Executive Assistant Resume Samples

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CL
C Little
Cheyanne
Little
4399 Niko Springs
Detroit
MI
+1 (555) 672 8138
4399 Niko Springs
Detroit
MI
Phone
p +1 (555) 672 8138
Experience Experience
11/2015 present
Phoenix, AZ
Executive Assistant to the President
Phoenix, AZ
Executive Assistant to the President
11/2015 present
Phoenix, AZ
Executive Assistant to the President
11/2015 present
  • Assist President with managing the budget for the department, including preparing and processing invoices and expense reports
  • Providing administrative support to the President, including extensive scheduling of appointments, speaking engagements, and media appearances
  • Provide meeting prep for President including agendas, talking points, data specs, and bios
  • Placing, responding to, and prioritizing the President’s invitations, phone calls, and mail
  • Responsible for managing global communication efforts from the Americas Region including coordination of schedules and the distribution of materials/messaging
  • Drafting, producing, and proofreading business correspondence for the President
  • Assist the President with new business development activities by aggressively seeking networking opportunities
08/2009 08/2015
Los Angeles, CA
Executive Assistant to CEO
Los Angeles, CA
Executive Assistant to CEO
08/2009 08/2015
Los Angeles, CA
Executive Assistant to CEO
08/2009 08/2015
  • Creates and develops visual presentations for the executive leadership team
  • Assists with client inquiries, contacts Facilities Management staff, and handles special projects as necessary
  • Monitors and distributes monthly American Express statements to all Managers and ensures they provide expense information for CEO review
  • Assists in coordinating the agenda of senior management team meetings and off-sites
  • Event Management, once a year to assist with managing yearly event to engage clients
  • Assist the CEO in managing business and personal activities, including calendaring, meeting/event planning, travel logistics and expense management
  • Manage physical and network-based files and documents
06/2006 02/2009
Los Angeles, CA
Executive Assistant
Los Angeles, CA
Executive Assistant
06/2006 02/2009
Los Angeles, CA
Executive Assistant
06/2006 02/2009
  • Execute activities as directed by the General Manager and Assistant General Manager to assist in the effective use and management of their time
  • Coordinate own assistant network and lead the local team assistant as line manager, ensure the development and evaluation of assigned personnel
  • Consistently deliver high quality work within established time frames; willingly assist peers and management
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
  • Assist with recruitment of midlevel providers and manage student workers
  • Manage team rosters, and support various employee management procedures, such as performance management
  • Responsible for office initiative work, working with vendors/property management and other office manager type duties
Education Education
Bachelor’s Degree in Professionalism
Bachelor’s Degree in Professionalism
Kent State University
Bachelor’s Degree in Professionalism
Skills Skills
  • Excellent proofing skills with strong attention to detail. Excellent verbal and written communication skills and maintains a professional demeanor
  • Knowledgeable and proficient in Microsoft Word, Excel, Outlook, PowerPoint; proficiency in Concur Expense & Travel system highly desired
  • A strong communicator (both written and oral), a good listener and a professional telephone manner. Confident ability to work with strong personalities
  • Solid knowledge of general office procedures, protocol and professionalism; basic knowledge of Business English, spelling, punctuation and grammar
  • Strong attention to detail. Highly organized with the ability to multi-task and prioritize work streams
  • Strong organizational skills and attention to detail; excellent listening skills and ability to work with employees at all levels of the corporation
  • Strong attention to detail and ability to exercise good judgement
  • Excellent organization skills and strong attention to detail; able to prioritize and manage multiple tasks simultaneously
  • Strong knowledge of EY and Business Enablement would be highly advantageous
  • Solid organizational skills including ability to prioritize and coordinate multiple tasks; Excellent attention to details
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15 Executive Assistant resume templates

1

Executive Assistant Resume Examples & Samples

  • Serves as a liaison with other functional areas and external customers in the resolution of routine administrative and operational issues
  • Composes and edits correspondence and/or memoranda from dictation, verbal direction or from knowledge of established policies
  • Schedules and coordinates meetings, events, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements
  • Develops and maintains data and performs routine analyses and calculations involved in preparing recurring internal reports
  • Composes and prepares timely responses to a variety of routine written inquiries
  • Performing a range of executive support activities for a vice president of a major organizational functional area
  • Operating standard office equipment and using required software applications
  • Analyze and solve problems
  • Interpret and apply policies and identify and recommend changes as appropriate
  • Handle stressful situations and provide a high level of customer service in a calm and professional manner
2

Executive Assistant Resume Examples & Samples

  • At least 8 years experience working in an administrative capacity, ideally with a bank, an investment fund or a large law firm
  • Proficiency in Microsoft Word, Adobe Acrobat, PowerPoint and Excel
  • Minimum Education level: High School Equivalent
  • Must have excellent command of written and spoken English and Hungarian. German would be a positive add on
  • Familiarity with the private equity industry
3

Executive Assistant Join our High-performing Team Resume Examples & Samples

  • Collaborate with colleagues to recommend most cost-effective ways to complete tasks. Apply and share knowledge gained about work processes, resources, and structure and business of the firm/service line/functional group
  • Use Ernst & Young's core technology applications, including Microsoft Word, Excel, PowerPoint, and MS Outlook. May act as a knowledge resource in one or more of these programs, and train others
  • Proactively notify the appropriate individual on issues of quality, confidentiality, or risk
  • Proactively share knowledge with colleagues
  • Anticipate and respond to changing situations. Encourage and help others to do the same
  • Develop and demonstrate a solid working knowledge of the firm's structure, service lines, key personnel, and policies and procedures
4

Executive Assistant Resume Examples & Samples

  • Apply Ernst & Young's branding and correspondence guidance, to format/edit letters, reports, and correspondence from draft to client-ready stage. Become knowledgeable of firm mailing/delivery processes
  • With guidance, may manage certain administrative aspects of client engagements
  • Use Ernst & Young's core technology applications, including Microsoft Word, Excel, PowerPoint, and Lotus Notes. May act as a knowledge resource in one or more of these programs, and train others
  • Proficiency with automated calendar management tools, e.g., Lotus Notes and Blackberry
5

Executive Assistant Resume Examples & Samples

  • Manage or coordinate small projects, providing cost-effective approaches
  • Use your strong working knowledge of relevant firm and service line quality, risk, and confidentiality policies and guidelines. Reinforce the wider use of these
  • Demonstrated record of sharing knowledge with colleagues
6

Executive Assistant Resume Examples & Samples

  • Professional level communication skills
  • Demonstrated ability to make high-level decisions independently and to handle the most complex and sensitive information with appropriate discretion and confidentiality
  • 5 years experience supporting executive leadership
  • Strong knowledge and experience using Excel spreadsheets, utilizing function features within Excel to manipulate and produce data, producing quick graphs and charts
  • Strong client-facing presence, able to represent SunTrust well, and confidence interacting with executives of major clients and suppliers,
  • Work well with teammates at all levels
  • Familiarity with PowerPoint presentations and ability to summate/decrease/reuse presentations to tell stories to different audiences. Ability to edit communications to incorporate Executive’s style while considering audience
  • Highly Organized
7

Executive Assistant Resume Examples & Samples

  • Provide professional, executive support on all levels and serves as a key resource to his/her manager as well as others in the firm
  • Manage executive’s calendar with minimal direction proactively and intelligently
  • Organize complex domestic/international travel planning, as well as expense management and processing
  • Draft email and memo correspondence
  • Liaise with members of Board of Directors, its Committees and members of Company’s Governance Executive Committee
  • Manage executive’s incoming correspondence and prioritizes competing requests
  • Draft and coordinate meeting agendas, materials, and is responsible for transcribing meeting minutes
  • Liaise with other departments on the execution of strategic projects
  • Provide executive phone coverage
  • Maintain efficient filing and organization of correspondence, reports, research data and meeting materials
  • Coordinate large events
  • Prepare client and presentation materials and potentially contribute to content
  • Provide support to other members of the team as needed
  • Additional duties may be assigned as needed
  • May oversee attendance and overall team schedule for the executive’s group, department of location
  • Minimum 8 years of administrative experience supporting senior-level executives
  • BA/BS degree, preferred
  • Advanced MS Outlook and strong MS Word, Excel and PowerPoint intermediate skills required. Strong aptitude and interest in learning various proprietary systems to create and generate presentations and reports for executives a plus
  • Ability to perform under pressure in a fast paced environment and to work with confidential/highly sensitive information
  • Forward thinking and possesses the ability to anticipate needs and act upon requests independently
  • Excellent written and oral communication skills and solid interpersonal skills required
  • Flexible work schedule including overtime with little or no advance notice
8

Executive Assistant Resume Examples & Samples

  • Responsible for the daily schedule of one or more individuals; anticipate necessary background materials, directions and other items required for each activity on the schedule. Maintain busy calendars, schedule meetings and ensure managers arrive to meetings on time
  • Meet and greet visitors and clients, answer phones, coordinate conference rooms and meal arrangements
  • Handle a large volume of travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed
  • Provide core administrative support such as faxing, filing, and copying
  • Absolute discretion and appropriate handling of highly sensitive information essential
  • Minimum seven years of corporate administrative experience in roles that interfaced with external clients and executive management
  • Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions
  • Ability to anticipate needs and make sound decisions with minimal direction
  • Strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy, and meet deadlines in a high pressure environment
  • Ability to work well in a team environment and be proactive in assisting others as needed
9

Cib-executive Assistant Resume Examples & Samples

  • Calendar managementand associated tasks such as booking conference rooms, audio visual equipment, documentation, meeting scheduling etc
  • Personnel on-boarding andoff-boarding (i.e. initiate GARS, EURC, etc), including logistic for new staff
  • Maintaining group leave record and handling phone enquiries
  • Excellent interpersonal & communication skills with experience working with a variety of cultures
  • Experience in managing relationships across all levels
10

Cib-executive Assistant Resume Examples & Samples

  • Previous experience as an EA supporting at the executive level within a large global organisation
  • PC Literate – Adept skills with standard Microsoft packages [Office 2007]
  • Powerpoint : Sound knowledge of how to create / reformat / amend and print presentations
  • Excel: A good understanding of how to create spreadsheets
  • Word: Able to use this application effectively with a high level of accuracy
  • Outlook: Ability to effectively use application, especially with delegated authority
11

Executive Assistant Resume Examples & Samples

  • Organize and coordinate project meetings, including calendar coordination, booking meeting/conference rooks, being in touch with external vendors/guests to coordinate their arrival to our floor, etc
  • Distribute meeting materials on time
  • Ordering supplies from an external vendor
  • Coordination of onboarding process for new employees
  • Make travel reservations. Manage expense reimbursement
  • Help prepare/edit PitchPro PowerPoint, Word and excel documents. (Desired - ability to convert a hand-written sketch to a slide)
  • Coordinating light IT needs in a timely manner. For example, connecting phones, installing software
  • 3 - 5 years office experience / assistant and meeting coordination experience at the executive level
12

Cib-executive Assistant Resume Examples & Samples

  • Extensive use of Outlook to include inbox and calendar management, enabling the seamless coordination of internal and external meetings, travel and social appointments
  • Finalizing complex travel arrangements: co-ordination of flights, accommodation, ground transportation, conference logistics, following a Corporate Policy
  • Entering data into the internal management information system and responsible for accurate collation of information to senior management
  • General administration duties (filing, photocopying, faxing)
  • Possesses an established network of assistants at Financial Institutions
  • Experience of working within an Investment Bank or similar environment
13

Cib-executive Assistant Resume Examples & Samples

  • Diary management for the senior team members
  • Responsible for domestic and international travel arrangements
  • Expense management, ensuring team are kept up to date on policy amendments
  • Ensuring invoices are processed accurately and promptly
  • Arrange internal and external meetings using in-house room booking system
  • Answer phones on behalf of the team, taking detailed messages
  • On-boarding and off-boarding employees for the team; submitting technology and building access requests
  • Working closely with overseas EAs to coordinate visitors itineraries and building access
  • Business Continuity Coordinator for the team
  • Maintain and order stationary supplies
  • Archive management
  • A minimum of 18 months experience supporting at the Managing Director level
  • Experience of working in financial services
  • Intermediate Microsoft Office
  • Minimum of 60wpm typing speed
14

