Portfolio Administrator Resume Samples

4.5 (71 votes) for Portfolio Administrator Resume Samples

The Guide To Resume Tailoring

Guide the recruiter to the conclusion that you are the best candidate for the portfolio administrator job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

Resume Builder
CHOOSE THE BEST TEMPLATE - Choose from 15 Leading Templates. No need to think about design details.
USE PRE-WRITTEN BULLET POINTS - Select from thousands of pre-written bullet points.
SAVE YOUR DOCUMENTS IN PDF FILES - Instantly download in PDF format or share a custom link.

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

Create a Resume in Minutes
EG
E Gutkowski
Emma
Gutkowski
64753 Ova Bridge
Philadelphia
PA
+1 (555) 658 0041
64753 Ova Bridge
Philadelphia
PA
Phone
p +1 (555) 658 0041
Experience Experience
Phoenix, AZ
Portfolio Administrator
Phoenix, AZ
Dach, Reinger and Eichmann
Phoenix, AZ
Portfolio Administrator
  • Provide assistance to manager and audit liaison during departmental SOX/Audit reviews
  • Assist in product implementation projects which can include also training, operational reviews, and project management
  • Promote teamwork and collaboration across the group, providing guidance and mentorship to junior members of the team
  • Execute work flow accurately and efficiently per guidelines and training
  • Prepare and regularly review annual goals and career development plan with manager/supervisor
  • Actively participating in team learning, development and team performance activities including team meetings and coaching sessions
  • Assist in daily office management, including
Los Angeles, CA
Portfolio Administrator Pic
Los Angeles, CA
Hansen-Ratke
Los Angeles, CA
Portfolio Administrator Pic
  • Coordinating prospecting and business development activities on behalf of the Portfolio Managers and Associate Portfolio Managers
  • Developing and executing a meaningful employee development plan
  • Support Portfolio Manager/Associate Portfolio Manager
  • Coordinating interactions between clients / prospects and the Portfolio Managers, Associate Portfolio Managers and Team of Experts or other Scotiabank Partners
  • Risk Management/Compliance
  • Business Development
  • Escalating, documenting and reporting any unusual occurrences, suspicious or fraudulent activities, as per established procedures
present
Philadelphia, PA
Senior Portfolio Administrator
Philadelphia, PA
Batz, Rodriguez and Gulgowski
present
Philadelphia, PA
Senior Portfolio Administrator
present
  • Direct management of the staff on the Input Desk, during multiple shift work hours
  • Provides training, guidance and assistance to team members
  • Process customer account adjustments, which include customer and dealer refunds, fee adjustments, and payment transfers
  • Supports the Supervisor/Manager by being the first point of escalation for any issues or problems that arise during daily operations
  • Leverage the order management system with other downstream operating systems in support of currency spot and forward trading
  • Assist with departmental training and special projects
  • Provide test and Q/A support for project and systems enhancements
Education Education
Bachelor’s Degree in Engagement
Bachelor’s Degree in Engagement
University of Massachusetts Amherst
Bachelor’s Degree in Engagement
Skills Skills
  • Highly organized, attentive to detail. Self-motivated, able to multi-task in an independent & timely manner
  • Ability to assess a problem quickly and determine to what level it should be elevated, directing staff/customers to the correct person(s)
  • Good attention to detail
  • Ability to maintain updated knowledge of procedures, activities, and projects ongoing within the department
  • Excellent organisational skills and ability to meet deadlines
  • Knowledge of Microsoft Office with strong Excel skills
  • Excellent skills in applicable software programs (Excel, Access, Outlook)
  • Panasophic (accounts payable/accounts receivable)
  • Strong work ethic and the ability to perform in a team atmosphere
  • Highly accurate with exceptional attention to detail
Create a Resume in Minutes

15 Portfolio Administrator resume templates

1

Institutional Portfolio Administrator Resume Examples & Samples

  • Reconcile cash balances with custodians
  • Process transaction corrections in trading system
  • Verify and process cash notifications from custodians and clients
  • Process pooled trade transactions
  • Submit and verify money market requirements
  • Research and resolve differences between the internal trading system and custodians
  • Verify and provide detailed holdings, transaction performance, and attribution reports to multiple stakeholders
  • Administer account opening, changes, and closing
  • Maintain detailed account notes and procedures related to the position profile
  • Ability to deal with the pressures of strict deadlines
  • Advanced proficiency in MS Office (Excel and Word)
  • Detail oriented, with a high degree of accuracy
  • Strong organizational skills; ability to prioritize and multitask
  • Ability to identify and resolve problems
  • Self-motivated and client services oriented
  • Successful completion of a related post-secondary degree or diploma
  • Successful completion of an industry related course (IFIC Mutual Funds Course or CSC) would be considered a definite asset
  • Minimum of 3-5 years industry experience
  • FMC and Unitrax experience
2

Portfolio Administrator Resume Examples & Samples

  • Provide cash balances to onshore trading desk on daily basis
  • Provide the reasons for the cash differences
  • Confirm the status of the trades with brokers / custodians
  • Posting previous day account transactions through interfaces within portfolio accounting system and various broker systems including recording trades, dividends, cash flows, fees and manual corrections of rejected trades
  • Process client deposits/withdrawals timely and accurately and communicate appropriate parties
  • Process special client requests
  • Monitor activity of assigned accounts and inform respective Supervisor of issues occurring within assigned accounts
  • Maintain client accounts (including opening new accounts, processing changes and transfers, and terminating/liquidating accounts)
  • Maintain Security Master File (including set up new securities, modifying security’s cusip / sedol number, and purging securities)
  • Add or remove restrictions to securities and accounts
  • Security setup in Advent Axys, Moxy and APL
  • Pricing the active securities on daily basis
  • Perform daily balancing procedures including reconciliation of cash and security holdings to brokers and other custodian’s data as per procedures
  • Tracking of E-mails on Regular basis to perform assigned tasks
  • Perform monthly balancing procedures including reconciliation of cash and security holdings to brokers and other custodian’s data
  • Identify, analysis, recording and processing of all corporate actions that affect any of the securities held by portfolios
  • Streamline department policies and procedures and update department manuals accordingly
  • Maintain appropriate paperwork and safe keep of all the documents as per policies
  • Volunteer for and participate in department projects as needed
  • This position requires a Bachelor’s degree in business administration, accounting / finance
  • One to three years of finance and/or accounting and/or bookkeeping experience, is required
  • Experience with automated financial systems, and working knowledge of Microsoft Excel / Microsoft Outlook
  • Working knowledge of separate managed accounts industry or mutual funds regulations is preferred
  • Knowledge of Security APL and/or Advent Axys preferred
  • Corporate actions experience
  • Working knowledge separate managed account industry
  • Knowledge of databases viz. MS Access
  • Good verbal and written English language communication skills
  • Ability to maintain updated knowledge of procedures, activities, and projects ongoing within the department
  • Ability to interact effectively with onshore staff as well as staff in home office in order to coordinate problem solving and completion of required assignments
  • Willing to work in night shifts
3

Portfolio Administrator Resume Examples & Samples

  • Coordinate accurate reporting and notification of portfolio cash balances and pending cash needs
  • Communicate critical portfolio information to investment management and client service; ensure the flow of time sensitive information and follow through on actionable items
  • Identify and resolve holdings and transactional discrepancies in a timely manner using multiple data sources. Track outstanding issues and ensure resolution
  • Audit accounting data for accuracy and reasonableness
  • Calculate and reconcile portfolio performance. Analyze and justify comparative results
  • Participate in operational projects focusing on automation, efficiency, and the scalability of Portfolio Administration services
  • Contribute to cross-department initiatives and working groups
  • 2+ years of experience in an asset management, wealth management or other financial services environment
  • Working knowledge of a variety of investment types including fixed income, equity, and derivatives
  • Exposure to performance calculation standards and understanding the effects of transactions and cash flows
  • Demonstrate willingness to learn, apply knowledge, and to solve problems
  • Ability to take initiative and work with minimal supervision
  • Ability to prioritize and handle multiple tasks simultaneously in a fast-paced, deadline-driven environment
  • Excellent written, interpersonal and customer service skills
  • Ability to resolve conflict in a positive manner and build effective working relationships
  • Technologically oriented with a strong proficiency in Microsoft Excel
  • BA/BS degree or equivalent job experience
  • Working knowledge of Eagle Investment Systems
  • Experience working with foreign securities and currency exchanges
4

