Executive Assistant Resume Samples

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Guide the recruiter to the conclusion that you are the best candidate for the executive assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

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C Little

Cheyanne

Little

4399 Niko Springs

Detroit

+1 (555) 672 8138

4399 Niko Springs

Detroit

Phone

p +1 (555) 672 8138

Experience Experience

Los Angeles, CA

Executive Assistant

Los Angeles, CA

Gleason-Kerluke

Los Angeles, CA

Executive Assistant

Execute activities as directed by the General Manager and Assistant General Manager to assist in the effective use and management of their time
Coordinate own assistant network and lead the local team assistant as line manager, ensure the development and evaluation of assigned personnel
Consistently deliver high quality work within established time frames; willingly assist peers and management
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
Assist with recruitment of midlevel providers and manage student workers
Manage team rosters, and support various employee management procedures, such as performance management
Responsible for office initiative work, working with vendors/property management and other office manager type duties

Los Angeles, CA

Executive Assistant to CEO

Los Angeles, CA

Macejkovic-Smitham

Los Angeles, CA

Executive Assistant to CEO

Creates and develops visual presentations for the executive leadership team
Assists with client inquiries, contacts Facilities Management staff, and handles special projects as necessary
Monitors and distributes monthly American Express statements to all Managers and ensures they provide expense information for CEO review
Assists in coordinating the agenda of senior management team meetings and off-sites
Event Management, once a year to assist with managing yearly event to engage clients
Assist the CEO in managing business and personal activities, including calendaring, meeting/event planning, travel logistics and expense management
Manage physical and network-based files and documents

present

Phoenix, AZ

Executive Assistant to the President

Phoenix, AZ

Hickle-Parisian

present

Phoenix, AZ

Executive Assistant to the President

present

Assist President with managing the budget for the department, including preparing and processing invoices and expense reports
Providing administrative support to the President, including extensive scheduling of appointments, speaking engagements, and media appearances
Provide meeting prep for President including agendas, talking points, data specs, and bios
Placing, responding to, and prioritizing the President’s invitations, phone calls, and mail
Responsible for managing global communication efforts from the Americas Region including coordination of schedules and the distribution of materials/messaging
Drafting, producing, and proofreading business correspondence for the President
Assist the President with new business development activities by aggressively seeking networking opportunities

Education Education

Bachelor’s Degree in Professionalism

Kent State University

Bachelor’s Degree in Professionalism

Skills Skills

Excellent proofing skills with strong attention to detail. Excellent verbal and written communication skills and maintains a professional demeanor
Knowledgeable and proficient in Microsoft Word, Excel, Outlook, PowerPoint; proficiency in Concur Expense & Travel system highly desired
A strong communicator (both written and oral), a good listener and a professional telephone manner. Confident ability to work with strong personalities
Solid knowledge of general office procedures, protocol and professionalism; basic knowledge of Business English, spelling, punctuation and grammar
Strong attention to detail. Highly organized with the ability to multi-task and prioritize work streams
Strong organizational skills and attention to detail; excellent listening skills and ability to work with employees at all levels of the corporation
Strong attention to detail and ability to exercise good judgement
Excellent organization skills and strong attention to detail; able to prioritize and manage multiple tasks simultaneously
Strong knowledge of EY and Business Enablement would be highly advantageous
Solid organizational skills including ability to prioritize and coordinate multiple tasks; Excellent attention to details

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Executive Assistant Resume Examples & Samples

Serves as a liaison with other functional areas and external customers in the resolution of routine administrative and operational issues
Composes and edits correspondence and/or memoranda from dictation, verbal direction or from knowledge of established policies
Schedules and coordinates meetings, events, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements
Develops and maintains data and performs routine analyses and calculations involved in preparing recurring internal reports
Composes and prepares timely responses to a variety of routine written inquiries
Performing a range of executive support activities for a vice president of a major organizational functional area
Operating standard office equipment and using required software applications
Analyze and solve problems
Interpret and apply policies and identify and recommend changes as appropriate
Handle stressful situations and provide a high level of customer service in a calm and professional manner

Executive Assistant Resume Examples & Samples

At least 8 years experience working in an administrative capacity, ideally with a bank, an investment fund or a large law firm
Proficiency in Microsoft Word, Adobe Acrobat, PowerPoint and Excel
Minimum Education level: High School Equivalent
Must have excellent command of written and spoken English and Hungarian. German would be a positive add on
Familiarity with the private equity industry

Executive Assistant Join our High-performing Team Resume Examples & Samples

Collaborate with colleagues to recommend most cost-effective ways to complete tasks. Apply and share knowledge gained about work processes, resources, and structure and business of the firm/service line/functional group
Use Ernst & Young's core technology applications, including Microsoft Word, Excel, PowerPoint, and MS Outlook. May act as a knowledge resource in one or more of these programs, and train others
Proactively notify the appropriate individual on issues of quality, confidentiality, or risk
Proactively share knowledge with colleagues
Anticipate and respond to changing situations. Encourage and help others to do the same
Develop and demonstrate a solid working knowledge of the firm's structure, service lines, key personnel, and policies and procedures

Executive Assistant Resume Examples & Samples

Apply Ernst & Young's branding and correspondence guidance, to format/edit letters, reports, and correspondence from draft to client-ready stage. Become knowledgeable of firm mailing/delivery processes
With guidance, may manage certain administrative aspects of client engagements
Use Ernst & Young's core technology applications, including Microsoft Word, Excel, PowerPoint, and Lotus Notes. May act as a knowledge resource in one or more of these programs, and train others
Proficiency with automated calendar management tools, e.g., Lotus Notes and Blackberry

Executive Assistant Resume Examples & Samples

Manage or coordinate small projects, providing cost-effective approaches
Use your strong working knowledge of relevant firm and service line quality, risk, and confidentiality policies and guidelines. Reinforce the wider use of these
Demonstrated record of sharing knowledge with colleagues

Executive Assistant Resume Examples & Samples

Professional level communication skills
Demonstrated ability to make high-level decisions independently and to handle the most complex and sensitive information with appropriate discretion and confidentiality
5 years experience supporting executive leadership
Strong knowledge and experience using Excel spreadsheets, utilizing function features within Excel to manipulate and produce data, producing quick graphs and charts
Strong client-facing presence, able to represent SunTrust well, and confidence interacting with executives of major clients and suppliers,
Work well with teammates at all levels
Familiarity with PowerPoint presentations and ability to summate/decrease/reuse presentations to tell stories to different audiences. Ability to edit communications to incorporate Executive’s style while considering audience
Highly Organized

Executive Assistant Resume Examples & Samples

Provide professional, executive support on all levels and serves as a key resource to his/her manager as well as others in the firm
Manage executive’s calendar with minimal direction proactively and intelligently
Organize complex domestic/international travel planning, as well as expense management and processing
Draft email and memo correspondence
Liaise with members of Board of Directors, its Committees and members of Company’s Governance Executive Committee
Manage executive’s incoming correspondence and prioritizes competing requests
Draft and coordinate meeting agendas, materials, and is responsible for transcribing meeting minutes
Liaise with other departments on the execution of strategic projects
Provide executive phone coverage
Maintain efficient filing and organization of correspondence, reports, research data and meeting materials
Coordinate large events
Prepare client and presentation materials and potentially contribute to content
Provide support to other members of the team as needed
Additional duties may be assigned as needed
May oversee attendance and overall team schedule for the executive’s group, department of location
Minimum 8 years of administrative experience supporting senior-level executives
BA/BS degree, preferred
Advanced MS Outlook and strong MS Word, Excel and PowerPoint intermediate skills required. Strong aptitude and interest in learning various proprietary systems to create and generate presentations and reports for executives a plus
Ability to perform under pressure in a fast paced environment and to work with confidential/highly sensitive information
Forward thinking and possesses the ability to anticipate needs and act upon requests independently
Excellent written and oral communication skills and solid interpersonal skills required
Flexible work schedule including overtime with little or no advance notice

Executive Assistant Resume Examples & Samples

Responsible for the daily schedule of one or more individuals; anticipate necessary background materials, directions and other items required for each activity on the schedule. Maintain busy calendars, schedule meetings and ensure managers arrive to meetings on time
Meet and greet visitors and clients, answer phones, coordinate conference rooms and meal arrangements
Handle a large volume of travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed
Provide core administrative support such as faxing, filing, and copying
Absolute discretion and appropriate handling of highly sensitive information essential
Minimum seven years of corporate administrative experience in roles that interfaced with external clients and executive management
Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions
Ability to anticipate needs and make sound decisions with minimal direction
Strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy, and meet deadlines in a high pressure environment
Ability to work well in a team environment and be proactive in assisting others as needed

Cib-executive Assistant Resume Examples & Samples

Calendar managementand associated tasks such as booking conference rooms, audio visual equipment, documentation, meeting scheduling etc
Personnel on-boarding andoff-boarding (i.e. initiate GARS, EURC, etc), including logistic for new staff
Maintaining group leave record and handling phone enquiries
Excellent interpersonal & communication skills with experience working with a variety of cultures
Experience in managing relationships across all levels

Cib-executive Assistant Resume Examples & Samples

Previous experience as an EA supporting at the executive level within a large global organisation
PC Literate – Adept skills with standard Microsoft packages [Office 2007]
Powerpoint : Sound knowledge of how to create / reformat / amend and print presentations
Excel: A good understanding of how to create spreadsheets
Word: Able to use this application effectively with a high level of accuracy
Outlook: Ability to effectively use application, especially with delegated authority