Executive Assistant Global Philanthropy Resume Examples & Samples

  • Client focussed - handle queries quickly, confidently, discretely
  • Attention to detail & pride of completion
  • Innovator and self-starter - ability to seek out appropriate contacts for issue resolution, and proactive in improving processes where necessary
  • Process oriented - keen to learn end to end processes in order to understand impact of actions on other areas with the team
  • Excellent organisational skills and effective and concise verbal and written communications skills
  • Intermediate to advanced knowledge of Word, Excel and Powerpoint
  • Ability to balance multiple priorities and stakeholders
  • Familiarity with J.P. Morgan administrative systems would be an asset (eg. EURC, ORACLE, PASSPORT, GLOBAL ABSENCE TRACKING)
15

Executive Assistant Resume Examples & Samples

  • Using a high degree of judgement and discretion, this position provides administrative support to a senior executive. Works independently to determine the routing/and or response for phone calls and mail, prepares correspondence, prioritizes projects and calendar to maximize the executive’s time and productivity, organizes and maintains files, plans meetings, trips and events
  • Prepares correspondence, memoranda, reports
  • Answers and screen phones calls, using judgement to ensure that time sensitive and urgent calls are responded to with priority. Resolves routine and some complex inquiries
  • Arranges video-conferences/teleconferences
  • Schedules meetings at multiple offices and all offsite meetings in multiple time zones
  • Prepares and submits expense claims for all supported managers and assists in training for the broader department to ensure that all processes and policies are followed and timely reimbursements are received
  • Ensure approval of vacation requests and maintain vacation calendar, order supplies and technology
  • Supports executive with meeting planning -such as scheduling rooms, ordering refreshments, meeting prep and follow up
  • Review and comply with Firm Policies applicable to your business activities
  • Escalate operational risk loss events, control deficiencies and risks that you identify to your line manager and the relevant risk and control functionspromptly
  • Minimum of 5 years of experience in a similar role at a large financial services firm
  • Ability to prioritize, organize and multi-task; strong judgement
  • Position requires a high degree of confidentiality and discretion
  • Ability to communicate with members of the department as well as executive level clients
  • Advanced clerical skills, such as typing corporate documents, filing, faxing, answering phones; expert knowledge of Microsoft Office
16

Executive Assistant Resume Examples & Samples

  • Experience in a comparable Executive Assistant preferably within an Asset Management environment
  • PC Applications: Advanced knowledge of Word, e-mail and the Outlook Calendar. Advanced knowledge of Excel and Intermediate PowerPoint would be advantageous. The Internet is used on occasions for researching timetables for public transport, maps, directions, venues, entertainment etc
  • Experience of managing diaries or schedules for others
  • Experience of booking travel for others and organising travel itineraries
  • Experience of working in a team with people at all levels
  • Willingness to be involved in the continued development of the department and to be proactive
  • Strong organisational skills are required in order to prioritize multiple tasks
  • High level of professionalism – confidentiality, discretion and judgement
  • Confident, and willing, to liaise with staff and clients at any level
  • Capable of working under pressure and to tight deadlines
  • Ability to manage and prioritise numerous tasks
  • Proactive and capable of using initiative
  • Attention to detail is essential. Documents, presentations and spreadsheets need to be produced accurately
  • Approachable, professional, and ability to be firm when appropriate
  • Forward thinking and used to working in an environment of change
  • Used to handling confidential and sensitive information
  • Experience of implementing and maintaining administration processes and procedures
17

Executive Assistant Resume Examples & Samples

  • Maintain and manage the schedules of busy executives
  • Coordinate multi-party meetings and conference calls
  • Arrange complex global travel arrangements with detailed itineraries
  • Administer day-to-day activities by anticipating what information and data will be needed for appointments, meetings, and business travel
  • Screen telephone calls and correspondence appropriately
  • Review and respond to e-mail correspondence
  • Plan and organize multiple projects, while successfully meeting competing deadlines
  • Prepare detailed meeting agendas
  • Keep track of meeting notices and calendar items appropriately
  • Prepare correspondence and documents while editing for correct grammar, punctuation, spelling context and format, including quick turnaround of PowerPoint presentations
  • Research information using the Internet
  • Compile and file expense reports
  • Assist and cooperate with other teams as needed, including assisting other team members during busy periods and to provide coverage in the absence of other team members
  • Provide team administrative support to the direct management team/direct reports
  • Minimum of 5 years of experience supporting executive level individuals
  • High level of proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Exceptional customer service, communication and organizational skills
  • Tech savvy, professional, collaborative and polite with a can-do, willing attitude
  • Ability to prioritize and to adapt and change direction on the fly
  • Demonstrated ability to professionally handle confidential and sensitive information
  • Ability to cope and work with many differing personalities and the confidence to instruct others
18

Senior Executive & Assistant Director Resume Examples & Samples

  • Active throughout the life-cycle of a modelling assignment - covering requirements definition, specification, design, development, implementation and user training
  • Takes the leading role in the design and build of complex models with little or no supervision, seeking further guidance when appropriate
  • Manages clients expectations in relation to fees and deliverables
  • Identifies risk on the assignment, involving Director / Partner appropriately in its resolution
  • Provides feedback to others on their modelling work, identifying potential areas for improvement and good practice features
  • Helps Directors achieve target fees by assisting in proposal development and other selling initiatives
  • Achieves target utilisation
  • Possess an Operational Research or related first or higher degree qualification
  • Strong model development experience using Visual Basic (Justas well as VBA) or other object-oriented development language. Such experience should include developing models containing complex algorithms within a highly user-friendly front-end
  • Familiarity and experience with packages and development environments is highly advantageous but not essential. This could include simulation products (eg Witness, Arena, Simul8) and optimisation products (CPlex, Xpress-MP)
  • Ability to work with model users to identify their particular needs, to design and specify appropriate solutions to satisfy these needs, and to implement these solutions
  • Experience of working in a professional services environment would be a distinct advantage
  • Experience of other types of modelling (eg Financial Modelling) would also be an advantage, but is not essential
19

Executive Assistant Join our High Performing Team Resume Examples & Samples

  • Manage calendars and schedule meetings. Use the "scheduler" feature for arranging group calls/meetings
  • Maintain documents on appropriate file servers and repositories. Learn and adhere to Ernst & Young's records retention policies
  • Develop and demonstrate solid knowledge of firm-wide and service line-specific tools, processes, and databases. These include the Standard Tracking and Reporting System (STARS), Global Tool for Acceptance (GTAC), Global Accounting and Auditing Information Tool (GAAIT), Tax Practice Guidance & Tool (TPG&T), eDocs, and internal accounting tools such as iClick and Global Financial Information System (GFIS)
  • Handle administrative details and routine issues independently, and take responsibility for completing these on time, to a high quality
  • Effectively manage conflicting priorities. This involves organizing your workflow, and teaming with colleagues to accomplish tasks and balance workloads
  • A minimum of 3 years of related experience
20

Executive Assistant Resume Examples & Samples

  • Is primary support to the MD and Deputy Head, Corporate Banking, as well as providing some support when required to the MD and Head, Corporate Banking & Global Credit
  • Manages diaries, coordinates meetings/conferences/travel arrangements, organizes daily files with diary items, meeting materials, etc., in a manner that sets the MD up for success
  • More specifically wrt travel arrangements, coordinates the travel arrangements (international & domestic), travel itineraries and processing of travel and expense reports
  • Acts as MD’s delegate for email and phone mail during absences; handles/ forwards issues as appropriate; prioritizes balance for MD’s action upon return
  • Maintains content for calendars and agendas including Conference Call and Video Conference Call agendas
  • Coordinates and administers all requirements and maintains appropriate records in managing the Executive’s office including preparation and verification of expense claims and invoices, monthly audit reconciliation of travel and other expenses including Visa, stationery and supplies, telecommunications, equipment and premises requirements, updates to Vacation and Absence schedules and production/distribution of monthly away lists
  • Maintains credit files for MD’s on-going use and records
  • Prepares material for Commitments Committee, Loan Underwriting Committee and Loan Portfolio Review Committee
  • Leverages tools and technology to drive efficiency and consistency
  • Establishes personal routines to keep apprised of developments and remain current. AUTHORITIES, IMPACT, RISK
  • High level of confidentially
  • Manage multiple priorities simultaneously. KEY CAPABILITIES
21

Executive Assistant Resume Examples & Samples

  • Process large number of invoices and create allocation memos to Controllers and Accounts Payable
  • Maintain departmental calendars – schedule/reschedule meetings, field e-mails, & phone calls requesting meetings, handle meeting conflicts & prioritization issues
  • Request Certificates of Insurance for internal and external clients
  • Maintain departmental files – correspondence files, insurance policies and contracts
  • Organize and maintain departmental agreements and summaries in hard and soft formats
  • Provide telephone coverage – answer executives’ phones, take accurate messages, know executives’ whereabouts at all times, handle urgent calls with appropriate judgment
  • Handle business travel – book travel arrangements, coordinate meeting schedule, prepare travel & expense reports
  • Arrange large group meetings and conference calls – schedule meetings with all parties, book meeting rooms & call-in numbers, arrange special meeting facilities (food, multimedia, etc.), send meeting confirmation e-mails, prepare & distribute meeting materials
  • Handle departmental mail – pre-sort & prioritize, respond to simple and immediate requests
  • Typing and preparing documents – utilizing Microsoft Word, Excel. Access and PowerPoint (letters, schedules, presentations, database management)
  • Navigate Firm – interface with various Firm departments on behalf of executives to collect and communicate information, respond to requests, obtain services, etc
  • High School Diploma or Equivalent plus other post high school training/courses
  • 5 years administrative assistant experience
  • Proficiency in MS Word, Excel, Access and PowerPoint
  • Excellent writing and proofreading skills
  • Must be an enthusiastic, positive team player, eager to assist colleagues and members of the department on all levels
  • Must be able to work in a fast pace environment and handle multiple tasks concurrently
22

Executive Assistant Resume Examples & Samples

  • Provide excellent telephone coverage including ability to manage priorities; handle urgent calls with professionalism and good judgment
  • Arrange large group meetings – schedule meetings with all parties; book meeting rooms and call-in numbers; arrange special meeting facilities; send meeting confirmation emails; prepare and distribute meeting materials
  • Maintain executive calendars; schedule/reschedule meetings. Highlighting attendance in advance as well as printing documents needed
  • Highlighting upcoming significant meetings to senior executives. Arranging prep meetings if necessary
  • Handle business travel – book travel arrangements; coordinate out-of-town meeting schedules; prepare travel and expense reports
  • Maintain executive files – correspondence files; document files; personal office files
  • Handle executive mail – pre-sort and prioritize; respond to simple, immediate requests
  • Strong ability to write and prepare letters and presentations independently
  • Able to manage projects as necessary
  • Navigate firm – interface with various departments on behalf of executives to collect information, respond to requests, obtain service, etc
  • Miscellaneous support – including, but not limited to preparation of copies; ordering of supplies and maintaining supplies drawer; handling faxes; maintaining orderly, fully-functioning work area for executives and their staff
  • Must be extremely well organized
  • Strong interpersonal skills and collaborative work style
  • Flexible and ability to work in a demanding fast paced environment juggling multiple tasks simultaneously
  • Proficient with all office technology; advanced skills in MSOffice, particularly Word, Excel and PowerPoint
  • Outstanding attention to detail and follow-up
  • Strong time management/prioritization skills and solid judgment
  • Self-motivated, innovative, hardworking individual, who can handle changing priorities and multiple tasks
  • Must be a customer service oriented, team-player eager to assist colleagues and members of the department at all levels
23

