Portfolio Administrator Job Description

Portfolio Administrator Job Description

186 votes for Portfolio Administrator
Portfolio administrator provides support and consultation to remote locations or clients in order to identify requirements/issues and provide solution.

Portfolio Administrator Duties & Responsibilities

To write an effective portfolio administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included portfolio administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

Develop and maintain written portfolio management system policies, procedures, and processes
Communicate critical portfolio information to investment management and client service
Calculate and reconcile portfolio performance
Manage foreign currency balances
Ensure trade are accurately booked to internal records
Resolve differences between internal and external records daily
Assist with daily reconciliations between internal records and multiple prime brokers and swap counterparties
Perform daily borrows for equities and swaps
Compare stock loan rates between banks
Help with reconciliations of multiple accounts including personal partnerships

Portfolio Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Portfolio Administrator

List any licenses or certifications required by the position: IFIC, CSC, PMP, PMI

Education for Portfolio Administrator

Typically a job would require a certain level of education.

Employers hiring for the portfolio administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Finance, Business, Accounting, Economics, Education, Business/Administration, Communication, Health Care, Military, Associates

Skills for Portfolio Administrator

Desired skills for portfolio administrator include:

CDO Suite
Wallstreet Office
Products and services offered by Scotiabank partners in order to identify and refer clients as appropriate
Regulatory requirements
Assigned functional area
Documented and satisfied

Desired experience for portfolio administrator includes:

Maintain accounts in QuickBooks
Prepare various reports for COO and Portfolio Manager on daily, weekly, monthly and quarterly basis
Occasionally help with bills
Daily reconciliation of fund cash and security accounts
Daily posting of transactions
Correspondence with various fund administrators, brokers and custodians

Portfolio Administrator Examples


Portfolio Administrator Job Description

Job Description Example
Our growing company is looking to fill the role of portfolio administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for portfolio administrator
  • Updating of portfolio management system (Advent)
  • NAV verification and approval
  • Reviewing interim and annual financial statements
  • Preparation of monthly and quarterly client reports
  • Manage and maintain the portfolio accounting system to ensure accurate security information, pricing, security classification and account valuation
  • Answer system/software related questions, troubleshoot problems, and provide system training
  • Manage the trading work-flow within the trading system application
  • Assist in integrating new products with the system
  • Perform daily portfolio accounting system operational duties as related to account reconciliation process
  • Work with internal and external parties to resolve any and all out of balance conditions between the Wealth and Asset Management system and the portfolio accounting system
Qualifications for portfolio administrator
  • Work on special projects as related to Wealth and Asset Management and investments
  • Leads various securities related projects aimed at process improvement
  • Provides feedback, research and make adjustments as needed
  • Responsible for consulting with internal customers to find ways to automate current manual processes for faster data analysis
  • Help to develop and implement best practices, work-flow, and automation for the firm
  • Support and maintain existing system product versions

Portfolio Administrator Job Description

Job Description Example
Our growing company is looking for a portfolio administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for portfolio administrator
  • Inputting daily cash entries into accounting system (FX, dividend, expenses, income, cash flows)
  • Monitoring, analyzing and processing all corporate actions in accounting system on behalf of institutional accounts and mutual funds
  • Participating in daily end of day process
  • Preparing daily pricing files utilizing various external pricing sources
  • Security master set-up and maintenance of a wide range of security types (fixed income, equity, derivatives, futures, swaps)
  • Obtaining and inputting proxy vote elections from research analysts and portfolio managers
  • Compiling firm AUM data from reporting system and internal departments on a monthly basis
  • Preparing audit documentation as needed
  • Frequent communication with internal departments (portfolio managers, trading desk, client service, technology and members of senior management) and external groups (custodians, clients, service providers)
  • Maintaining daily and monthly oversight checklists
Qualifications for portfolio administrator
  • Create and/or trade all SMA accounts
  • Review and maintain daily trade blotter
  • Provide ongoing monitoring of portfolio activities to ensure all accounts are in line with the investment models
  • Identify, capture and record operational/trade errors
  • Interact with Portfolio Managers, Sales, Compliance, Legal, and Trading
  • Communicate with Sponsor trading desk and trade support

