assigned contracts, including FAR, DFAR, and CAS
  • Bachelors Degree or Masters Degree in business or related field
  • Knowledge of Deltek Costpoint
  • Familiarity with Small Business Reporting and ESRS
  • Team player with the ability to work in a fast-paced high volume environment
  • Ability to work with all levels of internal staff, as well as internal/external clients and subcontractors
3

Subcontracts Administrator Resume Examples & Samples

  • Ensure timely processing of subcontract requisitions through processing or preparation of Request for Quotes (RFQ), and/or Request for Proposals (RFP)
  • Coordinate with other divisions to clarify and ensure data is accurate
  • Prepare reports and contractual correspondence for project manager, contracts group, small business liaison office, and clients
  • Perform subcontract closeout actions, complete file documentation, and forward subcontract files to storage
  • Associates Degree in business or related field or 2 years of equivalent work experience
  • 1-2 years of experience with cradle-to-grave Federal and/or State Government subcontract administration
  • 1-2 years of experience working with relevant laws, regulations, terms, conditions, and policies governing assigned contracts, including FAR, DFAR, and CAS
  • Knowledge Microsoft SharePoint
4

Subcontracts Administrator, Avionics Resume Examples & Samples

  • Supplier relationship management and driving improvement efforts across the Avionics Commodity and Product Center
  • Management of the overall procurement cycle, including and necessary coordination among production, spares, development programs, and various functional support groups, purchase order placement and administration in support of sub-contracts
  • Management of critical, time-sensitive and complex issues including; proposal evaluations, contract documentation, modifications for contract changes. Will assist in the development of subcontract specifications, work statements, and terms and conditions for the procurement of specialized materials, equipment, and services
  • Management of supplier performance metrics, including: Supplier MRP/On-Time Delivery, Purchase Price Variance, Purchase Requisition placement, Contract Overspend/NTE performance, Cost of Poor Quality, etc
  • Interact in an integrated team environment by coordinating with Programs, Engineering, Legal, SAS, USG Customer, Finance, and Marketing
  • Lead key supplier negotiations of cost, terms and conditions, development Statements of Work, and long-term agreements. Control costs, manage cost avoidance and perform price analysis as required
  • Develop and execute strategic supplier initiatives including Cost Re-negotiation projects, Capacity expansion projects, and Working capital improvement projects. Present these ideas and projects to office of the COO executive leadership
  • Manage the import and export of technical data, hardware, software, and qualification artifacts in full compliance with export license regulations
  • Develop and implement RCCA plans for significant supplier issues and low performing suppliers
  • Ensure AC Deliveries are met through support of Material needs
5

Subcontracts Administrator Resume Examples & Samples

  • 1 year of experience with cradle-to-grave Federal and/or State Government subcontract administration
  • 1 year of experience working with relevant laws, regulations, terms, conditions, and policies governing assigned contracts, including FAR, DFAR, and CAS
  • Knowledge of Selectica or other Contracts Mgmt related software
6

Subcontracts Administrator Resume Examples & Samples

  • Associates Degree in business or related field or 2 additional years of equivalent work experience
  • 4 years of experience with cradle-to-grave Federal and/or State Government subcontract administration
  • 4 year of experience working with relevant laws, regulations, terms, conditions, and policies governing assigned contracts, including FAR, DFAR, and CAS
7

Subcontracts Administrator Resume Examples & Samples

  • Formulate and administer low-risk subcontracts with supervision
  • Recognize and communicate project issues
  • Must have EPC Industry experience with an EPC contractor
  • Ensure compliance with Subcontract practices
  • Communicate items of concern to project team
  • Responsible for proper Subcontract documentation and record keeping
  • Assign work to Subcontract Technicians
  • Execute work in accordance with senior management’s goals and objectives
  • Responsible for ownership of commercial relationships
  • Communicate procedural requirements to the project team
  • 5 years’ experience
  • Bachelors of Science degree
  • Proficient knowledge of all Subcontract practices
  • Knowledge of project cycle from proposal through commissioning
  • Ability to take ownership of issues and seek resolution
  • Negotiation techniques
  • Proficient knowledge of Subcontract management department system
  • Software applications including: Microsoft Suite Outlook, Word, Excel, Power Point and Access
  • Experience working in the Field as a SubContract Administrator
  • Work history must be in Oil and Gas
8

Subcontracts Administrator Resume Examples & Samples

  • Coordinate preparation of invitations to bid, performs proposal analyses, prepares bid evaluations, prepares award recommendations, negotiates subcontract agreements, and prepare and administer subcontract agreements through final closeout
  • Participates with other project team members in regular meetings with subcontractors and assumes lead key role in handling commercial aspects of the subcontracts being executed
  • Prepares regular activity reports
  • Assumes responsibility for following corporate policies and procedures in the conduct of the work and oversees the work of other subcontract administrators assigned to the project office
  • 3-7 year’s relevant experience required
  • Experience with Microsoft Suite software programs
  • Experience with the creation of subcontracts for services including consulting agreements in a Commercial environment
  • Ability to work independently with minimal guidance
  • Must have strong negotiation skills and supplier sourcing experience
  • Minimal travel expected as business needs arise
  • Construction Contracting experience preferred
9

Subcontracts Administrator Resume Examples & Samples

  • Works closely with members of Project Management, Engineering and Construction disciplines to coordinate preparation of invitations to bid, performs proposal analyses, prepares bid evaluations, prepares award recommendations and negotiates subcontract agreements, prepares and administers subcontract agreements through final closeout
  • Reviews and approves subcontractor's invoices
  • Assumes responsibility for following corporate procedures in the conduct of the work and oversees the work of several other administrators assigned to the project office
  • In addition to Level 1 and 2 competencies: Has in-depth experience, knowledge and skills in own discipline
  • Usually determines own work priorities. Acts as a resource for colleagues with less experience. May stabilize at this level for many years
  • Has expertise in own discipline. Applies knowledge and skills to a wide range of standard and nonstandard situations
  • Interprets customer needs, assesses requirements and identifies solutions to non-standard requests
  • Uses best practices and knowledge of internal/external business issues to improve products or services in own discipline
  • Monitors and controls costs within own work
  • Solves moderately complex problems; takes a new perspective on existing solutions. Manages own time to meet agreed targets; develops plans for short-term work activities in own area
  • Explains difficult issues and works to establish consensus. Promotes teamwork; coaches and guides others
  • Typically has 5-20 years relevant experience
10

Subcontracts Administrator Resume Examples & Samples

  • Prepare Expression of Interests and Tender documentation
  • Facilitates & Document the Tender Process up to negotiations and contract signings
  • Conducts commercial analysis of Tender documents and Clarifications
  • Prepare and manage all aspects of developing contract documents with PDT, design consultant and cost consultant
  • Responsible for contract administration of all design and construction contracts
  • Responsible for evaluating and processing of monthly payment certificates of the consultants and contractors
  • Responsible for evaluating and compiling Variation Orders and conversion of EI’s to VO’s
  • Responsible for compiling award recommendations to support contract award and VO approvals
  • Facilitates negotiation meetings with Contractors/Consultants
  • Assist the Contracts Manager in developing Particular Contract Conditions or Amendments
  • Advise, review & oversee RFP’s & Contracts produced by others (PMC’s/Contractors)
  • Assist in reviewing and responding of design and construction claims
  • Ensure all warranties, performance bonds and insurances are in accordance with the contract and client requirements
  • Facilitates the design & supervision consultants, contractors and cost consultants in meeting project close out contractual requirements
  • Sound knowledge of the contract administrative and procurement aspects of major civil and infrastructure projects
  • 5+ years post graduate experience
  • Experienced user of MS Office and other Project Management Software
  • Experience in international contracting mechanisms e.g. FIDIC
  • Fluency in English, both written and verbal
  • Spoken Arabic is advantageous
  • Undergraduate degree or membership of a relevant recognized international Professional Body e.g. MRICS
11

Subcontracts Administrator Resume Examples & Samples

  • Must have understanding of the government acquisition process
  • Working knowledge of Federal Acquisition Regulation
  • Solid negotiation, oral, and written communication skills are required
  • Candidate must possess a positive and proactive attitude and ability to handle multiple high visibility critical tasks simultaneously
  • CPSR Audit requirements, Price Analysis Techniques, Costpoint Purchasing System, Small Business Subcontracting Plans, Word Processing and Electronic Spreadsheets
12

Junior Subcontracts Administrator Resume Examples & Samples

  • Cost Point experience preferred
  • CPSR compliance requirements preferred
  • Subcontracts experience desirable
13

Subcontracts Administrator Resume Examples & Samples

  • Selects or recommends subcontractors, issues awards, and administers resulting subcontracts
  • Responds to complex and diverse inquiries which may require innovative solutions and participates in cost and pricing reviews with program management and customer representatives
  • Participates in and may lead negotiating and modifying standard subcontract provisions and assists in negotiating and modifying non-standard contracts/subcontracts
  • Reviews, drafts as necessary, and negotiates terms and conditions of non-disclosure and teaming agreements
  • May advise management of contractual rights and obligations and provide review and interpretation of terms and conditions
  • May participate in the selection, development, and training of subcontract staff
  • Responsible for observing all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company
  • Expected to work in a safe manner in accordance with established operating procedures and practices. Other duties assigned as required
  • Successful candidate should have a good working familiarity with FAR Parts 6,12,15,16 and 30
  • Should be able to describe methods for contract formation [Cost Reimbursable, Fixed Price and Time and Materials Procurement's]
  • Should have a foundation with I.T.A.R. [International Traffic & Arms Regulations] involving foreign procurement's
  • Should be able to provide a detailed description as to how a Purchase Order/Subcontract file is assembled and what the essential elements of it are
  • Should have a good understanding of how to negotiate and document completed negotiations
  • Working knowledge of SAP is desirable. Ability to work independently or in a team environment is essential as is the ability to work extended hours and travel as required
14

Subcontracts Administrator Resume Examples & Samples

  • Maintains and updates a bid and proposal log in accounting system
  • Maintains current knowledge of relevant contractual procedures and practices
  • 2-5 years of related experience in subcontracts and/or contracts administration or procurement of materials; equipment or supplies
15

Subcontracts Administrator Resume Examples & Samples

  • Bachelors in Business Administration or related field with 4 years of related experience in subcontracts administration
  • Must have experience with all contract types and a working knowledge of FAR/DFAR and company policies
  • Experience providing subcontracts administration and support in a consulting / commercial environment
  • Ability to establish relationships internally and with Leidos providers
  • Experience in high dollar value subcontracts negotiation and administration
  • Strong interpersonal and communication skills both oral and written
  • Candidate must have the flexibility to provide proposal and contractual support
  • A current Secret clearance is highly desired and be eligible to obtain a Top Secret clearance
  • Proficiency in word processing, electronic spreadsheets, data systems, and analysis techniques and workstation tools
  • Deltek CostPoint experience
  • Experience working with price analysis and Invoice processing
16