Executive Assistant Resume Examples & Samples

  • Provide executive administrative assistance to SVP of Finance, including managing executive calendar
  • Ability to effectively interface with every level of employee, customers and external constituents
  • Perform general duties, including preparing general correspondence, word processing, filing, faxing, copying, preparing and reconciling expense reports, ordering supplies, managing all subscriptions
  • Ensure email, phone and other messages are delivered to the appropriate manager or responsible party in a timely manner, acting with the appropriate sense of urgency
  • Effectively arrange meetings, conference calls, videoconferences, domestic and international travel
  • Assist with the preparation of presentations, metric reports, dashboards, and other business reports
  • Process, track and reconcile departmental invoices
  • Support organization and execution of departmental events [e.g., arrange catering, coordinate location, etc.]
  • Handle special projects and assignments as directed
  • Creating daily clips for senior management
  • Supervision of administrative functions for the department
  • Learning and backing up all of the department’s data and document systems
  • General contract administration, including requesting, distributing and tracking contracts, licenses and other documents
  • High school diploma, with a college degree preferred
  • 5 years direct work experience supporting senior management in a large, corporate environment
  • Excellent verbal, written and oral communications [English/ Spanish]
  • PC Skills: advanced Microsoft Office skills, including: PowerPoint, Word, Outlook, Excel
  • Candidate should be highly professional, a team player, consistently positive in attitude, self-motivated, flexible, discrete, tactful, articulate, and diplomatic
  • Must be extremely organized and able to focus attention and manage details on multiple projects at the same time; organize, prioritize and follow-through
  • Ability to adapt to changing responsibilities in a fast-paced environment
  • Strong initiative, creativity, sense of drive and ambition
  • Solid time management and multi-tasking skills
  • Willingness to participate in all department projects and initiatives
  • Familiarity with US Hispanic media
  • Experience in entertainment industry
  • Superior time management and organizational skills
  • Able to work both independently and with a team
  • Able to juggle and meet numerous deadlines and identify press opportunities
  • Proactive, master multi-tasker, creative and strategic thinking plus strong external and team communication skills
24

Executive Assistant Resume Examples & Samples

  • Manage complex schedules and coordinate meetings with internal and external parties utilizing multiple calendars, often balancing very strict demands of high-level filmmakers and studio heads, and anticipating problems and conflicts in advance
  • Prepare all appropriate meeting materials for President, including materials for other attendees when needed
  • Prioritize and manage President’s work email and call sheet, which may include creating email correspondence on behalf of the President
  • Manage all department-wide communication and materials to and from President
  • Prep for upcoming meetings (agendas, A/V and Print materials, correspondence for reoccurring meetings)
  • Maintains proper recordkeeping and filing system for all materials coming thru the President’ office
  • Performs basic administrative tasks such as updating contact lists, meeting attendee lists, executive expenses, etc…
  • Oversee department-wide script distribution and conference room bookings
  • At least 3 years of experience supporting a senior level executive
  • Must be extremely anticipatory in nature
  • Proficient in Microsoft Word, Outlook, PowerPoint, Adobe, and Excel
  • Knowledge of all basic office equipment required
  • Bachelor's degree (or a High School Diploma/GED and a minimum of 5 years of executive assistant experience)
  • Initiative - Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
  • Detailed Oriented - Pays attention to multiple details and multiple tasks while minimizing errors
  • Organization - In order to manage multiple tasks effectively, must be organized in approach and execution of work
  • Team Player - Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas
  • Confidentiality - Must be able to maintain department business with the utmost confidentially
  • Flexibility - Demonstrates experience working in, and a positive attitude toward a rapidly changing business environment
  • Inclusivity - Thrives in a busy team like environment, and available to assist other department members when necessary
25

Executive Assistant Resume Examples & Samples

  • Provide professional phone coverage at all times; screen all calls and determine through independent judgment those which require immediate attention
  • Coordination of travel arrangements
  • Overall management of busy calendars
  • Coordination and scheduling of meetings and conference rooms
  • Track and process expenses
  • Maintaining and updating contacts lists
  • Handling sensitive and confidential information with discretion
  • Maintain up-to-date and accurate filing system
  • Provide phone backup support to other EAs as needed
  • Assist with additional projects (i.e powerpoint and excel) and other duties as required
  • Punctual, regular, and consistent attendance
  • 5 years prior relevant experience, supporting Senior-Level Executives
  • Proficient with MS Office – Outlook/Word/Excel/PowerPoint
  • Ability to successfully multi-task and meet deadlines
  • Friendly with professional and positive demeanor, phone etiquette,
  • Proactive, flexible, self-starter with a boundary less approach to working within a team
  • Demonstrates exceptional written and verbal communication skills
  • Ability to maintain confidentiality
  • Possess strong interpersonal skills with ability to communicate effectively with all levels withinthe organization
26

Executive Assistant Resume Examples & Samples

  • Provide administrative support including type and compose general correspondence, copying, answer and screen phone calls, and manage Outlook calendar
  • Book travel arrangements/reservations and submit travel expenses for CFO via Concur system
  • Schedule, coordinate, and maintain appointments and meetings
  • Open and distribute mail, coordinate messengers/package delivery
  • Create, organize, and maintain filing system, reconcile expense reports, supply requisitions, etc. as needed
  • Help administer and maintain department-related files and projects
  • Coordinate logistics intra-department for events or meetings, make arrangements/reservations, and coordinating all other special projects as assigned
  • Interact with internal and external customers, business associates as needed. Provide personal assistance on various projects and activities
  • Act as liaison with other internal departments and external contacts to execute assignments and represent CFO in a professional and efficient manner
  • Additional duties to be assigned as needed
  • Minimum 1 year of assistant work experience or experience supporting executive level personnel
  • Strong computer skills required, knowledge of Microsoft Office including Word, Excel, PowerPoint, and Outlook
  • Proven ability to organize and establish administrative procedures independently, juggle multiple projects at the same time
  • Demonstrated effective communication skills and follow-up skills required, skilled in effective writing and strong organizational skills
  • Proven ability to handle confidential information
  • Experience with Concur travel system and expense reporting/submission
  • Pop culture fanatic
  • Independent, self-starter and effective team-player
  • Able to work calmly under pressure
27

Executive Assistant Resume Examples & Samples

  • A minimum education level of High School Diploma or its equivalency (Bachelor of Arts/Sciences Degree Preferred)
  • Years of related work experience: 3-4 years related administrative experience supporting an executive
  • Proficient with Microsoft Office Products (Word, Excel, PowerPoint, Outlook)
  • Proficient with mobile and social media platforms
  • Strong verbal and written communication skills and able to interact will all levels of the organization
  • Must be highly organized and demonstrate attention to detail
  • Good interpersonal skills and experience managing an executive(s) calendar
  • Maintain a sense of urgency with an ability to meet tight deadlines; able to maintain the confidentiality of highly sensitive information; must be a self-starter with the ability to work with minimal supervision
  • Ability to work extended hours and/or weekends to provide support to a project and/or executive
  • Must be able to think creatively and pay close attention to detail
28

Executive Assistant Resume Examples & Samples

  • Provide full administrative support to Senior Vice President including phone, calendar, expenses, correspondence, travel and meeting planning
  • Coordinate overall departmental administrative planning and support
  • Act as an effective liaison between the Network and our distribution clients
  • Ability to work professionally as a team player with a positive attitude in a fast-paced environment
  • History of practicing good judgment and demonstrating confidential business style
  • Highly-organized, self-starter with strong attention to detail and follow-up
  • Excellent interpersonal skills with effective verbal and written communication skills for interface at all levels, internally and externally
  • Solid computer skills (Microsoft Word, Excel, Outlook, PowerPoint, SAP)
  • Administrative support experience including a minimum of 2 years providing executive level support
  • Experience demonstrating a fundamental understanding of administrative “best practices
  • Professional experience in the media industry
  • Interest in media and the rapidly-evolving digital landscape
29

Executive Assistant Resume Examples & Samples

  • Generates and distributes daily and weekly ratings reports for entire company
  • Independently composes reports and correspondence for Executive Vice President’s signature. Sign in behalf supervisor, as delegate, his name on correspondence, requisitions, vouchers, and other forms of documents
  • Reviews and prioritizes correspondence and answers written inquiries relating to various CW Network research issues. Responds to most telephone inquires, and when necessary, directs the call appropriately. Distributes EVP research report, memos and documents
  • Participates in arranging conferences and committee meetings. Sets-up and maintains Executive calendar
  • Makes travel/arrangements and reservations
  • Reviews and reconciles all incoming expense and travel reports accuracy and compliance with corporate policy. Reviews and secures approval for all travel requests
  • Acts as liaison with division management team to ascertain current status of various projects. Updates Executive Vice President periodically on all Divisions’ activities
  • Responsible for maintaining and establishing official documents and records in the appropriate electronic and physical files, including maintenance of Research Library
  • Manages and maintains Executive Vice President’s personal electronic (iPad) files
  • Prepares agendas and materials related to business meetings. Follows-up with Division Executives or outside representatives to ensure attendance and that all related business materials/documents are ready for review
  • Works on some personnel issues, requiring confidential matters
  • Sets up and maintains budget track in coordination with Finance Dept
  • Performs various related duties as necessary
30

Executive Assistant Resume Examples & Samples

  • Assists one or a few executives in providing a range of administrative support functions focused upon the needs of assigned executive(s) in carrying out the responsibilities of their positions
  • Conducts a range of assignments derived from the duties and responsibilities of the executive(s) served; specific functions performed for the assigned executive / executives include, but are not limited to: coordinating and maintaining the appointment calendars; gathering and abstracting materials for such events as meetings, conferences and presentations; administering travel arrangements and related travel and entertainment expense reports; answering and screening incoming calls; reviewing and categorizing incoming correspondence / memoranda / emails; preparing routine correspondence, memoranda and e-mail responses; arranging receptions / lunches / dinners; attending staff meeting and taking and editing notes of such meetings; maintaining contact lists and databases
  • Arranges visits / tours by representatives of clients / affiliates / sponsors / executives of TWDC / regulators and legislators; screens and responds to employee requests; arranges and coordinates interviews of the executive with representatives of the media in conjunction with and approved be a Communications’ publicist
  • Coordinates the administration, logistics and flow of the work for the assigned executive(s)
  • Performs routine to semi-routine administrative processes and tasks within the context of well-defined practices and methods
  • Through personal time management and organization of work contributes to the processing efficiencies of assigned tasks
  • Enhances the efficiency of the assigned executive(s)
  • Interacts with the a wide variety of ESPN and external contacts in behalf of the executive(s) served
  • Interacts with media, clients, affiliates, public figures in behalf of the assigned executive(s); may coordinate and / or participate in meetings and interviews with these contacts
  • Enhances relationships and interactions with the counterparts of the assigned executive(s), both internally and externally
  • Primary focus of communications is to receive and transmit routine to semi-complex information
  • Work with Play-By-Play Remote Production team on ticket allocations and distribution for CFB & MLB
  • Partner with ESPN’s Premium Dept. on Radio Departmental allocations for swag for clients / guests / affiliates / partners …
  • Work closely with Network Sales Team in NY on winner tours on campus – coordinate tours, escort, etc …
  • Has a fundamental knowledge of the administrative processes carried out by the assigned executive(s) and those of the organization directed by the assigned executive(s)
  • Has advanced knowledge of Microsoft Office applications, databases used by the executive(s) supported
  • 3- to 5-years of related administrative experience in generally comparable functions
  • Has a basic knowledge of several administrative functions and processes
  • Has basic research and data analysis skills capabilities
  • Has advanced skills in communication and diplomacy; has good sensitive to the purposes and motivations of the persons desiring contact with the assigned executive(s); is sensitive to and able to work effectively with a diverse group and individuals
  • Has an advanced ability to organize work and to set priorities; has basic multi-tasking skills
31