Executive Assistant Resume Examples & Samples

Organize and coordinate project meetings, including calendar coordination, booking meeting/conference rooks, being in touch with external vendors/guests to coordinate their arrival to our floor, etc
Distribute meeting materials on time
Ordering supplies from an external vendor
Coordination of onboarding process for new employees
Make travel reservations. Manage expense reimbursement
Help prepare/edit PitchPro PowerPoint, Word and excel documents. (Desired - ability to convert a hand-written sketch to a slide)
Coordinating light IT needs in a timely manner. For example, connecting phones, installing software
3 - 5 years office experience / assistant and meeting coordination experience at the executive level

Cib-executive Assistant Resume Examples & Samples

Extensive use of Outlook to include inbox and calendar management, enabling the seamless coordination of internal and external meetings, travel and social appointments
Finalizing complex travel arrangements: co-ordination of flights, accommodation, ground transportation, conference logistics, following a Corporate Policy
Entering data into the internal management information system and responsible for accurate collation of information to senior management
General administration duties (filing, photocopying, faxing)
Possesses an established network of assistants at Financial Institutions
Experience of working within an Investment Bank or similar environment

Cib-executive Assistant Resume Examples & Samples

Diary management for the senior team members
Responsible for domestic and international travel arrangements
Expense management, ensuring team are kept up to date on policy amendments
Ensuring invoices are processed accurately and promptly
Arrange internal and external meetings using in-house room booking system
Answer phones on behalf of the team, taking detailed messages
On-boarding and off-boarding employees for the team; submitting technology and building access requests
Working closely with overseas EAs to coordinate visitors itineraries and building access
Business Continuity Coordinator for the team
Maintain and order stationary supplies
Archive management
A minimum of 18 months experience supporting at the Managing Director level
Experience of working in financial services
Intermediate Microsoft Office
Minimum of 60wpm typing speed

Executive Assistant Global Philanthropy Resume Examples & Samples

Client focussed - handle queries quickly, confidently, discretely
Attention to detail & pride of completion
Innovator and self-starter - ability to seek out appropriate contacts for issue resolution, and proactive in improving processes where necessary
Process oriented - keen to learn end to end processes in order to understand impact of actions on other areas with the team
Excellent organisational skills and effective and concise verbal and written communications skills
Intermediate to advanced knowledge of Word, Excel and Powerpoint
Ability to balance multiple priorities and stakeholders
Familiarity with J.P. Morgan administrative systems would be an asset (eg. EURC, ORACLE, PASSPORT, GLOBAL ABSENCE TRACKING)

Executive Assistant Resume Examples & Samples

Using a high degree of judgement and discretion, this position provides administrative support to a senior executive. Works independently to determine the routing/and or response for phone calls and mail, prepares correspondence, prioritizes projects and calendar to maximize the executive’s time and productivity, organizes and maintains files, plans meetings, trips and events
Prepares correspondence, memoranda, reports
Answers and screen phones calls, using judgement to ensure that time sensitive and urgent calls are responded to with priority. Resolves routine and some complex inquiries
Arranges video-conferences/teleconferences
Schedules meetings at multiple offices and all offsite meetings in multiple time zones
Prepares and submits expense claims for all supported managers and assists in training for the broader department to ensure that all processes and policies are followed and timely reimbursements are received
Ensure approval of vacation requests and maintain vacation calendar, order supplies and technology
Supports executive with meeting planning -such as scheduling rooms, ordering refreshments, meeting prep and follow up
Review and comply with Firm Policies applicable to your business activities
Escalate operational risk loss events, control deficiencies and risks that you identify to your line manager and the relevant risk and control functionspromptly
Minimum of 5 years of experience in a similar role at a large financial services firm
Ability to prioritize, organize and multi-task; strong judgement
Position requires a high degree of confidentiality and discretion
Ability to communicate with members of the department as well as executive level clients
Advanced clerical skills, such as typing corporate documents, filing, faxing, answering phones; expert knowledge of Microsoft Office

Executive Assistant Resume Examples & Samples

Experience in a comparable Executive Assistant preferably within an Asset Management environment
PC Applications: Advanced knowledge of Word, e-mail and the Outlook Calendar. Advanced knowledge of Excel and Intermediate PowerPoint would be advantageous. The Internet is used on occasions for researching timetables for public transport, maps, directions, venues, entertainment etc
Experience of managing diaries or schedules for others
Experience of booking travel for others and organising travel itineraries
Experience of working in a team with people at all levels
Willingness to be involved in the continued development of the department and to be proactive
Strong organisational skills are required in order to prioritize multiple tasks
High level of professionalism – confidentiality, discretion and judgement
Confident, and willing, to liaise with staff and clients at any level
Capable of working under pressure and to tight deadlines
Ability to manage and prioritise numerous tasks
Proactive and capable of using initiative
Attention to detail is essential. Documents, presentations and spreadsheets need to be produced accurately
Approachable, professional, and ability to be firm when appropriate
Forward thinking and used to working in an environment of change
Used to handling confidential and sensitive information
Experience of implementing and maintaining administration processes and procedures

Executive Assistant Resume Examples & Samples

Maintain and manage the schedules of busy executives
Coordinate multi-party meetings and conference calls
Arrange complex global travel arrangements with detailed itineraries
Administer day-to-day activities by anticipating what information and data will be needed for appointments, meetings, and business travel
Screen telephone calls and correspondence appropriately
Review and respond to e-mail correspondence
Plan and organize multiple projects, while successfully meeting competing deadlines
Prepare detailed meeting agendas
Keep track of meeting notices and calendar items appropriately
Prepare correspondence and documents while editing for correct grammar, punctuation, spelling context and format, including quick turnaround of PowerPoint presentations
Research information using the Internet
Compile and file expense reports
Assist and cooperate with other teams as needed, including assisting other team members during busy periods and to provide coverage in the absence of other team members
Provide team administrative support to the direct management team/direct reports
Minimum of 5 years of experience supporting executive level individuals
High level of proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
Exceptional customer service, communication and organizational skills
Tech savvy, professional, collaborative and polite with a can-do, willing attitude
Ability to prioritize and to adapt and change direction on the fly
Demonstrated ability to professionally handle confidential and sensitive information
Ability to cope and work with many differing personalities and the confidence to instruct others

Senior Executive & Assistant Director Resume Examples & Samples

Active throughout the life-cycle of a modelling assignment - covering requirements definition, specification, design, development, implementation and user training
Takes the leading role in the design and build of complex models with little or no supervision, seeking further guidance when appropriate
Manages clients expectations in relation to fees and deliverables
Identifies risk on the assignment, involving Director / Partner appropriately in its resolution
Provides feedback to others on their modelling work, identifying potential areas for improvement and good practice features
Helps Directors achieve target fees by assisting in proposal development and other selling initiatives
Achieves target utilisation
Possess an Operational Research or related first or higher degree qualification
Strong model development experience using Visual Basic (Justas well as VBA) or other object-oriented development language. Such experience should include developing models containing complex algorithms within a highly user-friendly front-end
Familiarity and experience with packages and development environments is highly advantageous but not essential. This could include simulation products (eg Witness, Arena, Simul8) and optimisation products (CPlex, Xpress-MP)
Ability to work with model users to identify their particular needs, to design and specify appropriate solutions to satisfy these needs, and to implement these solutions
Experience of working in a professional services environment would be a distinct advantage
Experience of other types of modelling (eg Financial Modelling) would also be an advantage, but is not essential

Executive Assistant Join our High Performing Team Resume Examples & Samples

Manage calendars and schedule meetings. Use the "scheduler" feature for arranging group calls/meetings
Maintain documents on appropriate file servers and repositories. Learn and adhere to Ernst & Young's records retention policies
Develop and demonstrate solid knowledge of firm-wide and service line-specific tools, processes, and databases. These include the Standard Tracking and Reporting System (STARS), Global Tool for Acceptance (GTAC), Global Accounting and Auditing Information Tool (GAAIT), Tax Practice Guidance & Tool (TPG&T), eDocs, and internal accounting tools such as iClick and Global Financial Information System (GFIS)
Handle administrative details and routine issues independently, and take responsibility for completing these on time, to a high quality
Effectively manage conflicting priorities. This involves organizing your workflow, and teaming with colleagues to accomplish tasks and balance workloads
A minimum of 3 years of related experience

Executive Assistant Resume Examples & Samples

Is primary support to the MD and Deputy Head, Corporate Banking, as well as providing some support when required to the MD and Head, Corporate Banking & Global Credit
Manages diaries, coordinates meetings/conferences/travel arrangements, organizes daily files with diary items, meeting materials, etc., in a manner that sets the MD up for success
More specifically wrt travel arrangements, coordinates the travel arrangements (international & domestic), travel itineraries and processing of travel and expense reports
Acts as MD’s delegate for email and phone mail during absences; handles/ forwards issues as appropriate; prioritizes balance for MD’s action upon return
Maintains content for calendars and agendas including Conference Call and Video Conference Call agendas
Coordinates and administers all requirements and maintains appropriate records in managing the Executive’s office including preparation and verification of expense claims and invoices, monthly audit reconciliation of travel and other expenses including Visa, stationery and supplies, telecommunications, equipment and premises requirements, updates to Vacation and Absence schedules and production/distribution of monthly away lists
Maintains credit files for MD’s on-going use and records
Prepares material for Commitments Committee, Loan Underwriting Committee and Loan Portfolio Review Committee
Leverages tools and technology to drive efficiency and consistency
Establishes personal routines to keep apprised of developments and remain current. AUTHORITIES, IMPACT, RISK
High level of confidentially
Manage multiple priorities simultaneously. KEY CAPABILITIES