Subcontracts Administrator Resume Examples & Samples

  • Develop, negotiate, and administer subcontract agreements and acquisition aspects in new business proposals and existing IDIQ subcontracts/Task Order with Fixed Price, Fixed Price Level of Effort, and Cost Reimbursement subcontracts of moderate to high dollar value, risk, creativity and complexity
  • Create moderate to complex RFP solicitations in accordance with Government and Leidos requirements
  • Analyze and estimate costs, and negotiate specifications/statements of work, price, and other contractual provisions with subcontractors
  • Conduct negotiations with all levels of supplier/subcontractor management, which may involve international suppliers/contractors
  • Ensure compliance on performance
  • Selected candidate has considerable autonomy for an assigned area or responsibility within a function. Provide advice and counsel to business counterparts and less experienced procurement staff. Act as primary interface between subcontractors and the programs being supported for all subcontract issues. Regularly interact with programs, contracts, project control, finance, business development and with customers as required
  • Bachelor's degree with minimum 2 years of experience in contract / subcontract administration. This includes price analysis and audit compliance
  • Must be eligible for a Top Secret clearance
  • Working knowledge in Government subcontracting , FAR application, Small Business Subcontracting Plans and CPSR requirements
  • Ability to work in fast-paced environment and manage multiple priorities
  • Strong interpersonal, communication (oral and written), and negotation skills
  • Proficient in Excel/Word/PowerPoint
  • Active Secret or Top Secret security clearance is preferred
  • International contracts and/or subcontract experience preferred
  • Knowledge of Costpoint Purchasing System
17

Subcontracts Administrator Resume Examples & Samples

  • Develops and issues Requests for Proposals (RFPs), receives, reviews and negotiates subcontractor proposals, negotiates subcontract terms and conditions including estimated cost/price, delivery, quality and performance requirements
  • Conducts independent price analysis as needed
  • Develops subcontract document, reviews it for compliance with Government and Corporate requirements
  • Provide subcontract advice and counsel to program managers, engineering personnel and other related functions such as finance, quality and contract administration
  • Performs subcontract close-out
  • Requires 8 to 10 years with BS/BA
  • 6+ years of experience with Subcontracts
  • Must be clearable TS/SCI
  • Must be willing to travel at least up to 5%
18

Subcontracts Administrator Resume Examples & Samples

  • Minimum of 0-3 years experience with Bachelors degree. Additional years experience may substitute for education requirement
  • Proficient with Microsoft Office (to include Excel, Word, PowerPoint, and Outlook)
  • Basic understanding of common business and customer service practices
  • Degree in Business or Global/International Studies
  • Excellent writing and communication skills
  • Advanced MS Excel abilities (formulas, pivot tables, etc)
19

Subcontracts Administrator Resume Examples & Samples

  • Command Media development, refinement, update, and communications (2016 and 2017); GSC strategy driven, regulatory driven, and business risk driven
  • Maintain MS GSC Command Media, including MS GSC Policy Council Coordinator, Sharepoint Repository Administrator, Document Management and Maintenance
  • Support for Company Manual refinement and updates
  • GSC Stakeholder Reviews for changes to other Function command media
  • Interface to Internal and Government Audit POCs
  • · Coordination of data calls
  • · Forensic Analysis and other Audit Readiness Reviews
  • · Draft and present NG responses
  • SME for a specific area(s) of expertise, topical based (e.g. CAS, Govt Property, Price/Cost Analysis, etc), command media based (e.g. a specific set of policies, procedures, work instructions, etc), and Division portfolio based
  • Review requests for deviations and waivers
  • Support Learning & Development initiatives
  • Support functional self assessment routine
  • Voice of MS GSC Compliance to promote best practices and process improvement, as well as Audit Readiness
  • Monitor and respond to MS GSC Policy mailbox; expecting high volume in 2017
  • Prepare and present GSC Notices; ensures the MS GSC personnel are kept current on changes to policies, procedures, and practice
  • Identifies improvement opportunities, performs root cause analyses, coordinates corrective action plans and implementation
  • 10+ years experience as a Supply Chain Practitioner (Buyer or SCA with DOA/Agency) with a BA/BS degree or 8+ years with a Master's degree or related work experience
  • Thorough knowledge of the FAR
  • Excellent people skills, including customer relationship management skills; ability to leverage professional relationships
  • Exceptional organization skills, verbal and written communication skills; detail oriented
  • Analytical; Evidence of ability to work independently and apply sound judgment to problem solving
  • Multitasking; ability to juggle multiple deadlines and/or demands for attention
20

Subcontracts Administrator Resume Examples & Samples

  • 6 years experience with Subcontract Management practices or Procurement practices
  • Knowledge of FAR/DFARS and ITAR regulations
  • Experience working in an IPT and/or SMT
  • Experience working with multi-functional teams
  • Proficient in SAP
  • Experience working cost type, fixed price contracts
21

Subcontracts Administrator Resume Examples & Samples

  • Coordination of data calls
  • Forensic Analysis and other Audit Readiness Reviews
  • Draft and present NG responses
  • Masters Degree, or other advance degree (e.g. Law degree.)
  • Knowledge of U.S. government contracting and the Federal Acquisition Regulation (FAR)/Defense Federal Acquisitions Regulation Supplement (DFARS), with specific working knowledge of Part 44 (Subcontracting Policies and Procedures) and Part 31 (Contract Cost Principles and Procedures); Cost Accounting Standards (CAS); and Defense Contract Audit Agency (DCAA) audit procedures
  • Strong organization skills, verbal and written communication skills; detail oriented
  • Proven multitasker; ability to juggle multiple deadlines and/or demands for attention
  • Expertise in Word, Excel. Knowledge of SAP a plus
22

Subcontracts Administrator Resume Examples & Samples

  • Interfacing and corresponding with suppliers
  • Developing sourcing/evaluation strategies
  • Supplier identification
  • Source selection
  • Coordinating export control/security requirements
  • Preparing and issuing RFPs with appropriate customer flow downs and terms & conditions
  • Conducting bidders’ conferences
  • Conducting proposal evaluations
  • Conducting negotiations to meet contract/program targets/schedules, and terms and conditions, payment terms for materials & services
  • Ensuring compliance with FAR/DFARS regulations and purchasing policies & procedures
  • Validating pricing and maintain proper purchase order files with correct documentation
  • Management of subcontract agreement modifications, which include coordination of required additions, deletions, or other modifications or formal documented communication to subcontractors
  • Arranging and participating in supplier meetings and controlling and reporting supplier progress
  • Evaluation of customer RFP's
  • In conjunction with the program management teams, develops subcontract RFP's that include Statements of Work, Technical/Quality Specifications, Deliverable Requirements List and Schedules, Performance Assessment Requirements, terms and conditions, proposal preparation and pricing requirements/templates, compliance matrices and supplier profiles
  • Preparation of Non-Disclosure Agreements, Teaming Agreements, and Memorandums of Agreement
  • Preparation and management of internal step reviews of new opportunities and formal customer proposal preparation
  • Analyzes and evaluates subcontractor proposals, negotiates deviations from work statements, schedule, and/or terms and conditions, while working closely with the program management team
  • Provides subcontractor pricing, deviations from scope and/or terms and conditions, comprehensive cost analysis and justifications, and technical data assertions to the Business Management Group
  • Contracts and Pricing Business Division during the proposal preparation phase. -Selects or recommends subcontractors, writes formal awards, processes internal justifications, and documents files in preparation for internal and external audits
  • Administers resulting subcontracts, ensuring that all requirements are performed in accordance with the scope of work and delivery schedules
  • Must have experience working with multiple contracting formats, including Firm Fixed Price and Cost Reimbursable
  • Must possess knowledge relating to special payment provisions (progress
23

Subcontracts Administrator Resume Examples & Samples

  • Management of subcontract agreement modifications, which include coordination of required additions, deletions, or
  • The basic qualification requirements for a Professional Band Level 3 is a Bachelor’s Degree with a minimum of 6 years of work experience in procurement/supply chain/contracts subcontracts and/or accounting or finance OR a Master's Degree with a minimum of 3 years of work experience in procurement/supply chain/contracts/ subcontracts and/or accounting or finance
  • The basic qualification requirements for a Professional Band Level 2 is a Bachelor’s Degree with a minimum of 3 years of work experience in procurement/supply chain/contracts/subcontracts and/or accounting or finance OR a Master’s Degree with a minimum of 1 years of work experience in procurement/supply chain/contracts/ subcontracts and/or accounting or finance
24

Subcontracts Administrator Resume Examples & Samples

  • Under the leadership of senior level team members, contributing to the preparation and successful execution of a mixed portfolio of subcontracts while ensuring compliance to company policies and procedures and maximizing cost savings and profit
  • Assisting with identifying, mitigating, and resolving subcontractor related risks and issues
  • Assisting with the evaluation of subcontractor proposals (terms and conditions and pricing) in order to recommend negotiation strategies to meet NG business needs and assure compliance with company and government policies, such as Federal Acquisition Regulations (FAR)
  • Supporting Subcontract Management Teams that include representatives as appropriate from program management, contracts, engineering, mission assurance, and program controls,
  • Preparing correspondence to communicate Northrop Grumman’s interests throughout the lifecycle of the subcontract portfolio
  • Participating in project review meetings as required, contributes to the preparation of subcontract status reports for senior management review/awareness
  • Preparing and maintaining subcontract files extensive and detailed enough to permit informed decision-making by management and successful audit
  • Develops subcontract specifications, work statements, and terms and conditions for the procurement of specialized materials, equipment, and/or services
  • Prepares bid packages, analyzes and evaluates proposals, negotiates subcontract provisions, selects or recommends subcontractors, writes awards, and administers resulting subcontracts
  • The ability to work well in team environments is required. Candidate must have strong organizational skills, as well as very good oral and written communications. Ability to work with minimal supervision and apply sound judgment to problem solving required
  • Demonstrate knowledge of hands-on experience performing many aspects of subcontract management and administration from source selection and issuance of teaming agreements and RFPs, and subcontract negotiation, through contract closeout for FFP, Cost Type and T&M, and Commercial subcontract types
  • Be well-organized with excellent written/verbal communication skills, business acumen and negotiation skills
  • Be able to work comfortably in a team environment, to multi-task and support concurrent requirements for different internal and external customers
  • Be proficient in MS Office (Word, Excel, PowerPoint and Outlook) and have Excellent organizational & communication skills
25

