Lease Administrator Resume Samples

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K Larkin

Kolby

Larkin

4822 Timmothy Island

Dallas

+1 (555) 510 2318

4822 Timmothy Island

Dallas

Phone

p +1 (555) 510 2318

Experience Experience

Phoenix, AZ

Assistant Lease Administrator

Phoenix, AZ

Langosh-Altenwerth

Phoenix, AZ

Assistant Lease Administrator

Work with department staff in processing the routine CAM, work orders and small clinic rent expenses
Provide backup to the Lease Administrator for any critical SAP updates
Provide support to approximately 800+ leased and owned locations
Maintain and update landlord contact information in Real Estate Manager database
Perform other duties as assigned
Ensure accuracy of all critical lease information in Real Estate Manager
Track and manage all real estate documentation including leases, lease amendments, and temporary agreements

Boston, MA

Lease Administrator

Boston, MA

Runte, Pollich and Rosenbaum

Boston, MA

Lease Administrator

Provide assistance to the Harbor Flex Help Desk to include: closing work tickets, activating leases, and completing square footage/unit changes
Provide assistance to the Yardi Help Desk to include: closing work tickets, activating leases, and completing square footage/unit changes
Performs other duties as requested by Property Management and /or Account Management
Establish and maintain good working relationships with Landlords/Management Companies
Provide executive assistance and support to the General Counsel
Provide support to Property Management by answering and addressing questions and issues relating to Yardi and lease abstracting
Approve Chamber of Commerce, Store Fine, Security, and Utility invoices and work with Managers for approval

present

Detroit, MI

Real Estate Lease Administrator

Detroit, MI

Boyle-Ernser

present

Detroit, MI

Real Estate Lease Administrator

present

Assist with management of security deposits, letters of credit
Assist and review of Tenant Leases and Amendments as assigned by Leasing Managers
Assist with obtaining certificates of occupancy, permits and other licenses
Manage relationships with landlords, subtenants and assignees
Verify that all new information has been reviewed and signed off on by management
Manage dates and gross sales amounts for termination rights
Other projects and duties as assigned by Leasing Managers

Education Education

Bachelor’s Degree in Business

University of Southern California

Bachelor’s Degree in Business

Skills Skills

Ability to work in a fast-paced environment and maintain professionalism and confidentiality at all times. Readily adaptable to change
Ability to create quality work in a fast paced environment
Strong team player with proven ability to work cross functionally to achieve goals and objectives
Be open to change and the ability to effectively implement change quickly
Strong attention to detail
Advanced proficiency in Microsoft Office (Word, Excel, and Outlook) with the capability to master company specific accounting and database programs
Strong attention to details
Excellent oral and written communication skills, superb organizational skills, and superior attention to detail
Good attention to detail with a high standard of work
Knowledge of and the ability to use a PC as well as Microsoft Office Suite

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15 Lease Administrator resume templates

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Assistant Lease Administrator Resume Examples & Samples

Lease information data entry on daily basis. Confirmation of data via confirmation from applicable branch
Research payment history and supply requested information, i.e. check numbers, dates cashed, copies of checks
Assist with calculation and balance process
Double check of data entry
Support and assist Real Estate Representatives and lessors regarding lease, structure information and payment information
Review lease change forms for accuracy before processing
Review prepared revenue reports, verifying backup
Perform duties of Senior Assistant Lease Administrator and Administrative Assistant in their absence
Meet monthly deadlines, have multi-task ability, be well organized, perform typing and ten-key with accuracy
Supports and exhibits behavior consistent with the sales and service philosophy of CBS Outdoor
Acts with diplomacy as a representative of Real Estate Department
Education: High School Diploma or equivalent, some college preferred or work experience
At least one year background in general accounting. Previous work experience in Real Estate and/or completion of a Real Estate program helpful
Computer Literacy: Proficient in the use of Microsoft windows environment. Oracle background is helpful
Demeanor: must be professional in appearance and manner. Must be multi-task oriented and organized. Must speak articulately and possess the ability to clearly and politely communicate on the telephone

Assistant Lease Administrator Resume Examples & Samples

Monthly FLAD Report (% of rent calculations of all percentage rent leases for Atlanta, as well as preparing % spreadsheets and Statements to Property Owners
CPI calculations & rent increases for lessors, etc. for entry in Oracle Property Management (OPM)
Conduct lease audits
Preparation of Certificates of Insurance for Property Owners (PO) in Atlanta and Columbus
Address all calls dealing with routine real estate matters & preparation of correspondence to PO (e.g. Letters or emails)
Follow up and assist real estate personnel with real estate matters
Filing, photocopying, scanning, faxing etc
Use of IMS system & OPM for review, analysis, date entry, research, tracking and auditing all aspects of real estate portfolio management
Special projects as requested by management
Assistant to Real Estate VP
Assists Lease Administrator
Acts with diplomacy as a representative of CBS Outdoor, Inc., and the Real Estate Department
Must be professional in appearance and manner. Must be able to multi-task and be extremely detail-oriented. Must be able to speak articulately with clients, lessors, etc., on the telephone with complete personal and professional integrity
Accounting background preferred

Lease Administrator Resume Examples & Samples

Review and negotiate leases and contracts. Draft and negotiate real estate contracts, amendments, option notices and other lease documents
Manage lease process, and tracking leases; develop standard contracts/documents/language in accordance corporate directives and latest legislative modifications
Communicate with landlords and other parties as company’s representative
Liaise with Finance/Accounting/Audit to ensure compliance, transmission of essential financial data
Abstract critical lease information including dates, financials and essential clauses for use by team members and relevant departments
Ensure accurate and timely updates of notes and financials in RetaiLease
Cegep or University degree in Business Administration
5years + of relevant experience in a similar position
Knowledge and understanding of retail, an asset
Knowledge of Accruent Software, an asset
Ability to react and adapt quickly to changes
Team-oriented
Ability to work in a fast pace environment

Lease Administrator Resume Examples & Samples

Compile, maintain, and report lease information to other departments
Data entry, information tracking, scanning, and reporting for lease administration software
Track and review incoming invoices
Audit monthly invoices and rent changes and calculate any changes and increases and approve monthly impound changes or dispute and negotiate with Landlords as needed in order to ensure accuracy and conformance with rental obligations per the lease
Approve Chamber of Commerce, Store Fine, Security, and Utility invoices and work with Managers for approval
Review and research account histories to reconcile account balances and conduct thorough desktop audits on adjustment billings per the leases
Communicate/negotiate with Landlords to correct billings, resolve questions and discrepancies
Experience with standard office equipment and knowledge of Word, Excel and Outlook is required
Requires a high degree of creativity and originality in the developing of lease administration processes and managing challenges that arise in regards to such
Requires a high level of confidentiality and interaction with industry professionals outside and inside of the company
Working knowledge of accounting functions
Requires ability to read, research, and interpret lease language and apply such language to complex lease billings
Requires strong analytical skills and the ability to organize and plan for diversified responsibilities

Lease Administrator Resume Examples & Samples

Assist with all Landlord/Tenant issues
Interface with Legal, Construction & Accounting departments
Evaluate tenant receivables and initiate collections
Abstract leases into the Lease Administration database
Update and make changes to database on an on-going basis
Monitor and maintain tracking system for corporate lease related action dates
Review all Rent, CAM & Tax billings for lease compliance
Interpret and prepare legal documents and correspondence to include Estoppels, SNDA’s, Insurance Certificates, etc
Bachelor’s degree in Finance, Real Estate or related field or equivalent
3+ years retail accounting/finance and paralegal experience
Experience with resolution of tenant/landlord issues
Understanding of construction and operational issues within a retail environment
Knowledge of accounting principles and budgeting
Ability to interpret and draft legal documents

Transaction Specialist / Lease Administrator Resume Examples & Samples

Ability to read, abstract and interpret leases contracts, estoppels and related documents
Monitors necessary lease-related paperwork is completed (i.e. legal sign off, business case sign off, etc.) to ensure transaction files are completed accurately for audit purposes
Tracks applicable milestones for all assignments
Negotiates low-complexity landlord and tenant lease, transactions and lease administration management contracts company-wide
Monitors a portfolio of Landlord leases for multi-tenanted home office property (NY) and corporate facilities Tenant leases, covering numerous domestic markets
Support/manage processing monthly rent payments; coordinate with Accts Payable in processing rent payments, commissions, legal fees, third party lease administration and requisitions
Compile, manage and submit rent roll and rent budget and forecasting reports. Process receipt, deposit and recording of rent checks from sublease tenants. Manage routing of lease documents in coordination with Legal, outside brokers and landlords, and TIAA's third-party lease administration data base
Acts as central lease administration resource for Corporate Real Estate team members
Bachelor's degree in business, real estate or related field
Emphasis and involvement in the performance of commercial lease transactions
Basic knowledge in lease negotiations and structuring
Working knowledge of accounting and corporate finance; strong financial analysis experience
Proficiency with MS Office software (Word, Excel, PowerPoint and Outlook)
Minimum of 3 years of professional experience with a particular emphasis in commercial lease transactions
Strong math, analytical and problem-solving skills
Strong leadership and project management skills, ability to work with senior management across LOB's
Independent, motivated, and driven
Proven written, verbal, and presentation skills
Business acumen-corporate and real estate
MS Office with advanced Excel skills
MS Project - creating/maintaining project plans
MS Visio – creating/maintaining process documents
Effective presentation skills
A Salesperson’s or Broker’s License is preferred

Lease Administrator, Real Estate Resume Examples & Samples

Manage the Real Estate database by inputting and maintaining current data from store and office leasing documents
Create lease abstracts
Track and report on critical dates such as expirations, kick outs, options and rent reviews
Track and collect construction allowances
Coordinate with Real Estate Accounting regarding deposits and vendor information
Coordinate with insurers to provide insurance certificates to landlords; anticipating rent relief and termination rights
Provide general and leasing related administrative assistance to the real estate attorneys
1+ years of experience in Real Estate or Financial field
Experience with CoStar is preferred
Ability to comprehend lease document provisions
Ability to manage priorities and deadlines in a fast-paced, high-volume environment
Creative approach to problem solving with a collaborative and optimistic attitude

Lease Administrator Resume Examples & Samples

Abstract key data points of store leases into the lease administration software system ensuring critical dates, dollars and clauses are accurate
Update store leases as needed (amendments, side letters, renewals)
Coordinate flow of information between involved parties with respect to any lease issues
Assist with property management issues
Assist with any Hoc projects assigned by the Manager of Real Estate
Associate Degree and 3+ years of experience in retail lease administration with an emphasis on lease/legal document review
Strong written and verbal communication skills as well as the ability to work in a deadline driven environment
Must possess a strong attention to detail and accuracy
Experience with Microsoft Office preferred

Senior Lease Administrator Resume Examples & Samples

Establishing and maintaining strong working relationships
Set up new accounts
Prepare lease abstracts
Maintain real estate portfolios
Executed lease documents and project completion reporting
Monthly, quarterly, year-end reports
Identifying and monitoring lease options and critical dates
Track rent payments and rent receivables
Subtenant billing, calculating reimbursable expenses, and generating monthly invoices
Property taxes and other property invoices
Performing year-end rent and reconciliations
Analyzing and interpreting operating expense and property tax data and preparing
Minimum of four years’ experience (lease administration, property management or real estate accounting preferred)
Understanding of the lease administration process, lease terminology, and lease clauses
Proficiency in standard lease administration software
Strong Microsoft Office proficiency (heavy emphasis on Excel and PowerPoint)

Lease Administrator Resume Examples & Samples

Ensure lease documents are accurately interpreted and abstracted into the Foot Locker lease management system
Monitor lease documents for commencement date to ensure the timely processing of lease documents
Draft lease correspondence and notices, address and resolve landlord/tenant payment issues, maintenance issues, change in ownership, and lease terminations
Coordinate with the Finance Department to ensure lease obligations are paid in accordance with the lease
Review and monitor key lease provisions (i.e. options, expirations, kick-outs and co-tenancy) to ensure the company takes advantage of all rights available
Manage and set-up for collection construction allowances, rent abatements, and rent credits
Demonstrated experience with Accruent REM (Real Estate Management) system and/or similar lease management system
Requires a bachelor's degree from an accredited college or university, plus three years of related experience in Retail Real Estate Lease Administration and/or Lease Accounting
Strong organizational, time management and interpersonal skills

