Property Administrator Resume Samples

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M Howell

Manley

Howell

32589 O'Conner Villages

Phoenix

+1 (555) 500 6538

32589 O'Conner Villages

Phoenix

Phone

p +1 (555) 500 6538

Experience Experience

Los Angeles, CA

Property Administrator

Los Angeles, CA

Beer Inc

Los Angeles, CA

Property Administrator

Provide administrative support to General Manager, Assistant General Manager, and Building Engineering, including expense reports
Provides direct support to the General Manager and/or Assistant General Manager
Routinely visits all work locations to provide assistance and ensure that the program is being managed properly
Assist in the review and analysis of established procedures and processes and make recommendations to effectively improve client service
Provide administrative support to General Manager, Assistant General Manager, and Building Engineering, including expense report
Other duties as assigned by the General Manager and/or Assistant General Manager
Monitor and maintain the property maintenance work order system and prepare monthly reports for property manager on status of tenant work orders

Dallas, TX

Intellectual Property Administrator

Dallas, TX

D'Amore, Lehner and Thiel

Dallas, TX

Intellectual Property Administrator

Assists technology managers and Executive Director manage patent costs
Assists with management of TM renewal program which includes reformatting of the
Reviews all correspondence with patent counsel, updates technology managers and patent records
Receives, reviews, and maps legal expenses to technologies and/or patents, and enters data into specialized database monthly, for hand-off to MSUT intellectual property finance for billing to third parties, and to MSU general counsel for final approval. Approximate annual expenses are $2.7M
Works with Paralegals to obtain other document collection
Performs research and internet investigations in connection with Watch Notices, oppositions, and locating evidence of use of WB marks
Participates in the development of MSUT infrastructure, policies, and procedures for patent administration

present

Houston, TX

Senior Property Administrator

Houston, TX

Effertz, Bradtke and Mitchell

present

Houston, TX

Senior Property Administrator

present

Locating property on existing inventory listing, documenting results, and discrepancies
Ensure ILS documentation is up-to-date, completed, accurate and properly cataloged
Interface with project management, engineering, and support activity personnel to ensure that as planning is consistent with developments to the project and future operations
Individual will work closely with GOV and Contractor maintenance personnel; AF Base Supply personnel; Contractor Quality Assurance; and GOV and Contractor management personnel in the performance of daily activities
Individual will be primary point of contact for managing all local site SBSS material (FSP and Bench Stock)
Participating in Transition and Closure Planning - Gate 11 Independent Reviews (IRs)
Maintaining and controlling records for identified Government/Customer and Raytheon identified property for all ten performance outcomes (Acquisition through Property Closeout)

Education Education

Bachelor’s Degree in Applicable Discipline Preferred

Florida Atlantic University

Bachelor’s Degree in Applicable Discipline Preferred

Skills Skills

Proficient knowledge of Microsoft Word, Excel and PowerPoint. Capable of developing proficiency in Yardi and other PM standard software
Reasonable accommodations may be made to enable individuals with disability the ability to perform the essential functions
Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail
Proficiency in Microsoft office, strong analytical skills, strong written and oral communication
Highly computer literate and solid ability to learn computer applications, including advance query tools within multiple software applications
Proficient in Microsoft Office/Suite Strong attention to detail
Detail orientated with strong organizational skills. Ability to prioritize and work independently
Highly computer literate and solid ability to learn related business run rules
Heavy Accounts Payable (AP) and Accounts Receivable (AR)
Knowledge in applicable Federal Acquisition Regulation 52.245-1

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Customer Property Administrator Resume Examples & Samples

Commerical and Industry Relations
Customer Service
Environment, Health & Safety

Property Administrator Resume Examples & Samples

Scope of duties will include all common administrative and clerical functions and responsibilities and may also include tenant relations, vendor and building insurance, helpdesk support, answering phones and updating directories, preparing correspondence and communications, assisting management with bills and payables, and assisting with budgets and monthly reports
Performs usual administrative and clerical support functions including answering phones, greeting and assisting incoming clients, assisting tenants as directed, fielding complaints and issues and referring to the correct member of management, preparing correspondence, doing mailings and transmitting communications using various forms of media, maintaining tenant and building staff logs, calendaring of schedules and meetings, ordering supplies, maintaining files and records, inputting data and preparing reports on a computer
In compliance with budget and expenditure controls, will assist in processing accounts payable, process purchase orders and related paperwork, handling receipts, assisting with banking, review application of contracts and addendums as they relate to payments, review approved invoices and checks prior to payment, enter and code bills, and assist with tenant collections as needed
Understanding of general accounting and financing is a plus. Working knowledge of account payables, receivables, budgets, and expenditure control is also desired

Property Administrator Resume Examples & Samples

Administrative duties
Timely and accurate processing of Accounts Payable and Accounts Receivable
Property scheduling and communication with tenants and vendors
Accounts Payable – coding invoices and verifying proper backup, forwarding to Property Manager for approval and entering into payables system
Answer telephone and screen calls for appropriate personnel; write up messages and deliver messages to personnel or voice mail; greet guests and notify personnel of incoming visitors; accept deliveries/packages; check Answering Service messages each morning and write-up and deliver as necessary
Filing as necessary; create and maintain Vendor Files, maintain Certificates of Insurance for vendors, tenants, and property owners
Receive work order request by phone or in person; enter work orders into IMPAK and notify engineers, janitorial, security if necessary. Maintain tenant and vendor contact lists
Prepare and distribute tenant memos
Assist with coordinating tenant events
Basic accounting skills and knowledge
Mathematical aptitude
Proficient in Microsoft Office (Outlook, Word and Excel)
Typing skills 30+wpm and 10-key by touch

Property Administrator Resume Examples & Samples

To provide day to day management of the office which will include the production and distribution of documents and the administration of the properties managed by the company
Deal with the administration of all properties; tenancies and provide a point of contact for the businesses tenants, clients & contractors
Plan adequately in advance carry out the necessary administrative activities related to each activity
Must maintain regular communication across the office

Property Administrator Resume Examples & Samples

Communication Skills – Ability to read, analyze, and interpret legal documents (lease documents, claims of lien, etc.), general business periodicals, professional journals, technical procedures, or government regulations
Ability to effectively present information and respond to questions from senior level management, clients, tenants, vendors, peers and the general public
Mathematical Skills – Ability to calculate figures and amounts such as discounts, interest, commissions, proration’s, percentages, basic calculation of measurement of rent, parking fees, and late fees
Ability to define and resolve complex issues and resolve with practical concrete business minded solutions

Property Administrator Resume Examples & Samples

Bachelor’s Degree or commensurate experience required
Workplace experience, minimum of 1-3 years in a workplace setting
Commercial Real Estate Experience a Plus
Planning and Organizing – establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently
Interpersonal Savvy – relates well to professionals both inside and outside the organization uses diplomacy and tact
Self-Starter – able to start and complete projects independently
Written/Oral communications – ability to speak and write clearly and concisely, get messages across that have the desired effect
Attention to detail – is thorough in accomplishing a task with concern for all the areas involved, no matter how small, will not overlook what needs to be done and can be depended upon to do each task accurately and completely

Property Administrator Resume Examples & Samples

Is regularly required to sit for long periods of time
Lifting a minimum of thirty-five (35) pounds
Using and accessing stairwells during emergencies

Property Administrator Resume Examples & Samples

Certificate of Insurance Tracking – COI’s must be maintained and updated on a regular basis for both Tenants and Contractors. General Filing – PA is responsible for ensuring all document/paper work for the property is filed no less than weekly
Postage Meter – Monitors status of postage meter and refills when appropriate. Orders supplies for meter and gets required annual inspections
Repair Service – Contacts repair services for all office equipment when necessary or requested by team member
Overnight Mail – Prepares express mail packages and monitors supply levels and replenishes as necessary
Office Supplies – All supplies should be monitored and ordered as needed, including letterhead, envelopes, monthly reports supplies, computers, phones, or any other items requested by managers
Management Audit – Ensure compliance level of management audit is maintained and prepares all files and records in preparation for the audit annually
Operations Audit – Assist engineering staff in preparation of annual Operations Audit
Budget Preparation – Assists team members with budget preparation for the property as requested by Manager
Workplace experience, minimum of 1-3 years in a workplace setting Commercial Real Estate Experience a Plus
Planning and Organizing – establish course of action to accomplish goals and evaluates results, develops

Intellectual Property Administrator Resume Examples & Samples

Translates Chinese Watch Notices and conducts internet investigations on Chinese websites to locate use and Applicants in China/Taiwan
Performs research and internet investigations in connection with Watch Notices, oppositions, and locating evidence of use of WB marks
Researches internet use of trademarks for use in connection with renewals
Researches internet use of marks for trademark clearance
Performs research on the Brand Assurance database for use of WB marks in connection with oppositions and renewals
Works with Paralegals to obtain other document collection
Assists with management of TM renewal program which includes reformatting of the
Master Excel Chart for yearly TM renewals, and maintains and tracks renewal invoices and certificates
Photograph product and upload onto products database
Copying and scanning documents for staff, paralegals and attorneys to support trademark applications, maintenance of trademark registrations, conflicts with third parties and to support Consumer Products licensing efforts

Property Administrator Resume Examples & Samples

2+ years’ prior office experience
Excellent oral and written communication skills (spelling and grammar), good phone skills, organized, ability to set priorities and meet deadlines, able to multitask, carefully proof own work
Proven record of providing excellent customer service, both internal and external
Ability to learn system applications that will further enhance the Receptionist/ Administrative Assistant position, i.e. Excel, Word, Office 360, etc
Ability to properly cross-train co-workers or temporary employees on Reception duties and procedures
Develop and maintain high customer satisfaction and value for services provided
Develop and maintain positive customer relationships
Proactively anticipate upcoming projects and needs of supported managers by prioritizing, communicating and balancing workflow
Effectively manage time. Proven ability to consistently manage multiple projects with accuracy and zero missed deadlines

Property Administrator Resume Examples & Samples

Advanced oral and written communications
Strong ability to self-start and multi-task
Provide constructive and value add solutions to issues
Ability to work effectively individually or as part of a team
Ability to type minimum 65 wpm with 90% accuracy
Proficient in Microsoft Commercial real estate experience
Capable of developing proficiency in Yardi and other PM standard software
Ability to adapt to consistent change
Preferred:Commercial real estate experience

Property Administrator Resume Examples & Samples

Processing and coding of all accounts payable invoices at the property per established schedules
Providing lease administration services to the property to include but not limited to lease abstraction and lease file maintenance
Track and maintain Certificates of Insurance; responsible for notifying tenants and vendors of expired COI's and COI requirements via letters
Maintain spreadsheet of COI's on file that detail the insured and the policy expiration
Generating contracts for services at the property per the direction and input of the General Manager
Assisting in Move-In/Move-Out processes and procedures
Answering telephones and greeting visitors
Handle any tenant issues regarding maintenance or service requests quickly, passing along urgent matter to General Manager, when appropriate
Other duties as assigned by the General Manager falling within the reasonable expectations of an administrative position at a real estate services office

Property Administrator Resume Examples & Samples

Ability to type at least 60wpm with 90% accuracy
Must have proficient knowledge of Microsoft Word, Excel and PowerPoint
Ability to work, on occasion, flexible hours which may exceed 8 hours in a day, 5 days in a week or 40 hours in a week

Property Administrator Resume Examples & Samples

Assist Property/Lease Administrator in researching and documenting needed information
Maintain the data base property tracking system (Yardi); produce custom reports
Track all lease expirations, option notice dates, early termination dates, rent increases and all other date sensitive information regarding properties
Monitor lease charges and work with auditing agencies
Monitor real estate taxes and work with tax attorneys in an effort to analyze and protest overcharges
Prepare analytical lease/rent commitment budgets and reports
Work as a liaison with various city departments and TCF legal
Perform project management with the Facilities and Bank Facilities managers. Serve as a backup to the Property/Lease Administrator and perform other duties as assigned
Four-year college degree or equivalent
2-3 years previous experience in Facilities Management or related field
Working knowledge of Excel, Word, Microsoft Office, and Database Management application
Knowledge of the leasing industry and property management
Ability to work independently and make decisions, prioritize tasks and complete quality work in an unsupervised manner

Property Administrator Resume Examples & Samples

3 years open air experience
Experience in commercial property management, preferred
In depth understanding of financial aspects of property performance
Must be customer focused
Be able to plan and competency using Microsoft Office, navigating the internet, and general use of personal computer

Property Administrator Resume Examples & Samples

Provides direct support to the General Manager and/or Assistant General Manager
Generating contracts for services at the property per the direction and input of the Chief Engineer and General Manager
Completing assigned financial reporting tasks in support of client requirements. Depending on property requirements, this could include reviewing the financials, assembly of the final report document, etc
Answering front desk telephones and greeting visitors
Administering tenant relations programs, including tenant events and updating tenant handbook
Handle any tenant issues regarding maintenance or service requests quickly, passing along urgent matter to General Manager or Chief Engineer, when appropriate. Daily track response times and satisfactory closure. Report on trends and improvements at staff meeting
Other duties as assigned by the General Manager and/or Assistant General Manager
Manual Adjustment Forms – PA will be required to prepare manual adjustment forms for all miscellaneous Tenant Service Requests (ie requested special services, keys, etc.)
Organizes and maintains files using JLL filing protocols related to paper files, electronic files, and data retention standards. Files include construction and capital project files as well as tenant files and working office files
Compliance Excellence Program: Assists management team as needed to ensure compliance level of industrial compliance excellence program, including maintaining and preparing all files and records in preparation for the quarterly elements of the annual program
Customer Service: Provide superior customer service to all tenants, clients, contractors and vendors at all times
Contact Lists: maintain daily and update no less than monthly tenant, employee and contractor’s contacts lists to include emergency contact numbers
Individuals with proven customer service skills and leadership potential
Workplace experience, minimum of 1-3 years in a workplace setting. Commercial Real Estate Experience a plus
Ability to work, on occasion, flexible hours which may exceed 8 hours in a day, 5 days in a week or 40 hours in a week

Property Administrator Resume Examples & Samples

Provides direct administrative support to Management and Chief Engineer
Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended
Assist in Management Audits
Maintain and update employee, client and customer contract data bases
Organize, compile and prepare reports for distribution
Maintain an organized conference room reservations system
Organize department lunches, meetings, events and business travel
Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm
Enforce compliance with insurance requirements among tenants
Establish the new tenant welcome and orientation program
Develop, revise, and coordinate implementation of property manual within portfolio
Proficient in Microsoft Office/Suite

