Fleet Administrator Resume Samples

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MM
M Monahan
Miguel
Monahan
423 Mina Villages
San Francisco
CA
+1 (555) 945 7292
423 Mina Villages
San Francisco
CA
Phone
p +1 (555) 945 7292
Experience Experience
Detroit, MI
Fleet Administrator
Detroit, MI
Hartmann-Batz
Detroit, MI
Fleet Administrator
  • Liaise with all transport admin and workshop personnel in providing accurate and up to date information to the line manager
  • Constantly evaluate daily working processes, suggesting improvements to maximise efficiency
  • Work with business partners during BCP events (Business Continuity Plan) providing Fleet support during catastrophic events
  • Identifying areas for continuous improvement in work practices and sharing these with others
  • Booking vehicles into the workshop for PDI and any warranty issues
  • Maintain/manage vehicle compliance records, including DOT company/vehicle/driver information. Review mileage and fuel data for CDL vehicles to maintain compliant IFTA regulations
  • Checking all relevant leasing information and plates are in vehicle
Houston, TX
Staff Fleet Administrator
Houston, TX
Hahn Inc
Houston, TX
Staff Fleet Administrator
  • Responsible for tracking service provider activities and that Scope of Work (SOW) is achieved
  • Responsible for administration of ZEV fleet, including management of vehicle licenses and permits
  • Knowledge of Zero Emission Vehicles (ZEV), electric vehicle charging infrastructure and operations
  • Member-focused thinking
  • Responsible for tracking parking and traffic citations, including disposition of payment
  • Problem solving
  • Responsible for administration of preventative maintenance plans
present
Philadelphia, PA
Senior Fleet Administrator
Philadelphia, PA
Cummings Group
present
Philadelphia, PA
Senior Fleet Administrator
present
  • Assist with tracking and recording all fleet activities
  • Maintain all regulatory and fleet cost information
  • DOT training for all locations
  • Meet with and negotiate pricing and service with vendors
  • Responsible for all DOT compliance records and communication
  • Disposal and purchase of new vehicles in US and Canada
  • Attention to detail
Education Education
Bachelor’s Degree in Creativity
Bachelor’s Degree in Creativity
University of Georgia
Bachelor’s Degree in Creativity
Skills Skills
  • Ability to type quickly and accurately
  • Shows pride in delivering high quality, accurate work and can demonstrate ability to work on initiative
  • Industry knowledge desirable
  • A professional appearance that reflects the high standard of a professional organisation
  • Ability to organize and prioritize tasks to achieve agreed results
  • Advanced knowledge of all site products and client IT environment
  • Significant Knowledge of computer usage, particularly Microsoft Office Excel program
  • Rental car knowledge
  • Ability to communicate both orally and in writing
  • Technically very strong
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11 Fleet Administrator resume templates

1

Fleet Administrator Resume Examples & Samples

  • Advanced knowledge of all site products and client IT environment
  • Experience in a customer facing service delivery role
  • Demonstrates a proactive approach to work with initiative and drive
  • Good technical and/or electrical aptitude In return Xerox will offer you a good benefits package along with a supportive environment and the opportunity to grow your career. Diversity At Xerox, we believe diversity goes beyond race and gender. It celebrates and values differences in age, outlook, cultural background, lifestyle, physical ability and sexual orientation. We have been rated as one of the Top 10 companies in hiring minorities, women, disabled and gay and lesbian employees. We welcome applications from individuals with disabilities and will look to make reasonable adjustments or find alternative solutions to accommodate any disabilities wherever possible.**
2

Fleet Administrator for Germany Resume Examples & Samples

  • Placing orders for the perpetuating running costs of company cars on the internal system
  • Recalculating leasing contracts for company cars, adjusting mileage and length of contract to ensure that the financial efficiency of leasing contracts is maintained
  • Managing company internal re-allocations of returned company cars
  • Monthly 10% audits of data entry
  • Producing end-of-contract certification of accident free years for employees
3

Fleet Administrator for UK Resume Examples & Samples

  • Monitoring supplier performance, identify and recommends ‘way forward’ for any out of line situations, managing day to day activity
  • Assists staff in understanding business specifics and recommends any changes in process
  • Check and Audit the monthly Accident Management invoices, request additional backup paperwork if needed and ensure invoice queries are addressed to the Car Provider. Verify that the repair on the car happened (maintain data in a spreadsheet)
  • Co-ordinate the instigation of the Insurance certificates each year
  • Manage any out of line situations with Fleet Manager to resolution
  • High quality customer relationship skills
4