Junior Lease Administrator Resume Examples & Samples

Bachelor's Degree in Finance, Real Estate or related field or equivalent
3+ years of retail accounting/finance and paralegal experience
Proficiency in Excel and Word
Ability to evaluate tenant receivables and initiate collection

Lease Administrator Resume Examples & Samples

Administer Aramark’s leases to ensure timely compliance with the terms, conditions, and deadlines of each lease. Ensure the timely and accurate payment and collection of rents
Maintain the real property database; prepare and maintain routine management reports (including spreadsheets); prepare and maintain year-end reports, and, maintain all real property files (owned, leased, and subleased)
Analyze, evaluate, abstract, and maintain real property leases and records relating to all real property lease (and sublease) files, including: paying invoices, verifying real estate transactions with Accounts Payable, and managing rental income
Coordinate with field and staff departments on lease renewals, extensions, and terminations. Establish and maintain extensive files and records on each real property lease, disseminating consolidated data to affected departments
Handle and provide follow up on typical lease related issues; CAM reconciliations, requests for repairs, billings, insurance requests, and demands for documents made by a landlord or landlord’s representative . Provide research and interpret lease language
Provide Geo-Mapping ( Map Point software) support to Real Estate Department
Interact on a regular basis with landlords, vendors, agents, and various other external contacts
Perform other duties as required or assigned related to real estate which are reasonably within the scope of the activities enumerated above
Must possess three or more years’ experience in Commercial/Industrial real estate lease administration
Demonstrated experience working with a large portfolio of properties
Thorough understanding of general accounting principles
Clear understanding of tenant and landlord responsibilities and standard industry practices
Must be proficient in Microsoft Word, Excel, PowerPoint, and Access
Ability to handle multiple tasks in a high energy work environment
Ability to work independently and as a member of team

Lease Administrator Resume Examples & Samples

Lease reviews, generating lease summaries, ensuring due dates are met such as end of term, renewal options, termination clauses, possession and target date as well as all other related leasing duties, including review of estoppel certificates
Communication with landlords, brokers, internal design, construction and rental departments ensuring all information is properly delivered
Generating sales and other reports as necessary
General administrative duties
DEC in business administration
Minimum of 5 years of strong commercial lease administration with either a retailer or a landlord
Excellent interpersonal and time managment skills
Proficient with Microsoft Word and Excel
Analytical and problem solver
Ability to work within a team as well as independently
Good business acumen a must

Senior Lease Administrator Resume Examples & Samples

5+ years of Real Estate Financial experience
Experience with Forecasting, Budgeting, and Modeling
Proficiency in abstracting legal documents
Microsoft Office/Suite proficient (Access, Excel, Word, etc.)
Solid analytical and time management skills
Bachelor's Degree in Accounting and/or Finance

Lease Administrator Resume Examples & Samples

Review Lease provisions for assigned locations and administer report/payment requirements
Process/calculate Rent, CAM, Taxes, etc., based on Lease provisions of assigned Leases
Establish and maintain good working relationships with Landlords/Management Companies
Input Lease information into Real Estate Database (SiteSeer)
Research information relevant to estoppel approval
Establish lease files, accounting files, and work paper files
Assist in Department's monthly analysis and forecast responsibilities
Assist with maintaining lease management software
Assist in the tracking of options, terminations, co-tenancies and alternate rent provisions
Business related undergraduate degree or equivalent work experience
2 - 4 years experience in property management and/or finance
Strong knowledge of software, Word/Excel/Lawson experience preferred
Ability to work on multiple projects in a deadline driven environment
Ability to perform with limited supervision
Commitment to providing excellent customer service

Lease Administrator Resume Examples & Samples

Carries out defined ad hoc and routine tasks. Having a familiarity with project dynamics, organizes logistics and information according to instruction in support of the team’s efforts
May sustain a minor role in a variety of defined business processes
References documented processes, previous instruction and established guidelines to address challenges. Escalates more complex challenges or challenges outside the scope of defined practice
Independent decisions are based on limited experience and familiarity with challenges and prescribed guidelines and practices with little or no deviation
Has a general understanding of task importance and its supportive relevance
Requires communicated project and/or procedural guidelines
Reacts immediately to frequent changes in project, process or administrative needs
30%: Create, maintain and update paper and electronic lease files; scan documents and upload to the Property Management software database (Lucernex)
25%: Database input (initial lease data entry, address/contact changes, etc.)
20%: Assist Property Managers and Director of Property Management as needed, including communicating with Landlords
15%: Department administrator for Lucernex
5%: Distribute Department mail and ordering supplies
5%: Responsible for other duties as assigned or developed
1-3 years experience in administrative role
Detail-oriented and well-organized
Self-motivated with ability to prioritize duties and responsibilities
Ability to work in a team environment and ability to change direction quickly and be flexible
Ability to handle sensitive information with discretion and confidentiality
Professional presence
Intermediate to advanced computer skills in Word, Excel and Outlook

Lease Administrator Resume Examples & Samples

Assist in development and ongoing enhancements of new international lease database
Assist in establishing processes and procedures for deployment of data into new lease database
Develop, in conjunction with VP, Senior Associate General Counsel, and communicate policies and guidelines for consistent lease abstracting standards
Review and approve all payments to landlords including rent and all operating expenses, insurance charges, real estate taxes, and percentage rent, as applicable
Review and approve all payments from tenants including rent and all operating expenses, insurance charges, and real estate taxes
Resolve rent payment issues. Correspond with landlords and tenants regarding payment disputes, defaults, or interpretation issues, and identify and resolve past due balances and credits, as well as, coordinate payments, credits, accruals, and any abatement with accounting department
Conduct annual reconciliations of landlord’s year-end statements of operating expenses, insurance, and real estate tax charges for accuracy and compliance with lease provisions
Report required reporting to landlords, as required, on monthly, quarterly, and annual basis
Maintain lease database for operating expenses and payment information of landlord invoices and other related information
Conduct audits of the information contained in the lease database to ensure information is accurate and consistent, and resolve any discrepancies with landlords or tenants and accounting department
Assist Paralegal (Real Estate) and Vice President, Senior Associate General Counsel, in reviews of estoppel and SNDA requests to ensure documents are handled in an accurate and timely manner; review account status, coordinate with Property Manager to document any property-related concerns, and resolve issues as appropriate
Investigate key areas of concern at shopping centers such as deferred maintenance, vacancy issues, competing uses, and construction projects in support of operations and ensure Life Time’s ability to remedy any landlord defaults and collaborate with Property Manager regarding the same
10 to 15 years’ experience as lease administrator, preferably all or the majority on the tenant side
Critical: Extensive experience administering leases for large lease portfolio on tenant side
Critical: Experience in implementing and inputting critical data into new lease administration software/platform
Critical: Extensive experience in reviewing and analyzing leases, declarations and development agreements
Critical: Excellent oral and written communication skills
Critical: Highly organized
Critical: Strong critical thinking and analytical skills, including ability to define problems, collect and analyze data, draw valid conclusions and recommend solutions
Critical: Able to effectively multi-task with tight deadlines independently and on a team with diverse personalities and work styles
Critical: Self-motivated
Critical: Able to build strong interpersonal/working relationships with other Life Time departments
Critical: Ability to operate a personal computer, including strong experience with Microsoft Word, Excel, Outlook, and PowerPoint

Rent / Lease Administrator Resume Examples & Samples

Real Estate or Properties experience a plus
Strong accounting and math skills required
Ability to work independently as well as in a team
Knowledgeable of Word, Google, Outlook, Excel and Access

CRS Lease Administrator Resume Examples & Samples

Compliance with CASP requirements from a landlord/tenant point of view (classification, reviews, SDN checks, etc.) across the Region
Ensuring EMEA lease abstracts in REMS/REALM are accurate, complete and up-to-date
Processing rent, landlord demands, real estate tax demands, insurance, etc
Ensuring transactors are aware of upcoming lease breaks/options/reviews on a timely basis
Managing lease related accounting (rent smoothing, restoration obligations, embedded FX derivatives, sub-lease loss reserve accounting, etc.)
Performing proofs of lease related balance sheet accounts
Assist in audit and compliance efforts for CRS EMEA
Develop and deliver training and guidance on current Lease Administration standards, as well as the training required to meet region-specific requirements and practices
Perform any other task assigned by the Supervisor
Sub-tenant billing & collections activity (includes creating invoices, getting approvals, performing accounting, tracking late payments, creating bad debt provisions, etc.)
Good IT background in areas such as MS Office. Confident working with large datasets
Working with remote teams would be an advantage
Experience of working in international environment
Knowledge of real estate industry (preferable not necessary)
Knowledge of Citigroup businesses and controls (preferable not necessary)
Lease related US GAAP knowledge (preferable not necessary)
Excellent follow-up skills, attention to detail, ability to multi-task, strong team-orientation, interpersonal skills, flexibility, and strong analytical skills
Ability to plan, organize and schedule duties to meet processing deadlines
Ability to be productive and accurate in a high-stress environment and meet stringent deadlines
Detail-oriented with the ability to organize and prioritize multiple tasks with sensitivity to senior management, time frames and regulatory-driven deliverables
Advanced skills in the main MS Office applications: Word, Excel and PowerPoint. Knowledge of SharePoint is a plus
Graduate preferred (not necessary, depending on experience)
Fluent English language knowledge both written and oral is a must. Knowledge of other European languages is an advantage
2-3 years of similar professional experience, preferably within a cross-cultural team environment

Property Lease Administrator Resume Examples & Samples

Abstract variety of lease agreements and documents, enter parameters into MRI (system of record) and ensure billings are posted correctly
Create NNN recovery pools, calculate new annual estimates and calculate year-end reconciliations
Review findings from tenant audits of year-end reconciliations, negotiate and calculate adjustments and maintain positive relationships with tenant representatives
Calculate other methods of tenant billings including Overage Rent, Alternate Rent, Utilities and Direct Reimbursements
Research and interpret lease language and provide information and guidance to Regional Team, as requested
Requires 1- 2 years of Lease Interpretation experience, such as a Lease Analyst or Lease Administrator
Advanced level of proficiency in Word, Outlook and Excel
Ability to handle a fast paced, deadline-driven environment
Ability to multi-task and prioritize assignments while delivering consistent, quality work
Ability to think independently while working within a group
Bachelor's degree (B.A./B.S.) from a four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience
Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents
Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community
Ability to effectively present information to top management, public groups, and/or boards of directors
Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume
Understand how to calculate percentages based on lease language using tenant's pro-rata share

Lease Administrator Resume Examples & Samples

Responsible for all lease transactions, processing and record keeping
Coordinate with Shared Services Center for the processing of all lease transactions
Manage critical time sensitive local and state permit accounting and payments
Manage paperwork and all records and filing
Maintain lease files, payment information and lessor contact information
Field emails and phone calls from landowners/lessors, operations and city/state related inquires
Knowledge of Microsoft office products with at lease 3 years experience with Excel and Word
5+ years business office experience required with a preferred history of accounts payable
Ability to develop, read and comprehend complex and persuasive business correspondence

Lease Administrator Resume Examples & Samples

Review and process all occupancy related billings ensuring that they are in accordance with the terms of the lease. Identify, question, and resolve all expectations
Compare statements from landlords to property management recurring billing and lease abstract
Analyze all year-end invoices that reconcile escrow and retail accounts for Common Area Maintenance (CAM), Real additional in-depth audits and pass on to lease auditors
Serve as a primary payment liaison to Landlords/Developers. Establish and maintain effective written and oral communication with them
Experience with Contract Abstraction
Manager and oversee disagreements with landlords over disputed charges
Associate degree or Bachelor’s degree in Business Administration
1-2 years of accounting experience
Proficient in Microsoft Office; Excel, Word, Powerpoint, Access
Experience with AMT software a highly preferred skill
JDE experience preferred

Lease Administrator, FCS Resume Examples & Samples

Coordinating the signing and approvals for various lease and contract documents
Scanning, sorting and shipping of lease and contract documents
To assist with maintaining and answering questions around the lease database
To assist with tracking certificate of insurance records across the global portfolio
Build cross-functional relationships between departments
Roughly divided, 70% of the positions time will be dedicated to contract management, 20% for miscellaneous team projects and 10% administrative support of the executive
Administrative support of one executive: Calendaring, expenses, and travel coordination totaling no more than 25% of a work week
Organize planning for team and organization events
General office duties as needed
Able to multi-task and change direction quickly
Maintain confidentiality of all appropriate communications and documentation