Property Administrator Resume Examples & Samples

Develop and maintain positive owner/tenant relationship
Assist in preparing and executing annual property business plan, as directed by the General Manager. Assist in preparing monthly operating statements, as directed by the GM
Assist in preparing quarterly operating statement variance reports, as directed by the GM
Assist in collecting all rents due under leases agreements, as directed by the GM
Inspect buildings daily to guarantee that building services are at the highest level of quality standards. Assist in negotiating service contracts, as directed by the GM. Obtain bids from different vendors, and with the GM's approval, choose appropriate vendor to perform work
Oversee all service contracts and vendor relations as directed by the GM
Ensure all managed sites are operating according to state and local building codes
Ensure emergency Evacuation Procedures and life safety systems are updated and in effect
Assist in purchasing supplies and services in accordance with the current year business plan and within spending limits and guidelines, as directed by the GM
Assist general manager and chief engineer with tenant improvement process
Prepare aged receivables reports and variance analysis. Work with tenants, GM, and Financial Department to clear up aged items
Participate in General Management Department initiatives as directed by the GM
Associates or Bachelor degree a plus
Three to five years related experience and/or training required
Previous experience in property management required
Strong written, financial, and problem solving skills required
Knowledge of rCash, Yardi, and Kardin a plus
Must have proficient knowledge of Microsoft Word, Excel and Powerpoint

Property Administrator Resume Examples & Samples

Processing job orders through on an inhouse system
Liaising with solicitior, estate agents and contractors
Dealing with queries that come through either by phone or email

Property Administrator Resume Examples & Samples

Less than 1 year experience/entry level
Commercial real estate experience
Ability to work flexible hours, on occasion which may exceed 8 hours per day, 5 days per week, 40 hours per week

Property Administrator Resume Examples & Samples

High school diploma required
BS/BA strongly preferred
Minimum two (2) years’ strong administrative experience
Ability to work with fast pace team with large volume of clients/tenants; multi-tasking is essential for this position
Strong written and verbal communication skills. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization

Property Administrator Resume Examples & Samples

Schedule and coordinate meetings/special events as requested
Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
Maintain the property purchase order system
Assist with monthly and quarterly management reports as well as annual budget preparation

Property Administrator Resume Examples & Samples

Manual Adjustment Forms: PA will be required to prepare manual adjustment forms for all miscellaneous Tenant Service Requests (i.e. requested special services, keys, etc.)
Workplace experience, a minimum of 1-3 years in a workplace setting. Commercial Real Estate Experience is a plus
Microsoft Office Suite (Word, Excel, PowerPoint, Access and Outlook) proficiency
Planning and Organizing: Establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently
Customer Focus: Dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect
Dealing with Ambiguity: Can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty
Interpersonal Savvy: Relates well to professionals both inside and outside the organization uses diplomacy and tact
Learning on the Fly: Learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks
Self-Starter: Able to start and complete projects independently
Time Management: Use time effectively and efficiently, can attend to a broader range of activities, gets more done in less time than others
Written/Oral communications: Ability to speak and write clearly and concisely, get messages across that have the desired effect
Attention to Detail: Is thorough in accomplishing a task with concern for all the areas involved, no matter how small, will not overlook what needs to be done and can be depended upon to do each task accurately and completely

Property Administrator Resume Examples & Samples

Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization
Strong financial background with the ability to understand and review general financial statements
Ability to compute rate, ratio and percent and to draw and interpret bar graphs
Ability to interpret a variety of instructions furnished in written and oral form
Reasonable accommodations may be made to enable individuals with disability the ability to perform the essential functions
Bachelor degree a plus but not required
Two to four years related experience and/or training; strong financial skills, a plus

Property Administrator Resume Examples & Samples

Associates or Bachelor degree preferred, or one to three months related experience and/or training; or equivalent combination of education and experience
LANGUAGE SKILLS: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization
MATHMATICAL SKILLS: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers common fractions, and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs
REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written and oral form
OTHER SKILLS AND ABILITIES: Ability to type at least 60o wpm with 90% accuracy. Must have proficient knowledge of Microsoft Word, EXCEL, and PowerPoint. Ability to work, on occasion, flexible hours which may exceed 8 hours in a day, 5 days in a week or 40 hours in a week

Property Administrator Resume Examples & Samples

Certificate of Insurance Tracking – COI’s must be maintained and updated on a regular basis for both Tenants and Contractors
General Filing – PA is responsible for ensuring all document/paper work for the property is filed no less than weekly
Postage Meter – Monitors status of postage meter and refills when appropriate
Orders supplies for meter and gets required annual inspections
Repair Service – Contacts repair services for all office equipment when necessary or requested by team member. Overnight Mail – Prepares express mail packages and monitors supply levels and replenishes as necessary
Commercial Real Estate Experience a plus

Property Administrator Resume Examples & Samples

A High School diploma or general education degree(G.E.D.)is required
An Associate’s or Bachelor’s degree from an accredited institution, college or university is a plus
One to three months related experience and / or training; or, an equivalent combination of education and experience
Ability to type at least 60 wpm with 90% accuracy
Must have proficient knowledge of and experience in Microsoft Office Suite (Word, Excel, PowerPoint, Access, Project and Outlook)

Property Administrator Resume Examples & Samples

Support – provides direct administrative support to Managers
Candidate is to be self-motivated, proactive, highly organized and have the ability to work independently. Position is located in Florham Park, NJ
Candidate must be able to work with fast pace team with large volume of clients/tenants; multi-tasking is essential for this position
EDUCATION/EXPERIENCE –Associates or Bachelor degree. One to three months related experience and/or training; or equivalent combination

Property Administrator Resume Examples & Samples

2-4 years of commercial real estate accounting and/or commercial property management experience. Office and Industrial experience preferred,
Experience using MRI/ Accounting software required
Must possess the ability to multi task in a fast paced environment
Proficient in MS Office Suite: Excel, Word, Outlook
Experience with Legal documents, Commercial Leases, Real Estate Tax Statements, Closing Statements

Property Administrator, Office & Industrial Resume Examples & Samples

2-4 years of commercial real estate accounting and/or commercial property management experience. Office and Industrial experience preferred
Experience using MRI/ Accounting software required
Must possess the ability to multi task in a fast paced environment
Proficient in MS Office Suite: Excel, Word, Outlook
Experience with Legal documents, Commercial Leases, Real Estate Tax Statements, Closing Statements

Property Administrator Resume Examples & Samples

Administers property control program activities to ensure continual accountability of company property in accordance with applicable regulations and policies
Maintains property accountability records and arranges disposal of surplus or obsolete equipment
Provides guidance pertaining to property accountability
Prepares periodic and special purpose reports relative to such matters as taxes, rentals and leasing, insurance, facility usage, etc
Contacts potential users
Coordinates with personnel from various internal and external organizations to plan, schedule, and conduct property audits
Performs database updates to correct identified errors
Travels to various facilities in Virginia
2+ years of experience with MS Office applications
Experience working with databases
Experience in property administration and inventory management

Property Administrator Resume Examples & Samples

At least three (3) years’ experience as a property administrator, preferably in support of the U.S. military or a DoD contract
Basic computer skills to input data and generate reports
Effective communications skills for interaction with customers
Basic mathematics, bookkeeping, accounting, and business administration skills
Ability to lift 30 lbs
Ability to obtain and maintain Invited Contractor status under ROK/US Status of Forces Agreement (SOFA)
Bachelors or Associates’ degree
Knowledge of Army automated supply system
Forklift operator’s license
Basic knowledge of C4I/communications equipment
Top Secret security clearance
Logistics operations experience supporting US Forces Korea (USFK)

Property Administrator Resume Examples & Samples

Administers property control program activities to ensure continual accountability of government, associate contractor, or company property in accordance with applicable government regulations or corporate policy
Maintains property accountability records and determines condition and arranges disposal of surplus or obsolete material or equipment
Conducts property audits; provides guidance on government
Past experience in kitting operations and work flow routings to meet production schedules

Property Administrator Resume Examples & Samples

A minimum of two years related work experience in customer service or administration
Previous work experience in real estate or property management an asset
Advanced skills in Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook) and Yardi required
Basic knowledge of accounting an asset
Possess strong organizational, time management and project management skills with a demonstrated ability to work both independently and within a team environment
Exhibit a high level of professionalism and excellent interpersonal skills
Strong relationship-building ability, proactive, results-oriented, and resourceful
Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail

Property Administrator Resume Examples & Samples

Provide administrative and accounts payable support
Provide administrative support that include but not limited to, phones, mail, supplies, correspondence, filing, copying and faxing
Will assist with tenant requests in a timely basis to meet Client lease obligations with tenant
Establish and maintain property, lease and vendor files (including but not limited to contact lists, construction, legal, inventory lists, correspondence, etc
Receives invoices, codes accordingly, computer input, posting, and processing
Review all invoices for appropriate documentation and approval
Receives all inbound calls from client, tenants, contractors and guests and routes calls appropriately
May review work order calls, creates and dispatch work orders
Will assist with tracking and maintaining certificate of insurances by tracking expiration dates, requesting renewals, and ensuring compliance with standard coverage terms and conditions
Assist in maintaining service contracts, tracking expirations and prepare bid packages when necessary
Prepare and submit monthly summaries of all billable work orders for inclusion on rent statements
Some office related experience
Able to be a self-starter and complete projects independently
Must be customer focused and dedicated to meeting the expectations of the internal and external customers and always acts with the customer in mind
Must bring to outstanding organizational skills and the ability to handle multiple tasks simultaneously while meeting deadlines
Excellent communication skills with the ability to respond to common inquiries and complaints from clients/tenants
Ability to handle situations, solve problems, and multi-task in a fast-paced environment
Must be able to follow standard filing procedures

Property Administrator Resume Examples & Samples

Answer, screen, transfer or take messages from incoming telephone calls
Maintain current knowledge of key clients and contacts
Set up and maintain hard and electronic files, information and schedules
Maintain property management filing for industrial team
Create and maintain tenant and vendor information databases
Tenant invoicing, rebilling, statement processing as directed by Property Manager or Senior Property Manager
Track and maintain current tenant service agreements
Track and maintain vendor and tenant certificates of insurance
Contract and service agreement administration
Accounts Payable processing
Archive files annually as needed
1-2 years’ administrative experience
Computer proficiency with Microsoft Word and Excel
Proficient in Adobe Reader and Acrobat
Good customer service and tenant relation skills
Strong verbal and written skills. Must have the ability to understand and carry out specific written and oral instruction
Ability to work under pressure, manage multiple priorities and workflow in a fast paced environment, with a high level of accuracy, attention to detail and follow-through
Ability to meet deadlines and complete work in a timely manner
Ability to maintain a high level of professionalism, and a customer service attitude when working with tenants and vendors

Property Administrator Resume Examples & Samples

Executing contract transfers and generating property utilization reports
Generates and maintains property movement records, coordinates property movement with other Raytheon mission centers and creates government property receiving reports
Maintains subcontractor property certifications and manages subcontractor records
Detailed knowledge of the ten performance outcomes of a property management system (Acquisition through Contract Property closeout and the requirements for compliance in these areas
Experience with AS9100, Quality, NQA, Corrective Action Request and Department of Defense audits Proficiency with Microsoft Office suite

Senior Property Administrator Resume Examples & Samples

Minimum of 4 years previous property management experience. Direct experience with control and accountability of government property, including detailed knowledge of the FAR as it pertains to Government Property Experience with Government contracts, both cost type and fixed price
Experience with AS9100, Quality, NQA, Corrective Action Requests and Department of Defense audits Proficiency with Microsoft Office suite
Ability and desire to function in a challenging, fast paced, team setting
Ability to prioritize competing tasks with minimum supervision
Highly computer literate and solid ability to learn computer applications, including advance query tools within multiple software applications
Bachelor of Science in Business Administration, Quality Science or related field

Contracts & Intellectual Property Administrator Resume Examples & Samples

Review Innovations for possible funding obligations. Retrieve documentation when appropriate and record relevant information in IPP database
Oversee database entry and review. Maintain and update information for portfolio of cases in IPP database to help guide Technology Manager's time/resource allocation, marketing and IP strategies
Oversee database entry and updating of license and other agreements records in IPP database; assist Technology Manager with licensing checklist activities and agreement review process while adhering to office standards to ensure accuracy
Work with Federal Reporting Compliance Specialist to insure that all federal reporting requirements are maintained
Work with in-house Patent Portfolio Managers and Paralegals to ensure patent prosecution matters are completed in a timely manner
Provide backup case assistance as appropriate if another team member is absent
Provide training and assistance to other staff on administrative and legal policies and procedures
Coordinate and facilitate meetings
Coordinate signatures on Records of Innovation, Assignment documents, etc
Act as liaison between CoMotion stakeholders for all matters regarding case management
Analyze data in the IPP database and make recommendations on data maintenance, rights management, specifically maintenance of innovators on innovations, and maintenance of innovations and IP on agreements
Use analytical skills involving data cleanup, patent tables in license agreements, patent families, and funding agreements
Ability to identify key licensing components, common terms and impacts to rights obligations of UW and data entry
Ability to multi-task technology transfer activities involved with a heavy active caseload that includes innovation disclosures, patents, trademarks, copyrights, domain registrations, materials, license agreements and related activities
Ability to prioritize deadlines and assist in the completion of tasks in case management including prosecution activities for both licensed and unlicensed patents, trademarks and copyrights, using analytical skills and attention to detail
Ability to interact effectively with internal and external customers in the academic, legal and corporate cultures providing excellent customer service
Desire for the continual improvement of UW CoMotion's performance, and willingness to undergo change to achieve this goal
Excellent ability to align priorities with those of the overall team effectively
Ability to work both independently and collaboratively with other colleagues
Excellent organizational skills/workload management

Property Administrator Lead Resume Examples & Samples

Proficient in Microsoft Office software including Excel and Word
Advanced working knowledge of government property, acquisition, receiving, identification, records, movement, storage, physical inventories, reporting, consumption, utilization, maintenance, subcontracts, disposition, and close-outs
Working knowledge of the Federal Acquisition Regulation (FAR) and Government Property Accountability Procedures
Basic understanding of government contracts and DOD procedures
Minimum five (5) years of experience in government property management or related field
Advanced experience with Automated Property Management Systems
Prefer experience in Military Occupation Specialty (MOS) 92Y Unit Supply Specialist
Prefer CPPM (Certified Professional Property Manager) through NPMA or military/government property management experience
Bachelor’s degree in business, supply chain management, logistics, or associated discipline preferred