Executive Assistant Resume Examples & Samples

  • Organize and maintain product sample inventories including ordering of samples, distribution of samples, and maintaining the set up and display of the product room
  • Assist Vice President in the Creative Services department by managing executive calendars, meeting schedules, answering phones, maintaining logs, placing calls, and sending emails and faxes as needed. Typing, organizing and distributing notes from executives to internal Creative Services team and external clients/vendors for correspondence needs
  • Organize and maintain an inventory of all departmental assets to manage and keep track of samples and materials. Maintain accurate records of schedules and files as needed
  • Organizes various files, records, indexes, logs, and mail for executives. Prepares and organizes mail, and writes correspondence for returned unsolicited materials, maintaining schedules and other collateral materials
  • Coordinates international and domestic travel, transportation, hotel itineraries and accommodations, prepares invoices for approval, and creates check requests and processes expense reports and tracks through payment process for the Creative Services department
  • Coordinates organization of resource materials and orders office supplies for the department
  • Assist executives with occasional special projects and performs other duties as required, including back up assistant to the CCO when regular assistant is away from office
32

Executive Assistant Resume Examples & Samples

  • Types correspondence, reports, labels, contracts, etc. for supervisors review and signature
  • Coordinates international and domestic travel and hotel accommodations for advertising shoots
  • Arranges calendar and schedules meetings, independently or as directed. Keeps supervisor on schedule for meetings
  • Answers telephone and screens, logs and places calls
  • Opens, reviews, records and distributes and organizes mail
  • Photocopies and scans reports, documents and other materials
  • Sends and receives faxes and emails
  • Maintains various files, records, indexes and logs
  • Creates and maintains various schedules, reports and matrixes
  • Greets clients, talent, creative staff and executives
  • Prepares check requests and expense reports and follows through
  • Assists with estimating costs, budgeting and drafting contracts for photographers. Coordinates various tasks of planning and producing special photo shoots under direction of VP, Photography including drafting and sending correspondence to talent publicists, assisting with talent arrangements, and drafting and sending Call Sheets
  • SAP – Responsible for coding billing and invoicing for photo department and Creative Advertising special shoots. Prepares shopping carts for supervisor’s approval. Processing P-Card transactions and reconciliations of department’s P-Card
  • Budgets – Gathers all charges incurred by the photo department and reports charges to the finance department
  • Scripts and schedules – Requests scripts and schedules for all WB feature films as directed by supervisor
  • Performs other related duties and projects as assigned
  • Premieres & Events – Book and confirm red carpet photographers for premieres and special events. Create press credentials and cast/crew ID sheets. Coordinate with publicity teams to check in press and photographers at premieres/events. Premiere after party work duties as assigned by events team
33

Executive Assistant Resume Examples & Samples

  • Types correspondence, reports, schedules, agendas, etc
  • Composes memos and correspondence for supervisor's review and signature
  • Manages SVP’s calendar (scheduling meetings, appointments, etc.)
  • Makes travel and accommodation arrangements
  • Answers inquiries of callers, delegates calls to appropriate executives and greets visitors
  • Maintains various files, records, indexes and logs. May supervise/organize projects with other department secretaries
  • Opens, records and distributes incoming mail
  • Answers telephone, screens, logs and places calls
  • Prints/Makes photocopies of reports, documents and other materials; sends and receives faxes, telecopies and e-mail
  • Secures and furnishes information as requested
  • Assists in presentation and sales meetings where required
  • Codes, routes and tracks outside vendor invoices
  • Prepares expense reports
  • Order office and refreshment supplies
  • Creates and/or updates excel documents as assigned
  • Creates and/or updates power point documents as assigned
  • Manages department budget invoices as necessary (SAP)
34

Executive Assistant Resume Examples & Samples

  • Manages calendars including but not limited to scheduling meetings, securing meeting rooms, requesting drive-on passes for external attendees, ordering catering items, etc
  • Coordinates and arranges travel and hotel accommodations, and completes travel and expense reports
  • Answers telephone – screens, logs, places calls, listens to voicemail, as directed
  • General administrative duties including but not limited to making photocopies of reports, documents and other materials, sends and receives faxes, prepares packages for DX or courier services and orders supplies
  • Coordinates internal and external WBCP distribution of materials
  • Assists in gathering information and updating various presentations and reports for assigned properties
  • Processes Independent Contractor forms and Master Vendor Agreements when needed
  • Liaises with Finance to track and manage all expenditures/invoices in quarterly budget worksheets; opens all Shopping Carts and SWAs for assigned properties
  • Maintains and reconciles all PCard expenses for marketing team
  • Creates presentations and communication pieces for licensees or other inquiries with direction from supervisor
  • Responds to inquiries from internal and external groups including requests to gather information, licensing and marketing programs, requests from licensees and special requests
  • Manages all Marketing Research subscriptions for division including: subscription renewals, client log-in and password assistance, setting up in-person and WebEx meetings for cross-departmental colleagues
  • Assists with market research, special projects, and updates marketing collateral as assigned by the VP, Marketing Director and Marketing Managers
  • Attends Non-DC Theatricals team meetings and actively participates in team initiatives, brainstorming, planning, etc
  • Assists in the execution of promotions including prize gathering, fulfillment, communication and correspondence
  • Typing of correspondence, reports, labels, contracts, etc. as directed by supervisor
  • Keeps marketing rooms organized and stocked with all needed materials for responsible brands
  • Phone reception duties and phone coverage for SVP and main reception desk, as requested
  • Other duties or special projects as requested by supervisor
35

Executive Assistant Resume Examples & Samples

  • Position performs general clerical duties (e.g. answering phones, sending faxes, filing)
  • Assists in tracking budget, execution, approvals, and distribution of electronic press materials & television specials
  • Assists in preparation of publicity reports
  • Makes travel arrangements for Executive Vice President of Publicity and maintains schedule for travel itineraries
  • Provides Burbank coverage for incoming publicity queries while Senior Publicists are out of office on press junkets or on set visits or tours
  • Facilitates administrative tracking of budget approval for each film
  • Generates POs, signing & coding bills while adhering to approved budgets for all publicity categories
  • Performs miscellaneous duties as assigned
36

Executive Assistant Resume Examples & Samples

  • Maintains calendar, schedules appointments, meetings and notes call
  • Writes script coverage and tracks all submissions
  • Answers telephones, screens, logs and places calls
  • Prepares documents such as weekly reports, correspondence and expense reports
  • Schedules all travel arrangements and itineraries
  • Proofreads, photocopies and distributes material
  • Orders supplies, books, etc
37

Executive Assistant Resume Examples & Samples

  • Prepare expense reports on SAP, and reconcile VISA statements against expense reports
  • Process Invoices and P.O.s through SAP
  • Take lead and coordinate specific projects to be determined by the SVP
  • Create and update various PowerPoint presentations as needed
  • Keep daily, weekly, monthly calendar up-to-date for the SVP
  • Coordinate departmental calendar including all staff meetings
  • Make all travel arrangements-domestic and international (air, hotel, car) for the SVP
  • Answer phone, take and relay messages in a timely manner
  • Prepare and execute correspondence
  • Fax, file, and photocopy
  • Interface with various Disney departments and external vendors
  • Candidate must work well with a wide range of employees and business associates, at all levels
  • 5 years experience in administrative role supporting c-suite executives
  • Proficiency with computers including: SAP, Outlook, Excel, Word, PowerPoint, and the Internet
  • Strong verbal and written communication skills and analytical skills
38

Temp Executive Assistant Resume Examples & Samples

  • General administrative duties including answering heavy phone call volume, screening and redirecting calls, and managing incoming inquires
  • Handle all logistics associated with meetings, appointments, and conferences to include preparation of accurate materials and correspondence
  • Arrange and confirm complex travel arrangements – both international and domestic
  • Prepare, submit, and track detailed expense reports consistent with company policies through reimbursement
  • Create, format, and edit documents in Word, Excel and PowerPoint
  • Follow-up on various activities to ensure all deadlines are met
  • 5+ years of experience providing administrative support to senior executives while working in a Corporate environment is required
  • Highly proficient in Microsoft Office, including Outlook, Word, PowerPoint, and Excel
  • Knowledge of Concur is a plusSkills
  • Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction
  • Exceptional interpersonal skills and strong team orientation
  • Expert in multi-tasking, organizing, and prioritizing a must Strong attention to detail and follow-up skills Ability to maintain confidentiality
  • Excellent judgment and demonstrated problem solving capabilities
  • Proven ability to function in a fast-paced, ever-changing environment while demonstrating a high level of integrity and professionalism
  • Willingness to learn, take initiative, and adapt to new responsibilities
39

Executive Assistant Resume Examples & Samples

  • Calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings
  • Interact with C-level executives, general managers, and their support staff in order to schedule meetings, answer general queries, take and distribute notes, and send materials for review before meetings
  • Assist with the preparation of presentation materials
  • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
  • Arrange travel schedule and reservations for executive management as needed. As the VP’s embark on frequent business trips, the executive assistant needs to arrange travel plans including: booking flight tickets, arranging for accommodations, and reserving car rentals; communicate travel information to the VP and; work out any scheduling problems
  • Answer incoming calls, take messages, deal with general inquires and redirect callers to correct departments
  • Prepare expense reports and additional ad hoc reports as needed
  • Follow up with vendors and staff on outstanding invoices/issues
  • Assist with planning and executing onsite and offsite meetings and conferences
  • Order supplies and equipment
  • Open, sort and distribute daily incoming mail
  • Handle other requests from executives as needed
  • 5+ years of experience supporting at the executive level; Experience in an IT Department a plus
  • Excellent calendar management skills, including the coordination of complex executive meetings
  • Professional demeanor while under pressure, flexible, proactive, resourceful and efficient
  • Strong verbal and written communication skills,
  • Good judgment and attention to detail are essential
  • Undergraduate degree a plus
40

Executive Assistant Resume Examples & Samples

  • 3 years work experience managing executives in a fast-paced, team oriented environment
  • Intermediate to advanced level skill with Microsoft tools (MS Office), Keynote, and SAP
  • Proven ability to handle confidential and sensitive information with discretion
  • Demonstrated ability to multi-task and manage time efficiently to meet the demands of a growing business environment
  • Demonstrated ability of detailed planning, time management and organizational skills
  • Ability to act as a team player and to interact with all levels of employees and clients within and outside the organization
41

Executive Assistant Resume Examples & Samples

  • Manage extremely busy calendars and prioritize often conflicting demands appropriately
  • Manage a digital asset submission and approval tracking system for our internal and external partners
  • Create and distribute periodic updates and state-of-the-business reports
  • Perform market research and report findings
  • Assist with travel arrangements and expense report preparation for executives
  • Act as a liaison between multiple departments and companies, both internally and externally
  • Handle other increasingly challenging projects as appropriate
  • A seasoned pro – You have at least three years of experience supporting senior executives
  • Obsessively detail oriented – You go way beyond crossing the “T’s” and dotting the “I’s.” No balls ever get dropped by you, and nothing ever sneaks past your eagle eyes
  • A self-starter – You are fire-and-forget, and you are always trying to figure out new and better ways to do your job smarter, faster, more efficiently, and more effectively
  • An optimist – You approach both good times and bad with a cheerful attitude and a sense of humor. You always see the light at the end of the tunnel, even at 2AM in the morning
  • A people person – You understand the importance of good relationships, and you treat people the way you wish to be treated - within the team, within the company, and with all of our external partners
  • A chameleon – You have the ability to adapt in a fast-paced work environment, accommodate various work styles, and manage priorities and tradeoffs in a continually changing environment
  • An effective communicator – You are able to communicate succinctly and professionally using all the tools of the trade: Outlook, Word, PowerPoint, and Excel
  • Passionate about games – We love playing games and creating them. You do too
42