Subcontracts Administrator Resume Examples & Samples

  • Experience with subcontract management practices and a thorough knowledge of FAR/DFAR
  • Experience working cost type, fixed price, and T&M type subcontracts
  • Experience and demonstrated successful management of high dollar and highly complex subcontracts
  • Bachelor degree in a business field plus 10 years direct experience
  • Secret Clearance required to start. Must be able to obtain Top Secret Clearance
  • Successful candidate will have experience with teaming in a dynamic environment. Must be able to work independently with minimal direction
  • Masters degree in Supply Chain Management plus 8 years direct experience
26

Subcontracts Administrator Resume Examples & Samples

  • Responsible for the administration of a full range of subcontracts, from Inter-Company Work Orders (IWOs) to complex subcontracts negotiated with outside sources
  • Develop counter positions and negotiate Teaming Agreements
  • Serve as the Lead on major proposals with Division and Sector Threshold
  • Develop strategies to counter subcontractor exceptions to NG standard Ts&Cs and Flowdowns; interact with Legal
  • Present negotiation plans to Sector Management to obtain approvals
  • Strong verbal and written communication skills; adept at problem-solving, demonstrated relationship management skills
  • Demonstrated ability to successfully work independently, as well as part of a team, in a demanding fast paced environment
  • Recent experience in a Supply Chain leadership role
  • Demonstrated proposal experience
  • Demonstrated strengths administering multiple subcontracts on a large, fast-paced program
27

Subcontracts Administrator Resume Examples & Samples

  • Compliance with company policies and procedures and maximizing company cost savings and profit
  • Preparing Non-Disclosure Agreements, Teaming Agreements, and Memorandums of Agreement
  • Drafting and compiling Request for Proposal packages to include Statements of Work, Technical/Quality Specifications, Terms and Conditions, and Proposal Preparation and Pricing Requirements/Templates
  • Analyzing and evaluating subcontractor proposals to determine adequacy, and recommending suppliers and negotiation strategies to meet NGTS performance objectives
  • Providing subcontractor pricing, deviations from scope and/or price/cost analyses and justifications, and technical data assertions to the Contracts group during the prime proposal preparation phase
  • Negotiating price and deviations from work statements, schedule, and/or terms and conditions, while working closely with the program team
  • Writing formal awards, processing internal justifications, and documenting files in preparation for internal and external reviews
  • Administering resulting subcontracts with minimal supervision, ensuring that all requirements are performed in accordance with all contractual, company, and government requirements
  • Coordinating and negotiating modifications to subcontracts as required
  • Preparing and maintaining subcontract files extensive and detailed enough to permit informed decision-making by management and successful internal or external audit
  • Supporting Subcontract Management Teams that include representatives from the Program Management, Contracts, Engineering, Mission Assurance, and Program Controls functions
  • Providing leadership during the execution of subcontracts; representing NGTS throughout the lifecycle of subcontracts and maintaining strong supplier relations
  • Identification, communication, mitigation, and resolution of subcontractor-related risks and issues
  • Collaborating with the responsible Subcontract Management Teams and facilitating meetings between NGTS and subcontractors as appropriate to bring closure to open actions
  • Participating in program review meetings as required and providing subcontract/IWO status reports for management review/awareness
  • Promoting awareness and understanding of the subcontracting process with respect to Subcontracts’ roles and responsibilities
  • Bachelor’s Degree in Business, Supply Chain Management or related discipline and 10 years of related experience, 8 years with Master's; 14 years of experience is acceptable in lieu of a degree
  • Experience performing many aspects of federal and commercial subcontract management and administration from source selection through subcontract close-out for multiple subcontract types
  • Demonstrated ability to solicit and evaluate subcontractor proposals
  • Demonstrated negotiation skills and creativity to develop solutions to subcontract problems
  • Thorough understanding of Government contracting (to include FAR/DARS) and key business processes
  • Demonstrated experience working with multiple contracting formats, including Firm-Fixed-Price and Cost Reimbursable
  • Ability to work comfortably in a team environment, multi-task, and support concurrent requirements for different internal and external customers
  • Proficiency with Microsoft Office (Word, Excel, Outlook and PowerPoint)
  • Prior work experience in U.S. Government Supply Chain/federal procurement-related field
  • Previous experience working with Northrop Grumman or other large federal contractor(s)
  • NCMA or ISM Certification
28

Subcontracts Administrator Resume Examples & Samples

  • Work in a Category Management structured organization sourcing IT commodities both domestically and internationally
  • Provides management oversight and governance risk management
  • Supports development and deployment of category sourcing strategies and initiatives, and drives deployment across the Sectors, businesses and disciplines/functions
  • Enhance mission capability and affordability with program tactical focus through strategic one-company sourcing/procurement solutions and supplier management
  • Able to make decisions through collaboration via a category-based community with the right people, analytics, processes and tools to capture the greatest leverage opportunities
  • Managing all aspects of key and strategic suppliers including supplier relationship, performance and corrective action teaming with Operations group
  • Reviewing supplier agreements to ensure NGSC’s minimum requirements are met and all risk areas are identified and mitigated
  • Negotiating terms and conditions of all components of contractual agreements, including Software Level Agreements, Statements of Work, Maintenance Agreements and Purchase Agreements
  • Preparing requests for proposal packages (RFx) for software licenses and software maintenances
  • Conducting bidder conferences, analysis and evaluation of bidder proposals, facilitating the selection/recommendation of the winning bidder, negotiating agreement terms, conditions, provisions and pricing, issues awards, preparing and administering resulting contracts and orders
  • Negotiating and coordinating additions, deletions, or modifications to existing contracts or purchase orders
  • Issuing Purchase/Change Order(s) to support contracts
  • Post-award administration including project implementation support to ensure supplier(s) adherence to contractual deliverables and timeline
  • Bachelor’s degree in related field plus 10 years of experience in procurement, with emphasis on software contracting, and management
  • Terms and conditions expertise with an emphasis on software and risk management
  • Strategic sourcing, contract management, project management
  • Demonstrated experience in the Information Technology industry
  • Microsoft Office Suite with special emphasis on Excel (at least intermediate level)
  • Juris Doctor (JD) degree
  • Large contracts experience, i.e. $1million + annual spend
  • Experience in SAP procurement module
  • Experience in negotiation of enterprise-level information including, but not limited to, contract elements such as data privacy, data protection, software license and maintenance and export/import concerns
  • Master’s degree with N.C.M.A. / I.S.M. certification
  • Sourcing strategies
  • Excellent written and oral communication skills with all levels of management/executives
  • Program or project management expertise
  • Relationship development skills
  • Ability to work with minimum direction and in a fast-paced, business-oriented environment
29

Subcontracts Administrator Resume Examples & Samples

  • Preparing request for proposal packages for materials, equipment, software, or services
  • Conducting bidder conferences, coordination the analysis and evaluation of proposals, facilitates the selection/recommendation of subcontractors, negotiate subcontract provisions and pricing, issues awards, prepares and administers resulting subcontracts. Reviewing suppliers’ agreements to ensure NGSC’s minimum requirements are met
  • Negotiates terms and conditions of all components of contractual agreements, including Statements of Work, Professional Services Agreements, and Purchase Order
  • Negotiates and coordinates additions, deletions, or modifications to purchase orders and subcontracts
  • Issues Purchase Order(s) to support these subcontracts
  • Bachelors with a minimum of 10 years’ experience with contract analysis/negotiation, strategic sourcing or general acquisition of goods and services or equivalent
  • Sourcing/procurement contracts with excellent negotiation skills
  • Strong Microsoft Office suite experience with special emphasis on Excel (at least intermediate level)
  • Large Subcontracts experience ,i.e., $1million-plus annual spending
  • Experienced in the SAP procurement module
  • Experience in negotiation of enterprise-level information technology services or other outsourcing agreements, including, but not limited to, contract elements such as data privacy, data protection, software as a service, and export/import concerns
  • Master’s degree with N.A.C.M / I.S.M. certification
30

Subcontracts Administrator Resume Examples & Samples

  • Draft and negotiate subcontracts ensuring compliance with prime contract terms, conditions, and other provisions including applicable federal regulations
  • Draft and negotiate non-disclosure and teaming agreements in support of new business pursuits
  • Act as a focal point with other departments for resolution of problems regarding subcontract requirements
  • Act as focal point for all communications and commitments related to assigned subcontracts
  • Represent Subcontract Management on program and proposal teams
  • Advise and support business team on issues/developments relative to assigned subcontracts
  • Monitor program performance for scope changes and take appropriate action
  • Build customer relationships and know customer needs and issues
  • Document all subcontract files in accordance with corporate policies and procedures to ensure compliance for a CPSR
  • Lead corporate Procurement/Subcontracts training initiatives and compliance over-sight
  • Other related duties as required
31

Subcontracts Administrator Resume Examples & Samples

  • Specific duties: Evaluation of customer RFP's and ability to work with the program team to develop subcontract RFP's that include Statements of Work, Technical/Quality Specifications, Deliverable Requirements List and Schedules, Performance Assessment Requirements, Terms and Conditions, Proposal Preparation and Pricing Requirements/Templates, Compliance Matrices and supplier profiles
  • Analysis and evaluation of subcontractor proposals, negotiating deviations from work statements, schedule, and/or terms and conditions, while working closely with the program management team
  • Providing subcontractor pricing, deviations from scope and/or terms and conditions, comprehensive cost analysis and justifications, and technical data assertions to the Contracts group during the proposal preparation phase
  • Selecting or recommending subcontractors; writing formal awards; processing internal justifications, and documenting files
  • Administering resultant subcontracts, ensuring that all requirements are performed in accordance with the scope of work and delivery schedules
  • Bachelors degree from an accredited school ; 4 years of work related experience will be accepted in lieu of a Bachelors degree
  • Expertise in MS Office Word and MS Excel
32

Subcontracts Administrator Resume Examples & Samples

  • The basic qualification requirements for a Professional Band Level 3 is a Bachelor’s Degree with a minimum of 6 years of work experience in procurement/supply chain/contracts/subcontracts and/or accounting or finance OR a Master's Degree with a minimum of 3 years of work experience in procurement/supply chain/contracts/ subcontracts and/or accounting or finance
  • Proficiency with the use of MS Office Suite applications
  • Must have experience working with multiple contracting formats
  • Understand the proposal process, pricing instructions, terms and conditions and determine the adequacy of subcontractor proposals received
  • Knowledge of U.S. Government contracting and the Federal Acquisition Regulation (FAR)/Defense Federal Acquisitions
  • Regulation Supplement (DFARS), with specific working knowledge of Parts 15 (Contracting by Negotiation) and 31(Contract Cost Principles and Procedures); Cost Accounting Standards (CAS); and Defense Contract Audit Agency
33