Property Administrator Resume Examples & Samples

Working knowledge of government property, acquisition, receiving, identification, records, movement, storage, physical inventories, reporting, consumption, utilization, maintenance, subcontracts, disposition, and close-outs
Additional knowledge/skills may be required by contract or assignment
Minimum two (2) years of experience in government property management or related field
Experience with Automated Property Management Systems

Lease & Property Administrator Resume Examples & Samples

2 – 3 years of lease and/or property administration experience
1 – 2 years of property operations experience
Must be comfortable with accounting & bookkeeping tasks. Proficiency in this area is needed
Strong analytical and problems solving skills
The ability to manage multiple projects with time sensitive deadlines
The ability to work with internal and external customers
Proficient in lease administration database systems (MRI or Yardi, preferred), EXCEL, Word

Property Administrator Resume Examples & Samples

Bachelor’s Degree or commensurate experience
Minimum 1 – 3 years in a workplace setting
Planning and Organizing – Establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently
Customer Focus – Dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect
Dealing with Ambiguity – Can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty
Interpersonal Savvy – Relates well to professionals both inside and outside the organization uses diplomacy and tact
Learning on the Fly – Learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks
Self-Starter – Able to start and complete projects independently
Time Management – Use time effectively and efficiently, can attend to a broader range of activities, gets more done in less time than others
Written/Oral communications – Ability to speak and write clearly and concisely, get messages across that have the desired effect
Attention to Detail – Thorough in accomplishing a task with concern for all the areas involved, no matter how small, will not overlook what needs to be done and can be depended upon to do each task accurately and completely

Property Administrator Resume Examples & Samples

Forklift Certified
Understanding of procurement, property and supply chain activities
2 Years, with related Bachelor’s degree. Or 1 year with related Master’s degree Or 0 year with related PhD. 1 year of experience will substitute for a year of education

Senior Property Administrator Resume Examples & Samples

Locating property on existing inventory listing, documenting results, and discrepancies
May produce written hard copy and electronic reports and deliverables
Ensure ILS documentation is up-to-date, completed, accurate and properly cataloged
Interface with project management, engineering, and support activity personnel to ensure that as planning is consistent with developments to the project and future operations
Will be responsible for packaging, handling, storage and transportation of deliverables
Position requires individual to be primary point of contact, with GOV direction/concurrence, in establishment and maintenance of AF Standard Base Supply System (SBSS) Forward Supply Point (FSP) and Bench Stock
Individual will be required to provide recurring status of all activities to both Contractor Program Management Team as well as GOV customer personnel
Individual will work closely with GOV and Contractor maintenance personnel; AF Base Supply personnel; Contractor Quality Assurance; and GOV and Contractor management personnel in the performance of daily activities
Individual will be primary point of contact for managing all local site SBSS material (FSP and Bench Stock)
Individual will maintain and provide status of all SBSS activities in the repair cycle; maintain compliance with applicable AF Manuals, their supplements, and applicable Contractor policies and procedures
Previous DoD inventory or property management experience

Senior Property Administrator Resume Examples & Samples

4 + years client facing customer service experience working with both internal and external customers
Demonstrated knowledge of Federal Acquisition Regulations (FAR) and contracting
Experience with property management processes and services
Experience with Microsoft Office suite of products including MS Word, Excel, Access and PowerPoint
Experience working with cross functional teams
4 year degree in Finance, Supply Chain, Business Administration or similar from an accredited university
The ability to obtain a U.S. Government security clearance
Working knowledge of UPS, PRISM and Apex
Advanced knowledge of Microsoft Office Access and Excel or data base architecture and management

Property Administrator Resume Examples & Samples

Minimum 1 year Supply Chain experience
Proficient in use of Microsoft Office Suite (Word, Excel, Powerpoint, etc)
Ability to prioritize competing tasks to complete assignments with minimal supervision
Able to travel (within US)
Ability to obtain a Security Clearance
Prior work experience within the Defense Industry
Prior work experience with Audits and Assessment
SAP (APEX/PRISM)
NPMA Certifications
Prior experience writing procedures and developing work flow processes
Required Education
Bachelor’s Degree in Business or related field

Property Administrator Resume Examples & Samples

Develop, revise, coordinate implementation of property manual within portfolio
Process accounts payables (A/P) and accounts receivables (A/R)
Obtain completed W-9’s from all vendors
Assist team with budget preparation
Assist management with monthly reporting
Responsible for monthly MES bill-back to clients
Responsible for invoicing tenants for any damage which they are directly responsible for
Prepare tenant memos and all communications as directed be manager
Responsible for SharePoint management and document loading
Follow up on all tenant requests to ensure completed to satisfaction
Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessary
Prepare monthly tenant newsletter, daily security and janitorial reporting
Maintain daily tenant, employee and contractor’s contact
Assist the team with updating and implementing new property on-boarding
Review tenant services requests daily and note completion
Ensure that Best Practices and Core Charters are implemented at the property
Provide copies of utility invoices or information to either Servidyne or Energy Star monthly
Distribute documents to Lease Administration
Scheduling use of materials to be moved into or out of property
Draft contracts as requested by managers within 24-48 hours of the request
Enter work orders into 360 for maintenance requests
Prepare and lead Quarterly table top discussions with Team Members
Collect HVAC PM Service contracts from Tenant’s in accordance with the Lease Agreement on an annual basis

Property Administrator Resume Examples & Samples

Less than 1 year experience / entry level
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access and Outlook)
Ability to work flexible hours, on occasion which may exceed 8 hours per day, 5 days per week or 40 hours per week

Property Administrator Resume Examples & Samples

Provides direct administrative support to Managers and Chief Engineer
Responsible for ensuring all invoices for the property are coded, given to GM for approval and paid
Responsible for daily review of Tenant Service Request noting completion times or dates if beyond acceptable limits, whether job performed to satisfy TSR, etc
Work with engineering staff to ensure discrepancies and address in next staff meeting
Provide superior customer service to all tenants, clients, contractors and vendors at all times
Associates or Bachelor degree a plus, or one to three months related experience and/or training
Equivalent combination of education and experience accepted

Senior Property Administrator Resume Examples & Samples

Job Description
Required Skills
Minimum of 4 years of Government Property Management, Supply Chain Management, or related work experience
Experience with Microsoft Office Suite (Word, Excel, Powerpoint, Access)
Experience with control and accountability of government property, including knowledge of the FAR as it pertains to Government Property
SAP/PRISM
Experience with AS9100, Quality, NQA, Corrective Action Request and Department of Defense audits
Ability to prioritize competing tasks with general supervision
Ability to adapt and learn new computer applications, including query tools within multiple software applications

Bank Property Administrator Resume Examples & Samples

Customer service skills　
Real Estate/Facility Management background　
Ability to manage multiple tasks/projects and deadlines simultaneously　
Advanced administrative, secretarial and clerical skills　
Excellent verbal and written communication and grammatical skills

Property Administrator Resume Examples & Samples

Less than 1 year experience / entry level is required
Ability to type a minimum of 65 wpm with a 90% accuracy
Proficient in and knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Access and Outlook)
Physical work requirements and work conditions
Regularly sitting for long periods of time – desk work
Frequently required to stand, sit, walk, reach with hands, arms, stoop, kneel, crawl or crouch
Ability to ready video display terminals
Lift minimum of 35 pounds
Use of stairwells during emergencies
Use of keyboards for typing and data entry
Hearing, speaking, and answering the office telephone system

Senior Property Administrator Generalist Resume Examples & Samples

Minimum of 4 years of supply chain property experience
Experience with Microsoft Office Suite (Word, Excel, Access, Power point, etc)
U.S. Citizenship status is required as this position will need a U.S. Security Clearance within 1 year of start date
Prior work experience within the Defense Industry with Physical Inventory, Records, Utilization, Disposition, Storage, Contractor Self Assessment, Audits
SAP (APEX/PRISM) Experience Desired
NPMA Certifications CPPM/CPPS/CPPA a plus
Six Sigma

Property Administrator Resume Examples & Samples

Ensure All Property on the manufacturing floor is properly identified
Assist in locating property as necessary
Ensure movement of property is documented (retain records as applicable)
Support Property Management during audits, reviews and assessments
Assist in obtaining paperwork regarding property acquisitions and ensure acquisitions are authorized according to the contract
Provide Property Management with information required to complete property records
Assist Property Management with Physical Inventory Annual Cycle
Assist Property Management with the disposition cycle
Property Management Certifications – CPPS, CPPA, CPPM
Ability to obtain confidential clearance within 30 days
BS in Business Administration or related field

Property Administrator Resume Examples & Samples

Minimum 5 years related work experience
Certificate/diploma in Office Administration an asset
Grade 12 or equivalent
Proficient in MS Office Suite. Familiarity with JD Edwards an asset
Exposure to the Real Estate/Property Management field an asset
Must have a thorough knowledge of administrative practices, office policies and procedure, business planning process, correspondence and report writing
Aptitude for figures with exposure to account receivables, collections and budget preparation
Excellent customer service skills with ability to partner with clients to meet client needs
Excellent time management/organizational skills to simultaneously handle and prioritize multiple projects
Proven planning/organizational skills; able to cope with changing client needs & deliver successful results within agreed timeframes
Excellent communication skills (verbal and written); able to communicate effectively across all organizational levels
Detail oriented; ability to work under pressure and deliver timely and accurate results
Self-motivated, self-starter, professional and flexible; able to work both independently and as part of a team
Demonstrated ability to resolve problems using facts and sound reasoning

Property Administrator Resume Examples & Samples

Bachelor's degree plus 10 Years experience in property control OR Master's degree plus 8 Years experience in property control
Active SCI Clearance required to start
Familiar with SAP

Property Administrator Resume Examples & Samples

Assist Regional Property Managers in answering phones and mail processing
Initial point of contact for vendor and 3rd party management inquiries
Assist in completion of paperwork for new property and tenant set ups
Oversee real estate tax set ups
Maintain tenant correspondence and property management files
Assist Regional Manager(s) in the management of commercial real estate leases
Assist Regional Property Manager(s) in preparation of monthly and quarterly management report
Assist Regional Property Manager(s) with periodic CAM billings and tax billings as applicable
Assist Regional Property Manager(s) in researching and following up with accounts receivable disputes and collections with tenants
Assist Regional Property Manager(s) with budgets
Complete paperwork for changes in tenants rent and extra charges
Operations duties and other administrative duties as assigned
Ordering lunches
Office supplies
Process all incoming and outgoing mail
Handle requests for information and data
3+ years of commercial real estate administrative experience preferred
Degree preferred but not required
Experience using MRI/ Accounting software a plus
Demonstrate excellent customer service skills and strong interpersonal skills
Ability to manage multiple priorities in a high demand and deadline driven environment
Must possess attention to detail and accuracy
Must be strong multi-tasker and well organized

Property Administrator Resume Examples & Samples

Code invoices- AP/ AR
Track Certificates of insurance and lease documents
Strong written, financial and problem solving skills required
Knowledge of Yardi, and Kardin a plus

Property Administrator Resume Examples & Samples

Provide various tagged asset reports
Preparation of contract transfer documentation
Coordinate with other departments to ensure the timely closeout of the property
Assist in the preparation and submittal of property financial reports
Conduct and coordinate physical inventories
Assist in Contractor Self-Assessment activities
Property record review and inventory updates in property database
May be involved in helping conduct property audits at supplier sites

Principal Property Administrator Resume Examples & Samples

NPMA (National Property Management Association) Certification
SAP/PRISM
Ability and desire to function in a challenging, fast paced, team setting
Ability to prioritize competing tasks with minimum supervision
Required Education
Bachelors Degree or higher

Senior Property Administrator Resume Examples & Samples

Participating in Transition and Closure Planning - Gate 11 Independent Reviews (IRs)
Performing contract closeout activities for Prime contracts accountable to Tewksbury and Woburn cage codes
Maintaining and controlling records for identified Government/Customer and Raytheon identified property for all ten performance outcomes (Acquisition through Property Closeout)
Creating documentation for the movement of Government/Customer owned property
4+ years’ experience with logistics, customer/contract management or property management
Experience with control and accountability of government property, including FAR (Federal Acquisition Regulations)
Highly computer literate with solid ability to learn computer applications, including advanced query tools within multiple software applications

Property Administrator Resume Examples & Samples

Maintain accurate, timely and compliant property records
Assist in preparation of disposition, LDD (loss, theft, damage and destruction) and transfer documents
Assure compliance to property regulations, Corporate and BU Policies and Procedures
Review, analyze and evaluate situations and develop compliant solutions
Define methodologies, procedures and techniques for refining and improving processes and implementing long-term effective and efficient solutions
Communicate clearly, maintain helpful and professional attitude representative of the property/logistics Directorate’s positive and proactive approach to compliance with minimal impact to mission
Assist staff of all functions regarding compliance with regulations, policies and procedures
Assist shipping and receiving in property identification and appropriate tagging during the receipt stage and appropriate movement documentation for outbound shipments of government property
Provide back-up support to other property personnel
Assist in oversight of government property accountable to subcontractors and assuring compliance with Leidos Policies and Procedures when the subcontractor does not have a compliant property system
Assist in property inventories in accordance with contract, BU, Corporate and customer requirements
Prepare reports as required by contract, BU, Corporate and/or customers
Be familiar with and understand applicable property regulations, policies and procedures
Coordinates with SPD program technical leads on property movements
Generates and performs quality checks on DD1149 transfer paperwork for asset movement
Inputs property records into SPROCKET database
Determines PAA codes for procurement activities based on asset type and anticipated usage
Interfaces with subcontractors to determine subcontract property-related action items
Interfaces with members of SPB technical teams to determine schedule-based property-related action items for property acquisition and asset movement
Bachelor's Degree and 3 years experience. Additional years of experience can be considered in lieu of degree
Must have knowledge of and experience in Inventory Control and Supply Chain Management
A general working knowledge of Government Property Management Systems is preferred
Must have knowledge of or experience in one or more of the following areas: Contracts Documents Management System for Purchase Order requirements; FAR/DFARS regulations to include handling of Government Furnished Equipment and Property; and/or Item Unique Identification (IUID) or other tagging systems
Must have strong experience with Microsoft Office Suites
Ability to work as a team member in a fast-paced environment is required
An active Secret Clearance is required to apply for this position
Basic computer skills (focus on database maintenance and Microsoft Office suite)
Strong communications, oral and written