Executive Assistant Resume Examples & Samples

  • Prioritizes and schedules meetings. Maintains accurate daily calendar of all meetings
  • Answers and screens all incoming phone calls. Maintains an accurate daily phone log of all incoming/outgoing phone calls
  • Responsible for updating/maintaining music budget reports and licensing grids
  • Provides music scene details to Clearance department
  • Responsible for processing invoices
  • Maintains accurate production schedule for films
  • Composes and types correspondence
  • Opens, screens, and prioritizes incoming mail
  • Maintains CD library; including ordering soundtracks and provides CD duplications as requested
  • Prepares expense reports and ensures follow through
  • Coordinates international and domestic travel/hotel accommodations for Director Music and music supervisor/composers
  • Reads scripts and creates script breakdowns
  • Reaches out to publishers, labels, libraries and third parties for music searches
  • Books scoring stages and recording studios. Gathers scoring estimates
  • Researches new bands
  • Performs other related duties as necessary
43

Executive Assistant Resume Examples & Samples

  • Manage the outlook calendar, meeting schedules and travel arrangements for the President & General Manager of NBC4
  • Utilize Microsoft Office Tools to prepare letters, reports and formal presentations
  • Write/edit/distribute correspondence
  • Establish and maintain relationships with key internal and external contacts
  • Organize, maintain and update contacts, files, folders,
  • Answer telephone calls and respond to inquiries
  • Plan and coordinate events
  • Manage online and in-house public file
  • Complete and upload Quarterly Issues Report to the FCC Online Public File website
  • Assist/monitor visitors for viewing of the Public File
  • Process monthly T&L Reports and reconcile monthly P-card reports
  • Submit buck slips and invoices to Finance for ticket purchases, membership dues and charitable contributions
  • Represent NBCU and Comcast in a positive and professional
  • Provide on-going support to the VP, News and the News department
  • Provide support to other departments and areas as required
  • Handle confidential information professionally and discretely
  • Excellent Microsoft Office applications skills including Word, Excel, Outlook and PowerPoint
  • Minimum 5 years of experience in an administrative support role
  • Associate Degree or BA/BS Degree or equivalent experience
  • Excellent interpersonal skills including the ability to interact effectively with viewers, clients and members of the community and employees at all levels of the organization
  • Excellent computer skills including Microsoft Office applications
  • Very strong organization skills, attention to detail and follow through
44

Executive Assistant Resume Examples & Samples

  • Support SVP – Programs, News Gathering & Special Events, and SVP - Operations Strategy & Business Planning
  • Provide overall administrative support for high-level executives, including but not limited to
  • Phone and email support
  • Managing busy calendar and day-to-day meetings
  • Interacting with a wide variety of ABC and external contacts on behalf of the executives
  • Manage all travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management
  • Coordinate/confirm all calendar matters, including internal and external meetings, establishing conference calls, and coordinating meetings over multiple time zones
  • Filing, faxing, photocopying, scanning and tracking documents, data entry and word processing
  • Aggregate information in excel documents for reporting and/or presentation
  • Prepare confidential memos, correspondence, letters, business updates, meeting notes, Power Point presentations, proofs correspondence and complex reports
  • Manage long and short term projects including organizing special events, meetings and presentations
  • Coordinate with Executives and personnel throughout News and from other Divisions
  • Professional, poised executive assistant with a minimum of 3-5 years of experience supporting senior executives within large, corporate environments
  • Disney knowledge a plus
  • Advanced computer skills in Mac and Microsoft Office products, including PowerPoint, Word, Excel, and Outlook
  • Mastery of SAP processing tools, including but not limited to Travel & Entertainment Proxy (T&E), Casual Buyer (Shopping Carts & AP Uploads for P.O.s & invoice processing), Time Processor and Cost Center
  • Highly meticulous, extreme attention to detail, organized, approachable and friendly but assertive
  • Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision
  • Demonstrated great work ethic
  • Demonstrated business communication skills (written and verbal) – ability to effectively communicate and interact with people at various levels and in various disciplines of business and production
  • Deadline driven and thrive in constantly changing, disruptive news environment
  • Ability to function in a demanding environment with competing and changing priorities
  • Demonstrates the ability to assume responsibility without direct supervision
  • Ability to multi-task and manage interruptions
45

Executive Assistant Resume Examples & Samples

  • Works regularly with Microsoft Office Suite applications, such as MS Word, Excel, and PowerPoint
  • Outlook for calendar/scheduling
  • Makes travel arrangements as necessary
  • Manages the phone lines for co-President'soffice. Fielding calls and conveying messages as necessary
  • Processes expense reimbursements, casual buyer role via SAP
  • Orders stationery, office supplies, snacks and beverages - Handles facility requests - Coordinates packaging and shipping of items via courier and FedEx
  • Correspondence (thank you notes etc…)
  • Filing and general office organization
  • Requires proficiency with Microsoft Office Suite applications, such as MS Word, Excel, PowerPoint and Outlook as well as word processing, managing files and other office procedures
  • Must have strong attention to detail, organizational skills and the ability to manage time effectively
  • Ability to organize and prioritize numerous tasks and complete them under time constraints/tight deadlines
  • Passion for great content on any device
  • Entertainment experience a plus
  • College degree a plus
  • Position also requires the ability to work under pressure to meet strict deadlines
  • Must be able to work full time 9-6pm with flexibility for overtime as necessary
46

Executive Assistant Resume Examples & Samples

  • Assist executive with administrative duties such as answering phone lines, taking messages, typing, filing & copying contract documents, etc
  • Coordinate meeting arrangements (ie, catering, lodging, transportation)
  • Order business cards, work orders, telecom and furniture movements
  • Update Outlook contact database
  • Maintaining calendar & meetings. Sending a schedule at end of each day
  • Prepare executive travel arrangements and expense reports for the Executive
  • Schedule executive meetings and book conference rooms as needed
  • Maintain/order supplies
  • Creating and re-organizing building show files. Saving documents to our computer drive
  • Printing documents, production notes, and calendars
  • Set-up messenger pick-ups/drop-offs (Fed Ex, UPS, US Mail, etc.)
  • Perform online research
  • Assist with special projects and other duties as needed basis
  • Special projects assigned by either Executive or management team members
  • Assist with office filing and miscellaneous administrative tasks
  • Answer general questions from employees and clients
  • Must have excellent organizational skills
  • Industry knowledge of sports and music entertainment
  • Good people skills in order to provide exceptional service to AEG employees and clients
  • Professional, friendly, and outgoing personality. Must be able to work well with others
  • Must be adept to working under tight deadlines
  • Must have excellent communication skills. Must have the ability to read, listen and communicate in English effectively, both verbally and in writing
  • Ability to multi-task and consistently prioritize projects, meetings and fast-changing schedules, while remaining productive and professional
  • Minimum typing speed of 60 wpm; strong knowledge of Outlook, Word, Excel and PowerPoint
  • Able to work with a sense of urgency in order to perform administrative tasks
  • Efficiently
  • 2-3 years of administrative, office, clerical experience supporting a high-level company officer, such as GM, CEO, or Vice President
47

Executive Assistant Resume Examples & Samples

  • Arranges visits / tours by major executives / representatives of clients / affiliates / sponsors / executives of TWDC / regulators and legislators; screens and responds to employee requests; arranges and coordinates interviews with representatives of the media and may participate in the preparation for and conduct of these interviews
  • Coordinates the administration, logistics and flow of the work for the assigned executive(s); tracks and follows-up on key “to-do” items in behalf of the assigned executive(s)
  • Implements semi-complex tasks to support assigned executive(s)
  • Supports the daily flow of the work of assigned executive(s)
  • Ensures ongoing adherence to the established policies and procedures of the organization directed by the assigned executive(s)
  • Performs semi-routine to complex administrative processes and tasks within the context of generally defined practices and methods
  • Interacts with the a wide variety of high level ESPN and external contacts in behalf of the executive(s) served
  • Interacts with high level representatives of the media, clients, affiliates, public figures in behalf of the assigned executive(s); may coordinate and / or participate in meetings and interviews with these contacts
  • Enhances and builds relationships and interactions with the senior level contacts and colleagues of the assigned executive(s), both internally and externally
  • Processes invoices via SAP
  • Processes UAA requests
  • Handles administrative activities for production executive
  • Has an advanced knowledge of the administrative processes carried out by the assigned executive(s) and those of the organization directed by the assigned executive(s)
  • A minimum of 5 years of related administrative experience in generally comparable functions
  • Has an advanced knowledge of many administrative functions and processes
  • Has advanced research and data analysis skills
  • Has a highly advanced ability to organize work and to set priorities; has advanced multi-tasking skills
  • Familiarity with SAP and Accounts Payable procedures
48

Executive Assistant Resume Examples & Samples

  • Act as a liaison between executives and all internal departments and external business associates to ensure that all matters are attended to in an efficient and timely manner
  • Manage phone calls to ensure that attention is always given to the most urgent materials/requests first
  • Update and maintain schedules—schedule meetings with numerous attendees as requested, reserve conference rooms and order food for meetings
  • Work with IT to address any issues with equipment for exec
  • Sort/prioritize mail; flag and highlight any relevant articles and advertisements
  • Arrange all business travel, including car service, air travel and hotels
  • Draft and process travel, entertainment and business expenses
  • Minimum 1 year work experience, including internships
  • Proficient in MS Office, including Word, Excel, PowerPoint & Outlook
  • Self-starter interested in learning about the research field
  • Planning work, setting goals, outlining tasks, and contingency planning
  • Detail oriented and well organized
  • Be discreet and be able to handle confidential information
  • Possess excellent interpersonal skills - including tact and diplomacy
  • Flexible team player, able to juggle multiple projects simultaneously
49

Executive Assistant Resume Examples & Samples

  • Use Ernst & Young's core technology applications, including Microsoft Word, Excel, PowerPoint, and Lotus Notes
  • Ability to interact with and help personnel seeking information
  • Competent at prioritizing and completing multiple tasks in a fast-paced environment
  • Working knowledge of Microsoft Office applications, Lotus Notes and internet applications
  • Demonstrated customer service skills/experience
  • Knowledge of appropriate database content and tools
  • Understanding of external resources such as Bloomberg, IDC and internet
  • Collection of management skills
  • Adept at using NoteBooks
  • A minimum of 3-5 years previous work experience, preferably in a library or research setting
  • Working knowledge of standard library procedures required, such as cataloging, Library of Congress information, content, etc
  • Knowledge of major electronic products and services (e.g., Factiva, Primark) preferred
50

Executive Assistant Resume Examples & Samples

  • Schedule and maintain Outlook calendar for Vice President, HR Business Partner
  • Answer VP’s phone and maintain phone log
  • Take ownership of weekly staff meeting – agenda, setting up calls, booking rooms, verifying AV equip when needed, taking notes, following up after meetings
  • Take ownership of monthly reports –send reminders each month, edit and consolidate information from Business Partners and provide documents to VP
  • Book travel – domestic and international and process expenses monthly, or as needed
  • General office responsibilities
  • Update emergency contact list, birthday list, etc. for team
  • Schedule interviews and exit interviews
  • Handle departmental courier and freight requests
  • Provide backup support for SVP’s Executive Assistant (daily breaks, lunch coverage)
  • Provide backup support for HR Coordinator
  • Update shared files on Share Point (shared online HR resource) as needed
  • Update VP’s contacts and team’s email distribution lists
  • Order office and project supplies
  • Submit Executive IT requests
  • Coordinate departmental office moves
  • Book meetings and conference rooms for the VP
  • Miscellaneous duties for HR Business Partners on the team
  • Minimum of 2 years of experience in an Executive Assistant role with preferred television or entertainment industry experience
  • Proficient in MS Office (Word, Excel, PowerPoint, Access)
  • Ability to assume responsibility, function effectively with others on the team or independently, with minimal supervision
  • Strong verbal and organizational skills
  • Attention to detail and ability to multi task
51