Portfolio Administrator Resume Examples & Samples

  • Knowledge of Microsoft Office with strong Excel skills
  • Ability to work well with others
  • Sound written and verbal communication skills
  • Synthesize information from a number of sources
  • Knowledge of Advent Axys or other Investment accounting software
5

Portfolio Administrator Resume Examples & Samples

  • Really good Excel experience. Reporting, analytics, problem solving, performance reporting
  • Open to travel to client, some project work
  • PE Ops experience a plus
  • Knowledge of Burgiss Systems
  • Support client relationships
  • Maintain and analyze accounting data for all investment vehicles, including cash flows, valuations, and unrealized activity (in local and base currency)
  • Produce the performance measurement and diversification reporting for institutional clients who have Investment allocations in the following Investment vehicles: Venture Capital, Buyout, Distressed Debt, Real Estate, Timberland, Oil &Gas, Fund of Funds and Hedge Funds
  • Portfolio Company Input for Real Estate - Geographic and Property Type Diversification
  • Portfolio Company Input for Private Equity - Geographic and Industry type diversification
  • Compliance monitoring services - Commitment status in partnership vehicles
  • Portfolio Analysis - Vintage Year, Fund Family, Investment Strategy (Core, Opportunistic, Core, Value added, REIT etc.)
  • Prepare reconciliations between accounting and performance systems and investigate any breaks
  • Monitor internal requests
6

Portfolio Administrator Resume Examples & Samples

  • 4 to 7 years Operations experience
  • Broad Understanding of International and domestic product (Equity, Fixed Income, FX and INTL.)
  • Asset management Preferred
  • Ensure trades are affirmed, allocated and settled timely and accurately
  • Manage foreign currency balances; instruct FX trades for foreign currency repatriation
  • Ensure trade are accurately booked into internal records
  • Resolve differences between internal and external records
7

Portfolio Administrator Pic Resume Examples & Samples

  • Client Service
  • Escalating issues to the Portfolio Managers and Associate Portfolio Managers as appropriate
  • Coordinating and managing the client onboarding processes
  • Reviewing processes and providing recommendations to improve the client experience, add more value and enhance efficiencies
  • Following up with clients on missing documentation
  • Consistently delivering the desired client experience during all client interactions
  • Partnering with all internal product/service business partners, as required ensuring client needs are met
  • Consistently executing on SPCG and PIC service standards regarding proactive contact, central client point of contact, recording and maintaining the Client Contact database
  • Proactively identifying and implementing strategies to address client needs
  • Support Portfolio Manager/Associate Portfolio Manager
  • Providing Portfolio Administration support functions as required for Estate & Trust portfolios and/or direction to Portfolio Administrators
  • Ensuring a comprehensive understanding of each client’s financial needs, risk tolerance, and long-term objectives by maintaining ongoing dialogue
  • Staying abreast of any changes in client lifestyle / needs or capital market conditions that may affect clients’ financial objectives
  • Maintaining the sales opportunity pipeline information
  • Supporting the execution of marketing strategies to attract and retain valuable clients i.e. coordinating internal/external professional presentations and reports
  • Following up on action items from business development meetings
  • Identifying referral opportunities to Scotia Private Client Group partners, ScotiaMcLeod, Commercial Banking, Retail and other key partners (Roynat, GTB, International, GBM, etc.)
  • Risk Management/Compliance
  • Supporting the Portfolio Managers and Associate Portfolio Managers in maintaining client portfolios in accordance with established firm strategy which includes, utilizing the Central Portfolio Models and pools, focusing on client segmentation and client’s risk appetite
  • Adhering to bank and firm standards, policies and business practices to ensure that Private Client Counsel is meeting the appropriate regulatory and compliance requirements as they relate to both new and existing accounts
  • Escalating, documenting and reporting any unusual occurrences, suspicious or fraudulent activities, as per established procedures
  • Team Membership
  • Building effective working relationships across the team and with various business line, internal and external stakeholders
  • Maintaining a high level of client service
  • University Degree (Business, Economics, Accounting, Finance), College Diploma or equivalent
  • Thorough investment management knowledge
  • CSC would be an asset
  • Results/Goal achievement oriented
  • Self- motivated and disciplined
  • Executes with Integrity
  • Working knowledge of the products and services offered by Scotiabank partners in order to identify and refer clients as appropriate
  • Expected to work fairly independently with the support of the Director, PIC CIM , Portfolio Manager and Associate Portfolio Manager
  • Standard office environment
  • Long periods of concentration required to stay current on wealth strategies
8

Portfolio Administrator Resume Examples & Samples

  • 3+ years of experience in Portfolio Administration / Accounting
  • Experience in calculating Portfolio Performance
  • Previous experience with International Equity and Reconciliations
  • Working knowledge of Advent
9

Portfolio Administrator Resume Examples & Samples

  • Mastery of the following systems: TrustDesk, ORS system
  • Working knowledge of CSC
  • Assisting clients with Portfolio Online
  • Responsibility for inputting all cash processing functions
  • Ability to handle all aspects of gifting - cash / in kind / gift letters / Crummey letters
  • Ad hoc bill-paying and set up recurring payments
  • Managing clients’ quarterly tax payments and annual IRA contributions/RMDs
  • Researching and resolve overdrafts
  • Preparing new account packets and open new accounts & sub-accounts
  • Assisting with file coordination for quarterly admin & investment reviews
  • First review of administrative reviews
  • Provide documentation for Annual Review Suite
  • Researching client inquiries/problems and bring about resolution
  • Administrative support: answer telephones, prepare correspondence, maintain files
  • Integral support for client service teams and special projects as assigned/requested
  • Handle family office services processing as required
  • Under direction of supervisor; may delegate work to Administrative Coordinator as appropriate
  • Learn and demonstrate proficiency with systems and processes
  • Professional and polished interaction and communication with colleagues and clients
  • Show initiative when learning systems and processes
  • Actively engage with training opportunities
  • Execute work flow accurately and efficiently per guidelines and training
  • Collaborate with your team members with the singular goal of providing excellent client service
  • Show commitment and dependability to get the job done with a positive attitude
  • Fulfill all regulatory, compliance and fiduciary requirements
  • May assume some responsibilities described in Client Analyst role and/or business development support functions
10

Portfolio Administrator Resume Examples & Samples

  • Provide timely support for the Portfolio Manager, Associate Portfolio Manager or Investment Relationship Manager which may include the preparation and customization of client portfolio reports and providing portfolio administration support functions as required for Estate & Trust portfolios
  • Maintain accurate client information on computer systems and in organized client files, to be carried out in compliance with defined policies and procedures
  • Input, verify, and ensure authorization of client transactions for third party payments, fee collection, client payments, tax instalments and trading activity on a timely and accurate basis. Coordinate account opening/closing, asset write up/off between the custodial and investment systems. Ensure this is reflected on client statements
  • Maintain expert knowledge on the custodial and investment systems (such as ADP, Mpower, SalesBuilder) and processes
  • Develop a working knowledge of all SPCG products and services to provide back up for sales and referral opportunities that may include other SPCG relationship managers or the SPCG Team of Experts
  • Maintain a positive cash balance in all client portfolios. Monitor cash balances taking into consideration, fees, cash requests, trades, RRIF payments, and third party payments. Maintain current maturity reports with PM to ensure funds are re-invested promptly
  • Prepare routine correspondence and client reports. Coordinate and follow up with the collection of pertinent tax information and slips
  • Must be able to clearly communicate information between team members and with clients and demonstrate effective listening skills particularly when receiving instruction and during client interaction. The Portfolio Administrator will be expected to provide written information in a clear, concise format and present ideas and instruction effectively. They will also be expected to demonstrate the ability to interact with peers/management; build credibility & rapport among team members and demonstrate consistent commitment to portfolio management team and the SPCG Team of Experts model
  • Ensure a high level of client satisfaction
  • Ensure compliance with all regulatory requirements, firm policies and accuracy of trading activities
  • A University Degree or College Diploma or equivalent
  • CSC, or working towards the CSC
  • 3+ years investment services industry experience desired
  • Strong interpersonal, communication & listening skills
  • Ability to multitask and handle high volumes of work
11