Executive Assistant Resume Examples & Samples

Process large number of invoices and create allocation memos to Controllers and Accounts Payable
Maintain departmental calendars – schedule/reschedule meetings, field e-mails, & phone calls requesting meetings, handle meeting conflicts & prioritization issues
Request Certificates of Insurance for internal and external clients
Maintain departmental files – correspondence files, insurance policies and contracts
Organize and maintain departmental agreements and summaries in hard and soft formats
Provide telephone coverage – answer executives’ phones, take accurate messages, know executives’ whereabouts at all times, handle urgent calls with appropriate judgment
Handle business travel – book travel arrangements, coordinate meeting schedule, prepare travel & expense reports
Arrange large group meetings and conference calls – schedule meetings with all parties, book meeting rooms & call-in numbers, arrange special meeting facilities (food, multimedia, etc.), send meeting confirmation e-mails, prepare & distribute meeting materials
Handle departmental mail – pre-sort & prioritize, respond to simple and immediate requests
Typing and preparing documents – utilizing Microsoft Word, Excel. Access and PowerPoint (letters, schedules, presentations, database management)
Navigate Firm – interface with various Firm departments on behalf of executives to collect and communicate information, respond to requests, obtain services, etc
High School Diploma or Equivalent plus other post high school training/courses
5 years administrative assistant experience
Proficiency in MS Word, Excel, Access and PowerPoint
Excellent writing and proofreading skills
Must be an enthusiastic, positive team player, eager to assist colleagues and members of the department on all levels
Must be able to work in a fast pace environment and handle multiple tasks concurrently

Executive Assistant Resume Examples & Samples

Provide excellent telephone coverage including ability to manage priorities; handle urgent calls with professionalism and good judgment
Arrange large group meetings – schedule meetings with all parties; book meeting rooms and call-in numbers; arrange special meeting facilities; send meeting confirmation emails; prepare and distribute meeting materials
Maintain executive calendars; schedule/reschedule meetings. Highlighting attendance in advance as well as printing documents needed
Highlighting upcoming significant meetings to senior executives. Arranging prep meetings if necessary
Handle business travel – book travel arrangements; coordinate out-of-town meeting schedules; prepare travel and expense reports
Maintain executive files – correspondence files; document files; personal office files
Handle executive mail – pre-sort and prioritize; respond to simple, immediate requests
Strong ability to write and prepare letters and presentations independently
Able to manage projects as necessary
Navigate firm – interface with various departments on behalf of executives to collect information, respond to requests, obtain service, etc
Miscellaneous support – including, but not limited to preparation of copies; ordering of supplies and maintaining supplies drawer; handling faxes; maintaining orderly, fully-functioning work area for executives and their staff
Must be extremely well organized
Strong interpersonal skills and collaborative work style
Flexible and ability to work in a demanding fast paced environment juggling multiple tasks simultaneously
Proficient with all office technology; advanced skills in MSOffice, particularly Word, Excel and PowerPoint
Outstanding attention to detail and follow-up
Strong time management/prioritization skills and solid judgment
Self-motivated, innovative, hardworking individual, who can handle changing priorities and multiple tasks
Must be a customer service oriented, team-player eager to assist colleagues and members of the department at all levels

Executive Assistant Resume Examples & Samples

Provide executive administrative assistance to SVP of Finance, including managing executive calendar
Ability to effectively interface with every level of employee, customers and external constituents
Perform general duties, including preparing general correspondence, word processing, filing, faxing, copying, preparing and reconciling expense reports, ordering supplies, managing all subscriptions
Ensure email, phone and other messages are delivered to the appropriate manager or responsible party in a timely manner, acting with the appropriate sense of urgency
Effectively arrange meetings, conference calls, videoconferences, domestic and international travel
Assist with the preparation of presentations, metric reports, dashboards, and other business reports
Process, track and reconcile departmental invoices
Support organization and execution of departmental events [e.g., arrange catering, coordinate location, etc.]
Handle special projects and assignments as directed
Creating daily clips for senior management
Supervision of administrative functions for the department
Learning and backing up all of the department’s data and document systems
General contract administration, including requesting, distributing and tracking contracts, licenses and other documents
High school diploma, with a college degree preferred
5 years direct work experience supporting senior management in a large, corporate environment
Excellent verbal, written and oral communications [English/ Spanish]
PC Skills: advanced Microsoft Office skills, including: PowerPoint, Word, Outlook, Excel
Candidate should be highly professional, a team player, consistently positive in attitude, self-motivated, flexible, discrete, tactful, articulate, and diplomatic
Must be extremely organized and able to focus attention and manage details on multiple projects at the same time; organize, prioritize and follow-through
Ability to adapt to changing responsibilities in a fast-paced environment
Strong initiative, creativity, sense of drive and ambition
Solid time management and multi-tasking skills
Willingness to participate in all department projects and initiatives
Familiarity with US Hispanic media
Experience in entertainment industry
Superior time management and organizational skills
Able to work both independently and with a team
Able to juggle and meet numerous deadlines and identify press opportunities
Proactive, master multi-tasker, creative and strategic thinking plus strong external and team communication skills

Executive Assistant Resume Examples & Samples

Manage complex schedules and coordinate meetings with internal and external parties utilizing multiple calendars, often balancing very strict demands of high-level filmmakers and studio heads, and anticipating problems and conflicts in advance
Prepare all appropriate meeting materials for President, including materials for other attendees when needed
Prioritize and manage President’s work email and call sheet, which may include creating email correspondence on behalf of the President
Manage all department-wide communication and materials to and from President
Prep for upcoming meetings (agendas, A/V and Print materials, correspondence for reoccurring meetings)
Maintains proper recordkeeping and filing system for all materials coming thru the President’ office
Performs basic administrative tasks such as updating contact lists, meeting attendee lists, executive expenses, etc…
Oversee department-wide script distribution and conference room bookings
At least 3 years of experience supporting a senior level executive
Must be extremely anticipatory in nature
Proficient in Microsoft Word, Outlook, PowerPoint, Adobe, and Excel
Knowledge of all basic office equipment required
Bachelor's degree (or a High School Diploma/GED and a minimum of 5 years of executive assistant experience)
Initiative - Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
Detailed Oriented - Pays attention to multiple details and multiple tasks while minimizing errors
Organization - In order to manage multiple tasks effectively, must be organized in approach and execution of work
Team Player - Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas
Confidentiality - Must be able to maintain department business with the utmost confidentially
Flexibility - Demonstrates experience working in, and a positive attitude toward a rapidly changing business environment
Inclusivity - Thrives in a busy team like environment, and available to assist other department members when necessary

Executive Assistant Resume Examples & Samples

Provide professional phone coverage at all times; screen all calls and determine through independent judgment those which require immediate attention
Coordination of travel arrangements
Overall management of busy calendars
Coordination and scheduling of meetings and conference rooms
Track and process expenses
Maintaining and updating contacts lists
Handling sensitive and confidential information with discretion
Maintain up-to-date and accurate filing system
Provide phone backup support to other EAs as needed
Assist with additional projects (i.e powerpoint and excel) and other duties as required
Punctual, regular, and consistent attendance
5 years prior relevant experience, supporting Senior-Level Executives
Proficient with MS Office – Outlook/Word/Excel/PowerPoint
Ability to successfully multi-task and meet deadlines
Friendly with professional and positive demeanor, phone etiquette,
Proactive, flexible, self-starter with a boundary less approach to working within a team
Demonstrates exceptional written and verbal communication skills
Ability to maintain confidentiality
Possess strong interpersonal skills with ability to communicate effectively with all levels withinthe organization

Executive Assistant Resume Examples & Samples

Provide administrative support including type and compose general correspondence, copying, answer and screen phone calls, and manage Outlook calendar
Book travel arrangements/reservations and submit travel expenses for CFO via Concur system
Schedule, coordinate, and maintain appointments and meetings
Open and distribute mail, coordinate messengers/package delivery
Create, organize, and maintain filing system, reconcile expense reports, supply requisitions, etc. as needed
Help administer and maintain department-related files and projects
Coordinate logistics intra-department for events or meetings, make arrangements/reservations, and coordinating all other special projects as assigned
Interact with internal and external customers, business associates as needed. Provide personal assistance on various projects and activities
Act as liaison with other internal departments and external contacts to execute assignments and represent CFO in a professional and efficient manner
Additional duties to be assigned as needed
Minimum 1 year of assistant work experience or experience supporting executive level personnel
Strong computer skills required, knowledge of Microsoft Office including Word, Excel, PowerPoint, and Outlook
Proven ability to organize and establish administrative procedures independently, juggle multiple projects at the same time
Demonstrated effective communication skills and follow-up skills required, skilled in effective writing and strong organizational skills
Proven ability to handle confidential information
Experience with Concur travel system and expense reporting/submission
Pop culture fanatic
Independent, self-starter and effective team-player
Able to work calmly under pressure

Executive Assistant Resume Examples & Samples

A minimum education level of High School Diploma or its equivalency (Bachelor of Arts/Sciences Degree Preferred)
Years of related work experience: 3-4 years related administrative experience supporting an executive
Proficient with Microsoft Office Products (Word, Excel, PowerPoint, Outlook)
Proficient with mobile and social media platforms
Strong verbal and written communication skills and able to interact will all levels of the organization
Must be highly organized and demonstrate attention to detail
Good interpersonal skills and experience managing an executive(s) calendar
Maintain a sense of urgency with an ability to meet tight deadlines; able to maintain the confidentiality of highly sensitive information; must be a self-starter with the ability to work with minimal supervision
Ability to work extended hours and/or weekends to provide support to a project and/or executive
Must be able to think creatively and pay close attention to detail