Executive Assistant Resume Examples & Samples

  • Candidate must have 5 to 10 years of experience working as an Executive Assistant, including extensive project management experience
  • Articulate, personable, detail-oriented, and have strong organizational, communication, and administrative skills with a keen eye to detail
  • Demonstrated ability to manage a number of multiple priorities to completion
  • Demonstrated team player, reliable and able to interact with senior management
  • Highly proficient with MS Office suite, Outlook, SharePoint, Adobe Acrobat Pro
  • Willingness to work a flexible schedule
52

Executive Assistant Resume Examples & Samples

  • Order supplies and process invoices through P2P system
  • Ability to gain a strong command of new systems (P2P, Citi Travel & Expense) Non-Technical Skills –
  • Prior experience as an Executive Assistant preferred; 8- 10 years' experience
  • Detail oriented with ability to work independently and prioritize workload
53

Executive Assistant Resume Examples & Samples

  • Primary telephone coverage for the manager; Assist with email coverage
  • Diary management and organization of: internal and external meetings including stakeholder meetings, senior management functions and video/conference calls
  • Regularly assist visiting international executives with scheduling, administration and on-the-ground logistics
  • Arranging regular global and travel itineraries – flights, hotels, transport etc. – not just for reporting manager but for the Internal Audit function team members overall
  • Completion of expense claims and invoice payments ; review of claims from Internal Audit team members
  • Preparing documentation for meetings and conference calls, drafting letters and memos
  • Typing, filing, copying confidential documents
  • Other ad-hoc secretarial requests, including departmental management e.g. stationery handling, desk management, office automation related issues, new- comer onboarding etc
  • Ideally, an experienced Personal Assistant from a financial institution
  • 2-3 years of PA experience for a senior manager as a minimum
  • Experience in the Middle East is beneficial but not a must
  • Excellent technical knowledge of Microsoft Office applications
54

Executive Assistant Resume Examples & Samples

  • Support of Group Head (Managing Director) – scheduling meetings, manage extremely busy calendar, ad hoc requests and special projects
  • Assist in preparation of presentation documents (Executive Updates, etc)
  • Assist with preparation and distribution of reports (both scheduled and ad hoc)
  • Support Group members and special projects
  • Order Supplies (via P2P)
  • Help Manage Space (moves and space allocation)
  • Help in Onboarding new resoruces
  • Minimum 5 years experience in Admin Coordinator/Executive Assistant role in a fast paced environment, preferably dealing with technology. Citigroup experience and knowledge of Citi applications extremely helpful
  • Ability to manage a very busy calendar of an executive, change meetings to accommodate needs, book travel
  • Maintain Resources Related Information: Organizational Charts, Seating Charts; Submit resource changes (location, term date, etc) as needed. Follow up with resource to update missing information
  • Order supplies as needed adhering to expense guidelines
  • Follow up on compliance related issues (outstanding training, missing time sheets, etc)
  • Onboard new hires and help in orientation process
  • Highly proficient with Microsoft Office (Excel, Power Point, Visio)
  • Ability to think through projects, anticipate ramifications, make changes and drive tasks to completion
  • Ability to manage deliverables within aggressive time frames and deliver under time pressures
  • Excellent interpersonal and communication skills with the ability to interact with all levels of management and technology professionals
  • Ability to administer technology processes
  • Self-starter and problem-solver - i.e., ability to work unsupervised and make productive use of downtime; uses creativity and experience to identify and anticipate needs and problems, design and implement solutions, learn from mistakes and plan effectively
  • Ability to find solution to various operational and administrative problems
  • Strong commitment to teamwork with a positive attitude, flexibility, and resourcefulness
  • Highly organized and detail oriented with the ability to efficiently handle multiple tasks and work well under deadline pressure without compromising attention to quality
  • Work across the organization on various processes and projects
55

Executive Assistant Resume Examples & Samples

  • Prior experience supporting a senior level executive is required (at least 5 years)
  • Prior experience working in a highly matrixed organization preferred
  • Demonstrates a high level of integrity and professionalism; exercises sound judgement
  • Ability to work 8am-6pm and be flexible for overtime as needed
56

Executive Assistant Resume Examples & Samples

  • Provide administrative support to the ultra-high net worth team
  • Coordinate all aspects of appointments, meetings, receptions and conference calls for the ultra-high net worth team
  • Prepare, reconcile, and track expense reports through T&E system for the ultra-high net worth team
  • Order supplies and process invoices through P2P system for the office
  • Serve as back-up support for other managers or administrative staff when required
  • Ability to work 8:00am-5:00pm and be flexible for overtime as needed
57

Executive Assistant Resume Examples & Samples

  • Organizing and coordinating large meetings with large number of participants
  • Support of visiting seniors as needed
  • Communications drafting
  • Build and distribute presentations and monthly reports
  • Responsible for team PAR Program (Performance and Recognition)
  • Working on various “special” projects
  • Processing of mail, both USPS & UPS packages
  • Screening of phone calls and email
  • Timely processing of Travel and Expense reports using internal systems
  • Timely and accurate travel booking using internal Travel Planner system
  • Detailed travel itinerary building
  • Advance conference room and visitor office booking
  • Order office supplies as needed
  • Process invoices in P2P as needed
  • Set up filing - new and existing
  • Handling highly confidential information
  • Skilled use of Microsoft Office (Word, PowerPoint, Excel, etc.)
  • Expert use of Outlook calendar, email and contacts
  • High level communications with other Executive Assistants
  • Support team both locally and in remote sites
  • Bachelor's degree, preferred
  • 3 - 5 years administrative assistance, preferably assisting a senior executive
  • Strong administrative skills with a proven record of going above and beyond
  • Ability to multi-task in a fast paced, dynamic environment and provide support to not only the Director, but the department
  • Must possess strong sense of urgency and be able to quickly and proactively identify problems and offer real time solutions
  • Must be able to work independently on requests and projects
  • Ability to use good judgment and discretion in handling confidential information
  • Strong work ethic and enthusiastic team player; willingness to take on additional responsibilities
  • Strong sense of diplomacy and tact; strong interpersonal skills; professional and corporate demeanor; ability to maintain composure under pressure
  • Advanced PC skills (Word, PowerPoint, Excel, Outlook) and the ability to use these skills creatively. Excellent verbal and written skills. Must be detail oriented and possess excellent organizational skills
58

Temporary Executive Assistant Resume Examples & Samples

  • Meeting preparation and coordination including printouts
  • Handling correspondence and calls
  • Handling of Management visitors
  • Organize detailed travel planning and bookings for Management and team members
  • Credit card payoffs for Management
  • Office management and ordering of office supplies
  • Service Desk for the teams
  • Preparing presentations
  • Constant improvement of processes to properly run the Business Management
  • Badge Administration
  • Handling New Joiner/Leaver Process
  • HR administrative tasks
59

Executive Assistant Resume Examples & Samples

  • Assist in the preparation of high quality PowerPoint presentations and Excel Spreadsheets
  • Review and handle incoming and outgoing correspondence
  • Ability to multi-task and prioritize with a professional, flexible and positive attitude
  • Must be flexible and have an ability to execute at atypical times (usually early) and work OT, when required
  • Strong verbal and written communication skills & ability to interact comfortably with individuals at all levels
60

Executive Assistant Resume Examples & Samples

  • Supporting Senior Managers located in Zurich,
  • Managing calendars including: setting the meetings, ensuring the acceptances and keeping bookings up-to date, taking account of complex diaries and global time-zone differences
  • Managing and coordinating travels, organizing bookings, preparing travel documentation,
  • Preparing presentations for a range of situations to a high standard including co-ordinating the production of relevant management information and other inputs
  • Processing of invoices, expenses and reimbursements through the systems
  • High quality and accurate minute taking for meetings as required
  • Answering the calls, supporting communication channels
61

Executive Assistant Resume Examples & Samples

  • 5 yrs experience in an administrative role supporting c-suite executives a MUST; preferably in a media company
  • Proficiency with computers including: Outlook, Excel, Word, PowerPoint, and the Internet
  • Proactive; able to anticipate problems/ issues in advance
  • Ability to work in fast-paced, high pressure environment
  • Effectively prioritizes and manages multiple tasks
  • Problem solver – able to take initiative, propose solutions, overcome obstacles
  • Team player – works effectively with others while having the ability to work independently with strong follow-through skills in a highly fast-paced environment
  • Flexibility to juggle moderate degree of multiple and changing priorities
  • Professional and positive attitude
  • Exercise discretion at all levels
  • Hours: 8:30am – 5:30 pm (OT eligible)
62

Executive Assistant Resume Examples & Samples

  • Provide administrative support for two senior television network executives
  • Manage their day to day calendar by coordinating meetings and conference calls. This includes staying on top of updating them throughout the day regarding changes
  • Support and maintain the needs of the Programming Planning department in a fast paced, deadline oriented environment. Assist the team in preparing documents and updating materials as needed
  • Assist Viacom Acquisition Programming Group (VPAG) by taking notes on bi-weekly calls, manage and create documents for movie deals, help edit decks for corporate presentations
  • Schedule all travel arrangements and handle expense reports
  • Issue monthly usage reports to studios for plays of specific titles
  • Facilitate acquisition invoices for payments to motion picture studios and production companies. Act as the liaison with Business Affairs and Finance departments
  • Responsible of all office materials incoming and outgoing mail, dubbing, etc
  • Act as back up on phones and meetings for EVP when his assistant is out of office
  • 2 plus years proven Administrative/Executive Assistant experience is critical
  • Must be proficient in Word, Excel, PowerPoint, and Microsoft Outlook
  • Excellent communication, organizational & written skills, in addition to strong interpersonal skills
  • Must be a team player and able to multi task
  • 2 or more year’s business experience a plus
  • A strong passion for television programming or acquisitions a plus
63

Executive Assistant Nickelodeon Networks Resume Examples & Samples

  • Maintains calendar and follow-up system to proactively advise COO of appointments, meetings, and deadlines
  • Prepares complex domestic and international travel itineraries
  • Maintains follow-up file to proactively advise COO of upcoming events, key items, or activities
  • Assists the COO with the coordination of special projects and events, as necessary
  • Prepares expense reports and invoice processing through SAP
  • Maintains a thorough filing system
  • Assists in preparing presentations, as necessary
  • 5-10 years of experience supporting senior-level executive(s) in a large corporate setting
  • Must possess excellent proficiency with Microsoft Office (Outlook, Word, Excel, Power Point)
  • Ability to work calmly in a high pressured, fast paced environment
  • Excellent interpersonal skills with the ability to interact with all levels of management, particularly at senior level
  • Proven ability to handle confidential information with the highest level of integrity
64

Executive Assistant Resume Examples & Samples

  • Booking and organizing travel
  • Preparing and managing expenses
  • Maintaining calendars and setting meetings/appointments
  • Maintaining Calendar updates and invites for all meetings and pitches
  • Provide backup support for the entire development team
  • Coordinate and facilitate special team projects
  • Partcipate in development meetings and providing editorial input
65

Executive Assistant to SVP Promo Resume Examples & Samples

  • Book travel for SVP and other occasional travel for staff, artists, and radio winners
  • Answer phones, maintain files, fax, e-mail for department
  • Keep expense reports for SVP and the Promotion department meeting card
  • Request POs for all department expenses and liaise with vendors to ensure proper invoice submission
  • Funnel and track all promotion teams’ radio information back to SVP
  • Awareness and support of all radio promotion events with artists
  • Manage office when SVP is away on business (keeping him informed and up-to-date about all important information, phone calls, mail, etc.)
  • Distribute weekly charts and tracking to SVP and other designated parties
  • Assist in servicing country radio stations and maintaining station database
  • Stay current on department’s artist travel, promotion plans and internal budget sheets
  • Maintain bi-weekly electronic time sheets for self (Etime) and support SVP in approving the department’s timecards
  • Order and coordinate promotional lunch on Mondays for department, and as needed
  • Act as a department liaise between different departments
  • Participate in industry events, such as CRS, CMA week, CMA Music Festival, etc., as required by supervisor
  • Organize and distribute promotional mailings
  • Order office supplies for department
  • Support Promotion Coordinators in intern interview processes: Identifying, interviewing, hiring, and managing
  • Knowledge of country artists and their music is required
  • Must have general computer skills and a working knowledge of Microsoft Office with emphases in Word, Excel, and Outlook
  • Must possess ability to maintain confidentiality at all times
  • Must have excellent problem solving skills
  • Must possess high level of integrity and discretion with regard to confidential matters
  • Must have a high school level education, or its equivalent. Some college preferred
66