Portfolio Administrator Resume Examples & Samples

  • Responding to client inquiries in a timely, responsive and approachable manner, including executing on client cash management requests
  • Providing clients with timely updates and information
  • Preparing routine client correspondence and ad-hoc, customized client reporting
  • Actively supporting the implementation of client wealth strategies
  • Preparing for client annual reviews
  • Maintaining accurate client information and files
  • Using strong knowledge of the Bank’s, Scotia Private Client Group and Private Investment Counsel diverse products and services, to ensure the client’s needs are well understood, documented and satisfied
  • Actively listening and seeking client feedback on products, services and the delivery of client experience
  • Responding to client and Senior Management inquiries
  • Resolving client issues expeditiously and accurately and/or escalating problem situations when appropriate
  • Preparing and customization of client portfolio reports
  • Working with Trust Officers to ensure that all investment strategies and principals are applied appropriately
  • Coordinating prospecting and business development activities on behalf of the Portfolio Managers and Associate Portfolio Managers
  • Coordinating interactions between clients / prospects and the Portfolio Managers, Associate Portfolio Managers and Team of Experts or other Scotiabank Partners
  • Preparing materials for business development meetings
  • Minimizing the Bank’s exposure to risk by maintaining awareness and ensuring compliance/adherence to all procedures, regulatory activities and guidelines including Privacy, Anti-Money Laundering, Anti-Terrorist Financing, FCAC, Know your Client, Occupational Health & Safety and Guidelines for Business Conduct
  • Contributing to the effective functioning of the Private Investment Counsel team
  • Actively participating and contributing to coaching sessions, touchbases and team meetings
  • Two years industry experience
  • Proficient in providing support to sales and business development activities
  • Proficient in the completion of a Financial Plan
  • Thorough knowledge of each SPCG & PIC Business Line’s value proposition and product and service offering in order to identify opportunities across the SPCG Team of Experts
12

Sterling Capital Management Portfolio Administrator Resume Examples & Samples

  • Ensure transactional and position integrity in Sterling's book of records including a quad-source verifcation against custodial records, and Sterling's OMS Charles River and market reference data. Independently research any discrepancies and remediate immediately
  • Liase with clients' representatives to ensure accuracy of their records; involves frequent communication with custodial counterparts and internal trade settlement specialists
  • Calculate all portfolio investment performance, including verification of data, related disclosures, and ensuring results are calculated, constructed, and presented according to Global Investment Performance Standards (GIPS)
  • Analyze portfolio performance discrepancies and resolve accordingly
  • Construct custom period-end reporting packages to the end client and review for accuracy prior to desseminating to the end client
  • Instruct Reference Data Team to correct any errors in system reference data found during reonciliation and/or period-end reporting. Ensure corrections are posted accurately and on a timely basis
  • Manage all period end communication with the end client, and respond to all ad hoc requests received from the end client intra-period on a timely basis
  • Bachelor's degree in Accounting, Business, Mathematics, Finance or Economics, or equivalent education and related training
  • Two years of financial work experience, preferably with an investment firm or in an accounting/financial role
  • Strong familiarity with the investment markets and the investment management business
  • Keen attention to detail and highly organized with the ability to multi-task
  • Self-starter with strong quantitative and problem solving skills
  • Desire and ability to work in a fast-paced environment and meet multiple deadlines
  • Excellent computer skills with ability to learn and demonstrated proficiency in several software packages. Strong ability in Microsoft Excel required (including vlookups, pivot tables and macros)
  • Experience with an Advent portfolio accounting system
  • Experience with querying in SQL
13

Portfolio Administrator Resume Examples & Samples

  • Bachelor's Degree in Accounting, Finance or related fields
  • Previous experience with Reconciliations
  • Knowledge of Portfolio Accounting systems, Trading Platforms, Portfolio Reconciliation Systems, and Bloomberg Terminal
  • Working knowledge of SimCorp Dimension, Eze OMS, and Accurate NXG
14

Portfolio Administrator Resume Examples & Samples

  • B.A./B.S. degree from a 4-year institution
  • 1+ year of experience in finance industry
  • Experience with CheckFree APL Trading
  • Highly accurate with exceptional attention to detail
  • Excellent problem solving and organizational skills
  • Strong computational and PC skills
15

Portfolio Administrator Resume Examples & Samples

  • Daily Trade settlements and reconciliations: Money market, Equity, Fixed Income, International, FX, Derivatives
  • Investigate/resolve items noted on Daily Failed Trades reports (from Custody)
  • Ensure confirmation of Foreign Exchange trades and Derivatives
  • Monitor corporate actions and ensure responses submitted to meet deadlines. Maintain records of same
  • Trade transmission review/tracking. Prepare summary reports for Traders/Portfolio Managers
  • Transition activities
  • Monitor and update Private Placements, Restricted Securities, and Collateral Management
  • Liaison between Trading, Broker/Dealer, Custody, Fund Accounting to facilitate investigation and resolution of settlement issues
  • Risk mitigation and error reporting
  • Track and report metrics
  • Coordinate inspecie transfers and transitions
  • New account opening – liaison with custody including global subcustodians
  • Provide support and back up as required across the Operations team
16

Portfolio Administrator Resume Examples & Samples

  • Ensures communication of trades to custodian(s) and appropriate fund accounting agent(s)
  • Verifies process for data integrity
  • Confirms all trades utilizing various internal and external applications and trade counterparties
  • Liaise with brokers, custodians, vendors and internal departments in order to resolve any trade related issues on traditional assets
  • This includes: equities, T-bills, municipals, foreign stocks and bonds, and other complex asset classes leveraging the Supervisor and/or senior personnel
  • Reports, monitors, troubleshoots and resolves all trade fails. Must work with Front Office, brokers, and custodians to define appropriate trading parameters based upon guidance from Supervisor
  • Review broker confirms for trades not recorded in internal systems and report issues to Compliance
  • Oversees reconciliation between internal systems and counterparties, custodians and vendors ensuring all escalated position exceptions are resolved prior to the market open
  • Maintains awareness of global offices’ procedures and requirements for trades, cash, compliance and fund accounting
  • Maintains and updates procedures based upon agreement with Senior or Supervisor
  • Completes special projects to support the department as assigned
  • Working knowledge of complex investment products preferred
  • Must have the ability to analyze detailed numerical data
  • Ability to cooperate in a global team environment is critical
  • Must establish and maintain relationships with internal teams
  • Desire to learn new and complex financial instruments and processes
  • Willingness to participate in the development and enhancement processes and productivity
17

Sterling Capital Management Portfolio Administrator Resume Examples & Samples

  • Ensure transactional and position integrity in Sterling’s book of records including a quad-source verifcation against custodial records, and Sterling’s OMS Charles River and market reference data. Independently research any discrepancies and remediate immediately
  • Liase with clients’ representatives to ensure accuracy of their records; involves frequent communication with custodial counterparts and internal trade settlement specialists
  • Bachelor’s degree in Accounting, Business, Mathematics, Finance or Economics, or equivalent education and related training
18

Portfolio Administrator Resume Examples & Samples

  • High School Degree required
  • Strongly preferred BA/BS degree (High School degree with 2+ years of directly related experience will be considered)
  • 1+ year of related experience in the Financial Services industry
  • Demonstrate willingness to learn, apply knowledge, and solve problems
  • Ability to prioritize and handle multiple tasks simultaneously in a fast-paced, deadline-oriented environment
  • Resolve conflict in a positive manner and build effective working relationships
  • 2-3 years of directly related experience in the Asset Management industry
  • Broad exposure to and understanding of Fund Accounting principles
19

Portfolio Administrator Resume Examples & Samples

  • Participation in department’s Business Continuity Practices (disaster recovery functions planning)
  • Excel: Forms, Formulas, Functions, Macros (Preferred)
  • Outlook: Mail, Contacts, Scheduling Appointments
  • Power Point skills a plus
20