Executive Assistant Resume Examples & Samples

Provide full administrative support to Senior Vice President including phone, calendar, expenses, correspondence, travel and meeting planning
Coordinate overall departmental administrative planning and support
Act as an effective liaison between the Network and our distribution clients
Ability to work professionally as a team player with a positive attitude in a fast-paced environment
History of practicing good judgment and demonstrating confidential business style
Highly-organized, self-starter with strong attention to detail and follow-up
Excellent interpersonal skills with effective verbal and written communication skills for interface at all levels, internally and externally
Solid computer skills (Microsoft Word, Excel, Outlook, PowerPoint, SAP)
Administrative support experience including a minimum of 2 years providing executive level support
Experience demonstrating a fundamental understanding of administrative “best practices
Professional experience in the media industry
Interest in media and the rapidly-evolving digital landscape

Executive Assistant Resume Examples & Samples

Generates and distributes daily and weekly ratings reports for entire company
Independently composes reports and correspondence for Executive Vice President’s signature. Sign in behalf supervisor, as delegate, his name on correspondence, requisitions, vouchers, and other forms of documents
Reviews and prioritizes correspondence and answers written inquiries relating to various CW Network research issues. Responds to most telephone inquires, and when necessary, directs the call appropriately. Distributes EVP research report, memos and documents
Participates in arranging conferences and committee meetings. Sets-up and maintains Executive calendar
Makes travel/arrangements and reservations
Reviews and reconciles all incoming expense and travel reports accuracy and compliance with corporate policy. Reviews and secures approval for all travel requests
Acts as liaison with division management team to ascertain current status of various projects. Updates Executive Vice President periodically on all Divisions’ activities
Responsible for maintaining and establishing official documents and records in the appropriate electronic and physical files, including maintenance of Research Library
Manages and maintains Executive Vice President’s personal electronic (iPad) files
Prepares agendas and materials related to business meetings. Follows-up with Division Executives or outside representatives to ensure attendance and that all related business materials/documents are ready for review
Works on some personnel issues, requiring confidential matters
Sets up and maintains budget track in coordination with Finance Dept
Performs various related duties as necessary

Executive Assistant Resume Examples & Samples

Assists one or a few executives in providing a range of administrative support functions focused upon the needs of assigned executive(s) in carrying out the responsibilities of their positions
Conducts a range of assignments derived from the duties and responsibilities of the executive(s) served; specific functions performed for the assigned executive / executives include, but are not limited to: coordinating and maintaining the appointment calendars; gathering and abstracting materials for such events as meetings, conferences and presentations; administering travel arrangements and related travel and entertainment expense reports; answering and screening incoming calls; reviewing and categorizing incoming correspondence / memoranda / emails; preparing routine correspondence, memoranda and e-mail responses; arranging receptions / lunches / dinners; attending staff meeting and taking and editing notes of such meetings; maintaining contact lists and databases
Arranges visits / tours by representatives of clients / affiliates / sponsors / executives of TWDC / regulators and legislators; screens and responds to employee requests; arranges and coordinates interviews of the executive with representatives of the media in conjunction with and approved be a Communications’ publicist
Coordinates the administration, logistics and flow of the work for the assigned executive(s)
Performs routine to semi-routine administrative processes and tasks within the context of well-defined practices and methods
Through personal time management and organization of work contributes to the processing efficiencies of assigned tasks
Enhances the efficiency of the assigned executive(s)
Interacts with the a wide variety of ESPN and external contacts in behalf of the executive(s) served
Interacts with media, clients, affiliates, public figures in behalf of the assigned executive(s); may coordinate and / or participate in meetings and interviews with these contacts
Enhances relationships and interactions with the counterparts of the assigned executive(s), both internally and externally
Primary focus of communications is to receive and transmit routine to semi-complex information
Work with Play-By-Play Remote Production team on ticket allocations and distribution for CFB & MLB
Partner with ESPN’s Premium Dept. on Radio Departmental allocations for swag for clients / guests / affiliates / partners …
Work closely with Network Sales Team in NY on winner tours on campus – coordinate tours, escort, etc …
Has a fundamental knowledge of the administrative processes carried out by the assigned executive(s) and those of the organization directed by the assigned executive(s)
Has advanced knowledge of Microsoft Office applications, databases used by the executive(s) supported
3- to 5-years of related administrative experience in generally comparable functions
Has a basic knowledge of several administrative functions and processes
Has basic research and data analysis skills capabilities
Has advanced skills in communication and diplomacy; has good sensitive to the purposes and motivations of the persons desiring contact with the assigned executive(s); is sensitive to and able to work effectively with a diverse group and individuals
Has an advanced ability to organize work and to set priorities; has basic multi-tasking skills

Executive Assistant Resume Examples & Samples

Organize and maintain product sample inventories including ordering of samples, distribution of samples, and maintaining the set up and display of the product room
Assist Vice President in the Creative Services department by managing executive calendars, meeting schedules, answering phones, maintaining logs, placing calls, and sending emails and faxes as needed. Typing, organizing and distributing notes from executives to internal Creative Services team and external clients/vendors for correspondence needs
Organize and maintain an inventory of all departmental assets to manage and keep track of samples and materials. Maintain accurate records of schedules and files as needed
Organizes various files, records, indexes, logs, and mail for executives. Prepares and organizes mail, and writes correspondence for returned unsolicited materials, maintaining schedules and other collateral materials
Coordinates international and domestic travel, transportation, hotel itineraries and accommodations, prepares invoices for approval, and creates check requests and processes expense reports and tracks through payment process for the Creative Services department
Coordinates organization of resource materials and orders office supplies for the department
Assist executives with occasional special projects and performs other duties as required, including back up assistant to the CCO when regular assistant is away from office

Executive Assistant Resume Examples & Samples

Types correspondence, reports, labels, contracts, etc. for supervisors review and signature
Coordinates international and domestic travel and hotel accommodations for advertising shoots
Arranges calendar and schedules meetings, independently or as directed. Keeps supervisor on schedule for meetings
Answers telephone and screens, logs and places calls
Opens, reviews, records and distributes and organizes mail
Photocopies and scans reports, documents and other materials
Sends and receives faxes and emails
Maintains various files, records, indexes and logs
Creates and maintains various schedules, reports and matrixes
Greets clients, talent, creative staff and executives
Prepares check requests and expense reports and follows through
Assists with estimating costs, budgeting and drafting contracts for photographers. Coordinates various tasks of planning and producing special photo shoots under direction of VP, Photography including drafting and sending correspondence to talent publicists, assisting with talent arrangements, and drafting and sending Call Sheets
SAP – Responsible for coding billing and invoicing for photo department and Creative Advertising special shoots. Prepares shopping carts for supervisor’s approval. Processing P-Card transactions and reconciliations of department’s P-Card
Budgets – Gathers all charges incurred by the photo department and reports charges to the finance department
Scripts and schedules – Requests scripts and schedules for all WB feature films as directed by supervisor
Performs other related duties and projects as assigned
Premieres & Events – Book and confirm red carpet photographers for premieres and special events. Create press credentials and cast/crew ID sheets. Coordinate with publicity teams to check in press and photographers at premieres/events. Premiere after party work duties as assigned by events team

Executive Assistant Resume Examples & Samples

Types correspondence, reports, schedules, agendas, etc
Composes memos and correspondence for supervisor's review and signature
Manages SVP’s calendar (scheduling meetings, appointments, etc.)
Makes travel and accommodation arrangements
Answers inquiries of callers, delegates calls to appropriate executives and greets visitors
Maintains various files, records, indexes and logs. May supervise/organize projects with other department secretaries
Opens, records and distributes incoming mail
Answers telephone, screens, logs and places calls
Prints/Makes photocopies of reports, documents and other materials; sends and receives faxes, telecopies and e-mail
Secures and furnishes information as requested
Assists in presentation and sales meetings where required
Codes, routes and tracks outside vendor invoices
Prepares expense reports
Order office and refreshment supplies
Creates and/or updates excel documents as assigned
Creates and/or updates power point documents as assigned
Manages department budget invoices as necessary (SAP)

Executive Assistant Resume Examples & Samples

Manages calendars including but not limited to scheduling meetings, securing meeting rooms, requesting drive-on passes for external attendees, ordering catering items, etc
Coordinates and arranges travel and hotel accommodations, and completes travel and expense reports
Answers telephone – screens, logs, places calls, listens to voicemail, as directed
General administrative duties including but not limited to making photocopies of reports, documents and other materials, sends and receives faxes, prepares packages for DX or courier services and orders supplies
Coordinates internal and external WBCP distribution of materials
Assists in gathering information and updating various presentations and reports for assigned properties
Processes Independent Contractor forms and Master Vendor Agreements when needed
Liaises with Finance to track and manage all expenditures/invoices in quarterly budget worksheets; opens all Shopping Carts and SWAs for assigned properties
Maintains and reconciles all PCard expenses for marketing team
Creates presentations and communication pieces for licensees or other inquiries with direction from supervisor
Responds to inquiries from internal and external groups including requests to gather information, licensing and marketing programs, requests from licensees and special requests
Manages all Marketing Research subscriptions for division including: subscription renewals, client log-in and password assistance, setting up in-person and WebEx meetings for cross-departmental colleagues
Assists with market research, special projects, and updates marketing collateral as assigned by the VP, Marketing Director and Marketing Managers
Attends Non-DC Theatricals team meetings and actively participates in team initiatives, brainstorming, planning, etc
Assists in the execution of promotions including prize gathering, fulfillment, communication and correspondence
Typing of correspondence, reports, labels, contracts, etc. as directed by supervisor
Keeps marketing rooms organized and stocked with all needed materials for responsible brands
Phone reception duties and phone coverage for SVP and main reception desk, as requested
Other duties or special projects as requested by supervisor