Fleet Administrator Resume Examples & Samples

  • Maintain detailed, accurate, up to date information for all company vehicles via Fleet Management systems, updating vehicle information, driver assignments, and registration information as needed daily
  • Support the vehicle tag/registration compliance; including monitoring temp tags, annual registration renewals, and update Fleet Management Systems
  • Provide consolidated reporting to Fleet Operations Manager to include but is not limited to vehicle use, expenditures, vehicle status, fuel, mileage, and vehicle assignments
  • Order/maintain fuel cards and personal PIN numbers for business partners
  • Work with business partners during BCP events (Business Continuity Plan) providing Fleet support during catastrophic events
  • Using the data provided by the Area Fleet Operations Manager, coordinate the transportation of equipment between Regions and Divisions of all Cox Enterprises business units
  • Relies on experience and seasoned judgment to plan and accomplish goals
  • Other duties and tasks required by Management
5

Fleet Administrator for France & UK Resume Examples & Samples

  • Deploy designated programs in accordance with IBM policy and relevant corporate guidelines
  • Comply with Document of Understanding and meet relevant Service Level Agreements
  • Provide absence cover for the other Administrators
  • Deliver a professional, customer focused service within the expected deadlines
  • Follow programs thoroughly and ensure that the customers are responded to their queries in a timely and professional manner
  • Maintain total satisfactory Business Control posture and retain auditable documentation to show compliance with program rules (eg eligibility, approvals, exceptions etc)
  • Suggest improvements to procedures and processes that enhance quality and efficiency
  • Handle day to day issues, concerns. Bring expertise and knowledge in problem solving, setting up new reporting requirements
  • Handling of specific queries and investigations regarding the car programs via the task id or telephone
  • Input and maintain correct information into the relevant tools and databases
  • Ensure delivery of reconciliation file (and other required inputs) to interested parties (e.g. EMEA Process Owners, HR Benefits Services, in-country and global HR Teams, HR Partners, etc) and ensure that all payroll cut-offs are met
  • English: fluent
  • French: fluent
  • Strong Excel skills using Microsoft Excel for data entry and analysis
  • Being able to analyse and interpret data, and make informed decisions
  • Excellent and effective communication skills and customer service orientated
  • Able to work to tight deadlines, cope with peak workloads, and maintain high standards under pressure
  • Excellent team skills
6

Fleet Administrator Resume Examples & Samples

  • Processes automobile inventory reports
  • Processes In fleeting packages and tracks deliveries
  • Processes sales documentation and packages
  • Processes in fleeting and de-fleeting procedures in database
  • Prepares month end reports for fleet accounting
  • Collects delivery receipts and prepares new car packages
  • Prepares titles and license plate receipts to auctions
  • Experience in the vehicle registration process a plus
  • Mathematical skills
  • Ability to type quickly and accurately
  • Significant Knowledge of computer usage, particularly Microsoft Office Excel program
7

Fleet Administrator Resume Examples & Samples

  • Identify and take corrective action on missing/inaccurate vehicle related data on Fleet software system
  • Identify and maintain records of employee variance to standard Capita employment terms and conditions, as related to Capita vehicle polices
  • Audit and administer applications for and ongoing operational adherence to Capita policies in relation to pooled vehicles
  • Process all new vehicle orders onto Capita Fleet Management software
  • Provide annual leave/sickness cover within the Fleet Team
  • Communication with internal and external employees at all levels
  • Interaction with internal Capita departments (Payroll, HR, Expenses etc.) to resolve queries and provide information as required
  • Provide clear guidance on Fleet policy and processes to Capita drivers and local businesses
  • Obtain reports from suppliers and internal Fleet system, analyse/format data and issue to relevant business units and on request as necessary
  • Assist Head of Group Fleet / Group Fleet Compliance Manager with input to projects as and when required
  • Constantly evaluate daily working processes, suggesting improvements to maximise efficiency
  • Manage full vehicle contract novation process for all acquisition and contract wins
  • Produce report of leavers and check/arrange vehicles collection or re-allocation
  • Assist Group Fleet Compliance Manager with legislative and compliance requirements as necessary
  • Manage and own central fleet query log mail box
  • Manage updates of all Fleet related sites on Capita Connections
  • Arrange off hire and collection of contract expired cars and updates to the fleet system as necessary
  • Maintain accurate records of the Capita fleet system and ensure all deliveries / collections are captured at correct time
  • Manage P11D records including all annual audits for both pool and short term hire vehicles
  • Technically very strong
  • Proficient and competent with all Microsoft Office programmes particularly advanced excel
  • Uses own initiative/professional attitude
  • Flexible ‘can do’ Attitude and team player
  • Ability to organize and prioritize tasks to achieve agreed results
  • Ability to own problems from outset to resolution
  • Have a desire to succeed and remain positive in a fast changing environment
  • Good communicator essential both within team, suppliers and to Fleet customers
  • Receptive to change as the Fleet operation changes
  • Industry knowledge desirable
  • Able to work with large data sources, analyse and extract information as required
8