Property Administrator Resume Examples & Samples

Must be flexible and possess the ability to accommodate shifting priorities and changes
Display effective time management skills
Computer literacy is a must, to include proficiency in Microsoft Office suite including: Excel and Word
Detail oriented, efficient/courteous communications with peers and management alike, as well as foster a diverse and inclusive environment
Must be a team player who is comfortable operating in a high energy and often deadline driven environment
Practical understanding of FAR Property compliance regulations
Certified Professional Property Specialist (CPPS) certification through NPMA
Hands on experience of inventory scheduling, reconciliation and reporting
Bachelor's Degree. Related experience may be accepted in lieu of education (Bachelor's degree = 8 years of related experience). Majors may include but are not limited to the following

Property Administrator Resume Examples & Samples

Support building operations team to ensure all building services are delivered in accordance with all lease requirements, contractual obligations, and good operating practices. Collaborate with the building operations team so that maintenance standards are met and procedures followed
Promptly respond to tenant service requests/concerns, including, but not limited to: maintaining database of all service requests and ensuring timely completion of same while maintaining ethical, professional, and courteous relations with contractors, tenants and team members
Establish and maintain professional working relationship with tenants, vendors, building security, cleaners and various contractors to ensure smooth operation of the Property
Maintain tenant accounts to ensure that they are properly set up, charges processed, credits applied, and collection of outstanding arrears are managed on a timely basis
Accounting duties: administer accounts payable and accounts receivable; code invoices for payment; create/monitor purchase orders in the Purchasing System; prepare rent letters; input data for budgets and financial reporting in financial accounting system; administer work order billing; reconcile outstanding statements received from suppliers
Assist the building operations team with leasing, construction, and reporting, and other assignments as required
Professionally greet all visitors (in-person, phone, or e-mail), personally assisting them when appropriate and referring to others when necessary, ensuring customer service is a top priority at all times
Schedule/produce daily building calendar (dock access, freight elevator usage, maintenance)
Administer electronic and paper filing system, certificates of insurance; tenant, fire warden and employee contact lists. Monitor and maintain office equipment
Assist in maintaining property-specific emergency procedures and make periodic updates to the Tenant Handbook
Coordinate tenant events, quarterly team lunch, and semi-annual fire drills
College degree preferred or working towards a degree; enrollment in financial courses desirable
Proficient computer skills. Microsoft Office (Word, Excel, and PowerPoint). Experience in Real Estate systems a plus
Comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding
Proven organizational skills; able to cope with changing tenant needs and deliver successful results within agreed upon time frames
Excellent organization skills, the ability to meet deadlines and the ability to handle multiple priorities

Property Administrator Resume Examples & Samples

Minimum of 2 years of Government Property Management or related work experience
Aerospace or defense experience
Experience related to control and accountability of government property, including knowledge of the FAR as it pertains to Government Property
NPMA (National Property Management Association) Certification
Bachelors Degree or higher

Property Administrator Resume Examples & Samples

3 years with BS, BA
Candidate must be able to obtain a DoD Secret clearance
3 years of Tool Crib operations
Working knowledge of Naval Ground Operations, Federal Acquisition Regulations, and ASTM Property Standards
Proficiency in MS Office suite, property related `EPS and/or `Asset Smart `TEAMMS or other common electronic tools and SAP business applications
Active Secret clearance is preferred

Senior Property Administrator Resume Examples & Samples

Electronic record keeping and database administration on Uniform Property System (UPS) and (SAP)
Generating and maintaining property movement records, coordinates property movement with other Raytheon mission centers and creates government property receiving reports
Maintaining subcontractor property certifications and manages subcontractor records
4+ years of logistics or property management experience
Detailed knowledge of the FAR as it pertains to Government Property with Government contracts, both cost type and fixed price
Property Management Certifications – CPPS

Property Administrator Resume Examples & Samples

3 – 5 years related experience
Previous experience in property management a plus
Strong written financial and problem solving skills required
Ability to effectively present information in one-on-one and small group situations to customers’ clients and other employees of the organization
Ability to type must have proficient knowledge of Microsoft Word Excel and PowerPoint
Ability to work on occasion flexible hours which may exceed 8 hours in a day 5 days in a week or 40 hours in a week
Must be able to learn new software as needed
The employee frequently is required to stand walk reach with hands and arms stoop kneel crouch or crawl
Reading Video Display Terminals order forms and other written documents
Hearing speaking and answering the office telephone system

Property Administrator Resume Examples & Samples

Performs usual administrative and clerical support functions including answering phones
Greeting and assisting incoming clients
Assisting tenants as directed, fielding complaints and issues and referring to the correct member of management
Preparing correspondence, doing mailings and transmitting communications using various forms of media
Maintaining tenant and building staff logs
Calendaring of schedules and meetings
Ordering supplies, maintaining files and records
Inputting data and preparing reports on a computer
In compliance with budget and expenditure controls, will assist in processing accounts payable, process purchase orders and related paperwork, handling receipts, assisting with banking
Review application of contracts and addendums as they relate to payments
Review approved invoices and checks prior to payment, enter and code bills, and assist with tenant collections as needed
Assist in coordinating tenant move-ins or move-outs, including meeting with moving contractors to review rules and regulations, securing proper insurance certificates, advising tenant of restriction and ensuring in all ways possible that the moving procedure is trouble free
Assist Property Manager and Chief Engineer as requested, keeping them advised as to the status of the assignments and projects
Maintains various logs and information pertaining to the building, equipment, services, tenants, and clients and advising management of actions needed. Logs maintained include security, safety, maintenance, cleaning, equipment

Property Administrator Resume Examples & Samples

Preparation and coordination of biweekly meeting reports
Administration and support of building access systems
Draft correspondence at direction of Property Manager. Orders office supplies and other products as needed
Receives and logs work order calls, creates and dispatches work orders
Assist in reconciliation of monthly budget and variance report preparation
Prepare, monitor, and reconcile purchase orders
Processes and codes all invoices for Property Manager’s approval
Responds to tenant needs in a timely basis to meet Client lease obligations with tenant according to existing lease documentation and agreements
Support tenants when moving in and out of building utilizing standard building moving rules and regulations
Track certificate of insurance expiration dates, request renewals, ensure compliance with standard coverage terms and conditions
Responsible to prepare accurate lease summaries of new tenants
Establish lease file for each existing and new tenant and ensures that they remain well organized and preserved
Establish and maintain invoice files by property and by year
Bachelor Degree preferred from Accredited College Program
2+ years of professional experience preferred
Strong interpersonal skills and problem solving ability
Basic financial knowledge with ability to solve problems and calculate simple figures
Ability to handle a high level of organizational, prioritization, and customer service skills
Proficient in Microsoft Office software including Word, Excel and PowerPoint

Property Administrator Resume Examples & Samples

0 – 2 years practical experience
Accounting experience or previous real estate support roles for brokers or project managers
Strong interpersonal skills with the ability to interact with executive level internal & external clients
Organizational & detailed-oriented with the ability to prioritize and manage differing needs of the business
Basic proficiency with Microsoft Office products
Knowledge of construction or commercial real estate industry
Ability to multi-task
Work with a team and independently

Property Administrator Resume Examples & Samples

Relationships– to work as an integral member of the property management team and act swiftly in response to requests for action or tenant queries
Self-motivated with proven experience of working on own initiative and prioritising conflicting issues
Organised and able to influence others to meet deadlines
Property management experience desirable
Yardi experience desirable
Intermediate to advanced use of Microsoft Office specifically Word, Excel, Powerpoint and Outlook
Typing speed – 50wpm or more

Property Administrator Resume Examples & Samples

Obtain property acquisition documents and ensure acquisitions are authorized according to the contract
Receipt and identification of non-deliverable Government/Customer and Raytheon-owned special test equipment, special tooling and equipment
Maintain and control records for identified Property
Perform annual physical inventories of Government/Customer and Raytheon-owned identified property
Partner with Property Custodians to ensure all property in their areas are properly identified
Ensure that Government property is used only as contractually authorized
Create documentation for the movement of Government/Customer owned property
2+ years’ experience with Property or Logistics Management or Supply Chain
Experience with MRP / ERP systems (e.g. SAP)
Secret security clearance within 1 year of start date
Ability to function in a challenging, fast paced, team setting
Proficient with Microsoft Office suite
Knowledge of FAR as it pertains to Government Property

Property Administrator Resume Examples & Samples

Provide assistance related to property issues and coordinates property control activities to ensure continual accountability of government or company assets in accordance with applicable government regulations or corporate policy
Maintain government and Raytheon property from receipt to disposition, utilization, and disposal of surplus or obsolete material or equipment
Contact potential users and negotiates transfers of equipment via DD 1149 as applicable
Conduct property assessments, provide guidance on government regulations pertaining to property accountability, and prepare periodic and special purpose reports
Coordinate property activities regarding contract closure and collaborate to disposition program assets to include bid sales, disposal authorization (DAs), scrap, and DEMIL
Correspond with DCMA/MDA Government Property Administrators and Plant Clearance Officers regarding applicability of the FAR Property Clauses as well as performing asset inventories
Conduct property audits and provide guidance on government regulations pertaining to property accountability
Ensure compliance with contracts, perform asset inventories bi-annual or annually, and maintain record originations/reconciliation activities
Prepare periodic and special purpose reports related to such matters as taxes, rentals, leasing, insurance, facility usage, etc
Coordinate and track the site property fleet such as vehicle tracking, DOT compliance, insurance verification, and any other duties related to the vehicle fleet
Travel to various locations as required to support program requirements
Minimum of 18 months of experience working with property management using FAR, DFAR, and DoD regulations
Experience with physical inventory processes, records management, property audits, disposition and utilization of government property, and tracking movement of property
Experience with property disposition, inventory, reconciliation and reporting within the Defense Industry
Experience using property databases such as UPS, HAYSTACK, PRISM, etc
Experience establishing relationships with stakeholders such as DCMA, MDA, etc
Excellent written and verbal communication skills, analytic skills, problem solving and critical thinking skills, and ability to exercise independent judgment and manage complex projects
NPMA Certifications CPPM/CPPA/CPPS

Property Administrator Resume Examples & Samples

Administers property control program activities to ensure continual accountability of government, associate contractor, or company property in accordance with applicable government regulations or corporate policy.-
Conducts property audits; provides guidance on government regulations pertaining to property accountability; develops, recommends, and implements property administration policy and prepares periodic and special purpose reports relative to such matters as taxes, rentals and leasing, insurance, facility usage, etc
Bachelor's degree and 6 years of work related experience or 4 year of work related experience with a Masters degree. 10 years of work related experience may be substituted in lieu of degree
Excellent communication skills, both oral and written required
Must possess current TS/SCI clearance with polygraph
Ability to lift 35 lbs

Property Administrator Resume Examples & Samples

Greet guests and visitors to the management office and effectively deal with their concerns by exhibiting a professional, mature, courteous, gracious and efficient manner
Open, date stamp, and distribute incoming mail; maintain confidentiality of items marked as such
Provide administrative support to General Manager, Assistant General Manager, and Building Engineering, including expense reports
Coordinate multiple tenant events throughout the calendar year
Contact repair services for all office equipment when necessary or requested by team member
Coordinate all arrangements for Tenant move in and outs, notifications and acquire proper authorizations and collect certificate of insurance as necessary
Maintain daily and update no less than monthly tenant, employee and contractor’s contacts lists to include emergency contact numbers. This should also be updated no less than monthly in the properties 4-sight program
2+ year’s prior office experience or any similar combination of education and experience
Ability to learn system applications that will be used to further enhance the Receptionist/Administrative Assistance position (e.g., EXCEL, Word, 360)
Ability to properly cross-training co-workers or temporary employees on Reception duties and procedures
Proactively anticipate upcoming projects and needs of supported managers by prioritizing, communicating and balancing the workflow
Effective time manager – Proven ability to consistently manage multiple projects with accuracy and zero missed deadlines

Property Administrator Resume Examples & Samples

Bachelor’s Degree, strongly recommended, or equivalent experience in the commercial Real Estate industry
AP/AR experience and familiarity with financial statements
Outgoing individuals with proven customer service skills
Strong computer skills with the Microsoft Office suite of products and excellent verbal and written communication skills

Property Administrator Resume Examples & Samples

Coordinate property control activities to ensure continual accountability of government and company property in accordance with applicable government regulations and corporate policy
Maintain accurate property accountability files and records in a centralized property management system
Conduct internal property audits and provide guidance on governmental regulations pertaining to property accountability to the program
Assist in arranging for disposal of surplus or obsolete material or equipment
Prepare periodic general and special purpose reports
Occasional travel may be required to support inventories/audits at various customer sites
8 years with Associates; 6 Years with Bachelors; 4 Years with Masters

Senior Property Administrator Support Office Diss Resume Examples & Samples

Ensuring appropriate processes and procedures are followed; ensuring compliance and assurance are achieved across the portfolio
Providing accurate information to internal divisions for budgeting and finance purposes
Effectively dealing with competing demands and managing own workload and that of the Property Administrator
Promoting co-operation and commitment within the team to achieve goals and deliverables
Creating a climate of customer focus within the team
Managing and authorising property rental payments
Ensuring the Property database contains fully accurate information including setting up and undertaking database information audits and associated follow-up actions
Managing portfolio buildings insurance records and associated payments
Dealing with all business rates queries such as VOA requests for information, access for inspections and appeals (with the assistance of our third party rateable value surveyors)
Ensuring regulatory compliance in relation to Asbestos, Legionella, Air conditioning, Electrical and PAT Testing and Veterinary equipment (and other areas) as directed
Managing the rent review process on behalf of CVS, liaising with Landlords (and external agents when required)
Supervision and management of the Property Administrator (direct report)
To positively embrace change and support the CVS business as it continues to grow
To make recommendations for the continued improvement of the department and of the business
Make yourself familiar with and comply in all respects with any new company policies and Health & Safety
Ensure that the appropriate level of CPD is undertaken and a record maintained

Property Administrator Resume Examples & Samples

Maintain records of property owned by the government in accordance with JRDC process and procedures
Maintain records and logs of property received, transferred, allocated, held, and disposed; coordinates property transfers; conducts periodic property inventories; and prepares reports of property status
Pack and unpack shipments in support of exercises and wargames
Logistics background with international shipping experience
Experience with property controls and inventory management
Experience with Remedy software

