Property Administrator Job Description
Property administrator
provides assistance related to property issues and coordinates property control activities to ensure continual accountability of government or company assets in accordance with applicable government regulations or corporate policy.
Property Administrator Duties & Responsibilities
To write an effective property administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included property administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Assist property management staff in receiving, issuing, disposition, turn-in, inventories, accountability, and records management activities
Coordinate with purchasing, export control, contracts, and other departments to maintain and validate accurate records of Government Furnished Property (GFP) and Company Acquired Property (CAP) in accordance with the Federal Acquisition Regulation (FAR) and company procedures
Work orders and maintenance tracking
Keeping up to date on industry best practices in government property administration
Day to day management of the accounts
Ensure written and verbal communication with clients and suppliers are professional
Maintain accurate information on an in-house system
Deal with the administration of all properties
Assist GM with the preparation and review the financial reports on monthly quarterly, and annual basis
Assist GM and Mobile Engineer in obtaining proposals for work
Property Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Property Administrator
Typically a job would require a certain level of education.
Employers hiring for the property administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Business, Education, General Education, Associates, Supply Chain Management, Management, Accounting, Administration, Real Estate, Business/Administration
Skills for Property Administrator
Desired skills for property administrator include:
Microsoft Word
Receiving
Acquisition
Close-outs
Consumption
Disposition
Federal Acquisition Regulation and Government Property Accountability Procedures
Government property
Identification
Maintenance
Desired experience for property administrator includes:
E-mail – should be checked regularly throughout the course of the day to ensure prompt attention to immediate issues are directed/acted upon immediately
Office Supplies – All supplies should be monitored and ordered as needed including letterhead envelopes monthly reports supplies or any other items requested by managers
Mail should be opened daily and date stamped and distributed appropriate team members Prepares express packages and monitors supply levels and replenishes as necessary
Ability to learn system applications that will further enhance the Receptionist/ Administrative Assistant position, Excel, Word, Office 360
Provides direct administrative support to Management and Property Management
Support compliance with insurance requirements among tenants
Property Administrator Examples
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Property Administrator Job Description
Job Description Example
Our company is growing rapidly and is hiring for a property administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for property administrator
- Track and maintain Certificates of Insurance
- Provide full administrative support, including phone, typing, filing & distribution of correspondence
- Schedule and coordinate meetings/special & tenant events as requested
- Assist in lease administration activities, including tenant contacts & insurance information
- Responsible for obtaining and filing emergency contact lists, issuing and updating building pass list, and other records pertinent to tenants and vendors
- Manual Adjustment Forms – PA will be required to prepare manual adjustment forms for all miscellaneous Tenant Service Requests (ie requested special services, keys)
- Maintains various logs and information pertaining to the building, equipment, services, tenants, and clients and advising management of actions needed
- Provide subject matter expertise, guidance, and direction regarding property management for assigned locations
- Ensure synchronization of efforts and adherence to Property Management Plan
- Review and compile Lost, Theft, Damaged, and Destroyed (LTDD) reports to ensure information is screened and processed in a timely manner
Qualifications for property administrator
- 2-4 years of commercial real estate accounting and/or commercial property management experience
- Real Estate/ Facility background
- Experience with web-based Accounts Payable/Receivable
- Establish and maintain property, lease and vendor files (including but not limited to contact lists, construction, legal, inventory lists, correspondence
- Minimum of 4 years previous property management experience
- Ability to give and take direction, interface with decision makers in a professional manner and maintain confidential information
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Property Administrator Job Description
Job Description Example
Our company is hiring for a property administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for property administrator
- Prepare and report property performance metrics for use in company and government evaluations
- Provide support and training for assigned programs, sites and locations
- Ensure required property reports are prepared, accurate, and submitted in a timely manner
- Maintain knowledge of up-to-date industry standards and automation improvements for property management
- Support building operations team to ensure all building services are delivered in accordance with all lease requirements, contractual obligations, and good operating practices
- Administrative duties including typing, spell checking and proofreading all correspondence and reports, filing, maintaining up-to-date Tenant Contact Lists and Tenant lease files, purchasing and maintaining office supplies and equipment
- Support the Property Management team in the management of commercial office space and perform back-up duties for the Property Management team when they are away from the office