Real Estate Lease Administrator Resume Examples & Samples

Coordinate the timely extraction of new paper lease information into Legal Suite
Coordinate the timely extraction of all amendments into legal suite
Verify that all new information has been reviewed and signed off on by management
Reconcile monthly landlord statements. Enter variable transactions into legal suite for payment
Manage relationships with landlords, subtenants and assignees
Spot check payments monthly for correctness
Monitor import and extract files daily
Be the contract person for lease related questions
Legal Suite and/or Lawson experience a plus
Advance excel knowledge
Bachelor’s Degree 4-6 years
Experience in retail leasing
Excellent organizational and communication skills
Must be extremely detail oriented and have strong database and analytical skills Must be a positive, team player

Lease Administrator Intern Resume Examples & Samples

Assist coordinators with tracking and ensuring completion of all property transitions for all departments involved
Abstract new and existing leases into Yardi in order to run approved rent rolls and obtain all of the essential lease information, input information into Yardi and create tenant records
Audit and analyze lease documents, in Yardi, to include: addressing client/tenant issues and questions, make recommendations and implement solutions
Update and maintain all lease information and data in appropriate databases via property management and accounting software
Certify initial rent roll to include; input information into Yardi based on leases, run rent rolls, audit for discrepancies, make recommendations, implement solutions
Input annual budgets into accounting software
Request, process, and track lease documents to include: estoppels, letters of credit, certificates of insurance, and commencement memorandums
Enter lease CAM, insurance, and real estate tax reconciliations/estimate amounts into Yardi
Generate specialized reports to monitor specialized fields and pursue discrepancies and expirations
Maintain file retrieval/storage
Establish task priorities and create schedules for lease objectives
Maintain file retrieval/storage to include: extracting information from SharePoint and uploading into Yardi for letters of credit

Real Estate Lease Administrator Resume Examples & Samples

Coordinate delivery of premises with landlords and commencement date agreements confirming delivery date
Coordinate any measurement of the premises, and surveys related to construction
Assist with construction-related agreements
Track and collect tenant allowances
Coordinate response to any mechanic's liens
Confirm entities are authorized to do business in the state where stores are located
Assist with obtaining certificates of occupancy, permits and other licenses
Assist with management of security deposits, letters of credit
Understand all material lease terms and update lease abstracts
Confirm rent schedule and review CPI increases in rent
Coordinate audits relating to additional rent such as CAM and real estate taxes
Coordinate annual reconciliations and timely challenge any increases or discrepancies
Coordinate maintenance of required insurance, including all additional insureds, and coverage amounts
Communicate regarding repairs and maintenance and notifications to Landlord
Assist finance team with gross sales reporting and payment of percentage rent
Receive and give notices required under leases
Manage critical dates under leases
Ensure compliance with advertising and marketing criteria
Review and coordinate payment of utility bills
Prepare requested estoppels and coordinate with legal team
Manage dates and gross sales amounts for termination rights
Prepare Certificates of Insurance
Bachelor's Degree 4-6 years

Senior Lease Administrator Resume Examples & Samples

Analyzing documentation requirements through thorough review of credit write-up and conditions, pricing, sales request submissions, customer legal organization structure and legal validity of personal and corporate guaranty, security interest and vendor/dealer invoices and quotes
Prepare documents, follow up and ensure proper execution and receipt of all requirements to fund and book transactions in adherence to credit conditions, business policy/procedure guidelines, KYC, security interest and legal requirements. This also includes, UCC filings, lien searches, AAF (leasing system) input for booking, vehicle title management, customer service, contract legal reviews and preparation for funding and booking.Documentation - Generate appropriate lease/loan documents for each transaction based on deal requirements. MUST meet the deadline for delivery in support of new business. Prepare documentation package based on analysis and review of credit approval, document request form, T-Value pricing, and any supplemental information and program agreements or information in a manner consistent with SMFL policy/procedure guidelines
Work with manager or legal to document any changes to our standard document templates obtaining any needed approvals
Maintain/update any required logs including insurance, deficiency, UCC expiration and title tracking
Responsible for managing leasing systems. (Includes all necessary inputs to activate lease / finance, attach necessary documents to follow internal policy. Communicate with Credit Group to ensure all conditions are met obtaining any needed approvals prior to data entry and documentation.)
Provide due diligence documentation reviews of executed document packages; ensuring completeness and accuracy; identifying any issues and deficiencies
Timely UCC Filing to obtain PMSI, knowledge of first security interest requirements and ability to properly assess and mitigate risk through Lien Searches; possess ability to review results, identifying any blanket or conflicting filings and follow through to obtain 1st security interest. Monitoring existing transaction, termination of UCC Filing
Corporation Search under Secretary of each States, and ability to review and interpret entity formation and operating documents
Management of Insurance Certificate (Property Insurance, General Liability for each transaction). Responsible for each renewals and negotiating with clients, if necessary. Knowledge of insurance coverages and needed provisions and endorsements including auto liability
Interface with regional sales managers, dealers, vendors and customers regarding and documentation deficiencies and pre-funding phone audit
Responsible for executing documents for funding. Preparation of documentation check sheet for final approvals/ signature from management. Also responsible for obtaining approvals from Credit Manager, Management to activate the lease/finance under leasing systems
Responsible for funding notification. Communicate closely with accounting team for funding amount, date and wire instruction
Responsible for monitoring existing accounts. (keep track of client’s information, equipment location, maturity of contract, EBO or buy out date, etc
Support RM (Relationship Manager-Sales) to go through KYC (Know Your Customer) Procedures in support of regulatory compliance. Make sure to collect or ask RM to collect necessary documents/ financial for approvals
Obtain and provide lien/tax/suit/judgement/bankruptcy searches and reviews and advise credit of any findings. Order and review any needed equipment inspections
Assess/analyze/review and document needs specific to complex transactions as needed including knowledge of debt subordination agreements, title guaranty, landlord/mortgagee waivers, amendments, assignment documents
Assist in the development and training of junior administrators
60% - Candidate should be knowledgeable about all aspects of the leasing business from origination through funding. Experienced to manage complex operation procedures. Understanding of lease vs. loan and legal, tax and accounting structure and differences
15%- Candidate should be familiar with lease management systems (InfoLease, Sungard Ambit Asset Finance, or similar application systems)
10% - Understanding of leasing or commercial lending industry. Lease pricing skills (including prior use of InfoAnalysis, SuperTRUMP or similar package) a plus
15% - Knowledge of state to state differences in leasing laws and regulations is a plus
Proficient knowledge of software including MS Word, Excel, Powerpoint, Access
Strong communication skills (writing and interpersonal)
TValue software skills
CSC or CT lien system knowledge
Compliance knowledge including KYC and OFAC

Senior Lease Administrator Resume Examples & Samples

Bachelor’s degree or equivalent years of experience is required
Experience as a Lease Administrator or Portfolio Manager as typically obtained in 6-8 years
Knowledge of Generally Accepted Accounting Principles used in the preparation of financial statements and accounting system overview and internal control review is required
Computer proficient, including working knowledge in using Microsoft Word, Outlook, Excel, Power Point and Adobe products
Familiarity with using third party Lease Administration databases
Must be highly organized with strong attention to detail
Strong verbal and written communication skills, solid interpersonal and conflict resolution abilities and work group facilitation skills
Ability to read and understand real estate documents and lease communication
Ability to manage large workloads from various sources

Lease Administrator Resume Examples & Samples

Interacting with tenants, owners, prospects, applicants, and agents by phone and email
Maintains a comprehensive working knowledge of all aspects of Single-Family units and leasing documents in accordance with company and Fair housing guidelines
Daily communication and collaboration with Marketing/Leasing Staff, Property Managers and others as needed
Providing information to in-bound callers regarding listings and applications

Lease Administrator Resume Examples & Samples

Rent analysis and rent payment processing
Billing/collections of third party tenant rents
Reviewing annual landlord reconciliation statements and real estate tax calculations to ensure accuracy and lease compliance
Resolving issues relating to rent and other landlord/tenant issues
Respond to Lease Analyst questions with regard to procedures, lease interpretation, and billing calculations

Lease Administrator Resume Examples & Samples

Review commercial real estate lease language and perform abstracting of financial and non-financial to ensure lease clauses into the lease administration software
Assist tenants with understanding lease documents, account questions and disputes
Enter all new lease documents into accounting system and maintain lease documentation
Two or more years of lease administration, property management, accounting, or finance experience
Real estate experience a large plus

Lease Administrator Resume Examples & Samples

Knowledge of leasing practices, including legal and financial implications of lease terms
Responsible for data entry for new leases, amendments, extensions, expansions and other real estate documents in the lease management database
Update and maintain the lease management database in accordance with Lease terms
Responsible for reviewing and processing monthly rent payments, operating expenses, property taxes and other lease related accounts payable and receivables
Perform desktop review on annual reconciliations and verify before payment. Work with landlords to resolve discrepancies
Act as a liaison between internal real estate managers, external real estate service providers and legal counsel
Assist in preparing and distributing periodic real estate summaries, reports and presentations for senior executives
Bachelors’ Degree in field with 2+ years experience or Master degree in field with 0-2 years experience
Must be proficient with Microsoft Office (Excel, Power Point, MS Word). Database management experience is a plus
Outstanding relationship building skills
Extreme attention to detail with exceptional organizational skills
Ability to work in a fast-paced and demanding environment. Deadline driven
Ability to effectively write and present reports and business materials for executive audience, and respond to questions in a professional manner
Comfortable interacting with Director, Vice President and Senior Vice President levels

Lease Administrator Resume Examples & Samples

Verify lease accuracy and activate leases and amendments
Abstract new and existing leases into Yardi in order to run approved rent rolls and obtain all of the essential lease information, and create tenant records
Coordinate and manage the abstracting schedule, via SharePoint, for larger transitions and overflow from coordinators
Update and maintain current list of outstanding leases to be abstracted and assign them accordingly
Audit and analyze lease documents, addressing any discrepancies, issues and questions, make recommendations and implement solutions
Provide support to Property Management by answering and addressing questions and issues relating to Yardi and lease abstracting
Train new employees on abstracting leases in Yardi
Provide assistance to the Yardi Help Desk to include: closing work tickets, activating leases, and completing square footage/unit changes
Update and maintain all lease information and data in appropriate databases via property management and accounting software while maintaining new amendments
Certify initial rent roll, including input information into Yardi based on leases, audit for discrepancies, make recommendations, implement solutions
Input lease CAM calculations and insurance and real estate tax reconciliations/estimates into Yardi
Maintain file retrieval/storage to include; extracting information from SharePoint and uploading into Yardi for letters of credit
Assist in completing other tasks within the department when additional resources are needed

Senior Lease Administrator Resume Examples & Samples

Ensure brokers and external clients have accurate information and superior client service
Ensure client/broker requests are responded professionally and efficiently
Ensure lease documents are abstracted/double-checked per criteria approved by the client
Ensure all appropriate documents and lease documents/ correspondence are uploaded to the database
Prepare accurate monthly reports and distribute to client/broker
Ensure all lease documents received are logged on the document tracker
Review annual landlord reconciliation statements and real estate tax calculations to ensures accuracy and lease compliance
Work closely with the Transition team/Brokers/Client during the transition process and attend all transition calls to ensure transition process is being handled in a proficient and efficient manner
Ensure monthly invoices are prepared in a timely manner
Bachelor’s degree in related field of study is highly preferred
3+ years of work experience in commercial Real Estate Accounting, Property Management, or as paralegal working on Real Estate transactions
Experience with Real Estate software such as Visual Lease, Prolease, etc., preferred
Ability to interpret complex commercial lease language, advanced financial /analytical skills
Ability to work independently and within a team to build relationships and interact effectively with brokers
Ability to multi-task, work successfully under pressure and effectively manage time and workload
Proficiency in Microsoft Office Products is a must

Lease Administrator Resume Examples & Samples

Abstract new and existing leases into Harbor Flex in order to run approved rent rolls and obtain all of the essential lease information, and create tenant records
Provide support to Property Management by answering and addressing questions and issues relating to Harbor Flex and lease abstracting
Train new employees on abstracting leases in Harbor Flex
Provide assistance to the Harbor Flex Help Desk to include: closing work tickets, activating leases, and completing square footage/unit changes
Certify initial rent roll, including input information into Harbor Flex based on leases, audit for discrepancies, make recommendations, implement solutions
Input lease CAM calculations and insurance and real estate tax reconciliations/estimates into Harbor Flex
Maintain file retrieval/storage to include; extracting information from SharePoint and uploading into Harbor Flex for letters of credit