Property Administrator Resume Examples & Samples

Read, interpret, and apply Company Policies and Procedures, Federal Acquisition Regulations, Defense Federal Acquisition Regulations and contract requirements as they relate to property management
Assist internal customers in administration of property to ensure effective control and accountability of property
Assist with acquisition authority, property ownership, identification, maintenance, utilization and property storage requirements in accordance with contract specifications
Assist with property audits for internal and external customers
Prepare property systems data and utilize it to manage and complete property reports (e.g. inventory, inventory disposal, etc.)
Experience in Aerospace or defense industries

Property Administrator Resume Examples & Samples

Heavy Accounts Payable (AP) and Accounts Receivable (AR)
Provide backup support for Tenant Service Representative
Associates or Bachelor degree, a plus
Previous experience in property management
3 – 5 years of experience and/or training
General financial knowledge
Yardi experience, a plus

Senior Property Administrator Resume Examples & Samples

Participating in Transition and Closure Planning
Performing contract closeout activities for Prime contracts accountable to Andover cage codes
Maintaining and controlling records for identified Government/Customer and Raytheon identified property for all ten performance outcomes as proscribed in FAR Part 45 (Acquisition through Property Closeout)
4+ years’ experience with logistics or property management

Commercial Property Administrator Resume Examples & Samples

Minimum of 2 years of relevant experience in commercial Real Wstate
Experience with Skyline Real Estate Accounting software, a plus
Proficiency in Microsoft Word and strong Excel skills
Should be highly detailed oriented and well organized
Ability to work out of the company’s Boca Raton Office
Understanding of and commitment to client service

Property Administrator Resume Examples & Samples

Manage and monitor invoices and SDLT return authorisation
Raise BACs requests
Maintain records of SDLT for Group Tax
Liaise with stores on company policy
Assist in management of agents including dealing with day to day queries
Monitor store maintenance inbox and issues arising
Review suspended calls for High Street and Travel
Co-ordinate certificates for H&S checks
Raise purchase orders for store requisites
Collate information, log, update consultants and return signed reports and memoranda, maintaining audit trail
Manage Travel arrangements/holiday sickness records/post and diary management/store inspections
Ensuring compliance of all documentation is maintained
Preparation of presentations and spreadsheets as required by Group Property Director
Strong administration experience as well as being highly organised
Good working knowledge of Excel, Word and Power Point
Confident and happy to speak with a wide range of people on the telephone
Confident to deal with potentially challenging telephone or email conversations
Flexible in attitude to work to help the team with urgent issues
Ability to prioritise workload and manage conflicting deadlines
A happy demeanour someone who enjoys their work and takes pride in achieving good results

Property Administrator Resume Examples & Samples

Administering any or all 10 property administration functions within the Property Management organization as assigned, with primary focus on Property Program Support, contracts review / interpretation and requirements flow down, conducting compliance assessments, developing property related metrics, performing research and analysis of property related issues, providing issue resolution recommendations and participating on Special Project teams that may be process and / or business systems related
Providing assistance with property related issues and coordinates property control activities to ensure continual full life-cycle accountability of government / customer, associate contractor, and / or company assets in accordance with applicable government regulations and corporate policy
Coordinating administration activities with Property custodians and users, Program Management, Functional Managers and Contracts as required for successful completion of assigned activities
Conducting property assessments
Providing guidance on government regulations pertaining to property accountability; and prepares periodic and special purpose reports related to such matters as completed assessments, government property reporting, taxes, rentals and leasing, insurance, facility usage, etc
Assisting with company capital projects in drafting project acquisition requests, securing monthly project status from project leads, providing monthly updated status reports, and performing capitalization for newly acquired assets
May perform / lead property activities regarding physical inventory, contract closures and disposition of program assets and material to include demilitarization, bid sales, recycling, and donations
Communicating directly with DCMA Government Property Administrators, Property Management team members, and site personnel with working knowledge of FAR 52.245-1 Property Clauses and ISO 9001 / AS9100 requirements
Minimum of 4 years of experience in Property Management or direct relevant experience
Experience with SAP (APEX / PRISM)
Experience with Microsoft Office Suite (Word, Excel, Access, PowerPoint, etc.)
Experience prioritizing competing tasks to complete assignments with minimal supervision
Experience in a fast-paced, complex production operations environment
The ability to obtain a Secret clearance within one (1) year after start
Able to travel domestically as needed (typically 10% - 15%)
Experience in the Aerospace & Defense industry and government contracts
Knowledge of FAR, DFAR, DoD regulations and ISO9001 / AS9100 requirements
Prior work experience within the Defense Industry with Physical Inventory, Records, Utilization, Disposition, Storage, Contractor Self-Assessment, Audits
ICMS, PMOS Suite, ARAMIS Experience
Government eTools / PCARSS, UID Registry, Haystack, WAWF Experience
RFID Experience
NPMA Certifications: CPPM / CPPS / CPPA
ISO 9001 / AS9100 Lead Auditor Certification
Six Sigma Specialist / Expert
Sound leadership, analytical problem solving and critical thinking skills, ability to exercise independent judgment and manage complex tasks and projects

Senior Property Administrator Resume Examples & Samples

Initiates and maintains property accountability records and determines condition of respective property
Arranges disposal of surplus or obsolete material or equipment
Act as subject matter expert and focal point for the company in the execution of various processes relative to proper handling of government and customer property
Develop, recommend and implement property policy and processes
Interface with required levels of management and appropriate customer representatives to ensure a compliant property control system
Introduce and implement best practices to ensure ongoing improvement of the property control process
Maintain a close working relationship with the procurement and contracts organization
Manage all audits, internal and external, to ensure continued compliance of the property management process
Minimize obsolete tooling/property that is stored on site at GKN so as to reduce overall storage costs. Manage off-site and on-site tool/property storage locations
Act as site training coordinator to ensure that company personnel are properly trained on all related property management procedures
Manage collective bargaining unit employees who transport tooling within the facility
Manage inventory events and report results internally and to the customer
Ship tooling from and receive tooling into the Saint Louis facility
Maintain clean and tidy storage buildings
Pursue personal development of skills and knowledge necessary for the effective performance
Performs other duties, tasks and responsibilities as assigned
5 or more years of experience in property administration in a manufacturing environment
A minimum of 2 years experience working with government and other customer contracts
A minimum of 2 years experience developing appropriate measurements to determine the impact of property management processes on site level performance
Demonstrable success with property management administration, practices and procedures
Must possess the ability to work in a team environment with strong interpersonal, communication and presentation skills
Must have prior experience interpreting complex documents and instituting applicable procedures
Familiarity with Microsoft Office desktop applications is required

Property Administrator Resume Examples & Samples

Understanding the federal regulations 52.245-1 and the overall requirements of property management as it relates to property management
Microsoft office skills
Thorough knowledge on the requirements for control of government property
Ability to work at different levels of an organization - technicians up through management

Property Administrator Resume Examples & Samples

Bachelors Degree with 3 years experience in a Business/Asset Management function -OR- a Masters Degree with 1 year experience in a Business/Asset Management function
Knowledge of FAR
MS Office (Excel)
An active DoD Secret Clearance and/or a SSBI/SCI
3 years of Property management experience, inventory background (Tagged assets) and contractor self-assessments
Proficient with AssetSmart database and the MS Office Suite
NPMA Certifications (CPPS, CPPA, and CPPM)
Experience with FAR Parts 52.245.1, industry leading practices, techniques and standards as they pertain to Property Management

Property Administrator Resume Examples & Samples

Responsible for answering all telephone calls, assisting or resolving problems with the caller and delivering written messages to the appropriate person(s) in a timely fashion
Manage VornadoConnect, an automated work ticket system to include entering and closing tickets daily, preparing reports and graphs as requested
Administrative duties including typing, spell checking and proofreading all correspondence and reports, filing, maintaining up-to-date Tenant Contact Lists and Tenant lease files, purchasing and maintaining office supplies and equipment; performing other administrative duties as assigned
Responsible for promptly and accurately processing invoices in Bizflow (online payment software) for the Property Management Team approval
Assist in receivables collections: work closely with Property Management and Lease Administration in collecting GSA and other receivables by placing telephone calls, documenting A/R notes in IBS, drafting letters, and calculating late fees and interest
Support the Property Management team in the management of commercial office space and perform back-up duties for the Property Management team when they are away from the office. This includes becoming familiar with company emergency policies and procedures and using good judgment in emergency situations
Accurately prepare invoices to Tenants for Property Management’s approval; distribute invoices to Lease Administration to be assessed, process credit card payments
Assist with Tenant move-ins and move-outs, monitor scheduled use of freight elevator and loading dock via VornadoConnect, coordinate Kastle Systems and cleaning contractors, order suite signs and lobby directory signage, arrange or cancel parking privileges, and otherwise assist Tenants as needed
Prepare incident and theft reports in absence of Property Management or as requested by the Property Management
Assist with the training of administrative employees as requested
Excellent attendance and punctuality are essential functions of this position
Two (2) or more years of office experience, preferably in the property management, retail, or customer service industry
Clerical skills: type 40-50 wpm, meticulous record keeping, and organized file maintenance
Advanced word processing/Word and electronic spreadsheet/Excel skills
Intermediate capabilities with other Windows programs and the operation of a PC in general
Analytical skills: collect, interpret, organize and evaluate detailed data
Strong organizational skills and ability to partner with manager to increase efficiency and organization
Ability to prepare draft correspondence from verbal guidance and/or notes and proofread to detect and correct grammatical and spelling errors
Ability to adapt to multiple and rapidly changing deadlines
Pleasant and professional image and phone manner

Property Administrator Resume Examples & Samples

Maintains property accountability records and determines condition and arranges disposal of surplus or obsolete material or equipment. Contacts potential users and negotiates transfers
Conducts property audits; provides guidance on government regulations pertaining to property accountability; develops, recommends, and implements property administration policy; and prepares periodic and special purpose reports relative to such matters as taxes, rentals and leasing, insurance, facility usage, etc
Bachelor's degree in Accounting, Finance, Business Administration or other related discipline with a minimum of 3 years directly related professional work experience OR a Master's degree with 1 year of directly related professional work experience
Computer proficiency level using Microsoft Office Suite (Word, Excel, & PowerPoint)
Must have a secret clearance to start
Ability to obtain and maintain a TS/SCI Clearance
Ability to obtain and maintain additional clearances as necessary
TS/SCI Clearance
Knowledge of government programs, policies, work methods and manuals with particular emphasis on the FAR 52.245-1
CPPS - Certified Professional Property Specialist OR CPPA - Certified
Professional Property Administrator
Work experience in government property accounting, management or equivalent
Experience working directly with Government and Customer personnel during government/customer property audits
Experience managing customer and government property

Property Administrator Resume Examples & Samples

Minimum SECRET clearance is required. Ability to keep a Secret clearance active
Have excellent organizational, writing, and communication skills
3+ years of experience as a Property Administrator
Must have experience performing all MyDPAS functions
Experienced with establishing inventory management plans

Property Administrator Resume Examples & Samples

Manage VornadoConnect automated work ticket system to include entering, monitoring and closing tickets, posting announcements, preparing reports and graphs as requested
Administrative duties including typing, spell checking and proofreading all correspondence and reports, filing, maintaining up-to-date Tenant Contact Lists and Tenant lease files, purchase and maintain office supplies and equipment. Performs other administrative duties as assigned
Responsible for processing invoices in Bizflow, the online payment software, for the managers’ approval
Assist in receivables collections. Work closely with property managers and Lease Administrator in collecting GSA and other receivables by placing telephone calls, documenting A/R notes in IBS, drafting letters, and calculating late fees and interest
Perform back-up duties to property management staff when those individuals are not in the office. This includes becoming familiar with company emergency policies and procedures and using good judgment in emergency situations
Assist in preparing monthly owner reports for the property managers’ approval
Prepare Invoices to Tenants for property managers’ approval; distribute invoices to Lease Administration to be assessed, process credit card payments
Assist with Tenant move-in and move-out, monitor scheduled use of freight elevator and loading dock via VornadoConnect, coordinate Kastle Systems and cleaning contractors, order suite signs and lobby directory signage, arrange or cancel parking privileges, and otherwise assist Tenants as needed
Prepare incident and theft reports in absence of or as requested by the property managers
Complete special projects as assigned, which may include coordinating tenant events or assisting with building inspections
Strong computer skills: Microsoft Word, Microsoft Outlook, Microsoft Excel necessary
Clerical skills: type 40 wpm, filing and record keeping
Pleasant and professional image

Property Administrator Resume Examples & Samples

Assist in preparing and executing annual property business plan, as directed by the General Manager
Assist in preparing monthly operating statements, as directed by the GM
Inspect buildings daily to guarantee that building services are at the highest level of quality standards
Assist in negotiating service contracts, as directed by the GM
Obtain bids from different vendors, and with the GM's approval, choose appropriate vendor to perform work
Minimum 3 years of related experience and/or training
Strong written, financial and problem solving skills

Property Administrator Resume Examples & Samples

Provide cradle to grave logistics operations for customer organization; o Provide commercial logistics operations for customer organization
Provide shipping and transportation, and document traceability
Provide oversight and hands-on inspections to ensure that markings, paperwork, and documentation is correct
Provide direction and oversight regarding all program transportation
Conduct property management system transactions to issue, loan, transfer, receive, update locations, and dispose of property within a Consolidated Memorandum of Record (CMR) or other record as required
Ship equipment to customer 's partners and contractors; o Receive incoming accountable property transactions
Update locations as equipment is moved to the appropriate location
Dispose of property in accordance with customer guidelines and
Obtain required supporting documentation for equipment that exceeds the capital asset threshold, and ensure each piece of equipment that exceeds the capital asset threshold on the CMR has the required supporting documentation attached
Annually obtain signed receipts for loaned property as required
Electronically generate receipts in the customer's property management system for equipment that is assigned to individuals
Ensure receipts are updated annually or as the equipment owner o Conduct an annual physical inventory as required
Generate a report for any equipment missing over 60 days
Update the Inventory Date for each record to reflect/validate inventory has been completed
Physically verify each piece of accountable equipment by serial number
Conduct updates to equipment records based on current status of equipment from inventory findings
Generate and sign reconciliation memos for the equipment
Throughout the year maintain equipment records in the customer 's property management system to ensure information is accurate, and retain records for the life cycle of the property
Bachelors or 4 years relevant experience
Expert knowledge of all relevant logistics and transportation guidelines in support of all operational activities
Ability to travel to contractor sites across the country in order to coordinate operational