Subcontracts Administrator Resume Examples & Samples

  • Bachelor’s degree with 10 years relevant experience or 8 years with a
  • This position requires knowledge of Government and industry standards and practices including, laws such as the Foreign Corrupt Practice Act (FCPA) and regulations such as ITAR and EAR, which are applicable when engaging in international contracting
  • The successful candidate shall be able to apply sound reason and judgment to solve problems and develop recommendations to address a variety of issues and situations with minimal supervision
  • The position requires strong organizational and interpersonal skills necessary to maintain relationships with senior consultants and the confidence to guide internal customers through established policies and procedures as well as to work cooperatively with senior leaders and executives as necessary to assist them in them establishing these relationships
34

Subcontracts Administrator Resume Examples & Samples

  • Bachelors in Business Administration or Business Management or Business related degree with 6 years of subcontract or contract admin experience; 4 years with Masters
  • Contracts or purchase order negotiation, award and administration experience, and experience with government contracting requirements, primarily FAR
  • Experience administering and price justification of Purchase Orders under government contracts
  • Experience with personal computers, proficiency in MS Office, especially Excel, Word, and PowerPoint; knowledge of general business practices and procedures
  • International contract administration experience desired
35

Subcontracts Administrator Resume Examples & Samples

  • Bachelor's degree in a Business Field with 3+ years' experience with subcontract management practices OR
  • Master’s Degree in a Business Field 1+ year experience with subcontract management practices
  • Experience with FAR and DFAR Regulations
  • Experience working with cost type, fixed price and Time & Material type subcontracts
  • Ability to obtain and maintain Secret/Top Secret clearance(s)
  • Master’s Degree in a Business related field
  • Familiarity with NGAS GSC Process and Procedures
  • Proficiency with SAP Procurement Module
36

Subcontracts Administrator Resume Examples & Samples

  • Bachelor’s degree and a minimum of 6 years’ experience in a related position are required
  • Bachelor's degree and a minimum of 10 years' experience in a related position
  • This position requires the ability to balance and influence multiple competing priorities and individuals. A strong commitment and collaborative approach is paramount. Excellent organizational, verbal, and written communication skills, as well as project management, analytical, planning, presentation and human relations’ skills are required
  • Demonstrated experience in the analysis and negotiation of complex contractual terms and conditions, problem solving, and interpersonal skills
  • J.D. Degree from an ABA-approved law school and 8 years’ experience in a related position
  • Government contracting experience with the proven ability to accurately translate complex contractual issues into easily understood summaries and solutions
  • Knowledge of the Federal Acquisition Regulations
  • Demonstrated experience drafting complex contractual documents, including Memoranda of Understanding, Terms and Conditions, Non-Disclosure Agreements, IP Licensing Agreements, and Long Term Supply/Pricing Agreements
37

Subcontracts Administrator Resume Examples & Samples

  • Evaluation of more complex customer RFP's and work with the program team to develop subcontract RFQ's that include statements of work, technical/quality specifications, deliverable requirements list and schedules, performance assessment requirements, terms and conditions, proposal preparation and pricing requirements/templates, compliance matrices and supplier profiles
  • Preparation of Non-Disclosure Agreements, Teaming Agreements, and Memorandums of Agreement, preparation and management of internal step reviews of new opportunities and formal customer proposal preparation
  • Analyze and evaluate more complex subcontract proposals, negotiate deviations from work statements, schedule, and/or terms and conditions, while working closely with the program management team
  • Provide subcontractor pricing, deviations from scope and/or terms and conditions, comprehensive cost analysis and justifications, and technical data assertions to the Contracts group during the proposal preparation phase
  • Select or recommend subcontracts, write formal awards, processes internal justifications, and document files in preparation for internal and external audits
  • Administer subcontracts, ensuring that all requirements are performed in accordance with the scope of work and delivery schedules
  • 6 years of supply chain and/or business management, operations engineering
  • Demonstrate strong communication and writing skills
  • U.S. citizen and ability to obtain security clearance Preferred Qualifications
  • Knowledge of U.S. Government contracting and the Federal Acquisition Regulations (FAR) / Defense Federal Acquisition Regulation Supplement (DFARS)
  • Knowledge of Cost Accounting Standards (CAS) Expertise in Word and Excel and working knowledge of SAP
38

Subcontracts Administrator Senior Resume Examples & Samples

  • Familiar with various contract types and balancing the appropriate level of risk to the requirements
  • Strong leadership, networking, and interpersonal skills with an ability to develop productive working relationships with others
  • Strong project management skills to properly plan, launch, and execute projects
  • Proven organizational and planning skills in order to prioritize and balance multiple projects
  • Strong negotiation, written and verbal communications skills with an ability to communicate with a wide variety of levels and positions within the organization including Director and VP-level
  • Demonstrated ability to make sound business judgments related to strategic supply philosophies and initiatives
  • Knowledge of all facets of supply chain, sourcing, and supplier management
  • Advanced knowledge of the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation (DFAR) and related federal and state legislation and regulations
  • Knowledge of business law, contractual terms and conditions, and how to mitigate risk
  • Experience with large airline type aircraft painting (especially VIP) strongly desired
  • Experience with APU MRO and lease desired
  • Experience and understanding of FAA requirements, rules, processes, and procedures highly desired
  • Four years’ experience in contract/subcontract administration
  • Bachelor’s Degree in Purchasing, Supply Chain Management, Business Administration or related field preferred
  • Team leadership experience preferred
39

Subcontracts Administrator Resume Examples & Samples

  • Managing subcontractors and administering subcontracts to achieve program goals and objectives, maintaining strong supplier relations, and ensuring compliance with company policies and procedures
  • Assist with identifying, mitigating, and resolving risks and risk related issues
  • Work cooperatively with individuals from other disciplines including Program Management, Program Business Management, Finance, Contracts, Pricing, and Security for seamless subcontract administration
  • Extracts from customer RFP those requirements unique/relevant to the subcontractor and incorporates into subcontractor’s RFP
  • Obtains proposals/quotations in compliance RFP requirements; examines bids/offers including performing price and/or cost analysis and addresses any deviations
  • Verifies that Subcontractor documents are complete, accurate and delivered to meet critical deadlines
  • Negotiates terms and conditions (contract price, type, FAR/DFAR clauses etc.) with potential subcontractors
  • Document and maintain CPSR-compliant files
  • Advises program personnel on all matters related to contractual requirements and internal status and reporting
  • Ability to respond positively to change and embrace using new practices or values to accomplish goals and solve problems
  • Bachelor's degree required - business or contract management preferred. Master's Degree desired
  • Minimum of 6-9 years' experience in contract and/or subcontract management
  • Working knowledge of Federal Acquisition Regulations (FAR) and agency supplement regulations required
  • Successful applicant will have a keen interest in business/contract law, excellent communication skills, good computer literacy skills and an understanding of government proposal environments
  • Ability to work independently, manage large work-loads with quick turn-around
  • Ability to apply sound judgment to problem solving
  • Ability to develop strong business relationships with internal customers and external suppliers
  • Exceptional communications skills (both written and verbal)
  • Personal discipline to adhere to tight deadlines – without compromise to document integrity, accuracy, and completeness, or to prevailing policies, procedures, and regulations - and the ability to provide situational analyses and recommendations in a timely manner
  • Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect
40

Subcontracts Administrator Resume Examples & Samples

  • Prepares bid packages, conducts bidders' conferences, analyzes and evaluates proposals, negotiates subcontract provisions, selects or recommends subcontractors, writes awards, and administers resulting subcontracts
  • Participates with contracts administration and purchasing to develop subcontract policies and procedures
  • Additional tasks as required by management
  • LI-LM1
  • Bachelors with a minimum 5 years’ related purchasing/subcontracts experience
  • Sourcing/procurement contracts with negotiation skills
  • Ability to work with minimal direction in a fast-paced, business-oriented environment
  • Resolves problems of moderate scope where analysis of situations or data requires a review of a variety of factors. Exercises sound judgment within the established processes and procedures to determine appropriate action utilizing appropriate internal and external contacts
  • Large Subcontracts Experience, i.e., $1million-plus annual spend in the defense industry
  • Experienced in the Costpoint procurement module
41

Subcontracts Administrator Resume Examples & Samples

  • Preparing, administering/managing requests for proposals (RFP), requests for quotes (RFQ) in support of the contract
  • Perform ongoing contract management
  • Perform contract management support to the Mission Execution and Strategic Analysis Contract
  • Oversee evaluation of suppliers for technical, financial, production, quality and overall compliance to specifications, statements of work (SOW), terms and conditions, and other business requirements identified in the RFP/RFQ packages
  • Place purchase orders/subcontracts and manage the subcontractor/supplier to ensure compliance to quality, schedule, cost and all performance requirements of the SOW/specification as defined in the purchase order/subcontract
42

Subcontracts Administrator Resume Examples & Samples

  • Interfacing and corresponding with suppliers, developing sourcing/evaluation strategies
  • Supplier identification; source selection; coordinating export control/security requirements
  • Preparing/issuing RFPs with appropriate customer flow downs and terms & conditions
  • Conducting bidders’ conferences; proposal evaluations; conducting negotiations to meet contract/program targets/schedule, terms & conditions/payment terms for materials & services
  • Administering resultant subcontracts; ensuring compliance with FAR/DFARS regulations and purchasing policies & procedures
  • Validating pricing; and maintaining proper PO files with correct documentation
  • Managing subcontract modifications, which include coordination of required additions, deletions, or other modifications or formal documented communication to subcontractors, arranging and participating in supplier meetings and controlling and reporting supplier progress
  • Evaluating customer RFP's and working with the program team to develop subcontract RFP's that include Statements of Work, Technical/Quality Specifications, Deliverable Requirements List and Schedules, Performance Assessment Requirements, Terms and Conditions, Proposal Preparation and
  • Knowledge of U.S. government contracting and the Federal Acquisition Regulation (FAR)/Defense Federal Acquisitions Regulation Supplement (DFARS), with specific working knowledge of Parts 15 (Contracting by Negotiation) and 31 (Contract Cost Principles and Procedures); Cost Accounting Standards (CAS); and Defense Contract Audit Agency (DCAA) audit procedures . Strong writing and communication skills
43

Subcontracts Administrator Resume Examples & Samples

  • Bachelors Degree in Supply Chain Management, Business or related field from Accredited Institution
  • Ability to obtain and maintain DoD Secret Clearance and Special Program Access
  • Proficiency with Microsoft Office Suite (Excel, PowerPoint, etc)
  • 6 months+ Aerospace Industry Experience/Supply Chain Management Experience
  • Active DoD Secret or higher Security Clearance
44