Executive Assistant Resume Examples & Samples

  • Contract Administration
  • Option tracking and exercise
  • Roster maintenance/ artist agreement distribution and upload
  • Prepare Contract summaries
  • Handle Side artist clearances- in and out
  • Procure Synch request approvals/ rights inquiries
  • Prepare Gratis licenses/ no objection letters/ festival waivers (using template)
  • Contest rules (using template)
  • Schedule and prioritize all appointments and meetings. Keep supervisors apprised of times, locations, directions, changes, etc
  • Prepare weekly schedules and update throughout week, keeping supervisors apprised of all pertinent information
  • Receive all incoming calls and serve as source of information and “clearinghouse” for all callers. Handle all voicemail messages, maintain call sheets
  • Coordinate travel arrangements including air, hotels, transportation, and rental car. Execute Travel Authorizations. Schedule out of town meetings and handle changes as they occur. Prepare detailed itinerary for each trip. Manage and schedule travel changes as needed
  • Manage office when supervisor(s) away on business (keeping him/her informed and up-to-date about all important information, phone calls, mail, etc.). Interact with business associates in his/her absence
  • Prepare and submit expense reports
  • Handle all correspondence; sort and prioritize daily mail; check e-mails regularly and respond or forward information as needed in a timely manner; set up/coordinate meetings, conference calls, interviews
  • Organize luncheons and special events as needed; order lunch as needed
  • Fax, make copies, shred; maintain updated files; order and keep office supplies stocked
  • Create & submit check requests
  • Must have general computer skills and a working knowledge of Microsoft Office with emphases in Outlook, Word, and Excel
  • Strong communications skills
  • Must possess ability to maintain confidentiality at all times; must have high integrity and discretion with regard to confidential matters
67

Executive Assistant Resume Examples & Samples

  • Answer phones
  • Schedule and coordinate appointments, conference calls and meetings
  • Maintain calendars
  • Arrange heavy travel and prepare itineraries
  • Draft written correspondence and proposals
  • Update, proofread and distribute numerous collective bargaining agreements
  • Create, modify and maintain spreadsheets/matrices in MS Excel
  • Maintain current contract agreements and extensive filing system
  • Assist with union negotiations (including occasional all-night negotiations and possible travel)
  • Maintain knowledge of current issues and contracts
  • 3-5 years’ administrative experience supporting senior/executive level management
  • Advanced knowledge of MS Word and Outlook; intermediate proficiency in MS Excel
  • Excellent phone manner, attention to detail and strong organizational skills
  • Must be able to maintain a high level of confidentiality
  • Ability to work under pressure, multi-task and prioritize
  • Must demonstrate a sense of urgency and be team player
  • Previous experience with contracts and/or union negotiations
68

Executive Assistant Resume Examples & Samples

  • Works with Production Executive(s) in handling the physical pre-production, production and wrap of major theatrical feature films (both domestic and foreign). Acts as liaison between production units and studio departments to facilitate productions' needs and ensure implementation of and adherence to Warner Bros. policies and procedures
  • Performs critical review of daily production paperwork (call sheets, production reports, wrap reports, SAG sheets) for accuracy, adherence to union rules and regulations, and to determine further action on insurance, injury, safety, and loss and damage issues
  • Prepares loanout contracts for key personnel (Directors of Photography, Production Designers, Costume Designers, Unit Production Managers, 1st Assistant Directors, Second Unit Directors) and all DGA deal memos
  • Reviews all crew deal memos to ensure compliance with Warner Bros. hiring policies and procedures
  • Checks for accurate union locals, rates, position titles, and coding
  • Ensures that the crew members are eligible for employment (i.e., that they are on the union rosters and have passed their CSATF training classes)
  • Assures that any riders to deal memos (assets, box rentals and inventories, car allowances, computer rentals, discretionary screen credit riders, conflict of interest questionnaires, codes of conduct) are attached only to appropriate crew positions
  • Confirms that proper I-9 backup has been witnessed
  • Oversees distribution of scale and overscale deal memos to appropriate studio departments and production personnel
  • Coordinates processing and distribution of all production paperwork (call sheets, production reports, SAG sheets, wrap reports, scripts, crew lists, cast lists, contact lists, location contact lists, etc.)
  • Coordinates early preparation phases of productions, as well as screen tests, makeup and wardrobe tests. Supervises additional photography when necessary
  • Interacts daily with below-the-line agents and representatives in checking key crew availability and follow-through on deal points and negotiations
  • Interacts with counterparts at other studios to obtain crew rate and perq quotes. Dispenses appropriate crew rate and perq quotes to other studios' personnel while keeping NO QUOTE information confidential
  • Provides input on policies and procedures for inclusion in the Feature Production Manuals (WBPI shows and Co-Productions)
  • Coordinates the Productions' wrap to ensure return and storage of assets, hero props, blueprints, wardrobe, props & set dressing, office equipment, production binders & files, and location files
  • Works directly with immigration lawyers, embassies and WBPI legal department to secure work permits for non-US citizens working inside the US and for US citizens working abroad
  • Approves travel during non-business hours (nights and weekends)
  • Approves all Office Depot orders placed by the shows' Coordinators. Ensures that P.O.s are issued as back-up for orders over $500
  • Interacts with Film Commissions (both domestic and foreign) in researching potential shooting locations (taking into account weather, local crew base, crew housing availability, etc.)
  • Coordinates archiving of our departmental files as well as each show's production files. Maintains archive binders for easy reference at a later date (in case there are union grievances, additional photography, insurance or workers compensation issues, etc.)
  • Oversees & trains Feature Production Management Trainees
  • Handles contract administration work pertaining to loanout agreements and direct hire agreements in order to ensure consistency of language used and perks offered throughout the department
  • Provides general clerical support to Physical Production Executive (i.e. scheduling meetings, answering phones, arranging travel and hotel accommodations, distributing/organizing mail; composing memos and correspondence, making photocopies, sending and receiving faxes, etc
69

Executive Assistant Resume Examples & Samples

  • Minimum of 5 years as an administrative assistant is required
  • 3 years of experience as an executive assistant in an entertainment environment preferable
  • College degree, or equivalent
  • Excellent communication skills, written and verbal. Ability to effectively and efficiently communicate with all levels of executive, management and staff
  • Demonstrated professionalism and ability to maintain the highest level of confidentiality
  • Proven ability to successfully handle a high level of client interaction
  • Ability to deal in a professional manner with all levels of executives and staff
  • Ability to manage multiple projects and tasks with a high level of detail and accuracy
  • Must be proficient with the following software; MS Word, Excel, Power Point, and Outlook
  • Demonstrated ability to partner with others and build relationships
  • Ability to work well and prioritize in a fast paced multi-project environment
  • Must work well under pressure
  • Ability to work overtime on an ongoing basis
  • Ability to lift heavy items up to 25 lbs
  • Ability to travel if requested
70

Executive Assistant Resume Examples & Samples

  • Answering phones, taking messages and rolling calls. Follow through on all appropriate requests
  • Manage calendar in order to schedule, change, coordinate meetings for the EVP
  • Prepare, submit and track Travel & Expense reports
  • Coordinate and book travel for EVP
  • Route materials internally and to NY
  • Produce and/or send Development exec notes on materials
  • Track, organize and update all development files and scheduling information related to the department’s projects
  • Assist the team in preparing information and materials for development meetings
  • Participate in scouting and tracking new talent. Read and log submitted pitches, scripts and portfolios
  • Field requests and follow through to conclusion
  • Schedule on-site meetings, manage calendar and arrange business lunches
  • Read scripts and create coverage and treatments
  • Partner with team executives to create and distribute launch clips and reels
  • Accompany talent and casting to internal and external events and assist with red carpet or promotional shows
  • 1 - 2 years administrative experience in development, entertainment, artist representation, talent agency and/or Production Assistant in related department
  • Strong desire to work in development is key
  • Proven ability to work in a fast paced environment
  • Excellent multi-tasking skills required for this position
  • Excellent communication, organizational skills and interpersonal skills
  • Computer literate (Word, Excel, Outlook, Power Point, etc.)
  • Experience managing an agents desk preferred
71

Executive Assistant to EVP Global Comms Resume Examples & Samples

  • Extensive diary management with special attention to multiple time zones affecting the EVP & participants as well as minimizing diary conflicts
  • Schedule, organise and co-ordinate meetings and facilities
  • Organise travel, transport & hotel arrangements and arrange travel itineraries. Check and keep track of air miles, travel insurance and other schemes
  • Prepare purchase orders, submit and track monthly expense claims
  • Type and compose letters, memorandums, presentations and other documents (Filing and Secretarial)
  • Support any special projects as directed by the EVP – Global Communications which may include research, compilation of documentation for meetings and for travel, creating decks for top executive briefings, planning and logistics for global communications team meetings and offsite, proofreading, etc
  • Photocopying, binding, filing, archiving, arranging couriers, stationery orders
72

Executive Assistant Resume Examples & Samples

  • Maintain comprehensive and confidential filing system, both in hard files and electronic copies
  • Manage Outlook calendar and contact list, along with the organization of business cards
  • Answer incoming calls and direct to EVP of Special Events, as appropriate
  • Assist in the coordination of major WWE events and hospitality functions throughout the year by working with Host Communities and Local Organizing Committees; assist in logistical details such as catering, parking, ticket distribution, etc
  • Keep thorough records of monthly departmental spending, prepare and submit monthly invoice logs along with yearly budgeting documents in Microsoft Excel
  • Prepare expense reports for EVP of Special Events, following the guidelines of Corporate expense policy
  • Book travel for EVP of Special Events, prepare travel folders and itineraries for heavy travel schedule
  • Review travel and expense reports for both the Director of Operations, Special Events and Senior Manager, Special Events before submitting to EVP of Special Events for approval
  • Work with external business partners to schedule site visits, build itineraries, and arrange meetings for both EVP of Special Events and other internal WWE departments
  • Work with internal WWE departments as well as external business partners to schedule phone calls and conference calls as needed
  • Assist in the creation of numerous PowerPoint presentations and Microsoft Word documents for internal distribution
  • Provide general administrative support through drafting correspondence, taking dictation, ordering office supplies, and processing incoming mail and shipments
  • Work on other special projects as directed by the EVP of Special Events
  • 3+ years of experience in an administrative role in a corporate environment working directly with senior-level executives
  • Able to work 9:00 AM to 6:00 PM from Monday-Friday, plus overtime as needed
  • Strong skills in MS Word, Excel, PowerPoint and Outlook
  • Responsible, reliable, and trustworthy, with proven track record of working with confidential information
  • Excellent interpersonal, organizational, and communication skills with strong sense of tact
  • Able to interact well with employees and business partners of all levels and backgrounds
  • Self-motivated, proactive and able to work well both independently and collaboratively using good business judgment and common sense
  • Comfortable working with and maintaining various forms of technology and electronic equipment
  • Can-do, positive, flexible attitude and demeanor, and willing to roll up sleeves as needed in a dynamic, fast-paced environment
  • Detail-oriented, but also able to multi-task as needed
  • Bachelor degree preferred
73

Icg-executive Assistant Resume Examples & Samples

  • Preferably has worked with an Expat, and/or with 3 to 5 years work experience as an Admin / Executive Assistant
  • Proficient in using Microsoft Office applications, including Internet Explorer, Word, Power Point and Excel
  • Self-starter and highly motivated
  • Great attention to detail with strong multitasking skills; meticulous and organized
  • Able to manage time effectively and can work well under pressure
  • Possesses excellent interpersonal and communication skills (verbal and written)
  • Works with high level of integrity, and is able to handle confidential and sensitive information
74