- Accurately prepare invoices to Tenants for Property Management’s approval
- Administrative duties including typing, spell checking and proofreading all correspondence and reports, filing, maintaining up-to-date Tenant Contact Lists and Tenant lease files, purchase and maintain office supplies and equipment
- Assist in receivables collections
Qualifications for property administrator
- Candidate is to be self-motivated, proactive, highly organized and have the ability to work independently
- Candidate must be able to work with fast pace team with large volume of clients/tenants
- Ability to work various shifts which may include evening and weekend hours
- Some positions will be assigned to overseas locations where living and working conditions at assignment location could be remote and uncomfortable, with long hours, exposure to weather, dust, and hazardous/harsh conditions
- Bachelor of Arts or Bachelor of Science degree in a respective field of study is preferred
- Regularly sit for long periods of time
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Property Administrator Job Description
Job Description Example
Our innovative and growing company is looking for a property administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for property administrator
- Be responsible for all aspects of property management to ensure life-cycle accountability of property in accordance with applicable government and company policies
- Develop and implement property management policy across the contract
- Serve as the main point of contact to the DCMA Property Administrator
- Serve as a manager to logistics personnel
- Review and understand the compilation and analysis of financial information as it relates to property
- Responsible for providing guidance and training concerning property to JETS personnel
- Introduce and implement best practices to ensure on-going improvement of property processes
- Manage all audits, internal and external, to ensure continued compliance of property requirements
- Assist with tenant relation activities (appreciation event, renewal gift, tenant surveys)
- Participating in development, performance of Contractor Self Assessments
Qualifications for property administrator
- Experience in real estate/property mangaement
- Microsoft Office Suite (Word, Excel, PowerPoint, Access, Project, Publisher, FrontPage and Outlook) proficiency
- Proficient in MS office Suite and Adobe
- Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer display
- Ability to interpret a variety of instructions both written and orally
- Position requires a DoD Secret Clearance or the ability to obtain a clearance.* Position requires the ability to develop work instructions, solid computer/database skills and ability to operate material handling equipment
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Property Administrator Job Description
Job Description Example
Our company is growing rapidly and is looking for a property administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for property administrator
- Provides administrative support to the assigned Director of Management including, but not limited to
- Prepare and coordinate bid proposals, service contracts and approved invoices
- Maintain lease and contract files, other files located within the property management office
- Assist with monthly and quarterly management reports annual budget preparation
- Assist lease administration team with abstraction of lease documents into lease administration database
- Generate monthly rent payment schedule and review for month to month variances
- Receives and logs work order calls, creates and dispatches work orders and ensures they have been completed
- Assist the Property Director in monitoring cost control projects monthly to ensure their accuracy and that the appropriate approvals are in place
- Prepare all relevant tenant letter and documentation for year-end tenant recoveries
- Completes all financial and leasing reports
Qualifications for property administrator
- Self-motivated, self-starter, professional and flexible
- Proficiency with MS Office software, including Outlook, Excel and Word
- Ability to analyze and correct inventory and record discrepancies
- Self-starter who is accountable for their responsibilities and projects
- Strong administration experience being highly organised
- Experience in real estate/property management
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Property Administrator Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of property administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for property administrator
- Work with tenants and vendors to receive current and correct proof of insurance coverage, HVAC maintenance contracts and emergency contact lists
- Identifies government property issues and provides leadership in developing solutions to a variety of complex problems
- Performs and assists with marketing efforts including outreach marketing, reviews accuracy of websites
- High focus on resident relations and communication
- Responsible for leasing consultant duties including, but not limited to, leasing of apartments, follow up and applicable paperwork as needed
- Main point of contact for all property specific queries from a range of sources, both internal and external, in respect of the clients property portfolio
- Liaising with landlords and tenants to resolve property issues
- Undertake periodic inspections of all properties in line with contract requirements to identify any property issues and any opportunities to enhance use of the property
- Assist in management of vacant space
- Dealing with Lease queries, boundary disputes and assisting with CPSE’s
Qualifications for property administrator
- Desk work
- Customer Service Skills- Real Estate/ Facility background helpful
- Must have minimum of 2+ years of property administration experience
- Prior experience as a commercial property administrator or leasing specialist preferred
- Experience with basic A/P and A/R functions a plus
- Experience with Yardi, Onesite, MRI and other property management software is a plus