Subcontracts Administrator Resume Examples & Samples

  • 5+ years of experience as a Subcontracts Administrator
  • Must have the interpersonal skills to deal effectively with executive subcontractor management regarding subcontract issues of varying degrees of complexity and work issues to resolution
  • Will have the ability to learn legal concepts and apply those concepts to contractual situations/negotiations
45

Subcontracts Administrator Resume Examples & Samples

  • BS/BA degree with 6+ years of subcontract and/or supply chain administration and supplier management experience or 4+ years with a Master’s degree
  • In-depth understanding of procurement policies, procedures, and regulations are essential
  • The ability to work well in team environments; strong negotiation skills; strong organizational skills, and strong written and oral communication skills
  • Ability to work with minimal supervision and apply sound judgment to problem solving
  • Candidate must have experience in capture and proposal activities in a government acquisition environment
  • Must be eligible for DoD Secret Clearance
  • DoD Secret clearance
46

Subcontracts Administrator Resume Examples & Samples

  • Candidate’s minimum education/experience qualifications: BS/BA degree with 10+
  • Understanding of procurement policies, procedures, and regulations is essential
  • The ability to work well in team environments is required
  • Candidate must have strong organizational skills, as well as very good oral and written
47

Subcontracts Administrator Resume Examples & Samples

  • Purchase high volume, low risk goods and services with a value within the delegated procurement authority limit using the appropriate purchasing methodology while maintaining compliance with LBNL’s policies and procedures
  • Place pCard and purchase orders based on understanding the customer's’ requirements, suppliers’ capacity, and resolve purchase order issues of limited scope and minimal complexity
  • Document and maintain all pCard and purchase orders
  • Provide notice to other functional areas with contractual-related responsibilities such as Property Management or Environment, Health, Safety, and Security (EHSS)
  • Assure timely and accurate reconciliation and closeout of pCard and purchase orders
  • Respond to customer inquiries and ensure all subcontract information is entered into the Financial Management System (FMS) in a timely and accurate manner
  • Contribute to the successful achievement of Service Center Key Performance Indicators (KPIs)
  • Provide customers with support and advice on incoming procurement related inquiries and issues
  • Develop resolutions to issues of limited scope and complexity
  • Track incoming customer inquiries in Help Desk ticketing database
  • Interpret technical specifications and requirements to fulfill the purchasing needs of the Lab’s technical and scientific Divisions while adhering to all Laboratory’s Standard Practices and procedures
  • Develop and maintain effective working relationships with Procurement and OCFO colleagues and Scientific and Operations division customers
  • Provide customers with timely and effective advice, coaching, and training on policies and procedures related to purchasing requests
  • Provide resolutions to moderately complex procurement related issues by analyzing each situation and exercising sound judgement to determine the most appropriate action
  • Bachelor’s Degree and/or 2 years of experience in procurement related activities or the equivalent combination of education and experience
  • General knowledge of procurement activities and systems
  • Demonstrated ability to learn policies and procedures in order to provide advice and guidance to internal and external customers
  • Effective interpersonal, written, and oral communication skills
  • Demonstrated ability to apply concepts and principles to research and resolve procurement related issues of limited scope and complexity
  • Demonstrated ability to professionally and effectively interact and build relationships with internal and external customers, including dealing with difficult customer service issues
  • Experience with MS Word, Excel, PowerPoint and Internet browsers
  • Experience with PeopleSoft or an electronic purchasing system
  • Demonstrated ability to manage multiple tasks, high volume workload, and maintain a high level of accuracy and attention to detail
  • Experience working well under pressure and successfully meet deadlines
  • Demonstrated ability to work in a team environment in excess of a normal workweek to meet assignments/deliverables
  • Must be able to work on a computer for extended periods of time
  • Bachelor’s Degree and/or 2 years of experience in procurement related activities, including the purchasing of technical goods and services, or the equivalent combination of education and experience
  • Strong analytical and problem resolution skills with the ability to develop efficient and effective processes
  • Demonstrated skills in negotiation, time management and organization
  • Demonstrated ability to process sensitive data with discretion
  • Familiarity and/or knowledge of applicable LBNL Procurement Standard Practices, Federal Acquisition Regulations and DOE Acquisition Regulations
  • Experience with Service Contract Act and/or Davis-Bacon Act requirements or equivalent state and/or local labor requirements highly desirable
48

Subcontracts Administrator Resume Examples & Samples

  • Bachelor’s degree in related field with 6 years of experience in the Subcontracts Arena or
  • Bachelor’s degree in related field with 10 years of experience in the Subcontracts Arena or
  • Understanding of procurement policies, procedures, and regulations is essential
  • Candidate must have strong organizational skills, as well as very good oral and
  • FAR/DFARS and associated Federal Contracting regulations and be capable of
49

Subcontracts Administrator Resume Examples & Samples

  • A Bachelors Degree (BA/BS) in Business, Accounting or equivalent experience is required
  • 2 - 4 years of related experience in government subcontracting environment
  • In-depth knowledge of the FAR, FAR Supplements and Cost Accounting Standards (CAS)
  • Continued education in Contracts or Procurement
  • NCMA or other Professional certifications
50

Subcontracts Administrator Resume Examples & Samples

  • Bachelor’s degree with 3 years relevant experience or 1 year with a Masters. In lieu of degree 4+ years relevant experience
  • Must be able to effectively communicate and collaborate with the management of other organizations (program management, contracts, business management, etc.) as well as with the subcontractors on the program
  • Must be motivated, organized and have effective time management skills
  • Ability to brief internal and external customers
  • Must be able to effectively work under very general supervision
  • Must have experience in analyzing and negotiating proposals, and knowledge of
51

Subcontracts Administrator Resume Examples & Samples

  • Coordinate with proposal and project team members to successfully deliver projects in compliance with established procedures for work in the federal market. Projects may be in domestic or international locations
  • Handle simple to complex subcontracts to include: consulting with project team on price type and source selection plan, generating requests for proposal, leading evaluation team, analyzing proposals, negotiating subcontracts, administering changes
  • Administer fixed price and possibly T&M subcontracts
  • Prepare compliant files in CPSR environment
  • Administer subcontracts in compliance with CH2M Policy and all applicable contract and regulatory requirements
  • Advocate for use of small and small-disadvantaged businesses; maximize small business plan goal achievement
  • Accountable to the Regional Procurement Manager and Subcontracts Supervisor
  • Maintain effective relationships with subcontractors, project team members, management, clients, and support organizations
  • Works independently under minimal supervision
  • Must have 3 years’ experience in Federal Subcontracting of services
  • Has good working knowledge of Federal procurement requirements, practices, and standards
  • Ability to manage multiple assignments simultaneously
  • Strong communication and organizational skills
  • Price analysis and negotiation skills
  • Must be able to effectively communicate with subcontractors, project teams, and others
  • Ability to effectively use electronic purchasing systems
52

Subcontracts Administrator Resume Examples & Samples

  • Preparing Protection of Information, Teaming Agreements, and other Strategic Agreements
  • Analyzing and evaluating subcontractor proposals to determine adequacy, and recommending suppliers and negotiation strategies to meet NGAS performance objectives
  • Collaborating with the responsible Subcontract Management Teams and facilitating meetings between NGAS and subcontractors as appropriate to bring closure to open actions
53

Subcontracts Administrator Resume Examples & Samples

  • Will have experience working with multiple contracting formats, including Firm Fixed Price and/or Cost Reimbursable, possess knowledge relating to special payment provisions (progress or performance based payments), the ability to work terms and conditions, and/or special contract clauses/types such as: long term agreements and intellectual property agreements
  • Will have working knowledge and understanding of the proposal process, cost/price analysis practices and techniques, pricing instructions, terms and conditions negotiations and be able to determine the adequacy of subcontractor proposals received and recommend risk mitigation – where/when required
  • Working Knowledge of SAP
  • Knowledge of U.S. Government contracting and the Federal Acquisition Regulation (FAR)/Defense Federal Acquisitions Regulation Supplement (DFARS), with specific working knowledge of Parts 15 (Contracting by Negotiation) and 30/ 31 (Contract Cost Standards and Principals)
54

Subcontracts Administrator Resume Examples & Samples

  • FAR experience and knowledge of core business principles such as subcontracts, business and contract law, finance and accounting
  • The ability to work in a team environment and an understanding of how to effectively use different subcontract types
  • Proficiency in word processing, electronic spreadsheets, data systems, analysis techniques and workstation tools
  • Deltek Costpoint experience preferred
55

Subcontracts Administrator Resume Examples & Samples

  • An active Top Secret clearance is required to start. A Masters Degree with a Supply Chain Management Major is preferred
  • Candidate must have a working knowledge of cost plus, T&M and FFP contracting
  • Successful candidate should be seeking a highly engaged and dynamic teaming environment
  • 10+ years sub contracts experience
  • Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions
56

Subcontracts Administrator Resume Examples & Samples

  • Bachelor's degree with a business major or Supply chain management
  • Experience with FAR and DFAR
  • Min 6 years of subcontracting ,contracting or procurement experience
  • Master's degree in Supply Chain Management
  • TS clearance
  • 10+ years of subcontracting experience
57

Subcontracts Administrator Resume Examples & Samples

  • Purchase high volume, simple to moderately complex goods and services with a value within the delegated procurement authority limit using the appropriate purchasing methodology while maintaining compliance with LBNL’s policies and procedures
  • Assist Goods/R&D personnel in performing the following procurement activates: Purchase Order match exception reconciliation; Completing No Cost Extensions; Incremental Funding Modifications; Collect bilateral signatures
  • Issue patent notices/letters; Close-outs; Assistance on complex projects
  • Familiarity with and perform moderately complex cost and price analysis of suppliers’ offers to perform work for Berkeley Lab
  • Manage moderate to high volumes of requests to issue contracts at moderate dollar requirements
  • Review direct and indirect cost elements
  • Review suppliers’ accounting and estimating systems in accordance with Federal cost accounting regulations and professional standards to support a sub-award of research and development agreements
  • Partner with various levels of management and staff as well as with commercial industry, educational institutions, Department of Energy (DOE), the Defense Contract Audit Agency (DCAA), and other governmental agencies regarding day-to-day activities
  • Maintain successful relationships with customers and suppliers by delivering procurement of goods and services in a timely and cost effective manner
  • Execute transactions within delegated authority and prepare contracts for execution above delegated authority
  • Assist in Contract Review Board meetings for solicitations and awards of subcontracts and agreements to ensure compliance with financial policies and procedures
  • Bachelor’s Degree, (preferably in business) and a minimum of 2 years of experience as a Subcontracts Administrator or the equivalent combination of education and experience
  • Familiarity with negotiations, pricing complex contracts and/or agreements, procurement practices, and terms and conditions
  • Proficient in MS Word, Excel, Adobe Acrobat, Google applications and with PeopleSoft or other electronic purchasing systems
  • Bachelor’s Degree (preferably in business) and a minimum of 4 years of experience as a Subcontracts Administrator or the equivalent combination of education and experience
  • Demonstrated ability to analyze and interpret complex financial statements
  • Experience presenting detailed information in various types of reports
  • Demonstrated organizational, decision-making, and problem-solving skills
  • Certification (CPM, CFCM, CCCM, CPCM)
  • Familiarity with applicable LBNL Procurement Standard Practices, Federal Acquisition Regulations (FAR), and DOE Acquisition Regulations (DEAR)
58