Portfolio Administrator Resume Examples & Samples

  • Liaise with brokers, custodians, vendors and internal departments in order to resolve any trade related issues on traditional assets, including equities, T-bills, municipals, foreign stocks and bonds, and other complex asset classes
  • Working knowledge of complex investment products
  • Ability to actively participate in projects
21

Portfolio Administrator Resume Examples & Samples

  • Bachelor's degree require, Business, Accounting or Finance
  • Minimum 10 years in investment management, family office, trust or legal. Ideal candidates will have a well-established professional connection. Education and/or experiences may run concurrent
  • Experience in financial planning and certification/working towards certification as a Certified Financial Planner
  • Experience working directly with clients and prospects
  • Knowledge of economic and accounting principles and practices, the financial markets, the industry, the analysis and reporting of financial data, and associated terminology and strong analytical skills. Ideal candidates will have advanced knowledge of and familiarity with the markets
  • Advanced knowledge and proficiency with Microsoft Suite especially PowerPoint, Excel, Word and Outlook is required. Ideal candidates will have experience working with Advent APX and Moxy and will have working knowledge and competency with various analytical tools including: FactSet formulas and databases, Morningstar Direct, and Bloomberg
  • Knowledge of principles and processes for providing excellent interpersonal and communication services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
  • Highly organized, attentive to detail. Self-motivated, able to multi-task in an independent & timely manner
22

Senior Portfolio Administrator Resume Examples & Samples

  • Liaise with brokers, custodians, vendors and internal departments in order to resolve any trade related issues traditional assets, including equities, T-bills, municipals, foreign stocks and bonds, and other complex asset classes
  • Reports, monitors, troubleshoots and resolves all trade fails. Must work with Front Office, brokers, and custodians to define appropriate trading parameters
  • Work with custodians and counterparties to identify and resolve buy-in situations. Resolutions must be timely and accurate to minimize risk to fund/accounts
  • Utilizes custodian, fund accounting, and other third party systems to resolve inquiries and exceptions
  • Work with various internal and external parties to establish funds and other accounts in foreign markets prior to trading in that market based on defined policies and procedures
  • Assist in the review and implementation of solutions for current and new regulatory requirements for investment products (including monthly and quarterly reporting)
  • Supports the Supervisor/Manager by being the first point of escalation for any issues or problems that arise during daily operations
  • Provides training, guidance and assistance to team members
  • Maintains awareness of global offices’ procedures and requirements for trades, cash, compliance, and fund accounting
  • Maintains and updates procedures
  • Adheres to standard archiving procedures
  • Must have a working knowledge of the investment industry
  • Extensive working knowledge of investment products with the ability to independently research new products
  • Interpersonal skills necessary to communicate effectively with a variety of individuals in a global team environment is required
  • Must show the ability to make quick decisions, establish priorities and concentrate on detailed information under pressure on a daily basis
  • This includes the ability to handle time critical situations while meeting rigorous deadlines
  • Must have the ability to analyse numerical data
  • Ability to mentor team members and assist them in developing skill
  • Must be adept in all Microsoft Office programs, with a special emphasis in Excel and be proficient with various web-based applications
  • Ability to cooperate in a team environment is critical
  • Must establish and maintain relationships with external vendors and internal teams
  • Willingness to develop and enhance processes and productivity
23

Senior Portfolio Administrator Resume Examples & Samples

  • Ensures communication of FX trades to custodian and appropriate fund accounting agent. Verifies process for data integrity
  • Liaise with brokers, custodians and internal departments to resolve any foreign exchange related inquiries and exceptions
  • Maintains and ensures foreign exchange set-up with approved counterparties
  • Provides training, guidance and assistance to team members with daily activities as needed
  • Participates in departmental initiatives and special projects as requested
  • Provides support to the collateral management team as needed
  • Provides support for the setup of new accounts or new counterparties required for FX trading
  • Interpersonal skills necessary to communicate effectively with a variety of individuals is required
  • Must be adept in all Microsoft Office programs, with a special emphasis in Excel
  • Willingness to participate in the development and enhancement of processes and productivity
  • Must demonstrate the ability to mentor and lead a project team that includes individuals from other teams/departments
24

Portfolio Administrator Resume Examples & Samples

  • Key point of contact for clients on behalf of assigned Relationship Manager
  • Responding to client inquiries in a timely, responsive and professional manner, including executing on client cash management requests
  • Escalating issues to the Relationship Managers as appropriate
  • Actively supporting the implementation of client wealth strategies through detailed and accurate management of portfolio administration tasks and activities
  • Quality, timely and effective management of account opening process
  • Coordinating and managing the end to end client onboarding processes with respect to operational and administrative processes
  • Reviewing processes and providing recommendations to improve the client experience, add value and enhance efficiencies through implementation of best practices and ongoing process reengineering
  • Strong understanding of PIC value proposition for Consistent delivery of the desired client experience during all client interactions
  • Using strong knowledge of the Bank’s, Scotia Wealth and Private Investment Counsel diverse products and services, to ensure the client’s needs are well understood, documented and satisfied
  • Actively listening and seeking client feedback on products, services and the delivery of client experience for purposes of client service and opportunity identification
  • Consistently executing on Scotia Wealth and PIC service standards through proactive contact, central client point of contact, recording and maintaining the Client Contact database
  • Support Relationship Managers
  • Preparing and customization of client reports
  • Supporting Relationship Managers to execute upon business planning activities and events
  • Coordinating prospecting and business development activities on behalf of the Relationship Managers
  • Liaising with internal referral sources to ensure timely communication, response and resolution to inquiries and relationship management needs
  • Identifying referral opportunities to Scotia Wealth partners, ScotiaMcLeod, Commercial Banking, Retail and other key partners
  • Minimizing the Bank’s exposure to risk by maintaining awareness and ensuring compliance/adherence to all procedures, regulatory activities and guidelines including Privacy, Anti-Money Laundering, Anti-Terrorist Financing, FCAC, Know Your Client, Occupational Health & Safety and Guidelines for Business Conduct
  • Supporting the Relationship Managers in maintaining client portfolios in accordance with established firm strategy which includes, utilizing the Central Portfolio Models and pools, focusing on client segmentation and client’s risk appetite
  • Adhering to bank and firm standards, policies and business practices to ensure that Private Investment Counsel is meeting the appropriate regulatory and compliance requirements as they relate to both new and existing accounts
  • Actively participating and contributing to coaching sessions, touch bases and team meetings
25

Italian Portfolio Administrator Resume Examples & Samples

  • Administration and servicing of insurance business in line with terms and conditions of product documentation
  • Policy lifecycle management
  • Intermediary and Policyholder support
  • New business acquisition activities and reconciliation to bank records
  • Claims management
  • Investment simulations for Asset Managers
  • Record keeping, Data processing and data integrity
  • Assist with systems testing and documentation
  • Assist in the Development and Maintenance of departmental policies and procedures as delegated by the up-line
  • Provide support and cover as necessary for all team colleagues
  • Assist with general office administration tasks as delegated by the up-line
  • General ad-hoc duties
26

Portfolio Administrator Resume Examples & Samples

  • Ensures the integrity of data in the portfolio accounting system which is used for client reporting and billing
  • Effectively handles portfolio accounting activities, reporting and billing for the firm, including but not limited to
  • High School Diploma/GED required; College course work/degree preferred
  • Minimum of 2 years of relatable experience in a financial services firm
  • Skilled in portfolio administration, operational procedures and client performance
  • Must be knowledgeable of securities processing and have an understanding of the details of different types of client accounts
  • Familiar with client service aspects of Schwab and Fidelity platforms preferred
  • Knowledge of Portfolio Center, Tamarac and Junxure technology preferred
  • Ability to work in a fast paced environment and perform work efficiently to meet deadlines without compromising superior customer service
  • Strong analytical and organizational abilities
  • Proficient with Microsoft excel
27

Junior Portfolio Administrator Resume Examples & Samples

  • Provide operational support and execute daily trades
  • Performance reporting
  • Rebalancing portfolios
28

Portfolio Administrator Resume Examples & Samples

  • 1+ years of related work experience
  • Previous experience with Hedge Fund Accounting, NAV's, and Reconciliations
  • Solid analytical and problem solving skills
  • Previous experience in a similar position at a Fund Administrator or Hedge Fund
  • Degree in Accounting, Business, and/or Mathematics
  • Specific knowledge of the Fund of Funds industry
  • Prior experience with a General Ledger Accounting system
29