Executive Assistant Resume Examples & Samples

Position performs general clerical duties (e.g. answering phones, sending faxes, filing)
Assists in tracking budget, execution, approvals, and distribution of electronic press materials & television specials
Assists in preparation of publicity reports
Makes travel arrangements for Executive Vice President of Publicity and maintains schedule for travel itineraries
Provides Burbank coverage for incoming publicity queries while Senior Publicists are out of office on press junkets or on set visits or tours
Facilitates administrative tracking of budget approval for each film
Generates POs, signing & coding bills while adhering to approved budgets for all publicity categories
Performs miscellaneous duties as assigned

Executive Assistant Resume Examples & Samples

Maintains calendar, schedules appointments, meetings and notes call
Writes script coverage and tracks all submissions
Answers telephones, screens, logs and places calls
Prepares documents such as weekly reports, correspondence and expense reports
Schedules all travel arrangements and itineraries
Proofreads, photocopies and distributes material
Orders supplies, books, etc

Executive Assistant Resume Examples & Samples

Prepare expense reports on SAP, and reconcile VISA statements against expense reports
Process Invoices and P.O.s through SAP
Take lead and coordinate specific projects to be determined by the SVP
Create and update various PowerPoint presentations as needed
Keep daily, weekly, monthly calendar up-to-date for the SVP
Coordinate departmental calendar including all staff meetings
Make all travel arrangements-domestic and international (air, hotel, car) for the SVP
Answer phone, take and relay messages in a timely manner
Prepare and execute correspondence
Fax, file, and photocopy
Interface with various Disney departments and external vendors
Candidate must work well with a wide range of employees and business associates, at all levels
5 years experience in administrative role supporting c-suite executives
Proficiency with computers including: SAP, Outlook, Excel, Word, PowerPoint, and the Internet
Strong verbal and written communication skills and analytical skills

Temp Executive Assistant Resume Examples & Samples

General administrative duties including answering heavy phone call volume, screening and redirecting calls, and managing incoming inquires
Handle all logistics associated with meetings, appointments, and conferences to include preparation of accurate materials and correspondence
Arrange and confirm complex travel arrangements – both international and domestic
Prepare, submit, and track detailed expense reports consistent with company policies through reimbursement
Create, format, and edit documents in Word, Excel and PowerPoint
Follow-up on various activities to ensure all deadlines are met
5+ years of experience providing administrative support to senior executives while working in a Corporate environment is required
Highly proficient in Microsoft Office, including Outlook, Word, PowerPoint, and Excel
Knowledge of Concur is a plusSkills
Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction
Exceptional interpersonal skills and strong team orientation
Expert in multi-tasking, organizing, and prioritizing a must Strong attention to detail and follow-up skills Ability to maintain confidentiality
Excellent judgment and demonstrated problem solving capabilities
Proven ability to function in a fast-paced, ever-changing environment while demonstrating a high level of integrity and professionalism
Willingness to learn, take initiative, and adapt to new responsibilities

Executive Assistant Resume Examples & Samples

Calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings
Interact with C-level executives, general managers, and their support staff in order to schedule meetings, answer general queries, take and distribute notes, and send materials for review before meetings
Assist with the preparation of presentation materials
Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
Arrange travel schedule and reservations for executive management as needed. As the VP’s embark on frequent business trips, the executive assistant needs to arrange travel plans including: booking flight tickets, arranging for accommodations, and reserving car rentals; communicate travel information to the VP and; work out any scheduling problems
Answer incoming calls, take messages, deal with general inquires and redirect callers to correct departments
Prepare expense reports and additional ad hoc reports as needed
Follow up with vendors and staff on outstanding invoices/issues
Assist with planning and executing onsite and offsite meetings and conferences
Order supplies and equipment
Open, sort and distribute daily incoming mail
Handle other requests from executives as needed
5+ years of experience supporting at the executive level; Experience in an IT Department a plus
Excellent calendar management skills, including the coordination of complex executive meetings
Professional demeanor while under pressure, flexible, proactive, resourceful and efficient
Strong verbal and written communication skills,
Good judgment and attention to detail are essential
Undergraduate degree a plus

Executive Assistant Resume Examples & Samples

3 years work experience managing executives in a fast-paced, team oriented environment
Intermediate to advanced level skill with Microsoft tools (MS Office), Keynote, and SAP
Proven ability to handle confidential and sensitive information with discretion
Demonstrated ability to multi-task and manage time efficiently to meet the demands of a growing business environment
Demonstrated ability of detailed planning, time management and organizational skills
Ability to act as a team player and to interact with all levels of employees and clients within and outside the organization

Executive Assistant Resume Examples & Samples

Manage extremely busy calendars and prioritize often conflicting demands appropriately
Manage a digital asset submission and approval tracking system for our internal and external partners
Create and distribute periodic updates and state-of-the-business reports
Perform market research and report findings
Assist with travel arrangements and expense report preparation for executives
Act as a liaison between multiple departments and companies, both internally and externally
Handle other increasingly challenging projects as appropriate
A seasoned pro – You have at least three years of experience supporting senior executives
Obsessively detail oriented – You go way beyond crossing the “T’s” and dotting the “I’s.” No balls ever get dropped by you, and nothing ever sneaks past your eagle eyes
A self-starter – You are fire-and-forget, and you are always trying to figure out new and better ways to do your job smarter, faster, more efficiently, and more effectively
An optimist – You approach both good times and bad with a cheerful attitude and a sense of humor. You always see the light at the end of the tunnel, even at 2AM in the morning
A people person – You understand the importance of good relationships, and you treat people the way you wish to be treated - within the team, within the company, and with all of our external partners
A chameleon – You have the ability to adapt in a fast-paced work environment, accommodate various work styles, and manage priorities and tradeoffs in a continually changing environment
An effective communicator – You are able to communicate succinctly and professionally using all the tools of the trade: Outlook, Word, PowerPoint, and Excel
Passionate about games – We love playing games and creating them. You do too

Executive Assistant Resume Examples & Samples

Prioritizes and schedules meetings. Maintains accurate daily calendar of all meetings
Answers and screens all incoming phone calls. Maintains an accurate daily phone log of all incoming/outgoing phone calls
Responsible for updating/maintaining music budget reports and licensing grids
Provides music scene details to Clearance department
Responsible for processing invoices
Maintains accurate production schedule for films
Composes and types correspondence
Opens, screens, and prioritizes incoming mail
Maintains CD library; including ordering soundtracks and provides CD duplications as requested
Prepares expense reports and ensures follow through
Coordinates international and domestic travel/hotel accommodations for Director Music and music supervisor/composers
Reads scripts and creates script breakdowns
Reaches out to publishers, labels, libraries and third parties for music searches
Books scoring stages and recording studios. Gathers scoring estimates
Researches new bands
Performs other related duties as necessary

Executive Assistant Resume Examples & Samples

Manage the outlook calendar, meeting schedules and travel arrangements for the President & General Manager of NBC4
Utilize Microsoft Office Tools to prepare letters, reports and formal presentations
Write/edit/distribute correspondence
Establish and maintain relationships with key internal and external contacts
Organize, maintain and update contacts, files, folders,
Answer telephone calls and respond to inquiries
Plan and coordinate events
Manage online and in-house public file
Complete and upload Quarterly Issues Report to the FCC Online Public File website
Assist/monitor visitors for viewing of the Public File
Process monthly T&L Reports and reconcile monthly P-card reports
Submit buck slips and invoices to Finance for ticket purchases, membership dues and charitable contributions
Represent NBCU and Comcast in a positive and professional
Provide on-going support to the VP, News and the News department
Provide support to other departments and areas as required
Handle confidential information professionally and discretely
Excellent Microsoft Office applications skills including Word, Excel, Outlook and PowerPoint
Minimum 5 years of experience in an administrative support role
Associate Degree or BA/BS Degree or equivalent experience
Excellent interpersonal skills including the ability to interact effectively with viewers, clients and members of the community and employees at all levels of the organization
Excellent computer skills including Microsoft Office applications
Very strong organization skills, attention to detail and follow through

Executive Assistant Resume Examples & Samples

Support SVP – Programs, News Gathering & Special Events, and SVP - Operations Strategy & Business Planning
Provide overall administrative support for high-level executives, including but not limited to
Phone and email support
Managing busy calendar and day-to-day meetings
Interacting with a wide variety of ABC and external contacts on behalf of the executives
Manage all travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management
Coordinate/confirm all calendar matters, including internal and external meetings, establishing conference calls, and coordinating meetings over multiple time zones
Filing, faxing, photocopying, scanning and tracking documents, data entry and word processing
Aggregate information in excel documents for reporting and/or presentation
Prepare confidential memos, correspondence, letters, business updates, meeting notes, Power Point presentations, proofs correspondence and complex reports
Manage long and short term projects including organizing special events, meetings and presentations
Coordinate with Executives and personnel throughout News and from other Divisions
Professional, poised executive assistant with a minimum of 3-5 years of experience supporting senior executives within large, corporate environments
Disney knowledge a plus
Advanced computer skills in Mac and Microsoft Office products, including PowerPoint, Word, Excel, and Outlook
Mastery of SAP processing tools, including but not limited to Travel & Entertainment Proxy (T&E), Casual Buyer (Shopping Carts & AP Uploads for P.O.s & invoice processing), Time Processor and Cost Center
Highly meticulous, extreme attention to detail, organized, approachable and friendly but assertive
Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision
Demonstrated great work ethic
Demonstrated business communication skills (written and verbal) – ability to effectively communicate and interact with people at various levels and in various disciplines of business and production
Deadline driven and thrive in constantly changing, disruptive news environment
Ability to function in a demanding environment with competing and changing priorities
Demonstrates the ability to assume responsibility without direct supervision
Ability to multi-task and manage interruptions