Subcontracts Administrator Resume Examples & Samples

  • Assist the Subcontracts Manager (SCM) with administration of various subcontracts in support of assigned projects
  • Ensure the implementation of HSE procedures and all other HSE initiatives and programs by Subcontractors
  • Pre-qualification of subcontractors through analysis of information sent in response to questionnaires, financial investigation, and reference checks
  • Assist project management in developing and finalizing of Bidders Lists for each type of work to be subcontracted
  • Consult with project management and relevant departments on scopes of work and other requirements pertinent to a specific subcontract
  • Receive and check requisitions for use in subcontract solicitations
  • Prepare and issue formal Request for Quotations
  • Resolve any discrepancies or deficiencies within the requisition or technical documents
  • Obtain clarifications, missing documents, or information
  • Finalize Bidders List and obtain approvals
  • Facilitate responses to Bidder queries regarding the Request for Quotation
  • Facilitate bid clarification meetings, pre-award, and award meetings as required
  • Ensure proper meeting minutes are recorded and distributed in a timely fashion
  • Effect negotiations to meet project and Owner goals
  • Evaluate proposals and make recommendations for award after technical input
  • Obtain appropriate approvals for award
  • Ensure tax and license requirements are correctly addressed
  • Ensure project schedules are supported
  • Prepare, execute, and issue project subcontracts
  • Ensure proper insurance certificates are on file prior to mobilization
  • Assist project team in resolving subcontractor disputes, claims, and performance issues
  • Identification, evaluation, preparation and subsequent agreement of Subcontract scope of work changes
  • Prepare and issue properly approved Addendum’s in support of project requirements
  • Maintain subcontract file with documentation required for audit
  • Ensure adherence to the Project Subcontracting Plan; document and obtain prior approval of exceptions
  • Ensure control of formal communications with subcontractors
  • Main contact for all Subcontractors’ commercial and contractual matters
  • Responsible for compliance with Global Guidelines, Policies and Project Procedures
  • Responsible for Subcontract file maintenance and documentation
  • Ensure that all Subcontractors comply with Prime Contract obligations and that Prime Contract conditions where applicable flow through to Subcontractors
  • Provide input to project weekly / monthly reports
  • Other tasks as assigned by Project Manager and /or Area Subcontracts Manager
  • Assist with the development and update of cost forecasts
  • Identification, evaluation and monitoring of risk to the project
  • Closeout all subcontracts in accordance with the Project Procedures
  • High standard of safe working practice, quality and productivity as well as compliance with the Code of Business Conducts
  • 3 years Contracts Administration experience, preferably within Oil & Gas industry
  • Ability to accomplish established objectives within a diverse corporate environment
  • Knowledge of contracting strategies, principles and procedures
  • Familiarity with engineering and construction practices related to contract development and administration
  • Ability to communicate effectively in writing and orally in a business environment
  • Good decision maker
  • Effective negotiator
  • Proficient in the use of MS Office computer applications including Word, Excel, Access and Power Point
59

Subcontracts Administrator Resume Examples & Samples

  • 1+ years of experience with Subcontracts
  • Able to obtain a Secret
  • Willing to travel at least up to 5%
60

Subcontracts Administrator, Senior Resume Examples & Samples

  • Tasks include the negotiation of terms and conditions, analyses of price and creation of the subcontract document
  • Reviews client solicitations received by company and provides recommendations regarding outsourcing requirements to business management proposal team
  • Responsible for monitoring subcontractor’s performance, including the management of the deliverables and payment of invoices
  • Keeps fully informed on all subcontracts standards, plans and policies
  • Prepares and supports subcontract negotiations
  • Experience with Health or VA contracts a plus
61

Subcontracts Administrator Resume Examples & Samples

  • Acts as a resource for colleagues with less experience
  • Applies knowledge and skills to a wide range of standard and nonstandard situations
  • Prepares subcontract plans, award schedule and works with project/construction team to execute
  • Manages the commercial aspects of the subcontracts from inquiry through award, execution, and closeout of the subcontracts pursuant to established procedures
  • Establishes proposed bidders list for all subcontracts, including pre qualification of bidders
  • Issue inquiry packages in accordance with execution schedule
  • Is the liaison with Commercial/Legal group regarding Subcontract Terms and Conditions of inquires and Subcontracts
  • Is the liaison with Engineering regarding the technical content of each inquiry and Subcontract Agreement
  • Evaluates bids/proposals and recommends lowest qualified bidder for award
  • Develops and distributes 'Conformed Subcontracts' following award
  • Negotiate change orders and other commercial oriented matters through closeout
  • Develops and maintains all 'Subcontract Reports' in accordance with established procedures
  • Maintains proper files on all pre-award and post award documentation
  • Monitors and controls costs within own work. Solves moderately complex problems; takes a new perspective on existing solutions
  • Manages own time to meet agreed targets; develops plans for short-term work activities in own area
  • Explains difficult issues and works to establish consensus
  • Promotes teamwork; coaches and guides others
  • Bachelors Degree preferred, either in business, construction, engineering, or law
  • Minimum of 7-10 years experience in Subcontract Administration or similar capacity, preferably in the petro-chemical, power, or related industry
  • Position requires a senior level individual with excellent oral and written communication skills
  • Must understand and be capable of interpreting contract language and be current on legal matters affecting the subcontract activity. Must be able to work with the subcontracting community in a professional manner
  • Additionally, must be able to work with engineering, construction, quality, project controls and all other project related disciplines at home office and field construction site to satisfy overall project objectives for Subcontracts
  • Must be capable of developing and preparing bid lists, inquiries to bid, evaluate bids/proposals, negotiate (including development of strategies), subcontracts, change orders, claims (or other form of request for equitable adjustment) and other commercial oriented matters, and subcontract documents
62

Subcontracts Administrator Resume Examples & Samples

  • Bachelor's degree and 6 years of experience in subcontracts including working with cost type, fixed price and T&M type subcontracts
  • Strong working knowledge of FAR and DFAR regulations
  • Experience with management of high dollar and highly complex subcontracts
  • Master’s degree in Supply Chain Management
  • Active Secret clearance with SSBI
63

Subcontracts Administrator Resume Examples & Samples

  • Manage subcontractors and administer subcontracts to achieve program goals and objectives, maintain strong supplier relations, and ensure compliance with company policies and procedures
  • Extract from customer RFP those requirements unique/relevant to the subcontractor and incorporates into subcontractor’s RFP
  • Obtain proposals/quotations in compliance RFP requirements; examine bids/offers, including performing price and/or cost analysis and address any deviations
  • Verify that Subcontractor documents are complete, accurate and delivered to meet critical deadlines
  • Negotiate terms and conditions (contract price, type, FAR/DFAR clauses etc.) with potential subcontractors
  • Advise program personnel on all matters related to contractual requirements and internal status and reporting
  • Minimum of 2 years' experience in contract and/or subcontract management
  • Exceptional organizational and communications skills (both written and verbal)
  • Ability to meet tight deadlines – without compromise to document integrity, accuracy, and completeness, or to prevailing policies, procedures, and regulations
  • Ability to provide situational analyses and recommendations in a timely manner
  • Ability to build constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect
64

Subcontracts Administrator Resume Examples & Samples

  • Coordinate with project team members to successfully deliver projects in compliance with established procedures for work in the federal market. Projects are in domestic locations
  • Administer fixed price, fixed unit rate, and possibly T&M subcontracts
  • Accountable to the Regional Procurement Manager and Subcontracts Supervisor, with “dotted line” accountability to Program Contracts Manager and Program Manager
  • Maintain effective relationships with subcontractors, project team members, management, and support organizations
  • Works independently under minimal supervision. Seeks guidance when needed
  • Must have 1- 3 years’ experience in Federal Subcontracting of services
65

Subcontracts Administrator Resume Examples & Samples

  • 5 years min subcontracts or supply chain experience required
  • International DOPA required
  • DOD clearance
66

Subcontracts Administrator Resume Examples & Samples

  • Selecting or recommending subcontractors; writing formal awards; processing internal justifications, and documenting files in preparation for internal and external audits
  • Bachelors degree from accredited school with 0 years of experience
  • Previous customer service skills
  • Previous experience with finance management
  • Have working knowledge and understanding of the proposal process, pricing instructions, terms and conditions and be able to determine the adequacy of subcontractor proposals received
67

Subcontracts Administrator Resume Examples & Samples

  • Bachelors degree with 6+ years of subcontract or contract admin experience; 4+ years subcontracts or contracts with Masters
  • Subcontracts negotiation, award and administration experience, and experience with government contracting requirements, specifically FAR/DFARS and associated Federal Contracting regulations and be capable of working in a fast paced environment
  • Candidate must have strong organizational skills, as well as very good oral and written communications
  • Must be eligible for a TS clearance
68

Subcontracts Administrator Resume Examples & Samples

  • Experience in heritage IS division performing subcontracting actions
  • Possess in-depth knowledge and understanding of Northrop Grumman Corporation’s heritage IS sector’s systems (OneSource, SAP, PLSC2, SAMS, SLAD, Business Warehouse) and supply chain operations
  • Understanding of Northrop Grumman Command Media Procedures, procurement policies, procedures, and regulations are essential
69

Subcontracts Administrator Resume Examples & Samples

  • Candidate’s minimum education/experience qualifications: BS/BA degree with 10+ years of progressive subcontracts/procurement experience or MS/MA with 8+ years of subcontracts/procurement experience
  • Candidate must have strong organizational skills, as well as very good oral and written communications
  • Ability to work with minimal supervision and apply sound judgment to problem solving required
70