Property Administrator Resume Examples & Samples

Greet prospects and other visitors to the management office
Screen incoming calls and assists residents
Build and manage rapport with prospects and residents to generate interest for the community; provide tours of the property as needed
Maintain knowledge of local markets and competitors
Assist management with day to day operations of the management office
Develop and maintain strong relationship with leasing office ensuring an efficient workflow between leasing center and property management teams
Perform administrative tasks such as filing, ordering office supplies, preparing lease files
Responsible for the general cleanliness and appearance of office
Entering service requests and assisting residents with customer service
Must be flexible to change and/or adapt to priority needs for the work day
High school diploma or equivalent with related experience in a hotel, retail or restaurant is preferred

Property Administrator Resume Examples & Samples

Ensures compliance with prescribed Vectrus Property Management Plan, Performance Work Statement, and Federal Acquisition Regulations
Ensures all Government Furnished Property (GFP) and Contractor Acquired Property (CAP) are properly tracked, documented, and identified in Vectrus K-BOSSS Property Book records
Maintain 100% accountability of all company Property records through the Maximo Implementation System and must have knowledge of Army Supply System including DLIS Fedlog
Provides management direction, trainging and oversight to include overseeing day to day property control operations; may include but not limited to Custodial record management, administrative adjustment reports, cyclic inventory reporting, proper storage of propety, sensitive items inventories, receiving, shipping and preparation of all supporting documentation
Routinely visits all work locations to provide assistance and ensure that the program is being managed properly
Provide technical assistance and direction to departments and upper management as needed
Manage and maintain through periodic maintenance, administrative records and submit program status reports IAW established project operating procedures (POP), standard operating procedures (SOP), work instructions (WI) and the K-BOSSS contract
Perform duties involving LOSS process through the Property Administrator Reach Back Program, and request for Letter of Technical Direction (LOTD) for gains or losses for assets not procured or disposed of by routine methods

Property Administrator Resume Examples & Samples

Use cross-functional supply chain processes to conduct operations associated with contractual authority, supplier interface, material handling, calibration recalls, use certifications, environmental constraints, records maintenance, HAZMAT management and control to ensure compliance with state and federal regulations and disposition
Performing role as Engineering Tool Crib attendant - receive, store, and issue tools, machine tool fixtures, dies, and measuring devices. Maintain records of tools issued to employees; take periodic inventory and requisitions stock as needed; report damaged, worn out, or missing equipment using computers to enter transactions, validate information and maintain database; clean, oil, and perform minor repairs on equipment; dispose of surplus or obsolete equipment in accordance with established procedure; ensures that measuring devices are periodically calibrated
Bachelor's Degree and 6+ years of experience in Property Administration, Property Control, Tool Crib Operations and Inventory Management; OR a Master's Degree and 4+ years of same experience
Proficiency in MS Office applications Outlook, Excel, Word and PowerPoint
Ability to frequently position and reposition tools/machinery/items weighing 50 pounds
Ability to obtain and maintain DoD Secret Clearance with Special Access (SAP/SAR)
Former military or aerospace experience in flight operations, logistics, or property management
Working knowledge of Federal Acquisition Regulations (FAR)
Active and in-scope DoD Secret, Top Secret Clearance and/or Special Access

100

Property Administrator Resume Examples & Samples

Responsible for answering all telephone calls, assisting or resolving problems with the caller and delivering verbal or emailed messages to the appropriate person(s) in a timely fashion
Managing the Angus automated work ticket system to include entering and closing tickets, following up with tenants for satisfaction, and preparing reports and graphs as requested
Assist in conducting and documenting property inspections using the Angus/Tenant Services system
Administrative duties including typing, spell checking and proofreading all correspondence and reports, filing, maintaining up-to-date Tenant Contact Lists and Tenant lease files, purchasing and maintaining office supplies and equipment. Performing other administrative duties as assigned
Responsible for accurately processing invoices in Bizflow, the online payment software, for the Property Manager's approval
Completing all miscellaneous tenant billing for GSA and private tenants including preparing invoices to Tenants for Property Manager’s approval, distributing invoices to Lease Accountant to be assessed, and processing credit card payments. Review utility readings provided by engineering staff, and prepare tenant invoices (MTC) monthly and/or quarterly
Process purchasing paperwork, including input of invoices into BizFlow, researching, coding, tracking, processing all types including purchase orders, contracts and first addendum, special check requests. Coding, review and input of invoices prior to payment at the direction of the Property Manager
Assist the Property Manager in researching and assembling information and data for various reports
Coordinating Tenant move-ins and move-outs, monitoring scheduled use of the freight elevator and loading docks via Angus, coordinating Kastle Systems and cleaning contractors, ordering suite signs and lobby directory signage, arranging or canceling parking privileges, and otherwise promptly assisting tenants as needed
Assist in receivables collections. Work closely with Property Manager and Lease Administrator in collecting GSA and other receivables by placing telephone calls, documenting A/R notes, drafting letters, and calculating late fees and interest
Utilizing Basecamp website to update master building calendar, complete assigned to-do’s, and communicate with team members on assigned projects
Preparing incident and theft reports in absence of the Property Manager or as requested by the Property Manager
Perform back-up duties to the Property Manager when that individual is not in the office. This includes becoming familiar with company emergency policies and procedures and using good judgment in emergency situations
Completing special projects as assigned with the flexibility to also cover additional properties as needed
Assist in the ongoing tenant outreach program to consist of monthly tenant appreciation events and quarterly tenant round table meetings
Two (2) or more years of office experience, preferably in the property management, retail or customer service industry
Intermediate capabilities with other Windows programs and the operation of a PC in general. Ability to learn and effectively use internal software packages such as IBS and Bizflow
Strong analytical skills, including the ability to accurately collect, interpret, organize and evaluate detailed data
Friendly, helpful team player with a positive, customer-service attitude
Strong problem-solving skills coupled with the ability to work independently and effectively manage concurrent tasks and prioritize accordingly
Flexible, versatile, and able to adapt to rapidly changing priorities
Quick learner, independent worker/thinker
Great attention to detail; follow-through
Bright, capable, logical, intelligent
Exercise good judgment and takes initiative to properly address and resolve issues

101

Property Administrator Resume Examples & Samples

Count, sort incoming government property to verify receipt of items on requisition or invoices
Update Property Book in Maximo or USG provided report format
Prepares daily CDRL’s for Inventory, Receipts, Issues, and others as required by the Performance Work Statement
Mark identifying codes, figures, or letters on articles, using labeling equipment
Identify Government Property ensuring marking are affixed and legible
Move or transports Government Property or supplies to other departments, using Pallet Jack, Forklift or industrial truck
Responsible for Physical Security of Sensitive Items and ensure they are stored in accordance with all Army Regulations and local policy
Identify Excess Government Property in the work areas and work to disposition accordingly
Prepare, read and analyze records and reports necessary to execute actions routinely
Must be able to access secure locations
3 years of experience in Property Management/ Inventory Management or as a Government Property Administrator. Related Military experience in Supply and Logistics
NPMA, Certified Property Specialist or above
Use of SPBS-R. ULLS S-4, SARRS, or similar systems
Material Handling Equipment (Fork Lift Operation, Pallet Jack, Hand Truck)
Microsoft Office, with intermediate to advanced Excel skills
Ability to deliver training on his/her area of expertise to the lowest level
WMS experience with Maximo, SAP, Oracle or similar systems
Customer service training

102

Property Administrator Resume Examples & Samples

Perform physical inventory, reconciliation, and reporting of assets under the control of the contractor
Collect, interpret, and process information from field units
Perform administrative duties in support of the RSS Property Management Program
Stage equipment, material and hand tools for inventory team
Maintain professional, working relationship with appointed RSS Property Custodians and RSS Personnel
May be required to spend extended periods of time away from home and work flexible hours to which may include weekends and holidays

103

Property Administrator Resume Examples & Samples

3 Years with Bachelors or 7+ years of related industry experience with no degree
Familiar with government property management
U.S. Citizen able to obtain and maintain a DoD Secret Clearance
4+ Years with Bachelors
2+ Years of government experience in property management
Experience with AssetSmart

104

Property Administrator Resume Examples & Samples

Associates or Bachelor degree a plus, or one to three months related experience and/or training; or equivalent combination of education and experience
Ability to effectively present information in one-on-one and small group situations to customers, vendors and other employees of the organization
Proficient knowledge of Microsoft Office/Suite, and any other software program or piece of technology identified as standard for JLL or requested by the Client

105

Property Administrator Resume Examples & Samples

Administer property control program activities to ensure continual accountability of government, associate contractor, or company property in accordance with applicable government regulations or corporate policy
Maintain property accountability records and determine condition, and arrange for disposal of surplus or obsolete material or equipment
Contact potential users and negotiates property transfers
Bachelor's Degree or higher completed level of education
3+ years professional experience (1+ Years acceptable with a Master's Degree) in areas of Property Control, Tool Crib Operations, Logistics or Inventory Management
Able to frequently lift, position and reposition items weighing up to 50 pounds, climb ladders and work on scaffolding, and perform continuous repetitive overhead-reach work
Professional proficiency in MS Office applications Word, Excel, and PowerPoint
Active (or in-scope, current) DoD Secret Clearance (In-scope current = inactive for less than 2 years and Background Investigation completed within past 5 years)
Former military, government, DoD or aerospace experience in flight operations, logistics, or property control/management
Active Special Program Access credentials (SAP/SAR)

106

Property Administrator Resume Examples & Samples

(A/R) accurate & timely processing of monthly billings (rent & other misc. charges), posting of cash receipts, collection calls, etc
(A/P) timely processing of vendor invoices and tracking of critical payment deadlines for mortgage, taxes, utilities, etc
(G/L) assisting with the monthly closing process of the property books (journal entries, accruals, ledger account reconciliations, & research) and maintaining the balance sheet & related supporting schedules
Responsible for assisting with other special accounting projects including but not limited to: periodic reporting, orderly filing & maintenance of accounting records, annuals budgets, cash flow estimates, capital project cost tracking, CAM estimates & reconciliations, rent roll reconciliations, tenant audits, etc
Assist with answering phones and dispatching tenant requests to appropriate parties
Assist with tenant socials and events
Bachelor’s degree, preferably in Accounting
1 – 2 years of industry related experience
Possess excellent verbal and written skills with demonstrated ability to communicate effectively in person and by telephone, email and other written correspondence
Exceptional analytical, problem solving, mathematical, and organization skills
Strong computer aptitude and skills including Microsoft Office (Word, Outlook, Excel, & PowerPoint)
MRI and Kardin, preferred but not required

107

Residential Property Administrator Resume Examples & Samples

Development and maintain strong relationships with all residents through providing excellent customer service support regarding any inquiries on a daily basis
Facilitate work orders and communicate with vendors or maintenance staff ensuring issues are closed and rectified
Assist in the development and analysis of financial reports for senior management
Review and manage administrative support for Lease changes or updates, such as renewals, releases or transfers
Produce purchase orders and allocate appropriately with accounting codes ensuring accurate reporting and tracking
Handle customers in processing vacancies, inspections and analyzing restoration charges
Participate or lead special projects
Strong computer skills, MS Office applications, including Word, Excel and Outlook
Ability to learn new technical applications such as Yardi (real estate financial and operational software)
Must have strong verbal and written communication skills with excellent customer service orientation
Ability to multitask in a fast paced environment

108

Property Administrator Resume Examples & Samples

Leading a property management team
Provide strategic leadership, guidance and supervision to the property management team reporting into the role
Assist in the development of property management team members to achieve service excellence
Producing operating and capital budgets that enhance the portfolio’s value while ensuring the properties are competitive in the marketplace
Responsible for the implementation of contract services, vendor selection and contract administration
Coordinate and manage sustainability programs,
Engage consultants to mitigate risk, by working with the National Team under direction of the Vice President providing consistent reporting and results
Responsibility to oversee capital projects and, if appropriate, coordinate larger projects with the appropriate resources provided within Colliers International
Coordinate tenant retention programs
Partner with the Accounting Team to ensure reporting accuracy and timeliness
Minimum 10 years’ of progressive experience in a commercial real estate environment
Minimum 5 years’ experience as a senior property manager with supervisory responsibility
Strong ability to provide strategic leadership and lead innovative initiatives
Commercial real estate accreditation such as CPM or RPA, or LEED GA will be an asset
University Degree or diploma in business, commerce, or economics
Ability to deliver excellent customer service at all levels of the organization and with external partners and clients
Proven presentation and training skills
Experience in YARDI Voyager (integrated accounting) an asset
Exhibit a high level of professionalism and excellent presentation and interpersonal skills
Working knowledge around real estate law, and a sound understanding of lease clauses/terminology
Exhibit a positive mental attitude

109

Property Administrator Resume Examples & Samples

Manage the Angus AnyWhere automated work ticket system to include entering, monitoring and closing tickets, posting announcements, preparing reports and graphs as requested
Assist in conducting and documenting property inspections using the Angus AnyWhere system
Completing all miscellaneous tenant billing including preparing invoices to Tenants for Property Manager’s approval, distributing invoices to Lease Accountant to be assessed, and processing credit card payments
Process purchasing paperwork, including input of invoices into BizFlow, researching, coding, tracking, processing all types including purchase orders, contracts and first addendum, special check requests. Coding, review and input of invoices prior to payment at the direction of the Property Manager and Portfolio Manager
Assist in receivables collections. Work closely with Property Manager and Portfolio Manager and Lease Administrator in collecting GSA and other receivables by placing telephone calls, documenting A/R notes, drafting letters, and calculating late fees and interest
Perform back-up duties to Property Manager and Portfolio Manager when that individual is not in the office. This includes becoming familiar with company emergency policies and procedures and using good judgment in emergency situations
Assist the Property Manager and Portfolio Manager in researching and assembling information and data for various monthly Reports. After the Property Manager’s has approved, send the report to the General Manager for final approval
Assist with Tenant move-in and move-out, monitor scheduled use of freight elevator and loading dock via Angus AnyWhere, coordinate Kastle Systems and cleaning contractors, order suite signs and lobby directory signage, arrange or cancel parking privileges, and otherwise assist Tenants as needed
Prepare incident and theft reports in absence of or as requested by the Property Manager and Portfolio Manager