Executive Assistant Resume Examples & Samples

Works regularly with Microsoft Office Suite applications, such as MS Word, Excel, and PowerPoint
Outlook for calendar/scheduling
Makes travel arrangements as necessary
Manages the phone lines for co-President'soffice. Fielding calls and conveying messages as necessary
Processes expense reimbursements, casual buyer role via SAP
Orders stationery, office supplies, snacks and beverages - Handles facility requests - Coordinates packaging and shipping of items via courier and FedEx
Correspondence (thank you notes etc…)
Filing and general office organization
Requires proficiency with Microsoft Office Suite applications, such as MS Word, Excel, PowerPoint and Outlook as well as word processing, managing files and other office procedures
Must have strong attention to detail, organizational skills and the ability to manage time effectively
Ability to organize and prioritize numerous tasks and complete them under time constraints/tight deadlines
Passion for great content on any device
Entertainment experience a plus
College degree a plus
Position also requires the ability to work under pressure to meet strict deadlines
Must be able to work full time 9-6pm with flexibility for overtime as necessary

Executive Assistant Resume Examples & Samples

Assist executive with administrative duties such as answering phone lines, taking messages, typing, filing & copying contract documents, etc
Coordinate meeting arrangements (ie, catering, lodging, transportation)
Order business cards, work orders, telecom and furniture movements
Update Outlook contact database
Maintaining calendar & meetings. Sending a schedule at end of each day
Prepare executive travel arrangements and expense reports for the Executive
Schedule executive meetings and book conference rooms as needed
Maintain/order supplies
Creating and re-organizing building show files. Saving documents to our computer drive
Printing documents, production notes, and calendars
Set-up messenger pick-ups/drop-offs (Fed Ex, UPS, US Mail, etc.)
Perform online research
Assist with special projects and other duties as needed basis
Special projects assigned by either Executive or management team members
Assist with office filing and miscellaneous administrative tasks
Answer general questions from employees and clients
Must have excellent organizational skills
Industry knowledge of sports and music entertainment
Good people skills in order to provide exceptional service to AEG employees and clients
Professional, friendly, and outgoing personality. Must be able to work well with others
Must be adept to working under tight deadlines
Must have excellent communication skills. Must have the ability to read, listen and communicate in English effectively, both verbally and in writing
Ability to multi-task and consistently prioritize projects, meetings and fast-changing schedules, while remaining productive and professional
Minimum typing speed of 60 wpm; strong knowledge of Outlook, Word, Excel and PowerPoint
Able to work with a sense of urgency in order to perform administrative tasks
Efficiently
2-3 years of administrative, office, clerical experience supporting a high-level company officer, such as GM, CEO, or Vice President

Executive Assistant Resume Examples & Samples

Arranges visits / tours by major executives / representatives of clients / affiliates / sponsors / executives of TWDC / regulators and legislators; screens and responds to employee requests; arranges and coordinates interviews with representatives of the media and may participate in the preparation for and conduct of these interviews
Coordinates the administration, logistics and flow of the work for the assigned executive(s); tracks and follows-up on key “to-do” items in behalf of the assigned executive(s)
Implements semi-complex tasks to support assigned executive(s)
Supports the daily flow of the work of assigned executive(s)
Ensures ongoing adherence to the established policies and procedures of the organization directed by the assigned executive(s)
Performs semi-routine to complex administrative processes and tasks within the context of generally defined practices and methods
Interacts with the a wide variety of high level ESPN and external contacts in behalf of the executive(s) served
Interacts with high level representatives of the media, clients, affiliates, public figures in behalf of the assigned executive(s); may coordinate and / or participate in meetings and interviews with these contacts
Enhances and builds relationships and interactions with the senior level contacts and colleagues of the assigned executive(s), both internally and externally
Processes invoices via SAP
Processes UAA requests
Handles administrative activities for production executive
Has an advanced knowledge of the administrative processes carried out by the assigned executive(s) and those of the organization directed by the assigned executive(s)
A minimum of 5 years of related administrative experience in generally comparable functions
Has an advanced knowledge of many administrative functions and processes
Has advanced research and data analysis skills
Has a highly advanced ability to organize work and to set priorities; has advanced multi-tasking skills
Familiarity with SAP and Accounts Payable procedures

Executive Assistant Resume Examples & Samples

Act as a liaison between executives and all internal departments and external business associates to ensure that all matters are attended to in an efficient and timely manner
Manage phone calls to ensure that attention is always given to the most urgent materials/requests first
Update and maintain schedules—schedule meetings with numerous attendees as requested, reserve conference rooms and order food for meetings
Work with IT to address any issues with equipment for exec
Sort/prioritize mail; flag and highlight any relevant articles and advertisements
Arrange all business travel, including car service, air travel and hotels
Draft and process travel, entertainment and business expenses
Minimum 1 year work experience, including internships
Proficient in MS Office, including Word, Excel, PowerPoint & Outlook
Self-starter interested in learning about the research field
Planning work, setting goals, outlining tasks, and contingency planning
Detail oriented and well organized
Be discreet and be able to handle confidential information
Possess excellent interpersonal skills - including tact and diplomacy
Flexible team player, able to juggle multiple projects simultaneously

Executive Assistant Resume Examples & Samples

Use Ernst & Young's core technology applications, including Microsoft Word, Excel, PowerPoint, and Lotus Notes
Ability to interact with and help personnel seeking information
Competent at prioritizing and completing multiple tasks in a fast-paced environment
Working knowledge of Microsoft Office applications, Lotus Notes and internet applications
Demonstrated customer service skills/experience
Knowledge of appropriate database content and tools
Understanding of external resources such as Bloomberg, IDC and internet
Collection of management skills
Adept at using NoteBooks
A minimum of 3-5 years previous work experience, preferably in a library or research setting
Working knowledge of standard library procedures required, such as cataloging, Library of Congress information, content, etc
Knowledge of major electronic products and services (e.g., Factiva, Primark) preferred

Executive Assistant Resume Examples & Samples

Schedule and maintain Outlook calendar for Vice President, HR Business Partner
Answer VP’s phone and maintain phone log
Take ownership of weekly staff meeting – agenda, setting up calls, booking rooms, verifying AV equip when needed, taking notes, following up after meetings
Take ownership of monthly reports –send reminders each month, edit and consolidate information from Business Partners and provide documents to VP
Book travel – domestic and international and process expenses monthly, or as needed
General office responsibilities
Update emergency contact list, birthday list, etc. for team
Schedule interviews and exit interviews
Handle departmental courier and freight requests
Provide backup support for SVP’s Executive Assistant (daily breaks, lunch coverage)
Provide backup support for HR Coordinator
Update shared files on Share Point (shared online HR resource) as needed
Update VP’s contacts and team’s email distribution lists
Order office and project supplies
Submit Executive IT requests
Coordinate departmental office moves
Book meetings and conference rooms for the VP
Miscellaneous duties for HR Business Partners on the team
Minimum of 2 years of experience in an Executive Assistant role with preferred television or entertainment industry experience
Proficient in MS Office (Word, Excel, PowerPoint, Access)
Ability to assume responsibility, function effectively with others on the team or independently, with minimal supervision
Strong verbal and organizational skills
Attention to detail and ability to multi task

Executive Assistant Resume Examples & Samples

Candidate must have 5 to 10 years of experience working as an Executive Assistant, including extensive project management experience
Articulate, personable, detail-oriented, and have strong organizational, communication, and administrative skills with a keen eye to detail
Demonstrated ability to manage a number of multiple priorities to completion
Demonstrated team player, reliable and able to interact with senior management
Highly proficient with MS Office suite, Outlook, SharePoint, Adobe Acrobat Pro
Willingness to work a flexible schedule

Executive Assistant Resume Examples & Samples

Order supplies and process invoices through P2P system
Ability to gain a strong command of new systems (P2P, Citi Travel & Expense) Non-Technical Skills –
Prior experience as an Executive Assistant preferred; 8- 10 years' experience
Detail oriented with ability to work independently and prioritize workload

Executive Assistant Resume Examples & Samples

Primary telephone coverage for the manager; Assist with email coverage
Diary management and organization of: internal and external meetings including stakeholder meetings, senior management functions and video/conference calls
Regularly assist visiting international executives with scheduling, administration and on-the-ground logistics
Arranging regular global and travel itineraries – flights, hotels, transport etc. – not just for reporting manager but for the Internal Audit function team members overall
Completion of expense claims and invoice payments ; review of claims from Internal Audit team members
Preparing documentation for meetings and conference calls, drafting letters and memos
Typing, filing, copying confidential documents
Other ad-hoc secretarial requests, including departmental management e.g. stationery handling, desk management, office automation related issues, new- comer onboarding etc
Ideally, an experienced Personal Assistant from a financial institution
2-3 years of PA experience for a senior manager as a minimum
Experience in the Middle East is beneficial but not a must
Excellent technical knowledge of Microsoft Office applications

Executive Assistant Resume Examples & Samples

Support of Group Head (Managing Director) – scheduling meetings, manage extremely busy calendar, ad hoc requests and special projects
Assist in preparation of presentation documents (Executive Updates, etc)
Assist with preparation and distribution of reports (both scheduled and ad hoc)
Support Group members and special projects
Order Supplies (via P2P)
Help Manage Space (moves and space allocation)
Help in Onboarding new resoruces
Minimum 5 years experience in Admin Coordinator/Executive Assistant role in a fast paced environment, preferably dealing with technology. Citigroup experience and knowledge of Citi applications extremely helpful
Ability to manage a very busy calendar of an executive, change meetings to accommodate needs, book travel
Maintain Resources Related Information: Organizational Charts, Seating Charts; Submit resource changes (location, term date, etc) as needed. Follow up with resource to update missing information
Order supplies as needed adhering to expense guidelines
Follow up on compliance related issues (outstanding training, missing time sheets, etc)
Onboard new hires and help in orientation process
Highly proficient with Microsoft Office (Excel, Power Point, Visio)
Ability to think through projects, anticipate ramifications, make changes and drive tasks to completion
Ability to manage deliverables within aggressive time frames and deliver under time pressures
Excellent interpersonal and communication skills with the ability to interact with all levels of management and technology professionals
Ability to administer technology processes
Self-starter and problem-solver - i.e., ability to work unsupervised and make productive use of downtime; uses creativity and experience to identify and anticipate needs and problems, design and implement solutions, learn from mistakes and plan effectively
Ability to find solution to various operational and administrative problems
Strong commitment to teamwork with a positive attitude, flexibility, and resourcefulness
Highly organized and detail oriented with the ability to efficiently handle multiple tasks and work well under deadline pressure without compromising attention to quality
Work across the organization on various processes and projects