Pmfa-portfolio Administrator Resume Examples & Samples

  • Bachelor’s degree in Business, IT, Accounting or Finance is preferred, but not required
  • 2+ year’s industry experience. Previous investment industry and administrative experience preferred
  • Position location is open to the West Michigan area. Grand Rapids or Kalamazoo, MI offices preferred
30

Portfolio Administrator Resume Examples & Samples

  • Please note this is a 6 month term position with the potential opportunity of extension
  • 3-5 years of related experience
  • Deal with ad hoc client requests to assist Portfolio Managers. This includes providing tax information, liaising with custodian for client needs, etc
  • Provide exceptional customer service when responding to client requests
  • Preparation of client account opening documents
  • Ensure accounting job done with accuracy so costs for mistakes are not incurred by company
  • Administration of trade settlement. This includes ensuring transactions are entered into portfolio accounting system in timely manner and reconciled accurately. This position will also liaise with traders, portfolio managers, brokers, and custodians to identify, investigate and resolve portfolio discrepancies and trade settlement problems as quickly as possible
  • Assist in processing mutual fund cash withdrawals and deposits and reconciling accounts with custodian
  • Cross training on other Portfolio Administration functions as required
  • Assistance with client reporting through peak periods
  • Prepare and regularly review annual goals and career development plan with manager/supervisor
31

Portfolio Administrator Resume Examples & Samples

  • Bachelor's Degree preferred, either in business or a health care related field
  • Clinical and/or business experience in the health care strongly preferred
  • Two to three years of progressive experience in the health care products industry or progressive managerial experience in a health care organization
  • Intermediate to advanced proficiency in Microsoft Office software products (Word, Power Point, Excel and Access)
  • Strong analytical, database and spreadsheet skills
  • Flexible, action-oriented team player
32

Portfolio Administrator Resume Examples & Samples

  • Excellent reconciliation skills and
  • Demonstrated organizational and prioritizing skills
  • Experience with a portfolio accounting system
  • Experience with an automated reconciliation system
  • Knowledge of DTC and SWIFT for trade settlements
  • Experience with BBH Infomediary
  • Knowledge and understanding of foreign exchange transactions
  • InData experience
  • Electra Reconciliation
33

Portfolio Administrator Resume Examples & Samples

  • Serve as the primary liaison between the RESIS investment team and Delaware Investments' trade operations, traders, investment accounting, and compliance
  • Draft, edit monthly/quarterly investment commentaries
  • Perform administrative duties in support of the team
  • Receive and execute trades
  • Perform daily reconciliations to ensure orders were properly filled and allocated
  • Monitor daily cash positions
  • Oversee the day-to-day administration of client portfolios to ensure management to objectives, portfolio guidelines, and models
  • Coordinate semi-annual broker vote
  • Serve as main point of contact for proxy-related issues
  • Work in conjunction with Delaware's Quantitative team in the design and implementation of analyses of the team's portfolios, individual holdings and overall market trends
  • Assist in daily office management, including
  • Demonstrated prior interest in financial services or asset management
  • Excellent interpersonal skills and ability to interact with professionals at all levels
  • Strong written and verbal communication skills and team orientated
  • Ability to explain complex concepts in a clear and concise manner
  • Capability to play an active part in improving day-to-day procedures
  • Ability to multi-task and manage competing priorities while meeting deadlines
  • Excellent judgement and problem solving skills; escalate issues as appropriate
  • Familiarity with order management systems (OMS)
  • Advanced proficiency with Microsoft Office Suite
34

Portfolio Administrator Resume Examples & Samples

  • Specific to internal clients, the goal of the Portfolio Administration team is to provide required support and remove as much routing and/or special project work as possible from the Traders and Portfolio Managers providing them with additional time to manage core trading, analytics and portfolio management competencies
  • Daily trade settlements: Money Market, Equity, Fixed Income, International, FX, Private Debt, Derivatives – Bond Forwards, SWAPS, Netting, Options, CDSs, FX Spots & Forwards, Cross-currency swaps, Collateral Movements, Margins & Futures
  • Investigate and resolve failing trade items
  • Administrative support for Proxies. Add new accounts accordingly and respond to queries from Proxy Analyst
  • Transition/Migration activities
  • Monitor and update Private Placements and Restricted Securities
  • Work efficiently in a multi-tasked environment and ensure deadlines are met
  • Keep others in the immediate team informed and up-to-date about the status/progress of projects, and all relevant or useful information related to day-to-day activities
  • Represent team and provide status updates to outside groups
  • Coordinate support and back up as required across operations teams
  • Report and resolve errors
  • Receive sort and respond to corporate action notices and maintain records of same
  • Ensure deadlines are met
  • Coordinate transition activities with trading desk
  • Daily, weekly, monthly, quarterly, yearly, ad- hoc and customized reports
  • Knowledge of products and processes used in the institutional investment industry
  • Strong Analytical, Logical and Organizational skills
  • Ability to work in a fast paced environment with deadline driven tasks
  • Ability to remain focused and resolve issues under pressure and in stressful situations
  • Advanced computer skills - Excel is a must
  • Ability to work independently but possess the ability to work effectively within a group with a team focus
  • Commitment to change and ongoing development
35

Lead Portfolio Administrator Resume Examples & Samples

  • Working with Business Engagement managers, identify the requirements from internal customers for the contents of portfolio reviews. Prioritise the requirements with a view to standardise reporting and monitoring across the customer based and engage with business areas to arrange compromises on reporting
  • Review the contents/structure of portfolio reports at least twice a year to determine on-going relevance with the internal customer base. Adjust as required. Communicate changes to Business Engagement managers
  • Define the reporting mix for run and change focus areas per portfolio given the state of each portfolio and the stakeholders who will be receiving the reporting. The emphasis is on supporting their understanding of the technology services in their businesses
  • Act as a subject matter expert on portfolio related processes and provide advice to business units and project teams. These processes include business case submission, vendor engagement process and source data compilation for portfolio reporting
  • Ensure that Portfolio Administrators track, report and escalate progress of Client requests logged via Service Now and Oasis
  • Oversee the activities of the Portfolio Administration team to ensure effective delivery of Business Engagement requirements
  • Develop a high performing team by embedding formal performance development and informal coaching. Encourage frequent knowledge sharing between team members
  • Determine and analyse development needs for the team and ensure that identified training requirements are budgeted for and executed
  • Establish and maintain a succession plan for the team
  • Interview and recruit new members of the team, including determining appropriate compensation levels with input from Human Resources
  • Create effective workforce and recruitment demand plans to ensure that current and future business requirements can be met. Plans should be revised at least twice a year
  • Review and update the department’s organisation structure and role description on at least an annual basis to ensure that they are fit for purpose and contain all the accountabilities of each team member
  • Motivate to and obtain approval from the Head of ESS for any additional headcount for the team
  • Approve leave requests for team members and create leave plans to ensure adequate coverage
  • Resolve grievances raised by team members and escalate only if required
  • Address poor performance of any team member through the formal Performance Accelerator programme and ensure that continued poor performance is appropriately dealt with
  • Participate in the creation and implementation of Employee Opinion Survey (EOS) actions for the business analyst team
  • NQF Level
  • Proficiency in MS Office and Internet Level: Do without Supervision
  • People skills Level: Do without Supervision
  • Communication Level: Do without Supervision
  • Administration Level: Do without Supervision
  • Presentation Level: Do without Supervision
  • Time management Level: Do without Supervision
36

Portfolio Administrator Resume Examples & Samples

  • Complete daily portfolio administration of client accounts
  • Analysis and reporting for support of Client's business
  • Maintain external relationships with Clients, business partners and other third parties
  • Provide business and technical support to Clients as needed
  • Assist in product implementation projects which can include also training, operational reviews, and project management
37

Portfolio Administrator Resume Examples & Samples

  • Process contract header requests for new contracts, addenda, and amendments
  • Navigate web-based contracting system to locate, view, and/or track contracts
  • Track contract integration savings initiatives, based upon established protocol
  • Conduct product and market assessments and market research to assist Portfolio Executives in building contracting strategies
  • Identify and initiate process improvement activities
  • Manage and update contract lists and various contract communication vehicles such as executive summaries, contract briefs, and member communications
38