Lease Administrator Resume Examples & Samples

40% - Perform desktop audits of common area maintenance and real estate tax reconciliations provided by landlords. Ensure that reconciliations are prepared in compliance with lease provisions. Independently resolve disputes over reconciliation calculations directly with landlords. Facilitate the execution of amounts owed to/due from landlords and regularly communicate with Accounting and Planning on same
20% - Review the accuracy and appropriateness of one-time charges from landlords. Independently resolve disputes over billing when necessary and keep track of savings obtained. Obtain appropriate approvals where necessary. Ensure timely submission to accounts payable for processing and payment
15% - Ensures complete accuracy of the Company's leases in the lease management database (ProLease). This includes accurately abstracting important sections of new leases and lease amendments as well as updating escrow data for annual reconciliations. Acts as the Company's expert on the details of all leases
10% - Support the Finance and Store Operations teams with calculating percentage rent, variance explanations, and ad-hoc analysis related to lease negotiations, new store evaluations, and other lease-related projects
10% - Other responsibilities include (but not limited to); drafting lease correspondence and notices, address and resolve landlord/tenant payment issues, change in ownership, collection of construction allowances, monitoring timely payment of real estate taxes to municipalities, and calculating Subtenant reconciliations
5% - On a monthly basis, timely prepare worksheet and supporting documentation needed to voucher rent payments into accounts payable system. Obtain appropriate approvals where necessary
Knowledge: Thoroughly understand the basic elements of a standard commercial real estate lease and be able to identify when something is unusual in nature. Also must be competent in reading and comprehending legal documents
Communication: Must be an assertive and concise verbal communicator, particularly when working through complex lease matters with landlords. Diplomacy, clarity and professionalism in all written and verbal communications. Active listening skills are needed when working with internal and external parties to ensure that message is being heard
Computer skills: Understanding of how basic database operates
Confidence and willingness to learn new technology and processes is also needed. Excel and Word skills are mandatory. Knowledge of ProCalc/ProLease software and Microsoft NAV are a plus
Math: Examples of skills needed: verifying rent and CAM amounts as per lease verbiage, calculating accuracy of CAM reconciliations and CAM caps
Management: Properly manage and prioritize task list to meet deadlines
Problem Solving: Use patient problem solving skills to find the best solution to the issue at hand
Bachelor’s Degree preferred. Accounting degree is a plus
3+ Years of experience

Lease Administrator Resume Examples & Samples

2-5 years Copier leasing experience
BS Degree in relevant field
Experienced negotiator and high level communication skills
Outstanding communication and interpersonal skills
Team oriented with strong work ethic
Experience with InfoLease a plus

Lease Administrator Resume Examples & Samples

Responsible for transferring utility services and track globally
Initiate purchase orders
Process lease required sales reporting requirements
Process all leases related invoices for payment
Maintain physical and electronic lease document storage system
Partner closely with internal Tesla departments, inter-office partners Real Estate, Design, Development and Construction
Abstract lease agreements into database
Strong eye for detail, descriptions and process
Effective communicator, oral & written
Minimal travel may be required

Lease Administrator, WW Real Estate Resume Examples & Samples

Tracking of Lease, renewal and amendment rent commencements along with new location launches
Monthly review, auditing and processing of leasing monetary/rent obligations in line with internal Spend & Transaction Policies
Operating expenses: correspondence, management of auditor relationship and auditor findings, and pursuit of claims
Establishing and maintaining accurate banking information for all new and current rent obligations within internal and external systems
Establishing new locations in all internal and external systems
Receiving, reviewing and reconciling of monthly statements via NAOPS-RENT Email Alias
Responding to all inquiries via NAOPS-RENT Email Alias
Receiving all incoming mail for Ops and routing appropriately
Five years of experience in commercial lease administration for a real estate company
Experience and competence utilizing commercial real estate software platforms
Ability to work independently while maintaining all deadlines and critical date obligations
An excellent ability to communicate clearly, effectively
An excellent ability to build trust among colleagues and service partners
Experience in Operational/CAM reconciliations, budget review and audit processes
Proficiency utilizing commercial real estate software platforms
Paralegal Certification

Minerals Lease Administrator Resume Examples & Samples

Knowledge of the Geographic Information Systems (GIS)
Knowledge of the interpretation of topographic, land status, and hydrologic maps
Knowledge of State and federal natural resources laws and policies
Knowledge of Legal descriptions of land parcels
Knowledge of property ownership documents (deeds, tax records, etc.)
Knowledge of common mineral management practices and improvements
Skill in the organization of computer files and written documents
Skill in effective oral and written communication
Skill using GIS programs to evaluate land information and maps
Skill in developing and maintaining spreadsheets to keep track of data
Ability to plan, implement, direct, and evaluate standard mineral processes
Ability to organize and accomplish the activities in a work plan
Ability to establish and maintain effective working relationships with various levels of government, mining companies and the general public
Ability to provide effective and responsive customer service

Lease Administrator Resume Examples & Samples

Manage BAU (business as usual) relationships and correspondences with Tenants and Landlords
Generate rent roll, process accounts payable and receivable, reconcile Common Area Maintenance expenses, and process Real Estate Taxes bills
Prepare, feed and, maintain corporate files in Santander’s database
Update the lease log in order to maintain an accurate database system
Abstract contracts and all legal and administrative documents related to each site in the portfolio
Monitor and report on critical dates, landlord/tenant responsibilities, and any other right or obligation derived from the executed the real estate contracts
Accurately allocate income and expenses to the right general ledger and cost centers
Age receivables management
Must have at least a Bachelor’s Degree or equivalent
At least 2 years of relevant real estate experience, preferable working with commercial real estate leases
Must be proficient with Microsoft Office
Strong communication and administrative skills are required

Lease Administrator Resume Examples & Samples

Review, abstract and audit lease and owned location documents including updating and maintaining all lease information and data in our technology information systems, as required
Review client-partner invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct
Understand net present value and time value of money

Lease Administrator Resume Examples & Samples

Perform lease and billing reviews and maintain an understanding of how reviews fit into the larger leasing administration process
Interact with broad range of internal and external professionals to accomplish tasks and goals
Work with paralegals and attorneys in support of leasing administration process
Active participation in the development and implementation of best practices and procedures
Consistent, regular, punctual attendance as scheduled is an essential responsibility of this position
Here is what you can expect when you join our Village
Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation
3 years minimum experience preferably in an organization with a large, multi-jurisdictional real estate portfolio, including work on lease reviews and auditing, leasing administration and portfolio management
Must have a thorough working knowledge of all parts of a commercial lease, and strong experience in the financial and critical date sections
Rigorous attention to detail and practical approach to dispute resolution
Excellent computer skills and proficiency in MS Word, Excel, PowerPoint, and Outlook required
Commitment to DaVita's values of Service Excellence, Integrity, Team, Continuous Improvement, Accountability, Fulfillment and Fun with ability to demonstrate those positively and proactively to co-workers, management and/or vendors in every day performance and interactions
Demonstrated time management skills and ability to work independently, handle multiple priorities with shifting time frames and willing to learn with high degree of initiative, urgency, and follow-through

Lease Administrator Resume Examples & Samples

Monitoring lease documents for commencement date to ensure the timely processing of lease documents
Drafting lease correspondence and notices, addressing and resolving landlord/tenant payment issues, maintenance issues, change in ownership, and lease terminations
Review and monitoring of key lease provisions (i.e. options, expirations, kick-outs and co-tenancy) to ensure the company takes advantage of all rights available
Requires a bachelor's degree (at accredited university) or equivalent
Three years of related experience in Retail Real Estate Lease Administration and/or Lease Accounting

Commercial Lease Administrator Resume Examples & Samples

Desk Protocol – Maintain desk according to standard protocol with ability to accurately report the status of every document or project upon request, and as well as status on daily and weekly basis as required
REM, SLM, Green Files, Legal Files & Visual – Review, organize and file all documents and correspondence for locations within their assigned territory, including arranging for the scanning and/or distribution of documents as required by policy
Estoppels & SNDAs – Negotiate and prepare and/or review Estoppels and SNDAs as requested by Landlords, attorneys and lenders in accordance with the terms of the Lease, and obtain fully executed originals, as needed
Storage– Negotiate contracts with Landlords and work with operations on the placement and retrieval of storage containers
Vendor Maintenance– Maintain a complete and accurate record for the Landlord and payee at each location
Research – Research and respond with findings with regards to any Lease-governed issue
Peer Audit and Training – Audit peer files and assist with training as requested by Supervisor
Liaison– Act as primary point of contact for assigned locations for both internal and external requests
Special Projects and Tasks– Complete special projects and routine tasks as requested by supervisor
Excellent telephone and negotiation skills
Excellent grammar and usage
Strong time management skills with the ability to adapt and respond to changing conditions with sense of urgency
Ability to research and resolve issues with a minimum of supervision
Excellent computer skills, including Microsoft Word and Excel
Able to work under pressure while maintaining professionalism and diplomacy
Paralegal experience or certificate preferred
Legal background helpful

Lease Administrator Resume Examples & Samples

BS or BA degree preferred, not required
2+ years related experience in commercial or retail real estate
Strong analytical and financial skills with the ability to interpret complex lease language
Strong proficiency in MS Office products
Experience with MRI, Yardi, JDE, or comparable system is preferred

Senior Lease Administrator Resume Examples & Samples

California Notary
Demonstrated extensive hands on Lease Administration experience
Ability to review, interpret and abstract legal real estate documents
Experience with database/records management
Proven track record of successfully completing challenging projects and managing multiple priorities
Negotiating experience, attention to detail and strong interpersonal skills required
Proven financial, analytical and creative problem solving skills
Demonstrated ability to understand/influence the business and build effective partnerships
Proven track record of meeting deadlines in a fast-paced and dynamic environment

Lease Administrator Resume Examples & Samples

Lease reviews, generating lease summaries, ensuring due dates are met, such as end of term, renewal options, termination clauses, possession and target date as well as all other related leasing duties, including review of estoppel certificates
Effective communication with landlords, brokers, internal design, construction and rental departments ensuring all information is properly delivered
Develop and generate reports and analysis as necessary
Data entry and management of lease documents
DEC in business administration or equivalent
Minimum of 3 years of strong commercial lease administration with either a retailer or a landlord
Excellent interpersonal and time management skills
Analytical and solution oriented
Logical thinker
Bilingual: French & English (written and spoken)

Lease Administrator Resume Examples & Samples

Experience as a Lease Administrator or Portfolio Assistant Manager as typically obtained in 3-5 years
Experience in Real Estate, property management or Facilities/Asset management or related field strongly preferred
Proficient verbal and written communication skills, solid interpersonal and conflict resolution abilities and work group facilitation skills
Strong verbal, written, and interpersonal skills
Ability to create quality work in a fast paced environment
Great computational and analytical skills

Lease Administrator Resume Examples & Samples

Accurately commence and fund Branch/Dealer lease orders
Accurately provide Lease Approvals
Answer incoming phone calls to the 800 ACD line
Research billing questions/problems
Responsible for filing, miscellaneous administrative duties, and special projects as assigned
Respond to all emails and voicemails in same business day
Adhere to department attendance guidelines to include HR Guidelines
Assist with training within the group as requested
Resolve all customer complaints within required Service Level Agreement (SLA)
High school graduate or GED; some college education preferred
Minimum of 2-3 years customer service and data entry experience required
Previous order entry/leasing experience preferred
Excellent verbal and written communications skills along with problem solving skills
Excellent Math Skills
Basic business knowledge of Microsoft Excel and Word
Must have excellent keystroke speed (10 key)
Individual must be conscientious and detail oriented
Accountable
Adaptable
Communicative
Customer-centric
Knowledgeable