Executive Assistant Resume Examples & Samples

Prior experience supporting a senior level executive is required (at least 5 years)
Prior experience working in a highly matrixed organization preferred
Demonstrates a high level of integrity and professionalism; exercises sound judgement
Ability to work 8am-6pm and be flexible for overtime as needed

Executive Assistant Resume Examples & Samples

Provide administrative support to the ultra-high net worth team
Coordinate all aspects of appointments, meetings, receptions and conference calls for the ultra-high net worth team
Prepare, reconcile, and track expense reports through T&E system for the ultra-high net worth team
Order supplies and process invoices through P2P system for the office
Serve as back-up support for other managers or administrative staff when required
Ability to work 8:00am-5:00pm and be flexible for overtime as needed

Executive Assistant Resume Examples & Samples

Organizing and coordinating large meetings with large number of participants
Support of visiting seniors as needed
Communications drafting
Build and distribute presentations and monthly reports
Responsible for team PAR Program (Performance and Recognition)
Working on various “special” projects
Processing of mail, both USPS & UPS packages
Screening of phone calls and email
Timely processing of Travel and Expense reports using internal systems
Timely and accurate travel booking using internal Travel Planner system
Detailed travel itinerary building
Advance conference room and visitor office booking
Order office supplies as needed
Process invoices in P2P as needed
Set up filing - new and existing
Handling highly confidential information
Skilled use of Microsoft Office (Word, PowerPoint, Excel, etc.)
Expert use of Outlook calendar, email and contacts
High level communications with other Executive Assistants
Support team both locally and in remote sites
Bachelor's degree, preferred
3 - 5 years administrative assistance, preferably assisting a senior executive
Strong administrative skills with a proven record of going above and beyond
Ability to multi-task in a fast paced, dynamic environment and provide support to not only the Director, but the department
Must possess strong sense of urgency and be able to quickly and proactively identify problems and offer real time solutions
Must be able to work independently on requests and projects
Ability to use good judgment and discretion in handling confidential information
Strong work ethic and enthusiastic team player; willingness to take on additional responsibilities
Strong sense of diplomacy and tact; strong interpersonal skills; professional and corporate demeanor; ability to maintain composure under pressure
Advanced PC skills (Word, PowerPoint, Excel, Outlook) and the ability to use these skills creatively. Excellent verbal and written skills. Must be detail oriented and possess excellent organizational skills

Temporary Executive Assistant Resume Examples & Samples

Meeting preparation and coordination including printouts
Handling correspondence and calls
Handling of Management visitors
Organize detailed travel planning and bookings for Management and team members
Credit card payoffs for Management
Office management and ordering of office supplies
Service Desk for the teams
Preparing presentations
Constant improvement of processes to properly run the Business Management
Badge Administration
Handling New Joiner/Leaver Process
HR administrative tasks

Executive Assistant Resume Examples & Samples

Assist in the preparation of high quality PowerPoint presentations and Excel Spreadsheets
Review and handle incoming and outgoing correspondence
Ability to multi-task and prioritize with a professional, flexible and positive attitude
Must be flexible and have an ability to execute at atypical times (usually early) and work OT, when required
Strong verbal and written communication skills & ability to interact comfortably with individuals at all levels

Executive Assistant Resume Examples & Samples

Supporting Senior Managers located in Zurich,
Managing calendars including: setting the meetings, ensuring the acceptances and keeping bookings up-to date, taking account of complex diaries and global time-zone differences
Managing and coordinating travels, organizing bookings, preparing travel documentation,
Preparing presentations for a range of situations to a high standard including co-ordinating the production of relevant management information and other inputs
Processing of invoices, expenses and reimbursements through the systems
High quality and accurate minute taking for meetings as required
Answering the calls, supporting communication channels

Executive Assistant Resume Examples & Samples

5 yrs experience in an administrative role supporting c-suite executives a MUST; preferably in a media company
Proficiency with computers including: Outlook, Excel, Word, PowerPoint, and the Internet
Proactive; able to anticipate problems/ issues in advance
Ability to work in fast-paced, high pressure environment
Effectively prioritizes and manages multiple tasks
Problem solver – able to take initiative, propose solutions, overcome obstacles
Team player – works effectively with others while having the ability to work independently with strong follow-through skills in a highly fast-paced environment
Flexibility to juggle moderate degree of multiple and changing priorities
Professional and positive attitude
Exercise discretion at all levels
Hours: 8:30am – 5:30 pm (OT eligible)

Executive Assistant Resume Examples & Samples

Provide administrative support for two senior television network executives
Manage their day to day calendar by coordinating meetings and conference calls. This includes staying on top of updating them throughout the day regarding changes
Support and maintain the needs of the Programming Planning department in a fast paced, deadline oriented environment. Assist the team in preparing documents and updating materials as needed
Assist Viacom Acquisition Programming Group (VPAG) by taking notes on bi-weekly calls, manage and create documents for movie deals, help edit decks for corporate presentations
Schedule all travel arrangements and handle expense reports
Issue monthly usage reports to studios for plays of specific titles
Facilitate acquisition invoices for payments to motion picture studios and production companies. Act as the liaison with Business Affairs and Finance departments
Responsible of all office materials incoming and outgoing mail, dubbing, etc
Act as back up on phones and meetings for EVP when his assistant is out of office
2 plus years proven Administrative/Executive Assistant experience is critical
Must be proficient in Word, Excel, PowerPoint, and Microsoft Outlook
Excellent communication, organizational & written skills, in addition to strong interpersonal skills
Must be a team player and able to multi task
2 or more year’s business experience a plus
A strong passion for television programming or acquisitions a plus

Executive Assistant Nickelodeon Networks Resume Examples & Samples

Maintains calendar and follow-up system to proactively advise COO of appointments, meetings, and deadlines
Prepares complex domestic and international travel itineraries
Maintains follow-up file to proactively advise COO of upcoming events, key items, or activities
Assists the COO with the coordination of special projects and events, as necessary
Prepares expense reports and invoice processing through SAP
Maintains a thorough filing system
Assists in preparing presentations, as necessary
5-10 years of experience supporting senior-level executive(s) in a large corporate setting
Must possess excellent proficiency with Microsoft Office (Outlook, Word, Excel, Power Point)
Ability to work calmly in a high pressured, fast paced environment
Excellent interpersonal skills with the ability to interact with all levels of management, particularly at senior level
Proven ability to handle confidential information with the highest level of integrity

Executive Assistant Resume Examples & Samples

Booking and organizing travel
Preparing and managing expenses
Maintaining calendars and setting meetings/appointments
Maintaining Calendar updates and invites for all meetings and pitches
Provide backup support for the entire development team
Coordinate and facilitate special team projects
Partcipate in development meetings and providing editorial input

Executive Assistant to SVP Promo Resume Examples & Samples

Book travel for SVP and other occasional travel for staff, artists, and radio winners
Answer phones, maintain files, fax, e-mail for department
Keep expense reports for SVP and the Promotion department meeting card
Request POs for all department expenses and liaise with vendors to ensure proper invoice submission
Funnel and track all promotion teams’ radio information back to SVP
Awareness and support of all radio promotion events with artists
Manage office when SVP is away on business (keeping him informed and up-to-date about all important information, phone calls, mail, etc.)
Distribute weekly charts and tracking to SVP and other designated parties
Assist in servicing country radio stations and maintaining station database
Stay current on department’s artist travel, promotion plans and internal budget sheets
Maintain bi-weekly electronic time sheets for self (Etime) and support SVP in approving the department’s timecards
Order and coordinate promotional lunch on Mondays for department, and as needed
Act as a department liaise between different departments
Participate in industry events, such as CRS, CMA week, CMA Music Festival, etc., as required by supervisor
Organize and distribute promotional mailings
Order office supplies for department
Support Promotion Coordinators in intern interview processes: Identifying, interviewing, hiring, and managing
Knowledge of country artists and their music is required
Must have general computer skills and a working knowledge of Microsoft Office with emphases in Word, Excel, and Outlook
Must possess ability to maintain confidentiality at all times
Must have excellent problem solving skills
Must possess high level of integrity and discretion with regard to confidential matters
Must have a high school level education, or its equivalent. Some college preferred