Portfolio Administrator Resume Examples & Samples

  • Create and process contract amendments
  • Support contract price management processes including managing SAP workflow
  • Manage contract activity database and operational reporting
  • Assist in contract launch process and supplier contract launch support as determined by Sourcing team
  • Troubleshoot contract processing delays, technical hurdles, or other needs to support Excelerate Implementation team and members as needed
  • Maintain contract lists and various contract communication vehicles such as pipeline report, contract summaries and monthly member communications
  • Assist with contract savings documentation
  • Assist with contracting activity (RFP – request for proposals, ITC – invitation to contract, etc)
  • Conduct product and market assessments and market research to assist sourcing executives in building contracting strategies
  • Follow, revise, and manage process checklists related to above processes
  • Bachelor's Degree required, either in business or a health care related field
  • Business and/or clinical experience in the health care strongly preferred
  • Three years of progressive experience in the health care industry or progressive experience in a health care organization
  • Intermediate to advanced proficiency in Microsoft Office software products (Word, PowerPoint, Excel, and Access). Access proficiency strongly preferred
  • Strong analytical, database and critical-thinking skills
  • Flexible, results-driven team player
39

DRL Portfolio Administrator Resume Examples & Samples

  • Provide management direction and leadership to assigned portfolio segment and/or regional loan portfolio in order to achieve planned objectives and identify regional risks and trends. Work closely with regional management to discuss these risks and trends and help develop corrective action plans. Identify lenders that require additional coaching and mentoring. Maintain appropriate documentation
  • Assist Lender Support in co-approving and underwriting large, high risk, complex and/or workout loans
  • Establish and maintain mutually supportive relationships with internal (DRL) and external (Banking Network, home office departments) personnel. Duties include, but are not limited to
  • Bachelors Degree in business-related field or equivalent education and related training
  • Minimum of 7 years lending or credit risk management experience
  • Strong credit and analytical skills
  • Knowledge of bank policies/procedures and compliance/regulatory issues
  • Ability to experience limited travel
  • Proficient use of the computer, including Word, Excel and Outlook
  • Graduate Degree in business-related field or outside banking school or an equivalent combination of education and experience
  • Graduate of Bank Leadership Development Program
  • Experience in multi-project/responsibility environm
40

Portfolio Administrator Resume Examples & Samples

  • 3+ years of related work experience
  • Previous experience with Equities and Reconciliations
  • Knowledge of International Settlements, Multi-Currency, and Ordinary Share Securities and Trade Settlement, Omgeo DTC-ALERT-Confirm/Affirm
  • Working knowledge of Eze Order Management System
  • Experience using Eagle Portfolio Accounting software
  • Experience using Electra Recollect
41

Portfolio Administrator Resume Examples & Samples

  • On-boarding new clients
  • Preparing financial plans and reports
  • Managing client service requests
  • Maintaining client communications and coordinating events
  • Spearhead special projects as needed
42

Portfolio Administrator Resume Examples & Samples

  • High School Diploma or equivalent; Bachelor’s Degree preferred
  • The incumbent must have 0-2 years of commercial lending, banking and/or customer service experience
  • The incumbent must have previous administrative experience as well as experience using MS Office. He/she must have limited knowledge of different areas of banking that provide in-depth experience in Bank products, services and the marketplace
  • The incumbent must have experience with banking systems and loan documentation
  • He/she must have basic knowledge of accounting
  • The incumbent must have strong verbal and written communication skills, as well as, strong listening skills
  • The incumbent must have superior customer service skills
  • Fast pace sales environment experience supporting a seasoned commercial loan sales force with a proven track record of success
  • The incumbent will be required to walk, reach with hands and arms, push items overhead, occasionally climb or balance, stoop, kneel, crouch or crawl
43

Digital Project Portfolio Administrator Resume Examples & Samples

  • Organization and follow through with data housekeeping
  • Assisting our Performance Manager with gathering, compiling, analyzing, and trending project data
  • Creating monthly business presentations; charts, graphs, and PowerPoint slides
  • Maintaining line of sight into project-related funding approvals, department-wide funding alignment, and required shifts/ puts & takes
  • Testing and reconciliation of any new or enhanced portfolio reporting
  • Participation in department-wide Annual Planning activities
44

Portfolio Administrator Resume Examples & Samples

  • Prepare contract documents, amendments or extensions and manage contracts through an electronic system
  • Assist in contract strategy development for both national and aggregation pediatric sourcing initiatives
  • Coordinate activities between price file and tier activation teams, suppliers, distributors and members
  • Conduct and interpret financial analysis and prepare market assessments
  • Support the sourcing team in preparation for business meetings, presentations, and supplier negotiations related to financial and contractual terms and conditions
  • Effectively communicate and maintain relationships with all stakeholders including internal audiences, business partners, members, suppliers and distributors
  • Assist sourcing team with member communications regarding contract initiative and project status
  • Monitor business unit goal performance and develop / manage appropriate reports
  • Assist in new healthcare facility on-boarding activity including updating and amending contracts as well coordinating supplier and distributor notifications
  • Support process improvement activities that contribute to program efficiencies
  • Special Projects, as needed
  • At least 3 years of relevant clinical and/or business experience in health care strongly preferred; at least 3 years of relevant strategic sourcing experience in another industry will be considered
45

Portfolio Administrator Resume Examples & Samples

  • Serves as a primary contact for Portfolio Executives regarding members, distributors or suppliers on resolving specific issues/concerns, reporting issues and/or compliance
  • Conducts price benchmarking and prepares contract amendments and price management to help maintain value throughout the life of existing contracts
  • Assists with and/or manages the contract calendar for a contracting team, business unit, or for a key member engagement
  • Prepares and manages extensions, language changes, and product amendment documents to preserve member value and contract coverage
  • Notifies members of potentially impactful contractual changes
  • Conducts product/market assessments and market research to assist the Portfolio Executives or Sourcing Executives in building contracting strategies
  • Serves the needs of the members and the business units by coordinating communications between internal and external stakeholders
  • Balances needs of ad-hoc projects for business unit and leadership, while still driving team and individual performance towards business goals and member savings
  • Manages portfolio of contracts across categories of increasing complexity
  • Needs intellectual curiosity and the desire to expand scope and grow in responsibilities during time in role
  • 3-5 years of experience required
46

Senior Portfolio Administrator Resume Examples & Samples

  • Direct management of the staff on the Input Desk, during multiple shift work hours
  • Ensuring that the staff is meeting established Service Levels and complying with the ACH rules, banking laws, regulations and internal policies
  • Position is responsible for managing a team that processes electronic files to move funds in and out of Comerica. Responsibility includes significant risk management controls, ensuring procedures and critical process flows are documented, followed and frequently updated, working with the auditors, and interacting with Treasury Management, Lending Groups and other internal and external customers
47

Portfolio Administrator Resume Examples & Samples

  • Investment management knowledge
  • Proficient in providing support to investment management and/or business development activities
  • Experience dealing with Latin American clients would be an asset
48

Portfolio Administrator Resume Examples & Samples

  • Must be able to use standard office equipment (e.g. calculator, PC, telephone, etc.)
  • Must be able to create, improve, and execute on standard processes and procedures
  • Must be able to analyze and resolve non-routine accounting issues using independent judgment
  • Must be able to observe and correct minute inconsistencies and errors (e.g. in the printed word, accounting reports or statements, etc.)
  • Manage/Monitor Deals being booked with BOTW
  • Handle Property Tax invoices
  • Resolve tax issues with BOTW and Lenders
  • Host monthly delinquency calls with a member of the credit team, BOTW, and the three VPA lenders
  • Conduct bi-weekly call with BOTW to discuss various issues/manage relationship
  • Manage Captive/Prime Portfolio
  • 0-2 years general accounting, finance, or related experience
  • Excellent mathematical and analytical skills
  • Excellent skills in applicable software programs (Excel, Access, Outlook)
  • Spreadsheet and word processing applications
  • J.D. Edwards (general ledger)
  • Vertex (sales tax)
  • Panasophic (accounts payable/accounts receivable)
  • General Accounting Knowledge
  • Query language
  • Financial reporting
49