Real Estate Lease Administrator Resume Examples & Samples

Draft and revise legal documents such as: Tenant Leases, Amendments and Memorandums, etc
Assist and review of Tenant Leases and Amendments as assigned by Leasing Managers
Prepare due diligences related to Tenant Leases
Update and inclusion of any prepared Lease/Amendment into REAs lease tracker
Other projects and duties as assigned by Leasing Managers
AA required, BA/BS preferred
2-3 years administrative experience working with legal documents and / or contracts
Experience in real estate transaction, preparing leases and legal documents related to new tower builds
Real Estate License and / or Paralegal Certificate preferred
Experience working with architects and structural / electrical engineering issues is preferred
Excellent written, interpersonal, analytical and problem solving skills
Must demonstrate knowledge of and ability to work with MS Word, Excel, Power Point, and Internet navigation
Ability to read and comprehend simple instructions, short correspondence and memos
Ability to calculate figures and amounts such as discounts, proportions, percentages, area and volume
Ability to hear, understand and respond appropriately to verbal requests made in person and over the telephone
Visual ability correctable to 20/20
Sitting 75% of the day
Ability to respond verbally in an understandable, professional manner in person and over the telephone
Ability to stoop and bend
Moderate noise level
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Please view Equal Employment Opportunity Posters provided by OFCCP

Senior Lease Administrator Resume Examples & Samples

Improving processes and reducing turnaround time for documentation
Maintaining outstanding leases to a minimum and assisting with the return of aged leases
Keeping abreast of changes in legislation and ensuring that leases and associated documentation are up to date at all times
Building team capability through sharing knowledge and best practices
Undertaking training and regular progress meetings to establish areas for further learning and development
Develop and maintain strong partnering relationships with key stakeholders

Lease Administrator Resume Examples & Samples

Ensuring timely and accurate payment to landlords of all lease required charges, including rent, CAM, taxes, and additional charges; performing annual desk-top audits of operating expense reconciliations
Playing an integral role in identifying upcoming renewals/critical date deadlines; identifying key lease related issues requiring renegotiation, and facilitating the renewal process between internal and external customers in a timely manner to ensure that notification deadlines are met
Providing in-depth legal interpretation of leases, when requested, to internal and external customers on the rights and obligations in connection to the lease
Creating standard and ad-hoc reports
Knowledge of and the ability to use a PC as well as Microsoft Office Suite

Lease Administrator Resume Examples & Samples

Transmit all documents to internal and external parties
Follow-up with external parties on the status of all documents
Review and update lease abstracts for real estate portfolio and update lease database
Maintain physical and electronic lease files
Prepare packages to collect Construction Allowances and follow up with Landlords to ensure that all payments are received
Prepare initial rent invoices and confirm all relevant data with written confirmation of dates and satisfaction of deal contingencies
Review and approve all recurring and non-recurring rental obligations
Prepare all Estoppels and Subordination, Non-Disturbance and Attornment Agreements to be reviewed by Legal
Negotiate and coordinate storage agreements
Monitor Landlord compliance with lease provisions, including rent increases, performance kick-out options, renewals and co-tenancy requirements
Partner with insurance broker to request and maintain certificates of insurance
Provide executive assistance and support to the General Counsel
Coordinate with Legal, Real Estate and Store Development on various lease issues
Assist finance department in budgeting and reporting functions
At least 3 years of experience in the field or relevant experience
Computer proficiency (MS Word, MS Excel, MS PowerPoint and Lease Administration software such as ProLease or AMTDirect)

Lease Administrator Resume Examples & Samples

Abstract leases, amendments and other real estate documents
Update and maintain data in management database (Tririga)
Analyze/process monthly recurring rents
Analyze/process non-recurring payments for rent, real estate taxes, CPI escalations and all other charges associated with the client’s leased property portfolio
Sublease administration – manage subleases, bill subtenants, collect payments
Review and process landlord statements/invoices
Analyze/process CAM reconciliations (desk top audit)
Interact with landlords on lease administration matters including vendor set-up, billing questions and lease issues
Estoppel review – real estate portion only (legal to be done by legal team)
Filing – maintain on-site physical lease files as well as database files for each location in client’s portfolio
Research lease related issues upon request
Run reports – as needed or requested from database and in Excel
Handle Special Projects as assigned

Lease Administrator Resume Examples & Samples

Issues Lease Documentations
Issues Lease Renewal reminders
Maintains database system of all active leases
Maintain and update various spreadsheets
Liaises with Customers over all formal lease applications
Liaises with Finance and Billing Department
Assists Customers with the Lease application process
Provides reports to various departments
Occasional support the rest of the lease team on engineering activities
Must possess a ‘can do’ attitude and have a good customer focus
Learns quickly and not afraid to ask questions
Excellent prioritisation/organisational skills
Good attention to detail with a high standard of work
Good IT skills (MS office)
Experience of dealing with people from different countries
Ability to work well under pressure

Lease Administrator Resume Examples & Samples

Bachelor’s degree, highly preferred
Minimum 1 year of work experience in lease administration, real estate accounting, or property management with exposure to commercial leases
Ability to interpret complex commercial lease language, advanced financial/analytical skills

Lease Administrator Resume Examples & Samples

Enters leases, amendments and other documents into lease administration database and other systems as required
Make revisions to information as necessary based on updated lease documentation
Monitor and manage all dates and deadlines, including but not limited to contingency deadlines, lease commencement and expiration dates, rent commencement dates, option deadlines, etc
Coordinates with Legal, Real Estate, Accounting, etc. on various lease issues
Work with accounting department to ensure that all payments of rent and operating expenses, including property taxes, are in compliance with lease terms
Monitor, prepare and distribute all real estate Key Date reports
Calculating and maintaining critical dates, financial elements, lease clauses, contacts, and document management within MRI and other systems as required
Work on miscellaneous projects as needed
Experience in any of the following fields: Real Estate, Finance, Accounting, or Legal/Paralegal
Ability to understand, interpret, and abstract complex real estate lease
Proficiency in Word, Excel and Lease Administration Software (preferably MRI)
Demonstrate a serious commitment to accuracy and quality while meeting goals or deadlines
Capable of thriving in a fast-paced, team-oriented environment where coordinating with multiple departments is critical
High level of professionalism, trust, and integrity with an internal customer-service focus
BA or BS preferred
Minimum of 3 years’ experience in a high volume lease administration department desired but not required

Lease Administrator Resume Examples & Samples

Bachelor's degree in Software Engineering, CS, MCS, MIS or related field or the equivalent in a combination of education and work experience
Experience leading and/or supporting small to large-scale system integration projects from design through formal test preferred
Excellent working knowledge or ability to pick up VB.NET, C#, and VB Script
Ideal knowledge of PHP, ASP and ASP.NET
Basic computer and server administration (Linux and Windows)
Database skills; proficient with a variety of RDMS platforms, including MySQL, Oracle, and SQL Server
Experience with data manipulation algorithms
Strong interpersonal and communication skills, conveying a positive, collaborative, and professional image toward peers, management, customers and vendors
Ability to work independently to learn and maintain technical skills as well as part of a team to solve challenging business problems
Sound organizational and time management skills with ability to effectively prioritize multiple tasks and follow-through on all tasks
Detail-oriented and conscientious, demonstrating accountability and ownership for all responsibilities
Experience with shipping, logistics and supply chain concepts
C, including familiarity with low level Win32 API calls
Experience with agile development methodologies
Competency with popular virtualization technologies
Skills creating and consuming web services
Experience with PLCs and/or embedded controllers
Apple/Mac development experience
Java competency
Knowledge of a variety of peripheral devices, including label printers and hand-held scanners

Lease Administrator Resume Examples & Samples

Produce and process monthly rent roll for adidas and Reebok locations
Review and process rent reconciliations utilizing lease agreements
Update lease administration system with rental changes
Manage monthly sales reporting process to landlords
Review and process percentage rent payments with AP
Perform spot audits utilizing lease agreements and internal documents/systems
Review lease abstracts to ensure accuracy against full lease agreement
Manage communication with Landlord AR and Lease Administration departments
Support the implementation and roll out of new Global lease administration system
Strong team player with proven ability to work cross functionally to achieve goals and objectives
Advanced MS Office skills, especially Excel
Ability to work independently under little guidance on several projects simultaneously
Ability to accept and meet critical deadlines with good planning and organization skills
Bachelor’s degree from a four year college or university
Must have a minimum of 3 years of experience in retail lease administration. Equivalent combination of education and experience may be substituted in lieu of degree

Lease Administrator Resume Examples & Samples

Abstract leases, amendments and other real estate related documents
Input and maintain lease data including key dates into database software
Prepare monthly recurring and non-recurring payment reports
Administer subleases including invoicing, payment collection and reconciliation
Administer property insurance coverage including location additions/removals and routing auditing
Review estoppel statement terms for accuracy
Maintain lease files and databases
Manage small real estate transactions such as procurement of small executive office suites
Design and run routine reports for executive management including rent spend, office occupancy and efficiency
General administrative support for Real Estate and Facilities departments

Commercial Property Accountant & Lease Administrator Resume Examples & Samples

Abstract and input all rental obligations related to leases and all other important lease information
Review recovery clauses, calculate actual recovery expenses for each tenant and review caps, base years and non-standard exclusions
Maintain the integrity of the accounting system including integrity of lease data file
Set-up and update all monthly charges for posting at the first of each month
Accounts Receivable (issue monthly invoices, record and deposit rent payments, collections, utility invoice bill back-up
Accounts Payable (enter, code and pay bills, W-9 forms and insurance certificate, 1099 forms)
Journal entries
Loan payments and tracking
File, scan copies of all lease documents
Utilize, update and manage all tools and resources available to manage workload, including checklist, data bases, logs and other related reporting tools
Work with Property Managers
Prepare, process and distribute communication with Commercial Tenants as it relates to monthly rent statements, late notices, CAM reconciliations, percentage rent, and gross sales reporting
Prepare, process, and distribute CAM estimates for current tenants and annual CAM reconciliations
Balance checking account monthly and prepare monthly financials for Owners
Commercial Property Experience
Yardi Experience a plus
Lease Admin Experience Required

Lease Administrator Resume Examples & Samples

Work closely with sales to create, modify and/or terminate new and existing leases in Yardi
Create new customers in Yardi, including reviewing the executed MSA for all pertinent billing terms
Counter-sign and distribute executed leases to initiate customer installations
Notify customers of completed installations and update Yardi with accurate billing dates
Track and update customer purchase orders as submitted to the Ordering inbox
Monitor, maintain, track and respond to requests and/or inquiries as they come to the Ordering inbox
Maintain current and accurate customer contact information and distribution lists
Maintain clean and accurate filing system of all orders and supporting documentation
Work closely with the Invoicing and Accounts Receivable teams to assist with various research needs

Lease Administrator Resume Examples & Samples

Assist in managing the lease renewal process, by tracking and monitoring critical dates, researching leases and maintaining data sources
Participates in the store closing process and re-evaluation of level of investment of marginal EBITDA stores to assist in determining store closings
Ensure the accuracy of the information stored in mainframe accounting systems and the Sears Real Estate databases (i.e., RE Property Summary, Income Report and RE Responsibility Matrix)
Have a clear understanding of real estate document processing and operations
Abstract executed documents originating from Legal
Accurately input/review changes to database systems which directly affects Sears rent roll
Create/review Information Sheets for all documents received by Legal and submit Rental Change Forms to Lease Accounting for database system changes which directly affects Kmart unit’s rent roll
Ensure ownership, management and/or payee changes are maintained correctly
Adhere to internal processes related to ownership, management and/or payee changes, request necessary backup documentation to support such changes for SOX compliance and submit Rental Change Forms for processing
Resolve rent, percent rent, CPI related invoice issues and resolve accounts payable issues with accounting
Process Estoppels and SNDA requests by coordinating the due diligence process, drafting and preparing documents for execution and collecting administrative fees
Accept responsibility for work assignments and job duties and to be held accountable for their successful completion
Convey a positive image of the company in all actions and behaviors
Have a strong focus on achieving results and driving continuous performance
Be open to change and the ability to effectively implement change quickly
Follow all regulations and company policies
Maintain a professional appearance according to company dress code
Work well with others in a group, cooperate with others, offer to help when needed, and foster a team climate that brings out the best in team members; and
Collaborate and build relationships with others in a team environment to get the job done and deliver high performance results

Executive Assistant & Lease Administrator Real Estate Resume Examples & Samples

Provide administrative support to VP of Real Estate, including problem solving and management, day-to-day office coordination, calendars and other tasks as assigned
Plan, assist, arrange, and/or participate in staff, committee, and industry meetings
Maintain the office, which includes file maintenance and supply ordering
Communication via phone and email with all Corporate personnel as well as individuals outside of Company
Manage Lease Administration responsibilities including but not limited to
College degree in a related field is preferred but not required
Must be able to maintain Confidentiality
Two or more years work related experience is preferred
Must possess excellent written and verbal communication skills
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook

Lease Administrator Resume Examples & Samples

Follows department policies and procedures relating to SSAE 16 compliance and internal controls
Abstract or input all rental obligations related to leases and all other important lease information as directed by Regional Controller
Review recovery clauses, set up recovery pools, calculate actual recovery expenses for each tenant, and review caps, base years, and non-standard exclusions
Track, maintain, and communicate all expirations, option exercise dates, and other critical information to the assigned Property Manager
Processes one-time or manual tenant charges in the system
Coordinate with the Property Managers for the timely submission of tenant surrender forms and other lease updates prior to running the monthly rent roll
Review rental statements and invoices for accuracy, as well as for extra service charges which require verification against the lease
Posts all tenant charges to the general ledger
Analyze accounts with outstanding balances and work with Landlords and clients to resolve any disputes
Assist in the review of the tenant rent, CAM, operating expense, tax, or insurance reimbursement reconciliation as required
Review, as well as prepare Consumer Price Index adjustments as provided for in commercial leases
Ensure that the Percentage Rent or Gross Sales provisions of the leases are adhered to
Maintain the integrity of lease data file systems. Within the accounting software systems, maintain a summary of critical dates and lease clauses
Additional duties as assigned by Regional Controller and other leaders of the Real Estate Management Services organization

Lease Administrator Resume Examples & Samples

Assist with TIA collections. Gather documentation required to collect and communicate with the landlord and track efforts
Administer sub-tenant receivable leases, including billing and collection, ensure database is current, assist with tracking payments received, subtenant liaison
Generate, publish and distribute lease expiration report
Process pre-paid rent payments in a timely manner (including security deposits), track all payments
Process special onetime payments in a timely manner, due to true-up after reconciliations, or rate increases
Assigned CAM and OPEX reconciliations done in a timely manner, to be submitted for review to either Administrator III or manager
Troubleshooting Landlord issues, landlord liaison
Process and coordinate change of ownership and or management, with AP, new owners, update in database
Set-up new vendors related to new leases, coordinate with landlord, AP, add vendor to database and link to lease
Provide OE estimates in a timely manner, for the administrator III or manager to update in the database
Communicate to the manager, by the Tuesday of the week, rent batch payments are made, which lease rent payments to hold for one-off payments
Prepare in advance the identified one-off rent payment requests. So they may be processed and mailed in order to meet the first of the month requirement for rent payments. Any exceptions would be where we are not in receipt of the back-up documentation
Upon receipt of documentation to process one-off rent payments, pay requests are to be processed immediately
Minimum of 2 years of current commercial lease administration experience
Understanding of lease terminology, calculations, financial terms and principles required
Build and maintain spreadsheets, access and analyze financial data per lease
Must have customer-oriented interpersonal skills as well as excellent verbal and written communication skills
Must be highly organized, have strong attention to detail and proven advanced planning skills
Ability to multi-task and manage multiple priorities simultaneously

Assistant Lease Administrator Resume Examples & Samples

Provide support to approximately 800+ leased and owned locations
Review, verify, reconcile, and process rent expenses, including operating costs, CAM charges, real estate taxes, utilities, and miscellaneous charges received from landlords or jurisdictions
Monitor monthly lease expiration dates that have not been renewed in order to maintain current rent obligation until renewal has been completed
Work with department staff in processing the routine CAM, work orders and small clinic rent expenses
Upload invoice payment information to database
Generate database reports for data analysis as well as Ad Hoc reporting
Mailings, faxes and filing
Invoice entry and processing through accounts payable system
Process and track incoming subtenant rent payments and other reimbursements received by lease administration
Ability to interpret and apply lease language necessary to analyze all rent escalation calculations
Knowledge of real estate databases and data input
Ability to gather data, compile information, and prepare reports
Strong PC skills with a working knowledge of Microsoft Office suite, with strong skills in MS Excel, MS Word and PowerPoint
Ability to make evaluative judgments, resolve discrepancies & recommend solutions
Effective oral/written communication skills
Must organize/prioritize work, manage multiple tasks and projects and function effectively as a small-team member

Lease Administrator Resume Examples & Samples

Performs other duties as requested by Property Management and /or Account Management
Maintain database ensuring all data is accurately classified, approved and processed
Conduct final review of lease abstracts
Perform desk lease audits
Verify Landlord invoices to ensure timely and accurate payments
Annual audit and reconciliation of CAM charges
Maintain working lease files and ensuring that all files are updated and complete and follow corporate standards for records retention

Lease Administrator Resume Examples & Samples

Track critical documents and lease dates
Maintain rent schedules, deferred and CPI adjustments
Track rent changes and fixed rent increases
Reconcile Common Area Maintenance (CAM), Property Tax and Insurance expenses
Contribute to the development of the annual occupancy budget
Communicate lease related information to other departments
Organize Lease working files and to maintain scan copies
Resolve Landlord Tenant dispute
Input common area expenses
Collect Tenant Improvement Allowances from Landlords
Maintain rent roll and make changes as necessary (change of address, budget changers etc.)
Knowledge of commercial leases (retail experience preferred)
Knowledge of accounting process and budgeting experience preferred
Ability to keep information confidential is a necessity
Advanced in Excel (Pivot Tables, V-Lookups, Spreadsheets, Formatting, Formulas etc.)
Strong follow through skills and self-motivation
Must be a quick learner and able to deal with diverse groups of people

Operating Lease Administrator Resume Examples & Samples

Reviews line organization requests for initial lease requests, reviewing for applicability and completeness
Adds all new requests into Leasing Database initially and updates accordingly
Initiates competing request for quote from various Lessor’s
Prepares all documentation for placing orders with Vendor’s and forwarding appropriate documents to Lessor’s
Ensures proper receipt of shipped assets and issues bar code tags for trackability
Ensures proper payment data is entered in Database and thorough review of invoices for monthly payment, extensions, personal property taxes, buyouts and any other necessary payments
Ensures any updates are completed in the Lease Database, throughout the life of the assets
Ensures proper notices are sent to User’s and Lessors for end-of-lease returns in a timely manner
Ensures compliance with all Leidos accounting policies, SOX, FAR, GAAP and DCAA
Works with 3rd Party Shipper to return/route end of lease returned assets to the Lessor’s
Reconciles any issues involved with Lessor, 3rd Party Shipper, Vendor, Accounts Payable and Risk Management
A minimum of a Bachelor’s degree with 1 year business experience; OR an Associate’s degree with 2 years business experience; OR a High School diploma with 4 years business experience
Experience working in Leasing Operations and Customer Service
Experience in Microsoft Office Suite, specifically excel
A degree in Accounting, Finance or Business Administration
Experience working in a publicly-traded company
Experience using an accounting system

Corporate Lease Administrator Resume Examples & Samples

Review, research and abstract of retail lease agreements
Management of lease administration system to ensure accuracy
Cost effective administration of real estate leases, including review, process and audit of rent obligations to ensure accordance with the terms of the lease
Calculate payments by researching and reviewing lease related invoices to ensure accurate occupancy disbursements
Establish and maintain positive landlord/tenant relationships; including written correspondence and oral communication, settlement of disputed charges, annual sales reporting, and preparation and execution of sales audits
Assist in annual occupancy budgeting and monthly forecasting
Ad-hoc real estate and lease management assignments
Minimum 5 years in related retail fields: real estate, legal, lease management, accounts payable, auditing
3-5 years of lease administration experience
Demonstrated ability to read and comprehend legal documents (i.e. leases and estoppels)
Strong attention to detail, analytical and organizational skills
Advanced Microsoft (Excel) knowledge and general computer skills
Costar Lease Administration system knowledge preferred

Lease Administrator Resume Examples & Samples

Lease Administration System (AMT)
Abstract leases, amendments and other lease-related documents within the AMT system in accordance with established policies and procedures
Update and maintain data in the AMT system (inputting rent calculations and other financial information)
Run reports as needed or requested from the AMT system
Maintain hard copy and electronic lease filing systems
Obtain and prioritize lease assignments from all corporate real estate personnel including Real Estate Database Coordinator, Real Estate Specialists, Managers, Directors and Officers
Analyze CAM reconciliations (desk top audit)
Gather information from the groups and follow up on prior information requests in support of all corporate real estate personnel
Support all real estate personnel in preparing and assembling documentation as needed in connection with the acquisition and disposition of real estate
Coordinate and participate in ongoing training sessions for the groups
Maintain confidentiality and security of all data
Learn and share knowledge of best practices with other staff in areas of proficiency
Support strategic initiatives by assuming additional assignments and responsibilities within the department, as applicable
Interact and expedite projects with other corporate departments or operating groups, as applicable
Build strong business relationships both internally and externally to maximize company resources
Three (3) years of proven success in a role requiring strict attention to detail required (ie. administrative or accounting)
One (1) or more years of experience in a commercial real estate role preferred
Two (2) years of college coursework preferred
Certified Paralegal/Legal Assistant accreditation (CP or CLA) preferred
Experience with Lease Management software (AMT direct, Accruent /Retail Lease or similar lease management software) preferred
Beginner to Intermediate proficiency level with Microsoft Excel required
Beginner proficiency level with Microsoft Word and Outlook required
Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future
Strong interest in commercial real estate-related leasing and other concepts
Ability to plan, organize, execute and follow-through on various projects
Ability to independently multi task, prioritize, be flexible and receptive
Strong sense of initiative, requiring little direct supervision
Ability to work independently or as a team member
Organizational and time management skills
Attention to detail for accuracy in performing duties and various tasks with multiple interruptions
Ability to maintain confidential information and discretion

Lease Administrator Resume Examples & Samples

Interpretation of lease documentation and maintenance of the lease management database
Maintenance of all leasing related documentation
Compiling reports on portfolio performance and statistics
Responding to client and tenant enquires with regard lease agreements
Reviewing and validating invoices against lease agreements
Reconciliation of vendor accounts
Providing support to the Senior Manager – Lease Administration by acting as a subject matter expert for the allocated client portfolio

Lease Administrator Resume Examples & Samples

Assist with abstracting and interpreting commercial lease documents (leases, amendments, subleases)
Data entry, validation and management of lease
Assist with rent variance analysis and rent payment processing to ensure accuracy and lease compliance
Resolution of rent and other landlord/tenant issues
Complete word processing tasks (correspondence, reports, memos, proposals, charts, agreements, etc)
Bachelor’s degree in Business, Accounting, or Finance or equivalent combination of education and experience
Minimum 1 year of experience in Commercial Real Estate Lease Administration
Demonstrate a proficiency in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook)
Possess proper oral and written communication skills (spelling, grammar and punctuation)
Be a team player, dealing effectively with co-workers and internal clients at all levels
Ability to work in a fast-paced environment and maintain professionalism and confidentiality at all times. Readily adaptable to change
Pay attention to detail and show a willingness to complete projects in a timely and efficient manner

Lease Administrator Resume Examples & Samples

Bachelor's degree or paralegal certificate preferred
3-5 years of contract management and accounting experience
Highly successful real estate experience preferred
Comfortable in a fast-paced environment
Takes initiative

Lease Administrator Resume Examples & Samples

Read and interpret complex Commercial Real Estate leases
Abstract all key terms and critical dates related to the lease and enter into Archibus
Run standardized lease reports
Run routine audits to insure accuracy of information
Working with Risk department to assist in review of certificates of insurance and in accordance with terms and conditions of the lease obligations
Reconcile monthly lease payment for all U.S., Canada & Latin American locations
Create check requests and send for appropriate approvals via Echosign
Submit approved check requests to Accounts Payable for payment processing
Confirm Accounts Payable payments are posted and paid
Assist in updating Archibus platform/system with leases for archiving and reference
Manage the internal capital/clear approval process, submitting clears into the system, setting and monitoring workflows
Entering project requisitions for purchase orders for the real-estate team in the US
Administrative assistance to the Real-estate team in the United States
Entering contracts into the system for approval and signature
Distribution and archiving of signed legal documents
Entering new leases into Archibus
Retrieving leases from Archibus system and assisting Facilities Managers when questions arise and need to be resolved regarding the terms & conditions in a lease
Assisting with SNDA’s and Estoppels as they relate to leases
Monitor tenant income and annual reconciliation of operating expenses
Proficient in Microsoft Office and Adobe
High school diploma or equivalent is required for this position.　
Minimum 2 year of residential leasing and/or property management experience is preferred
Prior lease administration preferable
Collaborative work style
Archibus facilities management software knowledge preferred
Excellent customer service and interpersonal skills; ability to relate to others
Ability to multi-task.　
Ability to make quick and effective decisions.　
Ability to identify, analyze and resolve problems.　　　
Ability to set and meet goals.