Subcontracts Administrator Resume Examples & Samples

  • 15+years in subcontracts/contracts/business management in Government/Commercial contracting environment with a Bachelor's degree or 13+ years in subcontracts/contracts/business management in Government/Commercial contracting environment with a Masters degree; 19 years relevant work experience in subcontracts/contracts/business management in Government/Commercial contracting environment accepted in lieu of degree
  • Must have experience operating independently
  • Must demonstrate knowledge of hands-on experience performing all aspects of subcontract management and administration from source selection and issuance of teaming agreements and RFPs, and subcontract negotiation, through contract closeout for FFP, Cost Type and T&M, and Commercial subcontract types
  • Experience thinking strategically and a thorough understanding of Government/Commercial contracting and key business processes and have the ability to contribute to advanced strategy and planning throughout the business process
  • Must be well-organized with excellent written/verbal communication skills, business acumen and negotiation skills
  • Must demonstrate ability to work comfortably in a team environment, to multi-task and support concurrent requirements for different internal and external customers
  • Must be proficient in MS Office (Word, Excel, PowerPoint and Outlook) and have Excellent organizational & communication Skills
71

Subcontracts Administrator Resume Examples & Samples

  • Bachelor’s Degree in Business, Supply Chain Management, Procurement/Contracts, Finance, or related field with 6 years experience; 10 years of experience acceptable in lieu of a degree
  • Demonstrated experience performing many aspects of federal and commercial subcontract management and administration from source selection through subcontract close-out for multiple subcontract types
  • Demonstrated strong oral and written communication skills
  • Demonstrated proficiency with Microsoft Office (Word, Excel, Outlook and PowerPoint)
  • Prior experience working with Northrop Grumman or other large federal contractor(s)
72

Subcontracts Administrator Resume Examples & Samples

  • Develop, negotiate and administer T&M, Labor Hour, Fixed Price, Cost Reimbursable/Award Fee type Subcontracts, Non-disclosure Agreements and Teaming Agreements consistent with government client requirements in accordance company, FAR/DFAR procurement policies and procedures
  • Lead subcontracting support element, coordinating pre-award subcontract proposal functions and make decisions regarding subcontract management approach, and coordinate the subcontract proposal process
  • Create subcontract request for proposals in support of prime contract solicitations
  • Perform price and cost analysis, resulting from negotiation of price/cost and price/cost-related terms and other subcontract or other agreement provisions
  • Experience in Federal Government contracting
  • Demonstrated understanding of cost accounting principles to include direct and indirect cost components and factors
  • Knowledgeable of the Federal Acquisition Regulations (FAR), Agency FAR Supplements Proficiency in MS Office: Word, Power Point, Outlook with an emphasis with Excel
  • Professional Purchasing Certifications – Strongly Preferred
  • Must be familiar with working under an Approved Government Purchasing System (CPSR
73

Subcontracts Administrator Resume Examples & Samples

  • Evaluation of less complex customer RFP's and work with the program team to develop subcontract RFQ's that include statements of work, technical/quality specifications, deliverable requirements list and schedules, performance assessment requirements, terms and conditions, proposal preparation and pricing requirements/templates, compliance matrices and supplier profiles
  • Analyze and evaluate minor subcontract proposals, negotiate deviations from work statements, schedule, and/or terms and conditions, while working closely with the program management team
  • 0-3+ years of work experience
  • MSOffice
  • U.S. citizen
  • Supply chain and/or procurement experience
  • Government contracting experience
74

Subcontracts Administrator Resume Examples & Samples

  • Responsible for developing and executing supply chain strategies and plans. The Subcontracts Administrator III will serve as the liaison between the Program Executive, Program Managers, IPT’s and the Supply Chain organization and will be responsible for the development, coordination and execution of all production schedules, material strategies, supply chain objectives, and enterprise objectives
  • Serve as the leader for all program’s supply chain activities, and will advise the Sr. Manager as well as the program management office leadership team on material strategies and plans. Candidate leads front end of the business SCM activities including early supply chain management involvement and early supplier involvement and is able to exert influence and have an effect on the overall objectives and long-range goals of the program and the program IPT team
  • Is the single point of contact to management and to internal customers, including Program Office, Quality, Engineering, Operations, Finance, and Contracts. S/he will represent the Supply Chain organization on policies, strategies and objectives, oversee all SCM activities needed to meet program requirements, and ensures a strong link within and between various Supply Chain functions, including Sourcing, Logistics, and Production Control
  • Develops and executes material program plans, subcontract management plans
  • Execute make/buy/where process
  • Develop and execute risk/opportunity plans to meet program objectives
  • Responsible for Material EACs and Forecasting
  • Work closely with Engineering, Quality and Operations to create common schedule based on Material Requirements Planning (MRP)
  • Reviews requirement documents (i.e., statement of work and specifications) for clarity and adequacy, and obtains necessary revisions from the program office
  • Identifies potential sources for required materials, and develops and issues requests for proposals. Responds to supplier inquiries
  • Receives and reviews supplier proposals. Leads proposal evaluation teams in fact finding, technical evaluation and cost/price analysis
  • Negotiates subcontract terms and conditions including price, delivery, quality, and performance requirements. Negotiates required special terms. Conducts independent price/cost analysis as needed. Documents the entire negotiation process
  • Develops the subcontract document, ensuring it complies with Government, Corporate and Company requirements. Obtains management approval prior to issuance to the subcontractor
  • Leads the subcontract administration team to ensure compliance with all terms and conditions including price, schedule and quality. Coordinates and participates in subcontractor surveys and program reviews. Reviews and monitors payments, commitments and funds status. Negotiates subcontract changes and responds to all formal subcontract inquiries and issues. Provides subcontract status as required
  • Provides pricing input for the material section of prime contract proposals
  • Negotiates and issues teaming agreements, non-disclosure agreements, and memoranda of understanding
  • Closes out subcontracts upon receipt of all deliverable items
  • Provides routine subcontract advice to program managers, engineering personnel, and other related functions such as finance, quality, and contracts administration
  • Performs other duties and responsibilities as required
  • Earned Value Management certification
  • Experience with MS Excel and Microsoft Project
  • Technical experience of space related hardware applications as well as knowledge of operational and manufacturing processes (engineering drawings, assembly, integration, and test)
  • Experience with Federal Acquisition Regulation, contract law, and cost/price analysis techniques
  • Certification in Certified Purchasing Manager (CPM) and Certified in Production and Inventory, Management (CPIM) preferred
75

Gssc Subcontracts Administrator Resume Examples & Samples

  • Developing subcontract specifications, work statements, and terms and conditions for the procurement of specialized materials, equipment, and/or services
  • Preparing bid packages, conducting bidders conferences, analyzing and evaluating proposals, negotiating subcontract provisions, selecting or recommending subcontractors, writing awards, and administering resulting subcontracts
  • Negotiating and coordinating additions, deletions, or modifications to subcontracts
  • Participating with contracts administration and purchasing to develop subcontract policies and procedures
  • Managing and coordinating all program material purchases
  • Bachelor's degree OR will consider 4+ years of professional work experience in lieu of a Bachelor's degree
  • Ability to obtain a DoD Secret clearance. (US citizenship required)
  • Proficiency in MS Office (Excel and Word)
  • Experience with SAP is a plus
  • Prior direct subcontract and/or supply chain experience is a plus
76

Subcontracts Administrator Resume Examples & Samples

  • Responsible for preparing bids and negotiating specifications and contractual provisions per M &C divisional needs
  • High interaction with project management and vendors will be expected
  • Work with project staff and construction management personnel to develop the subcontract strategy on each project
  • Ensure all subcontracts are identified and scheduled in the 'Subcontract Execution Plan'. Prepares subcontract plans and award schedule and works with project/construction team to execute
  • Prepares, distributes and updates Subcontract Execution Plan for the Project
  • Establishes proposed bidders list for all subcontracts, including prequalification of bidders. Issue inquiry packages in accordance with execution schedule
  • Liaison with Engineering regarding the technical content of each inquiry and Subcontract
  • Develops and maintains all 'Subcontract Reports' in accordance with established procedures. Maintains proper files on all pre-award and post award documentation
  • In addition to Level 1, 2, and 3 competencies, has depth and breadth of experience in own discipline; integrates knowledge of business and functional priorities
  • Acts as a key contributor in a complex and critical environment
  • May lead teams or projects; shares expertise
  • Has developed depth and breadth of expertise in own discipline
  • Applies in-depth skills and broad knowledge of the business to address complex problems and nonstandard situations
  • Anticipates customer needs and identifies solutions
  • Interprets internal/external business issues and recommends best practices in own discipline
  • Solves complex problems; takes a broad perspective to identify innovative solutions
  • Manages own time to meet objectives; forecasts and plans resource requirements
  • Motivates other team members; may be team leader
  • Typically has 7 to 25+ years of experience
77

Subcontracts Administrator Resume Examples & Samples

  • Experience in heritage IS sector performing subcontracting actions
  • Possess in-depth knowledge and understanding of Northrop Grumman Corporation's heritage IS sector's systems (OneSource, SAP, PLSC 2, SAMS, SLAD, Business Warehouse) and related supply chain operations
  • Understanding of Northrop Grumman Command Media Procedures; procurement policies and procedures, and government regulations are essential
78

Subcontracts Administrator Resume Examples & Samples

  • Management - provide a service to the project on all matters concerning the commercial, legal and financial aspects of subcontracts, including implementing subcontract strategy
  • Performance – ensure that procedures and policies are applied to all aspects of the subcontract function
  • Reporting – provide to management and peer groups subcontract metrics that adequately provide information to monitor project performance
  • Relationships – maintain and monitor relationships with key subcontractors on that project
  • Procedures – comply and conform with SOPs set by the project
  • Advise Subcontracts Manager of proposed amendments, updates or changes to policy and procedures resulting from implementation
  • Ensure involvement of risk management in subcontract process, including adherence to Procurement Policy and Spending Authority
  • Support the development and placing of subcontracts as directed by Subcontracts Manager
  • Provide information on Subcontracts to project management, project controls to support the reporting function of the projects
  • Maintain status reports
  • Provide support to project manager and construction manager on commercial and legal issues of subcontracts during execution
  • Ensure all bonds, insurances, guarantees and the like are delivered and maintained as required on project
  • Provide support in respect of pricing and effects of changes orders that involve subcontractors
  • Approval and processing of payment certificates, including verification of applications
  • Bachelor’s Degree holder is preferred but not a must
  • At least 4 years of relevant subcontracts experience within a large EPC/construction company
  • Conversant in English
  • Computer Literate with Microsoft Work, Excel spreadsheet knowledge
79

Subcontracts Administrator Resume Examples & Samples

  • Minimum of 8 years of experience in Procurement or Subcontracts Management
  • Experience with management of high dollar and complex purchase orders
  • Working knowledge of FAR / DFARs
  • C.P.M or C.P.C.M
  • SAP system knowledge
80