Portfolio Administrator Job Description

Job Description Example
Our growing company is hiring for a portfolio administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for portfolio administrator
  • Interact with Brokers in order to settle any trade issues
  • Act as liaison between the company and third party service provider
  • Works with larger and more sophisticated client relationships anticipating their needs and resolving complex issues independently
  • Utilizes superior knowledge of investment products, operations and the servicing requirements of clients to meet their unique needs
  • Uses independent judgment and analysis tools to prepare personalized reports for clients and prospects with respect to financial and estate planning
  • Handles various portfolio administrative functions including but not limited to opening and terminating accounts
  • Process finance adjustments in the XEEP system
  • Process any related accounts receivable transaction
  • Using your keen attention to detail, you will be cross- referencing new securities and portfolios in the SS&C Recon system and assisting the Institutional Portfolio Administrators in the daily review and investigation of unmatched cash, holdings and transaction data for Institutional Accounts
  • Using your advanced excel skills, you will be reconciling portfolios for Institutional Clients on a monthly basis investigating material pricing discrepancies
Qualifications for portfolio administrator
  • Must have the ability to change direction quickly and effectivley and thrive in a fast paced environment - ability to adapt in a rapidly changing environment
  • Strong communication skills, both verbal and written with the ability to communicate in a transparent and concise manner possess criticial listening skills
  • Commitment to change and ongoing developmentProactive, Self-motivated, Team Player
  • Degree or Diploma in Commerce or Business Administration
  • A Bachelor’s Degree in Finance, Accounting, Economics, Math or related field, or a minimum of 1 year of relevant industry experience
  • Ability to perform extensive work on computer

Portfolio Administrator Job Description

Job Description Example
Our company is growing rapidly and is looking for a portfolio administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for portfolio administrator
  • While having knowledge of the Institutional Portfolio Administrators daily responsibilities, you will assist the team on an ad-hoc basis
  • Maintain an overall understanding of the assigned investment strategy, cash weights, financial instruments within the portfolio, Sec Lending participation, cash management
  • Maintaining books and records for multiple fund of hedge funds utilizing General Ledger Accounting / Operations system
  • Deal with ad hoc client requests to assist Portfolio Managers
  • Administration of trade settlement
  • Support internal personnel with Operational inquiries to achieve company goals of excellence
  • Work as an engaged member of the Operations Department to fulfill the business goals
  • Communicate with custodian banks to resolve discrepancies
  • Keep detailed records of investor level information
  • Effectively respond to all client inquiries using all internal resources available
Qualifications for portfolio administrator
  • A Bachelor’s Degree in Finance, Accounting, Economics, Math or related field, or a minimum of 3 years of relevant industry experience
  • Minimum 10 years in investment management, family office, trust or legal
  • Advanced knowledge and proficiency with Microsoft Suite especially PowerPoint, Excel, Word and Outlook is required
  • Understanding of Leasing Contracts Terms and Conditions
  • 2 years previous experience with “back office” support in financial or leasing institution
  • Ability to read and interpret documents, write routine correspondence with both internal and external customers

Portfolio Administrator Job Description

Job Description Example
Our growing company is looking for a portfolio administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for portfolio administrator
  • To ensure all Administrative functions relating to Accounting tasks are conducted in such a manner as to ensure adherence to Company policies and processes
  • To manage and resolve queries timeously with appropriate feedback, including all relevant information that meets customer requirements in accordance with standard procedures
  • Broad knowledge of principles, practices, and procedures of the investment management industry a plus
  • Maintain focus on client satisfaction during all forms of communication
  • Meet all scheduled and unscheduled reporting requirements
  • Create custom reports as needed per client or internal requests
  • Communicate accurate data to the Investment Management and Client Service teams – communicate critical portfolio information to investment management and client service, and ensure the flow of time sensitive information and follow through on actionable items
  • Contribute to cross-departmental initiatives and work groups
  • Generate and reconcile monthly income reconciliations and investigate monthly cash transactions
  • Liaise with clients / advisors / share registries etc in a professional manner
Qualifications for portfolio administrator
  • 3+ years of experience working with high-net worth clients in a financial services environment
  • Proficiency with Microsoft Office to include Word, Excel and Outlook
  • Financing / Leasing administrative experience
  • Associate / Bachelor’s degree in business, accounting, or finance
  • Proficiency with lease accounting systems
  • Quick study / action oriented

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