Lease Administrator Resume Examples & Samples

Timely processing of various legal documents
Timely abstracting of lease documents
Timely calculating and processing of temporary rent and tenant allowance checks
Consistent regular scheduled attendance is considered an essential function of this job
Input key lease dates and comments in database

Global Lease Administrator Resume Examples & Samples

Monthly Lease Expirations – Review database for expiring leases, and request lease renewal PDFs from Market WS Lead or Market SPOC
Annual Market Portfolio Confirmation
Quarterly JLL Business Intelligence Additional Data – Provide additional data not captured in database, such as number of workstations, m2/workstation, market vs contract rent percentage, exchange rate updates, etc
Annual Market Portfolio Review – Prepare annual Market Portfolio Review Executive Summary
Quarterly Zone/GMB Portfolio Review – Prepare quarterly Zone/GMB Portfolio review executive summary. This quarterly meeting with the Zone CFO will prioritize Zone/GMB real estate projects (including capital availability) for the upcoming year
Manage JLL Lease Administration – Manage day-to-day interaction with JLL Lease Administration globally. This includes providing requested documents for abstraction (via Market SPOC), reviewing JLL inputs for accuracy, giving guidance on judgement issues, providing feedback on quarterly business review calls, etc
Migrations – Manage migration of USA/Canada and Nespresso boutiques data from other service providers/databases to JLL Lease Administration
Database Software Review, Selection and Transition – Join review/selection team, and then oversee day-to-day transition activities in migrating from Manhattan to the selected database software
SAP Alignment – Adjust new database parameters to align with SAP identifiers (e.g., plant name, cost type, employee location, etc.)
Payment Verification - Participate in Evaluation Team and assist in payment verification set-up as appropriate
Corporate real estate experience
Interested in understanding the different Nestlé businesses and resulting Real Estate footprints across the world
Friendly persistence in chasing data; critical thinking when evaluating responses
Ability to analyze data and draw conclusions
Proficient in Microsoft Office (especially Excel)
Excellent English oral and written communication; other world languages also helpful

Lease Administrator Resume Examples & Samples

Abstract and input all rental obligations related to leases and all other important lease information into AMT Database
Track, maintain, and communicate all expirations, option exercise dates, and other critical information for each lease document
Maintain the accuracy and integrity of lease database system by working closely with property managers and lease accounting teams
May assist property manager with investigating, negotiating, and resolving moderate to advanced disputes with landlords
.Assist with any special projects and other administrative support
Bachelor’s degree required, preferably in accounting, finance or real estate
Minimum three years of relevant experience required
NRTA course completion

Lease Administrator Resume Examples & Samples

Bachelor or Master Degree in Business Administration or Real Estate from an accredited college or university
3+ years' experience in Commercial Real Estate Administration is preferable
Must be highly motivated, organized and detail oriented
Highly proficient in Access database, Excel including pivot tables and charts, and Word
Proficient in NPV and IRR and life cycle cost model calculations
Ability to schedule own work and problem solve (critical thinking)
Needs understanding of commercial lease formats and terminologies, or interest and ability to quickly learn same

Corporate Real Estate Lease Administrator Resume Examples & Samples

Ensure lease documents are accurately interpreted and abstracted into the lease management system
Coordinate with the Finance to ensure lease obligations are paid in accordance with the lease
Review and monitor key lease provisions (i.e. free rent, expirations, and leasehold improvements) to ensure the company takes advantage of all rights available
Translations of documents (from French to English and English to French)
Minor degree in a relevant major or more than two years of related experience in Corporate Real Estate Lease Administration and/or Lease Accounting. A bachelor's degree is preferred
Proficient with Microsoft Office Suite (i.e., Excel, Word, Access, etc.)
Minimum of 5 years’ experience with lease management systems preferred
Financial analysis skills is a strong asset
Excellent communication, analytical and problem solving skills
Bilingual (French and English)

Lease Administrator Resume Examples & Samples

Oversees all aspects of lease administration for all properties
Sets up new and renewing leases in MRI
Reviews rent up reports and obtains support from Property Mangers for all changes
Processes tenant moveouts
Ensures that all property and tenant lease input information is up to date and correct
Prepares CAM reconciliations and estimates
Assist in annual audits. Ensures reports/documents are forwarded to Auditor/CPA and maintains applicable documentation
Prepares and updates straight line rent schedules for audit
Calculates in-house leasing commissions for all leases at move-in
Meets Accounting Department calendar deadlines
Assists in the new property set up of building and suites in MRi
Maintains a full understanding of all property specific leasing processes and upkeep of pertinent information relating to specific properties
Provides input/feedback for improving processes, procedures related to above duties and responsibilities, and initiating quality and efficiency enhancements
Bachelors of Science in Accounting or equivalent work experience
Extensive experience with MRI property accounting software is required
Experience with Lease Administration for industrial, commercial and/or retail real estate
Strong proficiencies with Microsoft Office applications including intermediate to advanced level in Excel
Excellent verbal, written communication and interpersonal skills
Ability to learn fast and work independently or as part of a team and take on new tasks with high level of difficulty
Knowledge of the real estate transaction processes, including review of leases
Problem Solving: identifies problems and reviews related information to develop and evaluate options and implement solutions

Retail Lease Administrator Resume Examples & Samples

High School diploma with some college required; bachelor’s degree strongly preferred
3+ years of experience working in commercial or retail lease management is desired
Must be proficient with Google, Microsoft Word, and Microsoft Excel

Assistant Lease Administrator Resume Examples & Samples

Maintain and update landlord contact information in Real Estate Manager database
Assist with all Landlord correspondence relating to our lease actions
Ensure accuracy of all critical lease information in Real Estate Manager
Provide backup to the Lease Administrator for any critical SAP updates
Monitor occupancy in centers by tracking retail closures and working with field team to verify landlord’s lease plans
Assist Real Estate Operations team with assembly and distribution of the Real Estate Committee books
Work with Store Operations to maintain storage leases for our stores
Complete special projects as assigned
1-3 years of experience in related role
Prior Real Estate experience preferred
Ability to understand financial concepts
High proficiency in Microsoft Excel
Ability to work independently as well as on a team
Must be proactive
Demonstrate willingness to learn

Lease Administrator, Corporate Real Estate Resume Examples & Samples

Serves as early point of contact to address all day-to-day operational issues with Landlords, Tenants, vendors, internal departments and others.Resolves user lease and occupancy issues, prioritizes requests, investigates and reconciles grievances, and assures compliance with all lease terms.Oversees vendors and contractors.Communicates across internal departments including General Counsel’s Office, Corporate Finance, and Corporate Accounting
Administers and handles invoices, contracts, bills and other expense payment and income receipt transactions using ERP, MediTract and other systems.Provides support in reviewing and processing invoices for accuracy and timeliness
Identifies and selects service providers, contractors, and vendors; conducts property and building inspections, maintenance and repairs; and supports establishing compliance with quality standards and specifications
Manages processes related to proposals, bids, and contracts; certificates of insurance; lease estoppels, warranty claims; parking, signage, and safety issues; and other property management functions
Oversees the organization and keeping of records, both hard copies and digital, related to property files, architectural and engineering plans, lease agreements and abstracts, monitoring of lease expirations, vendor agreements, contractual amendments, and other information. Initiates audits as needed or appropriate
Develops annual operating budgets and forecasts.Prepares variance reports and reconciliations as needed. Takes an active role in the planning, budgeting and control of operating and capital expenditures.Calculates and reviews certain rent increases in accordance with the Consumer Price Index and/or other criteria. Maintains property real estate tax list and assessments
Bachelor’s degree in related field (accounting, real estate, property law)
5+ years in property management and administration of commercial real estate portfolios
Demonstrated working knowledge of wide administration of lease types
Required knowledge, skills, and abilities include:legal, accounting, construction, maintenance, supervisory, negotiating, and presentation skills
Effective interpersonal, negotiating, oral and written communication skills to maintain a high level of accuracy
Demonstrated organization, decision-making, and problem-solving skills to solve moderately complex issues requiring sound judgment, discretion and tact
Detail oriented with proficient demonstration of successful work in supporting team efforts
Ability to create business correspondence and spreadsheets accurately
Experience using Microsoft Office (Word, Excel, PowerPoint, Outlook), Microsoft Project Scheduler, ERP System (Oracle or PeopleSoft preferred), Real Estate Management Solutions (e.g., Yardo, CoStar), Contract Manager (E-Builder), Salesforce and Archibus
Master’s Degree in a related field
Notary Public license
Previous supervisory experience; healthcare real estate administration and/or commercial real estate; tenant-side experience
LI-SB | *CB-SB

Assistant Lease Administrator Resume Examples & Samples

Essential Functions
Bachelor’s degree with a concentration in a business related field of study OR high school diploma with 2 years of current commercial lease administration experience is minimally required
Strong PC skills with a working knowledge of Microsoft Office suite, with strong skills in MS Excel, MW Word and PowerPoint

Lease Administrator Resume Examples & Samples

Undergraduate degree in finance, business or accounting required with course work in real estate and law with financial skills preferred
Corporate or commercial real estate experience required with minimum of five years experience
Understanding of office, industrial and retail leases and purchase and sale documentation required
Proven ability to draft, abstract and review real estate documentation as needed
Maintain all real estate database requirements and reporting
Paralegal certificate strongly desired
Ability to work under pressure and adhere to strict contract deadlines
Strong computer (Microsoft office products), database (CoStar or similar real estate
Maintain confidentiality where required
Interpersonal skills to deal effectively with a diverse group of professionals both

Lease Administrator Resume Examples & Samples

Maintain and abstract all current and new lease documentation for assigned properties. Use MRI to abstract leases
Oversee accounts receivable associated with assigned properties
Default processing and late fee distribution
Send rent increase letters, including step and CPI increases
Monitor critical dates (renewal, rate increase dates, etc.)
Review of rent rolls for accuracy
Post one-time billings
Use Kardin to generate reforecasts and budgets
CAM and real estate tax billings with advanced calculations to include gross ups and application of caps
Field tenant calls regarding questions on lease information and account history
Other duties as requested or assigned
Excellent interpersonal skills and strong time management skills
Knowledge of commercial real estate, especially lease documents, lease language & interpretation
Experience with Jenark, MRI, Yardi and Kardin software
Strong problem solving and analytical capacities

Senior Lease Administrator Resume Examples & Samples

Review Lease provisions of assigned locations and administer all report/payment requirements
Process/calculate Rent, CAM, Taxes, etc., based on Lease provisions for assigned locations
Assist with reviewing of work submitted by staff, such as payments associated with the real estate agreements (i.e., rent, CAM, real property taxes, merchant's dues, etc.)
Assist in analysis and forecasts of monthly chain-wide activity for real estate expense accounts (i.e., rent and other occupancy expense)
Assist Manager with training based on Lease Administration Procedures Manual
Maintain an on-going mutually beneficial communication and relationship with Landlords, Landlord?s representatives, and/or their managing agents
Provide Management with timely reports, listings of information, and occupancy costs analyses, as requested
Assist with updating departmental procedures/lists
Devise new methods by modifying/adapting procedures to meet possible new conditions
Make decisions guided by precedent and company policy
Business related undergraduate degree or related work experience
Minimum 4 years experience in corporate real estate, property management, or corporate accounting/finance
Knowledge of generally accepted accounting principles (GAAP) and regulatory rules
Ability to prioritize and set appropriate goals
Ability to make decisions and follow through with initiatives

