Property Management Job Description
Property management
provides trouble shooting, repair, and maintenance services on elevator, fire suppression and alarm systems, hydronic heating, steam generating equipment and electronics systems.
Property Management Duties & Responsibilities
To write an effective property management job description, begin by listing detailed duties, responsibilities and expectations. We have included property management job description templates that you can modify and use.
Sample responsibilities for this position include:
Prepare notices to landlords relative to maintenance/performance/repair issues required to the leased premises
Process closed store protocol by ensuring coordination of property inspections, maintenance/repair issues, turnover and negotiating/resolving related landlord demands and disputes
Inspect and prepare condos before arrival of homeowners and VIP guests
Inspect common areas and complete or coordinate resolution of cleanliness or maintenance deficiencies
Coordinate and execute projects
Respond to homeowner and guest service calls and provide excellent and expedicious service
Manage operating supply inventories for units and common areas and coordinate with management for replacement
Generate multiple variance reports for weekly/monthly meetings and provided the trend of spending vs
Set up and maintain accurate files and records that may be easily accessed by anyone including vendor files, insurance files and contact files
Shadow Property Manager on selected properties
Property Management Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Property Management
List any licenses or certifications required by the position: NASA, AMMO-62, DOT, IATA, HAZMAT, HVAC, LEED, II, DAWIA, NPMA
Education for Property Management
Typically a job would require a certain level of education.
Employers hiring for the property management job most commonly would prefer for their future employee to have a relevant degree such as High School and Bachelor's Degree in Management, Painting, Trades, Business, Real Estate, Education, Hospitality, Graduate, Graduate Education, Marketing
Skills for Property Management
Desired skills for property management include:
Plumbing
Lighting fixtures
Heating and air conditioning unit maintenance
Repair
Repair and maintenance of appliances
Trouble shooting
Occupational health and safety regulations and precautions
Repair and maintenance of other household appliances
Heating and air conditioning unit repair and maintenance
Desired experience for property management includes:
Minimum of 1 year of experience in corporate setting is required
Ability to plan, organize and coordinate multiple projects and ability to read and understand construction specifications and blueprints is plus
Must be highly organized and skilled with time management
Must be able to travel for Business (20%)
Working knowledge and experience in financial accounting in commercial real estate, financial reporting, and budgeting is plus
Minimum of 1 year of corporate experience is required
Property Management Examples
1
Property Management Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of property management. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for property management
- Control Savills’ building management and expenses (building system operating, maintenance works, service contracts, purchase of materials, tools)
- Continuously prospects new accounts within an assigned sales region
- Prepare annual property business plans incorporating budget, leasing, capital and valuation assumptions, summary of the relevant real estate market
- Monitor the operations and budgets of the properties (overseeing local property management staff) as to ensure the long-term profitability and viability of the properties
- Paint, use basic tools, shampoo carpets
- Shovel snow, clear ice, in the winter
- Landscaping duties (mowing & weeding) in warmer weather
- Communicate with and listen to homeowner concerns and act appropriately to resolve issues using diplomacy and tact
- Help plan and execute various special projects such as deck staining and garage clean-up
- Attend meetings and training sessions related to the HOA
Qualifications for property management
- Knowledge of Sage Timberline Accounting software is a plus
- Previous office experience in property management, lease administration or construction is preferred
- Bachelor's degree in Accounting or Finance, advanced degree is a plus
- Has spent a majority of their career within real estate and/or property management companies, recently
- Degree in Business, Finance, CRE, Property Management, or Accounting
- Work with Regional Marketing Manager and corporate digital teams to drive awareness
2
Property Management Job Description
Job Description Example
Our growing company is looking for a property management. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for property management
- Complete internal and customer facing progress reports, respond to email and organize records
- Oversee onsite vendor/contractor activities
- Provide supervision and direction to in-house staff
- Effectively communicate document analysis to Albertsons operational and store-support business units, impacted parties such as landlords, tenants, common area maintenance directors, and fellow consenting owners covered by governing documents
- Coordinate repairs, inspections and property transitions for Property Managers
- Prepare and track work orders on property repairs
- Process invoices for completed work orders
- Conduct property inspections
- Assist with preparation and distribution of monthly owner statements
- Coordinate HOA information, notices and/or updates