Portfolio Administrator Resume Examples & Samples

  • Reconcile cash and position discrepancies on a daily basis from internal portfolio accounting system to custodial statements and/or systems
  • Verify cash and position journals to ensure that the activity is accurate
  • Ensure cost basis is accurate in accounts where clients have submitted tax harvesting requests
  • Ensure that corporate actions are processed correctly through interaction with sponsor firms
  • Interact with various trading and other operational groups to facilitate resolutions of shorts, debits, and other trade-related issues
  • Ensure transactions are reflected correctly in portfolio accounting system
  • Research and respond to requests or inquiries from advisors
  • Reconcile and resolve composite outliers based on requests from performance team
  • Ensure quarterly reconciliation deadlines are met for billing and other reporting requirements
  • Prepare scheduled client statements where requested
  • Process and verify reconciliation as a result of client-directed withdrawal requests in preparation for potential trading
  • Identify procedural inefficiencies and continuously recommend process improvements
  • Superior communication skills (oral and written)
  • Strong work ethic and the ability to perform in a team atmosphere
  • Superior problem recognition and resolution skills
  • Ability to prioritize and manage competing assignments in a fast-paced environment
  • Strong skills in delivering consistent and superior customer service
  • Bachelor's degree from an accredited four-year university, with a focus in accounting or equivalent work experience required
  • 3 years experience in investment management industry
  • Knowledge of Separately Managed Accounts (SMA) a plus
  • Extensive Microsoft Office Suite skills (Excel, Outlook, Word)
  • Previous experience with Client APL a plus
50

Senior Portfolio Administrator Resume Examples & Samples

  • Utilize your client operations experience to reconcile accounts with custodian accounts, overseeing daily end of day trade reports for clients, compliance, partners and other key stakeholders
  • Coordinate and communicate daily cash flows in and out of funds to portfolio managers
  • Oversee all quarterly reporting for a client base of over 100 high net-worth individuals
51

Portfolio Administrator Resume Examples & Samples

  • To ensure the efficient and effective handling of operational / administrative transactions and processes by
  • Ensuring that any potential risk to the business is acted upon in a prompt and informed manner to alleviate errors and reduce firm exposure
  • Ensuring account information is accurate in the systems and on daily/weekly/monthly reports via timely reconciliations between system and external data sources
  • Using your analytical skills and sound decision-making methodology to make appropriate business decisions
  • Submitting corporate actioninstructions to custodians in a timely and accurate manner
  • Understanding and managing derivatives (swaps, futures, options, etc.) related activities – collateral, initial margin, wire movements, etc
  • Managing the proxy voting process including registration, notification, special voting, system configuration and reconciliation
  • Assisting or providing backup coverage in the coordination of security setup and private placement documentation, approval and settlement
  • Participating in the review of processes to improve efficiencies, reduce cost, and mitigate risks (financial and reputational)
  • Participating in the testing and implementation of operational enhancements
  • Ensure deadlines are met and appropriate escalations are in place
  • Adhering to departmental and company policies and procedures, ensuring compliance
  • Performing ad hoc duties as assigned
  • To actively collaborate with internal staff and interdepartmental support departments to ensure business needs are met by
  • Providing support to interdepartmental staff as required
  • Actively participating in team learning, development and team performance activities including team meetings and coaching sessions
  • Obtaining, and forwarding outstanding documentation to appropriate department(s) to ensure transactions are completed efficiently and accurately
  • Investigating and following up on inquiries as required
  • Collaborating with compliance, legal, portfolio managers, traders, etc. as required
  • Liaising between external counterparties (brokers, custodians, etc.) and internal departments as it relates to portfolio administration activities
  • Providing reports and statistical information to management as required
  • Strong knowledge of the securities / brokerage industry, including clearing and settlements market processes,
  • Proficient with Simcorp Dimension middle office functionalities
  • Ability to learn new tasks quickly and accurately
  • Knowledge of Charles River, Simcorp Dimension, SSCNet, GTSS, Bloomberg and OMGEO products is a major asset
  • Proficient in MS Office (medium/expert user of Excel, familiar with Access)
  • Able to work in a fast paced environment with varying transaction volumes dictated by market events, customer demands and seasonal peaks
  • Strong processing and inputting skills
52

Portfolio Administrator Resume Examples & Samples

  • Rebalancing of SMA (Separately Managed Account) model portfolios
  • Reporting trade and portfolio details to institutional money managers
  • Performing reconciliations and account administration for all discretionary portfolio programs
  • Participating in projects to increase operational efficiencies and reduce costs
  • Maintaining system data between various platforms
  • Ad-hoc account and performance reporting
  • 2-3 years of previous experience in a similar finance or accountancy role
  • Undergraduate degree in Finance or Economics
  • Very strong attention to detail and accuracy
  • Proactive, with excellent teamwork skills complemented by the ability to work independently
  • Ability to learn quickly, work under pressure and meet strict deadlines in a fast paced environment
  • Advanced MS Office skills (Word, Excel, Outlook, PowerPoint)
  • Experience with Dataphile and Advent an asset
53

CDO Portfolio Administrator Resume Examples & Samples

  • Settle bond/bank loan trades and invests excess cash as directed by the Portfolio Manager, books cash inflows/outflows to the portfolio
  • Tracks asset attributes such as accrual information, rating, industry codes, etc
  • Provide reports to the clients on a daily basis, and assists Analysts with reporting to the investors
  • One to two years of experience in collateral portfolios, structured finance products
54

Portfolio Administrator Resume Examples & Samples

  • Act as a single point of contact for Portfolio Managers, Traders, and investing legal entities in respect to Operations activities on the respective assigned portfolios
  • Perform portfolio administration activities for assigned portfolios - cash management support, cash reconciliations, cash instruction, cash projections, credit impaired and month end processes, with the objective of increasing client satisfaction and delivering the service efficiently
  • Respond to Investment Accounting inquiries and help facilitate gathering information for clients as a single point of contact for portfolio administration
  • Support Managers and leadership in partnering with clients, Portfolio managers, GS (information technology/ middle office/ reference data), Compliance, Legal, and ORM Internal & External Audit staff to further develop/ enhance processes, procedures and practices that support product and service requirement
  • Ensure proper segregation of duties in accordance with policies and procedures
  • Contribute to addressing service issues with custodians and counterparties
  • Contribute to drafting and proactively maintaining Portfolio Administration departmental procedures
  • Partner with other areas of Investments, and the business to deliver best-in-class Investment Operations services
  • Promote teamwork and collaboration across the group, providing guidance and mentorship to junior members of the team
  • Provide assistance to manager and audit liaison during departmental SOX/Audit reviews
  • Analyse data and identify areas for improvement and participate in the design and implementation of reconciliation process enhancements
55

Interim Portfolio Administrator Resume Examples & Samples

  • Ensuring our monthly governance processes and reporting happen on time and are accurate, including supporting our Board
  • Manage our internal and external events portfolio, including coordinating presentations for our conference in June
  • Reporting to VP, undertaking a few EA tasks such as travel booking, expenses and booking senior meetings
  • Research competitor and market activity
  • Manage finance tasks such as invoicing for our team
  • Track delivery against our delivery plan, and manage our risk log
  • Degree is preferred
  • Excellent writing, analytical and communications skills
  • Good proficiency in PowerPoint, Excel and Word
  • Working knowledge of corporate HR and finance systems
56

Senior Pensions Portfolio Administrator Resume Examples & Samples

  • Liaising with offshore colleagues to ensure that they are processing any tasks assigned to them as per the agreed timelines
  • Preparing and dispatching annual benefit statements
  • Main point of contact for administration matters with the HR/Payroll teams in your client companies
  • Effective communication skills and ability to provide a high level of customer service to your clients
  • 5 years plus pension’s administration experience in a consultancy firm, brokerage, life office or working on an in-house scheme (desirable). Ideally group or company DC pension administration experience
57