Lease Administrator Resume Examples & Samples

Monitors lease expirations and other contract options
Reconciles and processes all landlord and vendor recurring and one-time payments, rent roll changes, end of year payments, and rent escalations/adjustments
Tracks and approves all tenant invoices for rent and operating expenses. Works with Facilities Manager for approval of all non-rent and OE related expenses by landlord
Ensures proper invoicing of subtenants, collections of sublease income and delinquent rent notices are sent
Reviews and processes estoppels, subordination, non-disturbance and attornment agreements
Manages correspondence to Landlords, Brokerage Firms, and Accounting Firm
Reconciles monthly funding requests and rent roll
Ensures additional funding is maintained with accounting form for Security Deposits, etc. Performs audit of the fund on a monthly basis
Serves as a resource for agency for questions regarding lease terms, rent, etc
Processes Notice and Contract change requests
One (1+) years’ experience in lease administration

Lease Administrator Resume Examples & Samples

Review lease documents and create lease abstracts
Maintain lease administration database system by managing all key lease data, dates and deadlines (e.g., commencement date agreements, possession dates, rent commencement dates, expiration dates and renewal option dates and terms etc). Track and maintain key data and other critical milestone information
Maintain the lease files to include the lease document, amendments, lease abstract, additional rent and CAM charge invoices, FMV appraisals and other contracts
Coordinates with the Legal department on all transaction related documentation
Interact with the Finance team to validate compliance with the lease obligations, including rent obligations, CAM, insurance and real estate taxes; approve invoices and assure billings are accurate
Interact with Risk Management to obtain the appropriate insurance required by the leases
Assist with obtaining Phase I, Phase II, surveys, title reports and Building reports for properties being purchased
Create and maintain files for properties being purchased
Review estoppel certificates and SNDA’s
Recommend continuous process of improvement opportunities for consideration and implementation
Required Knowledge and Functions
O Thorough understanding of the elements of a standard real estate lease and other legal documents

Lease Administrator Resume Examples & Samples

Minimum 1-2 years lease preparation experience
3-5 years of highly successful real estate experience with some accounting experience
Virtual Premise experience preferred

Lease Administrator Resume Examples & Samples

Review and interpret abstract lease information and accurately enter into Visual Lease database
Maintain the accuracy and integrity of lease database system
Process and review estoppels and subordination agreements for accuracy
Ensure proper document management measures are followed for all leased, owned and other associated documents
Advise management of problems
Assist in managing the administration of the lease process, including initiation of transactions, document processing, data input, processing financial lease analysis packages and the tracking/reporting of each lease transaction
Track and maintain critical dates. Generate, publish and distribute various reports, including but not limited to monthly portfolio report, critical dates report, CRE transaction tracker, security deposit report, insurance report, and other reports
Audit CAM reconciliations as received from Landlords; obtain from Landlord if past due
Maintain report of annual CAM reconciliations
General administrative duties including filing, faxing, scanning, copying and distributing documents
3 years of experience in commercial real estate lease administration/commercial property management experience in a corporate environment
Knowledge of lease documents, terminology and definitions
Ability to collaborate in a team environment
Must be computer literate (MS Excel, MS Word, Lotus Notes, Outlook)
Organized with demonstrated ability to prioritize work and make sound decisions based on administrative needs
Strong written and verbal communication skills with ability to excel in a fast paced, multifaceted environment
Ability to set up electronic filing and database systems

Lease Administrator Resume Examples & Samples

Review cash receipts once processed by Cash Receipts Specialist on the day they are received and have knowledge of inputting cash receipts as a backup resource
Review cash batches for accuracy prior to distributing them to accountants for approval; knowledge of producing cash batches as a backup resource
Ensure proper support and approval for all tenant changes and adjustments
Read and correctly interpret lease terms
Enter new leases or amendments into MRI
Generate monthly tenant billings, sending preliminary RENTUP charges to the property for review, then posting them to the tenant sub-ledgers once approved by property management and accounting
Prints monthly statements no later than the 23rd of each month and sends to tenants
Review the application of credits to charges prior to tenant statements being sent and processed
Prepare tenant account reconciliations as requested
Alert property manager and accountant of delinquencies and assist in collections of those delinquencies
Prepare supporting schedules to accompany any letters being sent by the property manager to explain changes to the tenant's account
Assist in performing periodic audits of existing rent rolls
Adhere to JV partner policies and procedures
Inform manager of significant issues
Other related duties as assigned
Bachelor's Degree or equivalent in a related field (Business, Accounting, Real Estate)
Knowledge of and experience with retail recovery billings preferred
Sitting: 70%
Standing: 15%
Walking: 15%

Assistant Lease Administrator Resume Examples & Samples

Enter all new lease information into Accruent system for any renewals, extensions and new stores; abstracting all pertinent lease information
Process new store invoices, verifying store open dates and rental amounts
Request Tenant Allowances and maintain Tenant Allowance files
Department filing
Collecting mail and distributing department mail on a daily basis
Assist, as needed, with getting document and other packages out via US mail or UPS

Real Estate Senior Lease Administrator & Analyst Resume Examples & Samples

Successfully execute the management of a lease portfolio and work closely with the Finance team in projecting the expense forecast
Perform desk top audits within the portfolio as well as coordinate the overall regional lease audit program
Compile and analyze portfolio financial information for senior management and business divisions and prepare for the transition of the portfolio to the new lease accounting standard
Oversee work prepared by the lease administration team related to the administration of their portfolios, this would include reviewing and approving lease abstracts, rent changes and escalation billings

Lease Administrator Resume Examples & Samples

Coordinate certain lease required payments (Utilities, Taxes, Insurance, etc.)
Review, comprehend and apply lease provisions to validate billing accuracy
Process vendor address changes and set up new vendors
Collaborate with Lease Auditors in a team environment to accomplish department goals
Communicate with landlords to support information needs (includes the Call Center)
Negotiate with third parties (e.g., landlords, taxing authorities, etc.) to recover overpayments
Validate and update information into the lease accounting systems
Work with other departments (Maintenance, A/P, Construction, Leasing, etc.) to resolve outstanding issues
Some college or degree preferred
Prior accounting or related business experience a plus
Intermediate PC skills (MS Office, SAS, Lotus Notes)
Experience in reading legal documents is helpful

Corporate Facilities & Lease Administrator Resume Examples & Samples

Performs critical data entry and information reporting in the various software modules of the CAFM system to ensure quality and accuracy in lease administration, operations and property maintenance, space and employee set-up and management of company assets
Assists Facilities and Administration Director of Real Estate with lease administration duties including lease abstraction and management of critical lease dates, management of lease files and landlord/tenant relationships to ensure lease terms and conditions are met to satisfaction
Development and maintenance of departmental analytics
Provides supplemental support to the Facilities Project Manager, including coordination of services and goods from vendors within the company’s purchase program. Assisting with employee moves/adds/changes and may be required to conduct and report on project meetings
Administrative oversight, maintenance and reporting of the division’s budgets and tracking thereof for expense management
Provides supplemental support of the operations and maintenance work order ticket system, including responding to, arranging for support, and completing remedial facilities tasks
Oversight of vendor service agreements for assurance of service delivery and ensuring performance visits are scheduled, documented and completed in their entirety, including annual equipment and environmental licensing and inspections
Formalizes and maintains documentation of Facilities and Administration policies, procedures, and guidelines
Provides technical and administrative oversight of the Facilities and Administration shared files, Business Continuity and Disaster Recovery programs

100

Operations Lease Administrator Resume Examples & Samples

Booking Functions – Responsible for the following for each transaction
Finalize the booking process within Infolease
Prepare all terminations associated with a newly booked contract
Prepare Trade-up Journal
Manage Progress Payment contracts after the initial set-up
Book all Multi-Asset contracts after the initial set-up
Book all Portfolio Purchases after the initial set-up
File preparation for Imaging

101

Lease Administrator Resume Examples & Samples

Provide administrative support to the property and client team
Assist in the development of draft analyses, presentation materials and communications
Assists with lease process including initiation, document processing, distribution and recordkeeping, data input, terms and conditions, abstracting, and reporting
Process tenant monthly charges and bill backs through accounting, monthly meter readings for tenant charges, check requests for review and approval and related tasks, as assigned
Maintain related data and physical files at the property/facility
Review and analyze leasing documents, agreements, amendments, abstracts, terms, and related information for accuracy and compliance
Assists with desk audits of lease documents and terms
Evaluate tenant accounts for compliance to lease terms
Maintains tenant contact lists
Track and ensure accurate certificates of insurance are on file and in administrative software; maintain and follow-up for expirations and deficiencies
Reviews and ensures accuracy of data in clients’ property management systems
Supports other functions at the property/facility including administration, contracts, accounting, invoicing/billing, and tenant relations

102

Lease Administrator Resume Examples & Samples

Abstract all new leases entering information into MRI accounting system. Enter and manage all lease notes, maintaining critical dates and tickler files. Follow up as required to ensure asset and property management and leasing are aware of any approaching option dates and required action
Review and prepare for execution and distribution, leases and exhibits to proper parties
Create and maintain system of tracking expiration dates of leases. Tracking of all changes or adjustments necessary to lease documents received. (Amendments, Addendums, etc.)
Serve as liaison between Landlord and Tenant with regard to each party’s compliance with all provisions of the lease
Work with property management to ensure certificates of insurance are current, commencement exhibits are executed, security deposit/LOC and operating expense information is correctly entered in MRI
Prepare and follow a continual audit schedule for all existing lease documents in the portfolio. Follow up with property management on any related action items. Perform property lease file audits
Manage the commission calculation and payment process. Calculate all commissions in accordance with the listing agreement or commission agreement. Process all invoices for payment upon obtaining the approval from Asset Management
Oversee and track Tenant Improvement allowances and ensure that improvement is being administered properly and within lease guidelines
Maintain soft copy files for all floor plans, BOMA calculations and tenant as-builts as requested
Participate in the due diligence process as it relates to lease documents both for acquisitions and dispositions
Prepare and update option exposure information to maintain awareness when granting options for new tenants
Assist in preparing and maintaining information for market surveys, occupancy reports/rent rolls, lease expiration reports, rollover reports, space availability reports, stacking plans and various other reports as requested or necessary for the portfolio
Review rental increases and communicate or send any notices that need to be sent to tenants
Coordinate monthly AR meetings and work with property management to ensure rent and other income are collected in a timely fashion and proper follow up is taken
Work with accounting to ensure other income (billboard, parking, storage, etc.) is collected in a timely fashion and review lease for compliance
Work with property management to ensure preparation of delinquency notices and initiation of appropriate action in the event of monetary default
Review the tenant move-ins and move-out procedures and ensure lease provisions are followed
Work with accounting and property management to audit operating expense billing both estimated prepayments and reconciliation to ensure accuracy
Maintain hard copy and electronic Master Lease files
All other duties as assigned and associated with the day-to-day operation of a commercial real estate portfolio
Minimum 5 years industrial/office lease administration experience
High School Diploma required; Bachelor’s degree preferred
Experience reading and interpreting real estate leases, including all related lease documents, is essential
Experience with MRI and Avid Xchange software programs preferred
Detail oriented, analytical and computer literate with proficiency in Word, Excel, PowerPoint and Outlook
Organized with ability to multi-task while keeping track of priorities and maintaining big-picture focus
A proven record of providing excellent internal and external customer service
Superior communications skills, both verbal and written

103

Lease Administrator Resume Examples & Samples

Prior experience with property lease administration
Experience with accounts payable/receivable procedures [general understanding of GAAP accounting principles a plus]
Familiar with real estate portfolio management
Excellent PC skills including spreadsheet and word processing applications
Strong organizational, analytical, organizational and planning skills
Above average attention to detail
Ability to problem solve independently

104

Lease Administrator Consultant Resume Examples & Samples

Calculating and maintaining critical dates, financial elements, lease clauses, contacts, and document management within SLIM
Reviewing and processing real estate related legal documentation including but not limited to: leases, purchase agreements, amendments, stipulation agreements, assignments, deeds, estoppel/SNDAs and other real estate/legal documents as needed
Establishing and maintaining tickler system of critical dates within SLIM; including renewal notifications, option to terminate, option to relocate, etc
B.A./B.S. in related field or an equivalent in education and experience

105

Lease Administrator Resume Examples & Samples

Lease and contract document preparation, updating, distribution, and coordination
Facilitate client meetings and support property management
Manages lease process including initiation, document processing and recordkeeping, data input, terms and conditions, abstracting, and reporting
Development of standard lease forms, procedures for processing, renewal, assignment, and filing
Perform lease administration, abstraction, and related tasks, as assigned
Performs desk audits of lease documents and terms
Evaluate invoices for compliance to lease terms and log and sort related invoices as needed

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