Qualifications for property management
- Excellent Self-starter, project oriented, results-driven, problem solver professional reputation
- The candidate must demonstrate proven ability to complete minor maintenance tasks - required
- Commitment to a flexible resort friendly schedule of holidays and weekends - required
- Previous property maintenance, construction, painting, landscaping or janitorial experiences - preferred
- Understanding of relevant legislation Housing Act, Fire & Furnishings and Gas
- Ability to provide process improvement, strategic planning, performance management, training, and policy execution support
3
Property Management Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of property management. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for property management
- Communicate frequently with Field Personnel and Store Operators
- Investigate and recommend cost reduction opportunities
- Perform consistent and thorough Lease Analysis
- Monitor critical dates and deadlines for all assignments, maintain transaction checklists, communicates deadlines and engages internal and external parties to ensure that critical dates, deadlines, defaults and issues are handled timely and accurately
- Monitor commencement and ongoing co-tenancy requirements
- Manage for compliance all leases, terminations, subleases, easements, license agreements, access easements, billboard leases, and estoppels, including notices to landlords, subtenants, other third parties relating to property issues or non-compliance
- Minimizes risk by monitoring and managing property, tenant and vendor insurance requirements
- Negotiate optimal monetary considerations and settlements for easements and highway takings including, but not limited to, participating in mediations and trial proceedings
- Facilitate resolutions to code violations and negotiate applicable fine reductions with code enforcement officers and governmental agencies
- Coordinate periodic inspections of the property to ensure compliance with leases and property upkeep
Qualifications for property management
- Managing incoming and outgoing post
- Worked as part of a team on your own successfully
- Competent IT Skills Microsoft PowerPoint, Word and Excel
- Enthusiasm for the role and willingness to develop and progress their career
- Knowledge of real estate is preferred
- Knowledge of property management and rental accounting is preferred
4
Property Management Job Description
Job Description Example
Our growing company is looking for a property management. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for property management
- Generating contracts for services at the property per the direction and input of the Property Manager
- Answering tenant calls and/or responding to Answering Server messages for property
- Handle any tenant issues regarding maintenance or service requests quickly, passing along urgent matter to Property Manager or Engineer, when appropriate
- Directors Property Management
- Office/File Clerks
- Assisting with answering and responding to calls
- Coordinating repairs, inspections and property transitions
- Preparation, processing and filing of various types of paperwork associated with assigned tasks
- Assist EUCOM Management team with routine site manager duties
- Follow up with Landlord’s on any pending issues
Qualifications for property management
- Top-notch communication skills, including excellent writing, presenting, and public speaking abilities
- Demonstrated leadership abilities with direct reports (Regional Managers), community teams and peers, with exceptional personnel management skills
- Solid track record of employee development and engagement
- Proven performer with a reputation for results and attention to detail
- Advanced computer skills with Internet and email capabilities
- Must be tech-savvy, forward-thinking, and resourceful in terms of navigating online management and pricing systems and conducting industry research
5
Property Management Job Description
Job Description Example
Our company is growing rapidly and is hiring for a property management. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for property management
- Coordinate pest control when related to neighboring tenants
- Liaison between New Restaurant Managers and landlords to ensure trash is property set up and any issues and properly communicated to Construction Managers
- Provides property roof access codes/keys to Facilities team
- Provides Operations with mailbox keys
- Review leases, construction plans, and other documents as required for signage and remodel projects, accidents/claims, , determining next steps and ensuring appropriate action is taken
- Work with Facilities, Operations, and local governments to comply with local codes (noise, waste, landscaping, signage, accessibility, pest control, ) by resolving immediate issues and ensuring ongoing compliance
- Prepare, submitting, securing, and documenting landlord consents
- Work with Outages to ensure store is reopened
- Respond to landlord document requests, including but not limited to certificates of insurance, maintenance records, manifests, estoppels, and SNDAs
- Maintain databases, including the NYC violation Smartsheet
Qualifications for property management
- Relevant industry designation (CAM, CPM, ) and active involvement with industry associations (NAA, IREM, ) a plus
- Conventional, high-rise, and mixed-use (retail) experience highly desired
- Organized, and the ability to multi-task
- Ability to work effectively alone and with others
- Knowledge of software applications such as MS Office, and database management
- Detail oriented, able to thrive in a fast-paced work environment