Portfolio Administrator Resume Examples & Samples

  • Process lease and neofunds setups and terminations
  • Contact customers to resolve receivable disputes and administrative delinquency
  • Process and Calculate contract adjustments and maintenance
  • Research billing questions/problems
  • Assist with training within the group as requested
  • Initiate customer account adjustments, which include customer and dealer refunds, fee adjustments, and payment transfers
  • Provide specialized billing support to customers with special contract requirements
  • Interfaces include Finance, Collections, Customer Care, Postage Administration, and Sales
  • Support Leasing and Postage Finance Q/A testing processes
  • High school diploma required, 2 year business degree preferred
  • Order entry, Financial Services, Bookkeeping, or Collections experience a plus
  • Minimum of 2 years customer service and data entry experience required
58

Collateralized Debt Portfolio Administrator Resume Examples & Samples

  • Bachelor's degree in finance or related field, or equivalent work experience
  • Basic indenture interpretation abilities and analytical skills
  • Ability to work both independently and as a team player
  • Please note this is considered to be more of an entry level position
  • Paid holidays
  • Year-end bonus program
  • Access to continuing education via the Kelly Learning Center
59

Portfolio Administrator Resume Examples & Samples

  • Monitor activity of assigned accounts and inform appropriate Supervisor of issues occurring within assigned accounts
  • Maintain Security Master File (including set up new securities, modifying security’s cusip/sedol number, and purging securities)
  • Streamline department policies and procedures and update department manual accordingly
  • Participate department Business Continuity Practices (disaster recovery functions planning)
  • This position requires a Bachelor’s degree in business administration, accounting, or finance
  • One to three years of accounting and/or bookkeeping experience, is required
  • Professional development growth opportunities through in-house classes and over 150 Web-based training courses
  • An educational assistance program to financially help employees seeking continuing education
  • Medical, Life and Personal Accident Insurance benefit for employees. Medical insurance also cover employee’s dependents (spouses, children and dependent parents)
  • Life insurance for protection of employees’ families
  • Personal accident insurance for protection of employees and their families
  • Personal loan assistance
  • Employee Stock Investment Plan (ESIP)
60

Portfolio Administrator Resume Examples & Samples

  • Actively participate in PA Global Improvement and corporate commitment initiatives and testing
  • Assist with Business Continuity testing
  • Help to maintain our procedure manuals, and update these with upcoming changes
  • Engage in internal discussions and work with the team to find suitable solutions, track the delivery of process changes through to resolution
  • Prepare materials for regular and ad hoc meetings, including Due Diligence meetings
  • Produce analytical reports as required
  • Track and collect statistical information for the team
  • System/Global Account Database/Static Data validation and maintenance
  • Bachelor’s Degree, ideally in Business, Accounting or Finance
  • Proficiency with Microsoft Office applications, including Excel, PowerPoint, Visio, Access and Word
  • Good analytical skills and high attention to detail
  • Good organizational skills and the ability to prioritize own workload
  • Ability to build and maintain good relationship and work with end users to identify potential issues and solutions
  • High level understanding of internal/external clients and relationships
61

Portfolio Administrator Resume Examples & Samples

  • Communicating effectively and cultivating relationships with clients will be a high priority. Respond in a timely fashion to any client phone or email requests, including resolution of any issues with regards to client reports or client accounts
  • Prepare presentation and communication material for client or new business meetings. Prepare and edit client correspondence
  • Work collaboratively with external business partners, including asset custodians, to facilitate client requests
  • Achieve proficiency with trade order management system (Charles River) and Portfolio Management system (Advent APX). This would include the monitoring of client asset allocations and preparation of analytical reports on client assets
  • Participate in departmental investment research, marketing and planning meetings in order to build knowledge base and work effectively with clients
62

Portfolio Administrator Resume Examples & Samples

  • Collects data and produces reports including: compliance (client guidelines, state regulations and SEC requirements), client Board of Director/Investment Committee presentations, monthly/quarterly reporting, institutional client finalist presentations, and ad hoc reporting
  • Identifies data anomalies within portfolios and coordinates correction of data within database, FactSet, risk reports, and various other reports
  • Requires strong communication skills to work constructively with colleagues and clients. Needs to possess problem-solving skills and strong aptitude for data manipulation
  • Produces reports to accurately and effectively portray investment information for portfolio management and clients. Requires ability to interpret themes, trends, and implications from various reports or data sets
  • Coordinates administrative contact with clients regarding cash movement, accounting issues, general portfolio questions, and audit cycles; maintains all records pertaining to clients/portfolios
  • Assists marketing function in various supporting roles including web site maintenance, RFP preparation, updating data tables/charts, creating presentations, updating databases, etc
  • Position Requirements
  • Bachelor’s degree. Prefer business/finance/marketing-related majors. Should be comfortable with math concepts
  • Broad knowledge of principles, practices, and procedures of the investment management industry a plus. Knowledge of financial terminology and concepts a plus
  • Ability to manage multiple projects, meet deadlines, and multi-task
  • Strong knowledge of Microsoft Office, especially Power Point, Word and Excel. Aptitude to learn new technology including FactSet
  • Seeking individual with the highest ethical standards, strong work ethic, ability to work independently, strong technical skills, and attention to detail
  • Has a creative, “can-do” outlook and knows how to get things done without close supervision
63

Portfolio Administrator Resume Examples & Samples

  • Setting up and updating client accounts
  • Assisting in the preparation of sales, reporting, and marketing materials
  • Maintaining accounts in portfolio management and trading systems
  • Rebalancing and entering client trades
  • Billing and client reporting
  • General office support which includes answering phones, email support, and filing
  • Responsible for ordering office equipment and supplies
  • Provide support to ensure that the mission and values of the company are maintained
  • Ability to apply mathematical operations including basic algebra
  • Strong Computer skills including; word processing software, spreadsheet software, accounting software, and database software
  • Organized, maintains confidentiality, and accurate
  • Ability to read, analyze, and interpret general business periodicals, technical procedures, or governmental regulations
64

Senior Portfolio Administrator Resume Examples & Samples

  • Process MailFinance lease contract booking, funding, terminations, and rebooks
  • Process customer account adjustments, which include customer and dealer refunds, fee adjustments, and payment transfers
  • Respond to emails and Siebel Cases in accordance with published SLAs
  • Provide test and Q/A support for project and systems enhancements
  • Assist with departmental training and special projects
  • B.S./B.A. preferred or equivalent experience
  • Order entry, Financial Services, Bookkeeping, or Leasing experience a plus
  • Strong communications skills along with analytical problem solving skills required
  • Experience with MS Excel, Access, Word, and Outlook required
  • Working knowledge of Oracle Lease Management is preferred
  • Individual must be conscientious and detail oriented
65

Portfolio Administrator Resume Examples & Samples

  • Monitoring and updating the workflow system to ensure that all work can be tracked effectively
  • The annual renewal of risk benefits (life, PHI , premium protection) for your schemes and any necessary interaction with the relevant life companies
  • Excellent organisational skills and ability to meet deadlines
  • 2 years plus pension’s administration experience in a consultancy firm, brokerage, life office or working on an in-house scheme (desirable). Ideally group or company DC pension administration experience
66

Portfolio Administrator Resume Examples & Samples

  • Affirms and confirms all trades utilizing various internal and external applications
  • Monitors and resolves all trade fails
  • Resolves compliance issues
  • Maintains knowledge of on-going industry and regulatory changes and initiatives impacting the firm’s funds and clients
  • Maintains and updates procedures as approved
  • Leverage the order management system with other downstream operating systems in support of currency spot and forward trading
  • Must have a working knowledge of the industry
  • Knowledge of GTSS and CLS preferred
  • Must show the ability to establish priorities and concentrate on detailed information under pressure on a daily basis
  • Customer focus with a keen interest in providing superb services to clients
67

Portfolio Administrator Resume Examples & Samples

  • Perform daily cash reconciliation
  • Research trade and income issues
  • Process Contributions/Withdrawals and provide all cash flows to Portfolio Managers by the required deadlines
  • Reconciliation of security positions
  • Provide client reporting on a daily, monthly and quarterly basis to internal and external parties
  • 2+ years of work experience
  • Familiarity with asset management industry, including mutual funds and institutional accounts
  • Knowledge of equity, fixed income, corporate and municipal securities
  • Knowledge of accounting systems
  • Ability to work under pressure and adhere to deadlines
  • Knowledge using Bloomberg terminal
  • Derivatives knowledge a plus