110

Property Administrator Resume Examples & Samples

Previous experience in monitoring government property
Prior experience using property management tools
Experience manipulating data in Excel spreadsheets and producing reports
Knowledge of the DOH/DEA property tracking process
Prior experience using USMS
Working knowledge of DOJ/DEA property forms

111

Contracts Property Administrator Resume Examples & Samples

Analyzes contractual property requirements for routine to moderately complex contracts to identify overall requirements, identify contingent issues and provide managerial/contractual advice regarding identified issues and courses of action
Performs internal audits and evaluations of routine to moderately complex contract property operations to assess levels of compliance with applicable requirements, identifies process/procedural deficiencies, analyzes causes and recommends resolution actions. Prepares formal reports to document audit performance, communicate audit results and corrective actions. May act as interface with client offices and internal management/staff on contractual property matters
Ensures performance of physical inventories and submission of required reports and data by contract programs. Reviews, validates and submits property loss, property disposal, physical inventory, financial, and contract property completion reports, as required, to internal and external offices
Provides training and procedural guidance on property requirements, systems and processes, and support for external property audits as necessary to supported programs and organizations
Assists in development of procedures, processes, training programs and tools; performs other routine to moderate property related projects and duties as assigned, such as requisition approvals, property tagging, data extractions, data migrations, etc
Resolves or escalates and assists in resolving property related customer service and field research requests originated by customers or internal organizations. Works with customers and internal staff to determine courses of action
Remains generally current on property policies and regulations such as FAR Parts 45 and 52.245, generally accepted accounting principles (GAAP), and consensus standards pertaining to property
Bachelor's degree in asset management, contracts, accounting, business management or related field preferred
Three or more years of property administration or related experience
Experience working with audit concepts, practices, and procedures
Experience working with Federal Acquisition Regulations (FAR) Parts 45 and 52.245 or equivalent agency regulations and supplements
Experience working with voluntary consensus standards and/or other appropriate standards
Good personal computer and business solutions skills
Good planning and organizational skills to balance and prioritize work
Good interpersonal and communication skills to communicate with team members, other employees, management and external agents
Willingness to travel

112

Property Administrator Resume Examples & Samples

Inputs, updates, and maintains property records into SPROCKET database
CPPS (Certified Professional Property Specialist)
Intermediate computer skills (focus on database maintenance and Microsoft Office suite)

113

Senior Property Administrator Resume Examples & Samples

Ensures that periodic surveillance is performed to verify that functional organizations appropriately protect, control, preserve, and maintain government property
Plans and oversees physical inventories of property
Ensures timely identification and disposition of excess property and notification of appropriate personnel
Submits annual financial reports to the government in accordance with the FAR and other agency regulations
Assists in the implementation processes for integrating property controls at new sites
Provides training on matters relating to property management
Serves as property expert to staff and site locations, providing guidance and counsel on matters relating to property management
Obtains proper documentation for all receipts, movements, shipments, transfers, deliverables, lost, damaged or destroyed (LDD) property and excess government property
5-8 years of related property administration experience

114

Property Administrator Resume Examples & Samples

Participates in special projects as assigned
5-8 years of related systems engineering experience
Knowledge of ITIL service management processes
Experience using CMMI Level 5 supply chain management processes
Comprehensive knowledge of systems engineering principles, methods, and techniques
Knowledge of the associated hardware, software, and equipment
Prior work experience on large, geographically disperse networks
Professional certification in one or more specific technologies may be required, depending on job assignment such as ITSM products, ITIL Foundations, or Property Management is required, etc
Experience working with ITSM products, ie enterprise systems, property management and tracking systems and tools

115

Real Estate Property Administrator Resume Examples & Samples

Must have professional clear communication skills and etiquette; Tenant and Vendor follow-up a Must
Must be able to take initiative
Must have strong proficiency in Microsoft Excel and Word
Must be punctual
Must be able to take direction. Job or personal history with, or inclination toward, property management would be a positive attribute

116

Property Administrator Resume Examples & Samples

Ensure commercial office and retail leases are processed accurately in CTI with the appropriate lease term information, including space, tenant details, billings, options and recovery data
Assist the Property Director in monitoring cost control projects monthly to ensure their accuracy and that the appropriate approvals are in place. Set up Lease Amortization Charges and prepare required reconciliations
Monitor the purchase order system and the real estate administration system and effectively resolve any issues with Real Estate Accounting & Administration. Process invoices for payment by head office and respond to requests from Real Estate Accounting & Administration
Prepare the annual recovery adjustments for operating and tax recoveries in conjunction with head office and prepare all relevant tenant letters and documentation
Monitor monthly CTI reports to ensure lease information is accurate, complete, and entered on a timely basis
Assist the Property Director with the annual budget planning and processing
Assist in the review and analysis of established procedures and processes and make recommendations to effectively improve client service
Establish and maintain professional working relationship with tenants, vendors, building security, cleaners and various contractors to ensure smooth operation of the property
Post-secondary education (College diploma or University degree) or equivalent work experience
Must have a minimum of 3 years Commercial Real Estate accounting experience
General knowledge of real estate policies and procedures
Experience using CTI would be an asset
Solid understanding and ability to apply accounting principles in daily work
Good organizational, time management and priority setting skills to meet tight deadlines
Proven ability to work independently and as a team player
Sound analytical and problem solving skills, with the ability to interpret complex leasing data
Good influencing and communication skills and the ability to build and maintain effective relationships

117

Property Administrator Resume Examples & Samples

B.A or B.S degree in the appropriate discipline from an accredited college or university, plus six (6) years of progressive and relevant experience. Additional relevant education may be substituted for progressive experience
OR -
Requires two (2) years of college with courses in business administration, industrial management, or appropriate discipline with eight (8) years of progressive and relevant experience. Additional relevant education may be substituted for progressive experience
General knowledge of accounting practices as it pertains to property
Excellent verbal and written communication skills, as well as excellent interpersonal skills
Proficient with Microsoft Office applications, including Microsoft Project

118

Property Administrator Resume Examples & Samples

Develop and maintain positive relationships with all customers and vendors, be responsive to customer’s needs and requests in a timely manner
Upon lease execution, enter new tenant lease terms and information in YARDI system
Arrange for distribution of lease, payment coupons, and welcome book to new tenant
Prepare and distribute tenant move-in notification internally
Arrange for transfer of utilities to new tenant
Contact existing tenants and vendors as necessary to receive current and correct proof of insurance coverage, HVAC maintenance contracts and emergency contact lists
Enter monthly tenant charges in YARDI and print out aging reports for property manager’s review
Print out and assemble monthly financial reports for property manager’s review
Code and enter all property management invoices
Assist property manager with tenant repair requests and coordinate with maintenance technician and vendors as necessary
Assist with tenant relation activities (appreciation event, renewal gift, tenant surveys, etc.)
Update assorted meter, lockbox, alarm code and contact sheets
Copy and file reports, documents and materials
Establish and maintain detailed files for all tenants
Maintain accounts payable files
Review and reconcile maintenance technician’s purchasing card account
Complete check request and expense reports for management approval and forward to appropriate department for processing
Assist with vendor contract preparation
Receive, direct and follow-up on incoming phone calls
Coordinate and plan meetings for management as needed
Requires a High School Diploma or General Education Degree (GED) or three years’ experience in Administration or related field and/or training
Able to work a regular working schedule of 8:30AM-5:30PM
Proficient knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook)
Ability to carry out specific oral and written instructions
Meticulous attention to detail and accuracy
Execute responsibilities with a sense of urgency and follow-through
Customer service mind-set and a team player mentality
Positive, proactive work ethic and approach
Proven ability to communicate effectively (oral and written) with customers, peers, management, contractors and vendors
Demonstrated abilities to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy
Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation

119

Property Administrator Resume Examples & Samples

Assisting and conducting property audits assessments for internal and external customers in support of contractual and government regulations
Monitoring property systems data, report, and utilize metrics to determine the health of property processes
Evaluating property processes across SAS to incorporate best practices and develop common processes, procedures, and measurement tools
Validating property ownership, identification, maintenance, utilization, and property storage and disposition
Participating in development, as well as performance of Contractor Self Assessments
0 – 2 years inventory, contracts, or related work experience
Experience with Microsoft Office Suite (Word, Excel, Power point, etc.)
Able to travel (~5% within US)
U.S. Citizenship status is required as this position will need a U.S. Secret Security Clearance within 1 year of start date
Experience reading and interpreting Federal Acquisition Regulations (FAR) and Government contract requirements

120

Property Administrator / Program Analyst Resume Examples & Samples

Bachelor's Degree from an accredited college and 15 years related experience OR 25 years related experience in property administration and program execution
US DoD Secret Clearance
Property Book Unit Supply Enhanced (PBUSE) and Global Combat Support System-Army (GCCS-Army) certified
Perform all aspects of equipment coordination
Support processing of monthly deliverables
Equivalent experience/education combinations are permitted based on the Typical Minimums for this job. This requisition requires a minimum of 15 years of related experience and a bachelors degree in a related discipline or 25 years related experience in property administration and program execution
Experience supporting the CECOM Software Engineer Center in the Equipment Coordinator's role
Experience processing of Order Request Forms for purchasing new materials and refurbishment/repair of current assets
Previous military experience in a supply coordinator and/or supply supervisor's role

121

Property Administrator Resume Examples & Samples

Administer the entire lease process from start to finish, including the following
Minimum of 2 years experience in the administrative function and related business experience and knowledge of commercial leases/contracts and real estate terms
Proficient in Outlook, Excel and Word. Preferred: Acrobat, Power Point, Photoshop. Ability to readily learn internal, corporate computer platforms
Excellent verbal communication and written skills
Committed to production of timely, high quality, accurate work
Detail orientated with strong organizational skills. Ability to prioritize and work independently
Enthusiastic and positive attitude, with a sense of humor
Good team player, strong initiative and customer service oriented
Ability to interact with co-workers and other divisions in a professional and collegiate manner
Ability to effectively interact with external parties
Ability to exercise discretion when dealing with confidential information

122

Senior Property Administrator Resume Examples & Samples

Provide assistance and technical expertise in property issues and coordinates property control activities to ensure continual accountability of government, associate contractor, or company assets in accordance with applicable government regulations or corporate policy
Corresponds with DCMA Government Property Administrators, using a strong knowledge of FAR Property Clauses and performing asset inventories Coordinate with over 100 Subcontractors to conduct physical inventories
Resolve property losses, and other activities related to the 10 FAR 52.245-1 Property outcomes
Participate in periodic reviews to determine the adequacy of the subcontractors’ property management systems
Keep current, accurate records of all transactions for a clear audit history
Minimum of 4 years of Supply Chain, Logistics, or Asset Management
Experience developing and delivering presentations (verbal and/or written) to key stakeholders
Experience in the Aerospace and/or Defense industry with government contracts
Knowledge of FAR, DFAR, DoD and NASA regulations
Ability to prioritize competing tasks to complete assignments with minimal supervision to no supervision
SAP (APEX/PRISM) experience
NPMA Certifications CPPM/CPPS/CPPA

123

Property Administrator Resume Examples & Samples

Provides five-star customer service at all times by responding to incoming visitors, telephone calls, email and other correspondence in a timely and courteous manner. Acts as intermediary with owners/residents, vendors and staff to assist in prompt response to questions or problems. Follows company policy by returning all calls and emails within 24 business hours
Serves as back-up for Administrative Assistant and handles incoming phone calls and visitors when front desk is vacant
Provides administrative support to the assigned Director of Management including, but not limited to; maintaining calendars and contact list; expense reports; expense reimbursements; mileage reports; checking voicemails, etc

124

Property Administrator Resume Examples & Samples

Appreciating the uniqueness of each individual
Communicating openly and with integrity
Greets prospects and other visitors to the management office
Screens incoming calls and assists residents
Builds and manages rapport with prospects and residents to generate interest for the community
May be asked to lease and/or tour apartments as needed
Develops and maintains strong relationships with leasing office to ensure an efficient workflow between leasing center and property management teams
Maintains knowledge of local markets and competitors
Assists management with day-to-day operations of the management office
Performs administrative tasks such as filing, ordering office supplies, and preparing lease files
Serves as primary responsible party for the general cleanliness and appearance of office
Enters service requests and assists residents with customer service
Skill in exceptional customer service
Skill in being flexible to change and/or adapting to priority needs
Skill in working independently with minimal supervision
Skill in working in a team environment
Skill in basic computer applications
High school diploma/GED required
Previous experience in hotel, retail or restaurant industries preferred

125

Property Administrator Resume Examples & Samples

Associates or Bachelor degree, or one to three months related experience and/or training; or equivalent combination of education and experience
Experience in the Property Management market a plus
Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written and oral form
Ability to type at least 60 wpm with 90% accuracy. Must have proficient knowledge of Microsoft Word, Excel and PowerPoint
Must be able to work with fast pace team with large volume of clients/tenants; multi-tasking is essential for this position

126

Property Administrator Resume Examples & Samples

Providing high quality Property Management Administration to the team
Administration of property data management
Preparing digital and hard copy reports for client meetings and internal
Undertaking, monitoring and reporting on fee forecasting and billing for the team under the supervision of the client Director
Liaising with suppliers and dealing with invoice/payment queries
Liaising with the Client Finance team on the processes surrounding the production of annual service charge budgets, approving reconciliations and rent raising reports
Undertaking service charge expenditure monitoring and reporting
Working closely with the Central Business Systems team in the auditing of team performance on property, finance and risk management processes
Experience of Commercial and or Residential property management administration/secretarial duties
Experience in working with and setting up efficient procedures and systems
Good working knowledge of Microsoft Excel, Outlook and PowerPoint
Numerate, with excellent written and verbal communication
Planning and organising - excellent time management, organisational and prioritisation skills
Pro-active and enthusiastic “can do” approach
Good team player, but with confidence to work autonomously
Sound decision maker, delivering innovative solutions
Pursues excellence
Responsiveness to colleagues and clients

127

Intellectual Property Administrator Resume Examples & Samples

Manage ZOLL's IP electronic billing system to review and approve invoices in a timely manner and coordinate with IP attorneys and ZOLL accounting in the approval and payment of invoices
Must have previous experience (at least one year) related to managing invoices and/or other accounting or billing related work. Previous experience with electronic billing and accounting software (for example Serengeti, Oracle, etc.) preferred
The ideal candidate will have some previous experience (at least one year) working in a patent or other legal department, or law firm, including assisting with preparation of US Patent Office, or other legal documents
Previous experience with patent docketing software (e.g. CPi, CPA) preferred
Strong interpersonal skills and ability to work as a member of a team
Must be proactive and able to work independently in a dynamic work environment
Proficient in Outlook, Word, Excel, PowerPoint and accounting related software
High school diploma required; college degree preferred