Vehicle Fleet Administrator Resume Examples & Samples

  • Experience with the day-to-day leadership and management of fleet activities
  • Familiarity with the application of Federal Motor Carrier Safety Administration (FMCSA), principles, concepts, practices, and standards
  • General knowledge of Fleet Maintenance practices
  • Experience with shop safety inspections
  • Must be able to obtain and maintain company Purchase Card (PCard)
  • Proficient with Microsoft Office, primarily Excel
  • ASE (Automotive Service Excellence) Certified Mechanic
  • Experience with BPA purchasing and acquisition of required parts and service
  • Self-motivated as work is performed under general direction
  • Ability to plan schedules and arranges own activities in accomplishing objectives
  • Able to exert some influence on the overall objectives and long-range goals of the organization
  • Represents the organization as a prime contact for fleet activities
  • Interacts with senior internal and external personnel on significant matters often requiring coordination between organizations
9

Fleet Administrator Resume Examples & Samples

  • Ensure that effective communication is maintained at all times within transport function and organisation structure
  • Prepare reports and compile statistics as directed
  • Liaise with all transport admin and workshop personnel in providing accurate and up to date information to the line manager
  • Maintain a professional relationship with colleagues, customers and suppliers
  • Develop and implement change
  • Undertake administration duties, including processing paperwork for vehicle claims, invoices and data entry
  • Ensuring vehicle tax documentation is up to date and processed in accordance with company procedures
  • Ensure information is processed to meet predetermined deadlines, advising line management of discrepancies found
  • Qualified to A level or equivalent standard
  • Previous Transport Administration experience
  • Flexible in approach to managing work within specific deadlines
10

Senior Fleet Administrator Resume Examples & Samples

  • Assist with tracking and recording all fleet activities
  • Responsible for all DOT compliance records and communication
  • Maintain all regulatory and fleet cost information
  • DOT training for all locations
  • Meet with and negotiate pricing and service with vendors
  • Disposal and purchase of new vehicles in US and Canada
  • 3-4 years Fleet Administration Experience
  • Experience with DOT is required
  • Proficiency in Microsoft Office and be comfortable working with Internet based applications
  • Prior experience with purchasing/negotiating price and/or service and vendor relations
  • Ability to support a 24/7 environment
11

Fleet Administrator Resume Examples & Samples

  • Implements and oversees a cost effective Preventive Maintenance Program across multiple locations within a market or area
  • Completes ongoing analysis to ensure best practices, continuous improvement, and adaptation to new conditions of the following: a. Private fleet vehicles – type, age, condition, brands, optimum fleet size. b. Best vehicle maintenance options by region – contract, in-house, customized programs. c. Evaluates forklift fleet to determine best inside and outside vehicle application. d. Develops analytical tools for cost analysis and optimization of fleet activities
  • Disposes of fleet equipment at scheduled intervals by sale or relocation to other facilities. Provides direction to all company in-house mechanic shops and other service/repair facilities
  • Supports corporate and regional pricing and service programs with selected suppliers. Develops area tire management programs to reduce costs and increase safety. Establishes area fuel programs to increase choices and lower costs
  • Coordinates activities related to titles, taxes, registration, and inspection of vehicles. Ensures compliance with all state and US D.O.T safety and reporting requirements. Works with Human Resources to ensure OSHA compliance with forklift operators and shops. Assists in other areas of transportation (i.e., rail car) as needed
  • Minimum education required—Bachelors degree in business or relevant field with technical training in vehicle maintenance and support
  • Special skills required—Supervisory skills, including training, hiring, termination, work planning and inspecting completed work. Experience in all phases of diesel, gas and LP engine repair. Diagnosis, Electrical, Hydraulic and Pneumatic experience, qualified brake and power train and welding and machine work experience
  • Special Knowledge required—Procuring and managing acquisition of vehicles ranging from passenger cars to heavy-duty specialty trucks and tractor-trailers
  • Other—Computer literate
  • Minimum experience required—5 years in medium fleet size maintenance or related field
12