Subcontracts Administrator Resume Examples & Samples

  • Acting as trusted advisor and subject matter expert for subcontracting actions on a wide range of mid-to-complex contractual and business issues to include capture, proposal, and execution support of programs requiring management of all subcontract types
  • Analyzing and applying sound judgment to problem solving
  • Ability to work well in team environments; strong negotiation skills; strong organizational skills, and strong written and oral communication skills
  • Experience in capture and proposal activities in a government acquisition environment
  • Eligible for DoD Secret Clearance
81

Subcontracts Administrator Resume Examples & Samples

  • 2 years subcontracts, contracts or procurement experience
  • Proficient with Microsoft tools
  • 4 years DoD subcontracts experience
82

Subcontracts Administrator Resume Examples & Samples

  • Prepares bid packages, conducts bidders conferences, analyzes and evaluates proposals, negotiates subcontract provisions, selects or recommends subcontractors, writes awards, and administers resulting subcontracts
  • BS degree with 3 years of related experience or MS degree with one year of experience; HS and an additional 4 years of related experience may be substituted in lieu of degree
  • Experience working proposal efforts; preferably from inception to award
  • Familiarity with FAR and agency supplement clauses
  • Experience using SAP Procurement System
  • Full life-cycle subcontract administration experience
  • Experience negotiating and administering Subcontract Agreements of all types (FP, LOE, LH, CR, T&M, etc)
83

Subcontracts Administrator, Senior Resume Examples & Samples

  • Experience with various types of contracts, including FFP, CPFF, Term, LOE, T&M, and various IDIQ types
  • Experience with government subcontract file documentation and CPSR requirements
  • Ability to demonstrate flexibility and perform as part of a team
  • Ability to work independently in a fast-paced, geographically dispersed environment
  • Experience with basic computer expertise in Microsoft Office and learning and working in procurement and financial systems
  • BA or BS degree in Business Administration or a related field
84

Subcontracts Administrator Resume Examples & Samples

  • Lead all aspects of the subcontract process including generation of RFP’s, proposal evaluations, source selections, negotiations, file documentations, dispute resolutions, and subcontract close-out
  • Develop, negotiate, and administer multi-year IDIQ type subcontract types: FFP, FPIF, T&M, Labor Hour, Cost Reimbursement (w/fixed-fee, incentive fee, or award fee) in accordance with Federal regulations, including CPSR, prime contract flow down requirements, and be consistent with AMERICAN SYSTEMS company policies/procedures
  • Determine applicable contract clauses that are incorporated into solicitation and subcontract documents
  • Evaluate subcontractor proposals, prepare Price/Cost Analysis and Negotiation Memorandum
  • Prepare, organize, and maintain subcontract records and files documenting subcontractor performance and compliance
  • Participate in program management reviews and other programmatic meetings
  • Regularly interact with other procurement organization staff, functional peer groups, suppliers, and internal customers
  • Provide proposal support when required
  • Support Subcontracting Plan initiatives
  • Maintain fully documented ISO and CPSR compliant files
85

Professional Subcontracts Administrator Resume Examples & Samples

  • Creates contract information based upon previous documents or research conducted. Negotiates and administers new contracts, changes, and non-disclosure agreements in accordance with corporate and area of assignment policies. Reviews various complex documents, agreements and contracts for areas of improvement or revision; creates and revises documents as appropriate
  • Creates, prepares, reviews and edits contracts, new work orders, amendments, modifications and change orders of a medium complexity level and contract risk type. Analyzes documents to determine corporate risk; prepares and provides alternative approaches to mitigate the risk
  • Reviews contracts in area of assignment on a regular basis; advises managers regarding potential improvements or issues. Identifies course of action and works in conjunction with management to implement. Creates additional approaches to other contracts
  • Prepares appropriate contractual responses to meet applicable law and regulatory requirements as well as contractual requirements. Researches changes or revisions to understand approach
  • Retains currency on contract regulations and contract law in appropriate areas
  • Acts as expert in providing support and assistance in proposals for new business. Creates appropriate approach and draft documentation to facilitate process
  • Maintains contractual documents, files, correspondence, meeting minutes and other appropriate and applicable documents and corresponding logs
  • Works in conjunction with interdisciplinary team to ensure contractual requirements are met as determined by established deliverables; ensures adherence to those deliverables; communicates milestones and commitments
  • Acts as an interface and point of contact with the client and internal staff regarding contractual issues; resolves issues and communicates approach
  • Bachelor's degree in pre-law, business administration or related field preferred
  • Five or more years of contract administration experience
  • Experience working with contract regulations and other appropriate laws
  • Experience working with contract administration, concepts, practices, procedures and law
  • Experience working with contract regulations and other appropriate laws which for some assigned areas may include Federal Acquisition Regulations (FAR) and Agency Supplements, and Service Contract Act (SCA)
  • Organizational skills to balance and prioritize work
  • Interpersonal skills to communicate with customers, suppliers, and support personnel
  • Ability to work in a team environment, works independently with minimal supervision
  • Ability to exercise creativity, judgment, and leadership capabilities in interpreting and solving complex problems
  • Ability to provide direction to other personnel
86

Senior Professional Subcontracts Administrator Resume Examples & Samples

  • Develops subcontracts and changes of medium complexity and risk level, non-disclosures, teaming and other agreements and software licenses in accordance with corporate and area of assignment policies
  • Reviews, interprets, negotiates and administers subcontracts of medium complexity level and subcontract risk type. Identifies issues and surfaces same. Creates alternative courses of action to address issues and implements same as approved
  • Analyzes and reviews subcontracts of medium complexity and risk to identify areas of improvement or revision and to determine corporate risk; prepares and provides alternative approaches to mitigate risk
  • Develops and evaluates bid packages of medium risk and complexity to meet business needs. Solicits and reviews proposals/quotations from vendors to support business needs. Performs cost and pricing analyses; determines appropriate approach and gathers information
  • Retains currency on subcontract regulations and contract law in appropriate areas
  • Acts as expert in providing support and assistance in proposals for routine, less complex new business. Assists in supporting appropriate approach and crafting draft documentation to facilitate process
  • Acts as an interface and point of contact with the client and internal staff regarding subcontract issues; resolves issues and communicates approach
  • Bachelor's degree in business administration or related field preferred
  • Five or more years of experience in contract administration or procurement management
  • Experience working with Federal Acquisition Regulations (FAR) and all Agency Supplements, and Service Contract Act (SCA)
  • Good negotiation skills and training
  • Business and contract writing skills
  • Personal computer and business solutions software skills
  • Ability to exercise creativity, judgment and leadership capabilities in interpreting and solving complex problems
  • Ability to recommend measures to improve processes
87

Junior Subcontracts Administrator Resume Examples & Samples

  • Correspond with internal and external customers in a timely, professional manner
  • Proactively educates project and management teams on various subcontract and compliance issues
  • Under supervision, may participate in various proposal activities for less complex proposals, including: 1) review of solicitation for risk areas (e.g., applicable flow downs, scope schedule, price, payment terms, IP, warranties, conflict of interest, etc.); and 2) preparation of RFQ/RFPs for subcontractors
  • Prepares some routine subcontract documents (e.g. correspondence, memoranda, etc.)
  • Prepares and negotiates all indirect agreements to contractors and staffing firms
  • Organizes and maintains subcontract records (i.e. Contract Management System (CMS)) and files in compliance with CGI's guidelines/procedures (i.e. CPSR)
  • Reviews and resolves issues on assigned task which affect company compliance, in addition to ensuring all legal requirements and company/customer objectives have been satisfied
  • Supports SCAs with kick‐off and periodic subcontract review meetings and file documentation
  • Receives and processes requests for background investigations and vendor setups in compliance with CGI processes and procedures
  • Creates Purchase Orders and Change Orders in Deltek Costpoint to provide funding, period of performance and statement of work to contractors/consultants and staffing firms
  • 0 to 3 years general business or Procurement/Subcontracts related experience. Strong written and verbal communication skills a must. Basic ability to read and understand contractual documents. Ability to work well in a collaborative business environment with peers within the subcontracts and contracts group as well as Sr. management, business developers and project teams. Experience with Deltek Costpoint and working knowledge of the subcontracts and/or procurement responsibilities preferred. Bachelor’s degree or equivalent required. Adhere to standard work hours of 9:00 AM EST to 5:00 PM EST. Teamwork is critical. Must maintain a positive and professional demeanor at all times
88

Subcontracts Administrator Resume Examples & Samples

  • 8 years of experience managing major subcontracts
  • Thorough understanding of FAR and DFAR requirements
  • Experience with various subcontracting types including: cost plus, T&M, and FFP
  • 10+ years of subcontracts experience
  • Experience managing subcontracts with foreign suppliers
  • Active Secret security clearance
89

Subcontracts Administrator Resume Examples & Samples

  • Validating pricing and maintain proper subcontract files with correct documentation
  • The basic qualification requirements for a Professional Band Level 4 is a Bachelor’s Degree with a minimum of 10 years of work experience in procurement/supply chain/contracts and/or subcontracts OR a Master's Degree with a minimum of 8 years of work experience in procurement/supply chain/contracts or subcontracts
  • The basic qualification requirements for a Professional Band Level 3 is a Bachelor’s Degree with a minimum of 6 years of work experience in procurement/supply chain/contracts or subcontracts OR a Master’s Degree with a minimum of 4years of work experience in procurement/supply chain/contracts or subcontracts
90

Subcontracts Administrator Resume Examples & Samples

  • Understanding and applying FAR/DFAR-based subcontracting principles, concepts, practices and standards
  • Analyzing and evaluating contractual and performance risks associated with statements of work and contract type
  • Developing solicitation documents to include draft subcontract documents
  • Analyzing pricing and performing price analysis. Negotiating complex terms and conditions to minimize risks
  • Creating and documenting electronic, CPSR compliant subcontract packages
  • Ongoing subcontract administration of a high volume of subcontracts to include full subcontract management
  • Proposal support and Subcontract and task order closeouts
  • BA/BS with 10 years of subcontract experience
  • Working knowledge of FAR and Public Laws relating to subcontracting
  • Experience with all contract types to include cost type
  • Ability to perform price and cost analysis
  • Negotiation skills and experience as relates to all cost types
  • Must be detailed oriented with strong organizational skills
  • Ability to handle multiple assignments at a time and be flexible and responsive in a diverse, changing environment
  • Excellent oral and written communications and ability to communicate clearly, effectively and independently with senior management
  • Proficient skills in MS Office (Word, Excel, PowerPoint and Outlook)
  • Experience with Citrix and Costpoint preferred