Executive Assistant Resume Examples & Samples

Contract Administration
Option tracking and exercise
Roster maintenance/ artist agreement distribution and upload
Prepare Contract summaries
Handle Side artist clearances- in and out
Procure Synch request approvals/ rights inquiries
Prepare Gratis licenses/ no objection letters/ festival waivers (using template)
Contest rules (using template)
Schedule and prioritize all appointments and meetings. Keep supervisors apprised of times, locations, directions, changes, etc
Prepare weekly schedules and update throughout week, keeping supervisors apprised of all pertinent information
Receive all incoming calls and serve as source of information and “clearinghouse” for all callers. Handle all voicemail messages, maintain call sheets
Coordinate travel arrangements including air, hotels, transportation, and rental car. Execute Travel Authorizations. Schedule out of town meetings and handle changes as they occur. Prepare detailed itinerary for each trip. Manage and schedule travel changes as needed
Manage office when supervisor(s) away on business (keeping him/her informed and up-to-date about all important information, phone calls, mail, etc.). Interact with business associates in his/her absence
Prepare and submit expense reports
Handle all correspondence; sort and prioritize daily mail; check e-mails regularly and respond or forward information as needed in a timely manner; set up/coordinate meetings, conference calls, interviews
Organize luncheons and special events as needed; order lunch as needed
Fax, make copies, shred; maintain updated files; order and keep office supplies stocked
Create & submit check requests
Must have general computer skills and a working knowledge of Microsoft Office with emphases in Outlook, Word, and Excel
Strong communications skills
Must possess ability to maintain confidentiality at all times; must have high integrity and discretion with regard to confidential matters

Executive Assistant Resume Examples & Samples

Answer phones
Schedule and coordinate appointments, conference calls and meetings
Maintain calendars
Arrange heavy travel and prepare itineraries
Draft written correspondence and proposals
Update, proofread and distribute numerous collective bargaining agreements
Create, modify and maintain spreadsheets/matrices in MS Excel
Maintain current contract agreements and extensive filing system
Assist with union negotiations (including occasional all-night negotiations and possible travel)
Maintain knowledge of current issues and contracts
3-5 years’ administrative experience supporting senior/executive level management
Advanced knowledge of MS Word and Outlook; intermediate proficiency in MS Excel
Excellent phone manner, attention to detail and strong organizational skills
Must be able to maintain a high level of confidentiality
Ability to work under pressure, multi-task and prioritize
Must demonstrate a sense of urgency and be team player
Previous experience with contracts and/or union negotiations

Executive Assistant Resume Examples & Samples

Works with Production Executive(s) in handling the physical pre-production, production and wrap of major theatrical feature films (both domestic and foreign). Acts as liaison between production units and studio departments to facilitate productions' needs and ensure implementation of and adherence to Warner Bros. policies and procedures
Performs critical review of daily production paperwork (call sheets, production reports, wrap reports, SAG sheets) for accuracy, adherence to union rules and regulations, and to determine further action on insurance, injury, safety, and loss and damage issues
Prepares loanout contracts for key personnel (Directors of Photography, Production Designers, Costume Designers, Unit Production Managers, 1st Assistant Directors, Second Unit Directors) and all DGA deal memos
Reviews all crew deal memos to ensure compliance with Warner Bros. hiring policies and procedures
Checks for accurate union locals, rates, position titles, and coding
Ensures that the crew members are eligible for employment (i.e., that they are on the union rosters and have passed their CSATF training classes)
Assures that any riders to deal memos (assets, box rentals and inventories, car allowances, computer rentals, discretionary screen credit riders, conflict of interest questionnaires, codes of conduct) are attached only to appropriate crew positions
Confirms that proper I-9 backup has been witnessed
Oversees distribution of scale and overscale deal memos to appropriate studio departments and production personnel
Coordinates processing and distribution of all production paperwork (call sheets, production reports, SAG sheets, wrap reports, scripts, crew lists, cast lists, contact lists, location contact lists, etc.)
Coordinates early preparation phases of productions, as well as screen tests, makeup and wardrobe tests. Supervises additional photography when necessary
Interacts daily with below-the-line agents and representatives in checking key crew availability and follow-through on deal points and negotiations
Interacts with counterparts at other studios to obtain crew rate and perq quotes. Dispenses appropriate crew rate and perq quotes to other studios' personnel while keeping NO QUOTE information confidential
Provides input on policies and procedures for inclusion in the Feature Production Manuals (WBPI shows and Co-Productions)
Coordinates the Productions' wrap to ensure return and storage of assets, hero props, blueprints, wardrobe, props & set dressing, office equipment, production binders & files, and location files
Works directly with immigration lawyers, embassies and WBPI legal department to secure work permits for non-US citizens working inside the US and for US citizens working abroad
Approves travel during non-business hours (nights and weekends)
Approves all Office Depot orders placed by the shows' Coordinators. Ensures that P.O.s are issued as back-up for orders over $500
Interacts with Film Commissions (both domestic and foreign) in researching potential shooting locations (taking into account weather, local crew base, crew housing availability, etc.)
Coordinates archiving of our departmental files as well as each show's production files. Maintains archive binders for easy reference at a later date (in case there are union grievances, additional photography, insurance or workers compensation issues, etc.)
Oversees & trains Feature Production Management Trainees
Handles contract administration work pertaining to loanout agreements and direct hire agreements in order to ensure consistency of language used and perks offered throughout the department
Provides general clerical support to Physical Production Executive (i.e. scheduling meetings, answering phones, arranging travel and hotel accommodations, distributing/organizing mail; composing memos and correspondence, making photocopies, sending and receiving faxes, etc

Executive Assistant Resume Examples & Samples

Minimum of 5 years as an administrative assistant is required
3 years of experience as an executive assistant in an entertainment environment preferable
College degree, or equivalent
Excellent communication skills, written and verbal. Ability to effectively and efficiently communicate with all levels of executive, management and staff
Demonstrated professionalism and ability to maintain the highest level of confidentiality
Proven ability to successfully handle a high level of client interaction
Ability to deal in a professional manner with all levels of executives and staff
Ability to manage multiple projects and tasks with a high level of detail and accuracy
Must be proficient with the following software; MS Word, Excel, Power Point, and Outlook
Demonstrated ability to partner with others and build relationships
Ability to work well and prioritize in a fast paced multi-project environment
Must work well under pressure
Ability to work overtime on an ongoing basis
Ability to lift heavy items up to 25 lbs
Ability to travel if requested

Executive Assistant Resume Examples & Samples

Answering phones, taking messages and rolling calls. Follow through on all appropriate requests
Manage calendar in order to schedule, change, coordinate meetings for the EVP
Prepare, submit and track Travel & Expense reports
Coordinate and book travel for EVP
Route materials internally and to NY
Produce and/or send Development exec notes on materials
Track, organize and update all development files and scheduling information related to the department’s projects
Assist the team in preparing information and materials for development meetings
Participate in scouting and tracking new talent. Read and log submitted pitches, scripts and portfolios
Field requests and follow through to conclusion
Schedule on-site meetings, manage calendar and arrange business lunches
Read scripts and create coverage and treatments
Partner with team executives to create and distribute launch clips and reels
Accompany talent and casting to internal and external events and assist with red carpet or promotional shows
1 - 2 years administrative experience in development, entertainment, artist representation, talent agency and/or Production Assistant in related department
Strong desire to work in development is key
Proven ability to work in a fast paced environment
Excellent multi-tasking skills required for this position
Excellent communication, organizational skills and interpersonal skills
Computer literate (Word, Excel, Outlook, Power Point, etc.)
Experience managing an agents desk preferred

Executive Assistant to EVP Global Comms Resume Examples & Samples

Extensive diary management with special attention to multiple time zones affecting the EVP & participants as well as minimizing diary conflicts
Schedule, organise and co-ordinate meetings and facilities
Organise travel, transport & hotel arrangements and arrange travel itineraries. Check and keep track of air miles, travel insurance and other schemes
Prepare purchase orders, submit and track monthly expense claims
Type and compose letters, memorandums, presentations and other documents (Filing and Secretarial)
Support any special projects as directed by the EVP – Global Communications which may include research, compilation of documentation for meetings and for travel, creating decks for top executive briefings, planning and logistics for global communications team meetings and offsite, proofreading, etc
Photocopying, binding, filing, archiving, arranging couriers, stationery orders

Executive Assistant Resume Examples & Samples

Maintain comprehensive and confidential filing system, both in hard files and electronic copies
Manage Outlook calendar and contact list, along with the organization of business cards
Answer incoming calls and direct to EVP of Special Events, as appropriate
Assist in the coordination of major WWE events and hospitality functions throughout the year by working with Host Communities and Local Organizing Committees; assist in logistical details such as catering, parking, ticket distribution, etc
Keep thorough records of monthly departmental spending, prepare and submit monthly invoice logs along with yearly budgeting documents in Microsoft Excel
Prepare expense reports for EVP of Special Events, following the guidelines of Corporate expense policy
Book travel for EVP of Special Events, prepare travel folders and itineraries for heavy travel schedule
Review travel and expense reports for both the Director of Operations, Special Events and Senior Manager, Special Events before submitting to EVP of Special Events for approval
Work with external business partners to schedule site visits, build itineraries, and arrange meetings for both EVP of Special Events and other internal WWE departments
Work with internal WWE departments as well as external business partners to schedule phone calls and conference calls as needed
Assist in the creation of numerous PowerPoint presentations and Microsoft Word documents for internal distribution
Provide general administrative support through drafting correspondence, taking dictation, ordering office supplies, and processing incoming mail and shipments
Work on other special projects as directed by the EVP of Special Events
3+ years of experience in an administrative role in a corporate environment working directly with senior-level executives
Able to work 9:00 AM to 6:00 PM from Monday-Friday, plus overtime as needed
Strong skills in MS Word, Excel, PowerPoint and Outlook
Responsible, reliable, and trustworthy, with proven track record of working with confidential information
Excellent interpersonal, organizational, and communication skills with strong sense of tact
Able to interact well with employees and business partners of all levels and backgrounds
Self-motivated, proactive and able to work well both independently and collaboratively using good business judgment and common sense
Comfortable working with and maintaining various forms of technology and electronic equipment
Can-do, positive, flexible attitude and demeanor, and willing to roll up sleeves as needed in a dynamic, fast-paced environment
Detail-oriented, but also able to multi-task as needed
Bachelor degree preferred

Executive Assistant Resume Samples

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