Fleet Administrator Resume Examples & Samples

  • Work with team members to manage the utilisation of fleet vehicles by allocating spare vehicles where a long term vehicle rental is required
  • Utilise the Epyx 1Link Hire Network to process rental bookings from request to supplier invoice
  • Monitor rentals ensuring rental extensions are processed as required and correctly recorded within GT Plant systems
  • Manage 3rd party suppliers to achieve an efficient, cost effective service to GT employees
  • Ensure order numbers are received for all rental bookings
  • Process all rentals on to the Key2 rental system for recharge to the GT Business Units in a timely fashion
  • Update the Motor Insurance Database as required
  • Update the GT accident management supplier on a weekly basis with vehicle additions and deletions
  • Update records within GT Plant systems
  • Assisting with other duties in the office as required
  • Identifying areas for continuous improvement in work practices and sharing these with others
  • Ensuring compliance with safety, quality, environmental and management systems
  • Previous experience of working in a customer focused role
  • Good team worker
  • Preferably have knowledge of Key2 Fleet Management systems
13

Fleet Administrator Resume Examples & Samples

  • Verify title, bill of sale and VIN number are accurately recorded. May assist in preparation of titles, contracts, bill of sale, pre-sale and post-sale reports and post reconditioning charges incurred
  • Communicate with the Mechanical Services Shop, Body Shop and Detail Shop for vehicle repairs and post charges to vehicle account in a timely manner
  • Assist in scheduling vehicles on line for review. Assist in preparation and processing of post-sale information to managers and customers
  • Assist in maintaining vehicle inventory for vehicle aging and first-in irst-out process
  • Stock in/Check in Vehicles into V-Trace
  • Set the order of the sale and ensure accurate preparation of contracts
  • Enter condition reports into AMS
  • Represent vehicles on the block or attend block with sales representative on sale day
  • Review CR/vehicle and set work orders in V-Trace for Mechanical and Body Shop
  • Verify the correct repair charges are submitted
  • Call in orders for Windshield, Dent Demon and other outside vendors
  • Print stickers for sale per PRIDE guidelines
  • Review, monitor and ensures compliance with contractual customer, contractor and supplier agreements in conjunction with the accounting department
  • Communicate with customer for failed post sale inspections or arbitration
  • Maintain knowledge of DMV laws and regulations pertaining to titles
  • Any other duties assigned by the General Manager or designated manager
14

Fleet Administrator Resume Examples & Samples

  • Service and MOT booking
  • Maintaining the Motor Insurance Database in a timely manner
  • Logging and managing accidents through the VMS Service
  • Hire /off-hire of short and mid-term hire cars
  • Managing paperwork and calendar booking for pool car use
  • Liaising with car lease providers to ensure an effective and efficient service is provided and lease costs are competitive
  • Co-ordinating the lease of new cars and vans and the return of vehicles at the end of the lease term
  • Provide general administration support where needed
  • Ensuring applicable insurance documents are held for car allowance vehicle users
  • Out of hours assistance with ad hoc queries
  • Communication of accident policy and instructions to company car users
  • Administering fines, penalties or charges received
  • Amendments of company car policy where requested
  • P11D details to payroll and the drivers
  • Ensuring drivers make insurance claims in a timely manner
  • Manage any excess payments or assist the Vehicle Team with insurance settlements
  • Maintaining vehicle spreadsheet including current mileage
  • Driving Licence check (6 monthly)
  • Verifying and coding invoices for sign-off and processing
  • Ordering and managing company fuel cards where required
  • Delivering / collecting company cars for maintenance checks as requested
15

Fleet Administrator Resume Examples & Samples

  • Preferred fleet knowledge/background
  • Skills required include: Proficient use of MS Word, Excel and Access applications
  • Requires high attention to detail, flexibility, ability to prioritize, multi-tasking, follow-up, self-starter who can work with little supervision and maintain a positive attitude
  • Schedule is Monday-Friday
16

Fleet Administrator Resume Examples & Samples

  • Excellent communication skills, verbal and written
  • Previous experience in a sales admin role
  • A fantastic coping strategy to work under pressure
  • Experience in a similar role with Kerridge use would be desirable
  • Deal effectively with customers and subcontractors requests
  • Ensuring that all information required to tax vehicles is received in time to allow for scheduled handover
  • Account managing with Lease companies
17