128

Intellectual Property Administrator Resume Examples & Samples

Coordinates administration and protection of MSU patent estate as well as US and foreign patent applications
Receives and processes invention disclosures from MSU faculty, inputs into specialized database, and assigns case to technology managers
Works with technology managers and inventors during the technology evaluation and patenting process; assists in the assembly of supporting data and documentation; monitors preparation and filing of patent applications; and provides assistance in responding to patent office actions
Establishes and maintains patent case files and patent database
Keeps abreast of administrative procedures due to changes in patent laws
Assists technology managers and Executive Director manage patent costs
Oversees accuracy and completeness of specialized database patent or patent-related records
Reviews all correspondence with patent counsel, updates technology managers and patent records
Receives, reviews, and maps legal expenses to technologies and/or patents, and enters data into specialized database monthly, for hand-off to MSUT intellectual property finance for billing to third parties, and to MSU general counsel for final approval. Approximate annual expenses are $2.7M
Participates in the development of MSUT infrastructure, policies, and procedures for patent administration
Analyzes and prepares Excel reports as needed from database records on patent and patent-related matters

129

Property Administrator Resume Examples & Samples

Proficiency with Microsoft Office suite of products including MS Word, Excel, Access, and Power Point
Effective communication skills and comprehensive writing skills - ability to effectively listen, communicate, produce effective written communication
BA/BS in Business Administration, Finance, Supply Chain, Logistics, Property Management or similar
Knowledge in applicable Federal Acquisition Regulation 52.245-1
A basic understanding of property management processes and services which should encompass knowledge of contract management and asset management

130

Property Administrator Resume Examples & Samples

Convert transactional data to information that can be used for process and productivity improvements
Create and maintain both standard and ad-hoc reports for the accountability and control of Company/Government owned property
Extract and analyze data from various business systems to develop information in support of leadership initiatives
Compile, track and utilize metrics to determine the "health" of business processes
Assist with data collection in support of internal and external audits
0-2 years’ experience in supply chain, data mining, and/or querying databases
Experience with SAP Business Objects / WEBI or MS Access / SQL including: creating queries (joins), tables, forms, importing and extracting data, macros, schemas, relational databases, validation, open database connectivity (ODBC), expressions
Experience with MS Excel including pivot tables, v-lookups, macros, formulas, charts, and graphs
Experience with MS Word
Experience with MS PowerPoint
Highly computer literate and solid ability to learn related business run rules
MS Certifications, including Office
Experience with MS SharePoint / One Note
Experience HTML/CSS
Experience Business / Data Analyst
Logical problem solving
Bachelors Degree in Computer Science, Information Technology, Data Analytics, Business, or other related field

131

Property Administrator Resume Examples & Samples

ACCOUNTING
Accounts Payables – Property Administrator is responsible for ensuring all invoices for the property are coded, given to GM for approval and paid
W-9’s – Obtains completed W-9 forms from all vendors
Accounts Receivable – Print aged Delinquency report on the designate day each month. PA is responsible for sending delinquency letters for charges over 30 days old
Manual Adjustment Forms – PA will be required to prepare manual adjustment forms for all miscellaneous Tenant Service Request (e.g., requested HVAC over time, labor to hang white boards, keys)
Electric Consumption Tracking – Responsible for ensuring engineers take monthly readings from electric meters for tenants that have supplemental units
OPERATIONS
Tenant Service Request – PA is responsible for daily review of TSR’s noting completion times or dates if beyond acceptable limits, whether job performed to satisfy TSR, etc
Contracts – Draft contracts as requested by managers within 24-48 hours of the request for review by the manager
Access Cards – PA responsible for ensuring all tenant access cards are activated and deactivated as requested
Special Dumpster Request – If a tenant needs to fill the dumpster, PA responsible for scheduling special pickups for the tenant and is responsible for billing the tenant for the pickup
TENANT RELATIONS
Customer Service – Provide superior customer service to all tenants, clients, contractors, and vendors at all times
Tenant Events – PA is responsible for assisting APM, PM, or GM in planning and coordination of all schedule tenant events at the property
Tenant Meetings – Plan agenda for meetings and have approved by Manager (at least 1 per quarter)
Tenant Handbook – Review, update, revise, and distribute to tenants
Safety Warden Meetings – Work with Manager and Engineering staff to plan an annual safety warden meeting
Tenant Move-In’s/Move-Out’s – coordinate all arrangements, notifications and acquire proper authorizations and collect certificate of insurance as necessary
Contact Lists – Maintain daily and update no less than monthly tenant, employee and contractor’s contacts lists to include emergency contact numbers
EDUCATION AND EXPERIENCE
KNOWLEDGE, SKILLS, AND ABILITIES

132

Property Administrator Resume Examples & Samples

Processing and coding of all accounts payable invoices for the property per established schedules
Ensure invoices are paid on time and review all past due invoices to ensure proper payment has been made. Research and request appropriate back-up from vendor if necessary. Research invoice status as requested by vendor
Track and maintain Certificates of Insurance; responsible for notifying tenants and vendors of expired COI's and COI requirements via letters. Enter into client SharePoint, Yardi and Lease file
Generating contracts and amendments to contracts, together with obtaining current COI and any other documentation required, for services at the property per the direction and input of the General Manager
Completing assigned financial reporting tasks in support of client requirements, monthly & quarterly
Assisting the General Manager in preparation of the annual asset plan and budget, including research of historical information
Coordinating and scheduling with vendors and tenants of roof inspections and repairs, fire protection inspections, due diligence inspections, etc., as requested
Participating in the property’s Team Emergency Response Plan and Procedures
Administering tenant relations programs, including tenant events, order holiday gifts, etc
Handle any tenant issues regarding maintenance or service requests quickly, passing along urgent matters to General Manager, when appropriate. Report roof leaks to manufacturer and Roof Management. Follow up with tenant to completion
Bachelor’s degree, strongly recommended, or equivalent experience in the Commercial Real Estate industry
Experience with Yardi, helpful
Strong computer skills with the Microsoft Office suite of products

133

Property Administrator Resume Examples & Samples

Some experience in community management and/or or closely related field desirable
Previous and proven customer service experience
Excellent written and oral communication skills and customer service skills
Must be able to work independently and prioritize daily workload
Must be proficient with Microsoft Office, including Word, Access and Excel at an intermediate level
Must have reliable transportation; possess valid California driver's license and the state mandated vehicle insurance
Must have the ability to effectively communicate with the committees, Board members, vendors and clients, verbally and through written correspondence
Must be resourceful and a creative problem solver
Must work effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner; listening to and objectively considering ideas and suggestions from others; keeping commitments; keeping others informed of work progress; addressing problems and issues constructively to find mutually beneficial and acceptable solutions, under the direction of the executive director when necessary

134

Property Administrator Resume Examples & Samples

Assist the Property Director in monitoring cost control projects monthly to ensure their accuracy and that the appropriate approvals are in place. Set-up capital & lease amortization charges and prepare required reconciliations
Prepare all relevant tenant letter and documentation for year-end tenant recoveries. Accurately input normalized budget information provided by the Property Director and ensure that approved changes are appropriately reflected on the Real Estate system
Preparation of annual income and expense budget planning and processing
Review quarterly appraisal reports and prepares annual MPAC and vacancy applications
Prepare and distribute annual tenant rent schedules and monthly cleaning vacancy report
1- 3 years Commercial Real Estate accounting experience will be highly regarded

135

Property Administrator Resume Examples & Samples

Minimum one year residential leasing, sales and/or management experience
Experience in leadership and managing a staff preferred
Experience using Microsoft Outlook, Word, and Excel
Strong knowledge of Microsoft Outlook, Word, and Excel
Strong knowledge of Yardi or other property management accounting software
Strong math and accounting skills
Understanding of financial statements (budget, financial reports, accounting information, etc.)
Strong understanding of federal, state and local fair housing laws and provisions
Strong attention to detail, organizational, time-management and problem solving skills
Professional verbal and written communication skills
Strong leadership and management skills; ability to direct a team
Detail oriented; ability to manage conflicting priorities and to adjust priorities on a daily basis

136

Property Administrator Resume Examples & Samples

Bachelor's degree and 6 years of work related experience. 10 years of work related experience may be substituted in lieu of degree
Solid working knowledge of FAR 52.245-1 and FAR Part 45, DFARS 252.245, and NASA FAR Sup 5245
Ability to exercise discretion and independent but appropriate judgment
Working knowledge of SAP Asset Management, Procurement, and Contract Administration systems
Working knowledge of Federal Acquisition Regulations

137

Property Administrator Resume Examples & Samples

Level 2 - Bachelors with 3 years’ experience, Masters with 1 year experience. 7 years of experience may be considered in lieu of degree
Level 3 - Bachelors with 6 years’ experience, Masters with 3 year experience. 10 years of experience may be considered in lieu of degree
Must have experience with Microsoft Excel, iBill & IBUY systems
TS or SCI clearance required
Experience with Archibus System is a plus

138

Property Administrator Resume Examples & Samples

Provides assistance in property control activities to ensure continual accountability of government, associate contractor, or company assets in accordance with applicable government regulations or corporate policy
Maintains property accountability updating records and ensuring all information is accurately recorded in company property system
Assists with property assessments; Provides guidance on government regulations pertaining to property accountability
Prepares periodic and special purpose reports
Minimum of 2 years work experience in supply chain, property management, or related function
Experience with physical inventory, records, utilization, disposition, storage, contractor self-assessment, audits
Experience with Microsoft Office Suite (Word, Excel, Access, PowerPoint)
Experience in the aerospace & defense industry and government contracts
Knowledge of FAR, DFARS, DoD, and NASA regulations
Prior work experience within the defense industry with physical inventory, records, utilization, disposition, storage, contractor self-assessment, audits
Working knowledge of Six Sigma/process improvement techniques
Experience with SAP (APEX/PRISM)
NPMA certifications CPPM/CPPS/CPPA
Able to travel (< 5% domestically)

139

Property Administrator Resume Examples & Samples

Upkeep of M-Store database with current and accurate information and the property and compliance files
Taking and processing calls from the maintenance help desk
Assisting with the call on waste management
Supporting other areas of the Property Department when required
Any other objective or project work as assigned by the Project Manager
Great accuracy
Effective team-working
Ability to manage project work effectively

140

Property Administrator Resume Examples & Samples

Manage on-site office including but not limited to handling phones, coordinating office services, escorting and assisting visitors, coordinating tenant leases and events, and generating invoices
Serve as first point of contact for all customer service and tenant relations, including coordination and follow-up of all tenant requests & service calls. Direct janitorial and security staff relative to tenant and owner service requests
Handle emergencies in absence of site property manager. Research issues thoroughly and prepare solutions for review by Sr. Property Manager
Coordinate Vendor and Service Agreement preparation, including competitive bid process. Coordinate tenant leases, inputting leases into Yardi and generating invoices to tenants. Update leasing status reports, project and vacancy site plans; code building invoices; maintain current insurance certificates; create and process A/R and A/P invoices and/or reports; monitor vendors’ activities and security systems and controls. Responsible for recordkeeping and maintenance of electronic and hard copy files
Regularly assist in the inspection of assets to ensure the property is maintained at an optimum level, and safeguard the security and protection of all tenants and visitors
Perform a more independent and leadership role in some or all of the above job responsibilities
Directly supervise and/or manage one or more staff, including vendors and contractors who are performing work on assigned property(ies). Plan, assign and direct work for janitorial and security staff as needed
Periodically walk all common areas and vacant space in property and maintain upkeep with janitorial, engineering and other contracted service staff
Update monthly report of all leased and vacant space within the building, including master list of all leases made. Update monthly cleaning square footage on a usable basis for janitorial service billing purposes
Serve as a petty cash custodian
Associate’s Degree from a two-year college or university; or two to three years of relevant experience and/or training in commercial real estate; or an equivalent combination of education and experience
Bachelor’s degree preferred and 4+ years of relevant work experience in commercial real estate and leasing; or an equivalent combination of education and experience. Real Estate salesperson license required
Real Property Administrator (RPA) and/or Certified Property Manager (CPM) coursework preferred
Prior management and/or supervisory experience
Ability to travel up to 25% of time by car within the Seattle Region. Some limited travel outside the area by using air and ground transportation may be required
Organizational skills that demonstrate ability to independently and efficiently prioritize workload; process cross-functional transactions with regular interruptions; establish systems to effectively track work assignments; set and meet competing deadlines
Ability to work proactively and follow through on assignments with minimal supervision, requesting resources and information as needed to do the job
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs
Other essential capabilities include integrity, good work ethics & leadership qualities
Must be fluent in Word, Excel, and have familiarity in accounting software programs (Yardi platform and Nexus Payables currently used). Knowledge in office, R&D product types required

141

Property Administrator Resume Examples & Samples

Be the first point of contact in a Property Management Office of a high end 51 storey, 793 suite residential rental building
Effectively handle varied tenant requests/issues on the phone and in person. Follow up to ensure that issues are resolved effectively and in a timely basis involving Maintenance, Leasing, the Resident Services Manager and Property Director as required
Post-secondary education will be highly regarded
2 to 3 years’ experience in a property management environment preferred and interest in a Real Estate career path
Actively pursuing a Property Management Designation such as Real Property Administrator (RPA) or Certified Property Manager (CPM) would be beneficial
Working knowledge of MS Office applications required. Knowledge of Real Estate budgeting software such as REALM and CTI an advantage
Knowledge of the Residential Tenancies Act an asset
Prior experience working in a residential rental environment or a customer service environment preferred
Excellent interpersonal, communication and team skills required
Aptitude for servicing tenants with the ability to see both the customer’s perspective and the impact on the organization
Ability to multi-task and prioritize to meet changing demands and expectations of clients

142

Property Administrator Resume Examples & Samples

Assist property manager with annual operating expense reconciliations
Arrange for transfer of utilities for move-in and move-out
Prepare tenant direct billable invoicing
Review and post monthly rent charges
Assist property manager with property inspections
Attend vendor and tenant meetings at the properties
Computer skills: Yardi accounting and PeopleSoft
Meticulous attention to detail, accuracy and possess strong organizational skills

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