Fleet Administrator Resume Examples & Samples

  • Maintaining relevant filing systems, invoicing vehicles for the month and managing delivery paperwork
  • Booking vehicles into the workshop for PDI and any warranty issues
  • Booking vehicles on the Valet System
  • Checking that orders match the specification of vehicle
  • Communicating any delivery or time management issues with regards to vehicle or the customer with the relevant team members
  • Ordering Leasing company specific packs & plates
  • Checking all relevant Leasing Company information regarding plates/packs are in the vehicles
  • Ensuring corporate customers receive excellent levels of service
  • Organising/co-ordinating delivery of new vehicles with external third parties
  • Maintaining a professional manner in all contact with clients
  • Ensuring vehicles are prepared to the highest standards
  • Confident individual who is comfortable communicating face to face, on the phone and by email
  • Able to demonstrate a friendly, open and honest approach to work
  • Shows pride in delivering high quality, accurate work and can demonstrate ability to work on initiative
  • Strong organisation and communication skills are essential to ensure that everyone necessary is kept informed throughout the sales and delivery process
  • A professional appearance that reflects the high standard of a professional organisation
  • IT Literate and experience of Microsoft office suite essential
  • Full current UK Driving Licence is desirable
  • Experience in a similar role would be desirable but not essential
18

Rr-fleet Administrator Resume Examples & Samples

  • Previous management experience in fleet administration preferred
  • Thorough knowledge of ADA, DOT, FTA regulations preferred
  • Experience with hands-on training preferred
  • Knowledge of basic safety and training procedures
19

Staff Fleet Administrator Resume Examples & Samples

  • Responsible for administration of ZEV fleet, including management of vehicle licenses and permits
  • Responsible for tracking service provider activities and that Scope of Work (SOW) is achieved
  • Responsible for tracking parking and traffic citations, including disposition of payment
  • Responsible for administration of preventative maintenance plans
  • Responsible for understanding and explaining underlying dynamic of Key Performance Indicators (KPIs)
  • 3-5 yrs. Experience
  • Field experience in fleet management and/or DOT-regulated transportation operations
  • Knowledge and understanding of overall automotive and transportation industry, e.g. from car rental or after sales business
  • Knowledge of Zero Emission Vehicles (ZEV), electric vehicle charging infrastructure and operations
  • Supplier management experience
  • Demonstrated high level of initiative
  • Strong written & oral communications skills
  • Experience managing staff, including service providers
  • Strong Communication skills – interpersonal, presentation and written
  • Resource and asset management experience
  • Well-organized
  • Problem solving
  • Member-focused thinking
  • Prior work experience in Fleet Management
  • Bi-lingual English/Spanish
  • Entrepreneurial experience
20

Fleet Administrator Resume Examples & Samples

  • Maintaining relevant filing systems , invoicing vehicles for the month and managing delivery paperwork
  • Returning vehicles to auction house, return address or site within agreed time frames
  • Checking all relevant leasing information and plates are in vehicle
  • If and when appropriate re-valeting of vehicles that require immediate uplift/delivery
  • Organising paperwork and pre-bookings for the valeting new vehicles
  • Some experience gained from an administrative role
  • Strong organisation and communication skills are essential to ensure that everyone necessary is kept informed throughout the sales process
21

Fleet Administrator Resume Examples & Samples

  • Building quotes to support the sales team using the information they provide
  • Requesting settlements from relevant finance companies
  • Correctly set up and registration of all sold vehicles
  • Liaising with the relevant dealership to check group stock levels and delivery dates
  • Completing daily figures log
  • Replying to customers with resolutions
22

Fleet Administrator Resume Examples & Samples

  • Ability to work as an individual or as part of a team
  • Excellent telephone manner
  • Computer literate in Excel, Outlook and Word
23

Senior Fleet Administrator Resume Examples & Samples

  • Organize and lead the retirement and disposal of all fleet vehicles 10
  • Research, and resolution of vehicle and equipment operation issues with manufacturers, vendors, suppliers, energy delivery and affiliate user groups. Analysis of data and customer organization feedback to manage resources and ensure operational goals are met. 10
  • Oversight of process to address traffic violations related to company vehicles. 10
  • Identify, coordinate, communicate and implement effective database support solutions in order to provide database support for Fleet applications and projects, which include but are not limited to vehicle maintenance and fueling systems 10
  • Develop various reports to collect data and provide analytical support for performance indicators. 10
  • Environmental SPOC for all Fleet audits and emergencies 10
  • Project Management of special Fleet initiatives aimed at improvement of safety, cost, and operations metrics 5
  • Act as back up and aid Manager in the development and maintenance of disaster recovery plans and business procedures to assure business continuity for Fleet Services. 5
  • Management of vehicle licensing and registration processes. 5
  • Management of vehicle repair warranty recovery process. 5