Gcg-executive Assistant Resume Examples & Samples

  • Provides administrative support to a Managing Director and his teams
  • Coordinates activities to include answering telephones, managing calendars/appointments, compiling expense reports, putting together presentation materials, and making travel arrangements
  • Composes and prepares internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring managers attention
  • Assists with ad hoc reports and special projects
  • Updates files/records, produces reports and various correspondence
75

Executive Assistant Resume Examples & Samples

  • Assists the EVP by prioritizing all incoming information and or appointments
  • Receives and responds to phone calls, voicemail, letters, emails, memos, and other correspondence
  • Makes decisions regarding the EVP’s schedule; manages heavy calendar as well as coordinates calendars with partnering EVPs
  • Prepares and compiles meeting agendas and presentation documents
  • Coordinates meeting logistics including room reservations, technology, food services, participant travel arrangements; responsible for on-site troubleshooting
  • Coordinates domestic and international travel, car service, and accommodations for the entire Design team
  • Completes and reconciles invoices and expense reports
  • Manages department budget with respect to office supplies, subscriptions, samples, and travel for the Design team
  • Maintains accurate weekly department payroll including Paid Time Off (PTO) records
  • Manages special projects which may require a high degree of analysis, creation of presentations & reports
  • May be responsible for creating/maintaining a department protocol manual
  • Collaborates with Directors and VPs to consolidate information for Design presentations and distributes information throughout the organization
  • Organizes relevant Design group outings and educational activities
  • Acts as a mentor and resource in the Onboarding of new associates; facilitates the transition of associates into the existing team
  • Generates innovative solutions to new and existing problems
  • Volunteers to assist others and accepts challenging assignments
76

Executive Assistant to Senior Executive Resume Examples & Samples

  • Experience in and a passion for working in a retail environment, preferred
  • Excellent communication skills- verbal and written; ability to communicate effectively with all level of internal and external "customers"
  • Must be highly organized and detail-oriented, with ability to prioritize and multi-task
  • Must be self-motivated and personable with a flexible approach to the work required
  • Ability to maintain confidential information
77

Executive Assistant Resume Examples & Samples

  • Three or more years of experience providing administrative and executive level support within a public or private entity. (Corporate experience a plus.)
  • High School Diploma or Equivalent (Associate or Bachelor level College/University education preferred.)
  • Ability to thrive in a fast paced, complex environment requiring creativity and initiative
  • Must be self-motivated and self-directed
  • Experience in project management, event planning, public speaking and/or public relations is a plus
  • Industry experience a plus, butnot required
78

Executive Assistant Resume Examples & Samples

  • High School diploma (some college preferred)
  • 5 years experience as an administrative assistant or executive secretary
  • Proficiency with Microsoft software (i.e. outlook, word, excel, & PowerPoint)
  • Ability to operated variety of office equipment (i.e. copier, fax, etc.)
  • Strong organizational skills, pleasant and professional phone skills
  • Knowledge of FCC quarterly reports & public file maintenance is a plus
  • Answer and screen incoming calls to general manager’s office
  • Provide support to the general manager that includes; appointment scheduling, drafting and proofing documents, mail processing, copying, filling, etc
  • Serve as programming coordinator and call management
  • Interact productively and positively with all employees
  • Update & maintain station's public file information
79

Executive Assistant Resume Examples & Samples

  • Answer multiple phone lines and act as a gatekeeper
  • Manage calendars including scheduling appointments, confirming meetings, coordinating with other assistants
  • Schedule conference rooms for internal and external meetings
  • Track and process invoices including assigning cost code and receiving approval from manager
  • Enter contacts and prospective leads into both the database and Outlook contacts
  • Meet and greet guests, register guests in visitors system
  • Coordinate travel arrangements including flights, visas, cars, hotels, and other reservations
  • Complete detailed expense and out of pocket reports including tracking receipts and charge codes
  • Create and/or proof memos and letters
  • Monitor email correspondence, alert professional of any urgent issues
  • Maintain and organize files
  • Act as a back-up to other Administrative Assistants in the group
  • Detail orientation
  • Experience with coordinating travel arrangements
  • Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)
  • Experience in financial services preferred
80

Executive Assistant Resume Examples & Samples

  • Proactively assist staff members and anticipate their needs
  • Maintain high level executives’ schedules
  • Respond to client inquiries and requests
  • Assist with preparation of meeting materials
  • Assist in production of mass mailings, individual letters
  • Coordinate travel and submit expense reports
  • Coordinate meetings
  • Assist in office administration
  • Maintain filing and scanning
  • Answer phones; open mail
  • Assist with event planning
81

Executive Assistant Resume Examples & Samples

  • 5 years experience supportingsenior level executives
  • Strong organizational and followthrough skills; maintains an organized approach to managing daily activitiesand is able to juggle multiple demands efficiently and productively. Sense of urgency and ability to manage multiple, andoften competing, priorities
  • Excellent skills in Outlook forheavy calendar management; Strong skills and experience with Microsoft Office(PowerPoint, Excel, Visio, Word)
  • Experienced with bank systems(myHR, Ariba, Concur, Travel, WebEx, SharePoint, etc.)
  • Experienced making and managingtravel reservations
  • Considerable tact, diplomacy andjudgment given visibility to sensitive information
  • Thoroughness and Accuracy --delivers high quality work and can be depended upon to produce error-free work
  • Ability to work independently withlittle to no daily supervision at times. Will be empowered to make decisions,and drive on administrative items
  • Flexible and adaptable
82

Executive Assistant Resume Examples & Samples

  • Ability and desire to support a Sr. Executive with a demanding 24/7 schedule. Selected candidate must be open to non-standard working hours
  • Ability to support multiple executives with competing/shifting priorities; can prioritize requests and work activity
  • Demonstrated ability in either current or prior positions to interact with senior level Executives
  • Ability to work independently, multi–task, manage time wisely, handle confidential and sensitive material with highest degree of integrity
  • Responsibilities involve heavy scheduling of meetings and calendar management
  • Prepare managers for day meetings including daily calendar, assist in compiling and organizing documents and materials for meetings
  • Accurately arrange complex, detailed and frequently changing travel plans and itineraries
  • Screen & respond to incoming calls: forward & respond proactively as appropriate
  • Top level interpersonal communications skills
  • Must have prior work or current work experience as an Executive Assistant or comparable level of experience as a Sr. Administrative Asst
  • Must be proficient with these programs: MS Office Products (HEAVY Outlook, Word, Excel, PowerPoint, Visio)
  • Ability to multi-task in an urgent and deadline-driven environment
  • Ability to coordinate and partner with other administrative and business support staff
  • Pro-active attitude with ability to stay focused and maximize time efficiently
  • Knowledge of Bank systems including Concur, Ariba/eRequest, Corporate travel services, myfacilities, visitor access system, etc
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Executive Assistant Resume Examples & Samples

  • Ability to develop executive presentations and spreadsheets
  • Proven ability to work independently and as a team member in a virtual environment
  • Skilled in — PowerPoint, Excel, Word, Outlook, SharePoint, WebEx
  • Strong organizational, multi-tasking, and time-management skills
84

Executive Assistant Resume Examples & Samples

  • Manage and maintain calendars and schedule meetings
  • Answer phones, take messages, handle appropriate matters, andcoordinate conference calls
  • Prepare correspondence including letters, deal memos, presentationmaterials, etc
  • Coordinate travel arrangements (domestic and international) andprepare/process expense reports
  • Compile information and maintain weekly/monthly departmentreports
  • Assist department with general computer application questions andtechnical problems
  • Order and maintain office supplies as needed
  • Other assignments as assigned, for ex., filing, faxing, copying,etc
  • Special projects as required
  • Enter contracts into the CMS system
  • Minimum of one year administrative assistance experience
  • Must possess excellent communication (written and verbal), problem-solving, time managementand organizational skills
  • Computer proficiency required in Microsoft Office (Word, Excel, Power Point). Keynote, Photoshop & Illustrator are a huge plus
  • Demonstrated ability to multi-task in a fast paced, deadline driven environment
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Executive Assistant Resume Examples & Samples

  • Handles appropriate correspondence (phone calls, emails, contracts, etc) to be answered by executive
  • Assists in administrative details, usually of a confidential nature
  • Arranges all travel for President and VP
  • Completes and submits all expense reports related to travel and entertainment
  • Stays up to date in changes of company T&E policy
  • Plans, coordinates, and ensures the President’s schedule is followed and respected
  • Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to President’s time and office
  • Provides for smooth communication between the President’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
  • Assists the admin team in organizing company events and communicating them effectively
  • Services as the primary backup for the Receptionist for lunches, vacations and sick days - may provide data entry and backup for other staff members, as needed
  • Additional administrative responsibilities as needed
  • This position requires a Bachelors degree and a minimum of 3 years experience as an Administrative Assistant
  • Some background in supporting Executives is strongly preferred
  • Excellent written and verbal communication skills are needed
  • Strong understanding of confidential information and handling it appropriately is required
  • Understanding the need for extreme professionalism and the ability to “read situations” are key to being successful at this position
  • Knowledge of Microsoft Office Applications, including Outlook, Word, PowerPoint and Excel is required
  • Good organizational and project management skills are required
  • A pleasant and professional telephone and personal demeanor is necessary
86

Executive Assistant Resume Examples & Samples

  • Answers and screens telephone calls and visitors for the two SVPs. Tactfully handles inquiries and/or refers to appropriate party. Reviews and answers mail and inquiries and determines if Executive action is required. Refers routine matters to appropriate person for action and follows up to ensure completion
  • Provides telephone backup coverage for COO and Admin Dept
  • Schedules and maintains calendar of appointments, meetings and travel itineraries. Anticipates and prepares meeting materials, charts and reports, as needed
  • Assist in special events projects – such as the AMCN Company Cares Internal Events, the creation and implementation of networks annual meetings; Sundance Film Festival for a 2 week client event; and any other staff meetings or events the SVP is responsible for. The position is required to assist in the creation of invitee lists, agenda, materials, deal memos, tracks payments against estimated budgets for each project, etc
  • Create and input all payments for department and other departments as needed. Ensure appropriate budget codes are utilized; invoices are attached to pac form and all necessary approvers are inputted to ensure accounting/ accounts payable processes payments
  • Create and input all necessary deal memos for contracts
  • Coordinates all paperwork necessary for the two SVPs to approve. This includes, but is not limited to, travel and expense vouchers, and wire transfers, payment authorization forms. Follows up with other departments to ensure that requests are carried out and activities are coordinated
  • Coordinate year-end accrual close process with accounting and operations staff. Ensure that appropriate information and documentation has been provided to accounting for a smooth close, troubleshoot any open issues and disseminate requests from accounting to operations staff
  • Responsible for maintaining assigned work environment (i.e., files, supplies, etc.) in working order
  • Oversee process of ordering supplies including office and pantry supplies
  • General oversight of office equipment operation including copiers faxes and scanners –ensure that process for immediate repair of nonfunctioning equipment is in place
  • Special projects as deemed necessary by department
  • Minimum 7 years of experience
  • Degree required in business or related field
  • Excellent computer and mathematical skills (specifically in excel and powerpoint)
  • Ability to multitask, detail oriented, works well under pressure in fast-paced environment
  • Professional manner for interaction with internal/external high-level positions
  • Excellent communication, organizational and writing skills
  • Experience in event planning
87

Temp, Executive Assistant Resume Examples & Samples

  • Provide secretarial support to the Department Head
  • Meetings (including regular internal leadership meeting and external factory meeting)
  • Presentations’ preparation
  • Trip arrangement (Business, vacation, etc)
  • Car arrangement
  • Orga charts update
  • Shared drives maintenance
  • Pretty cash arrangement
  • Business reporting, system follow up
  • 3 years related working experience
  • Good command of PC skills(MS Office, PowerPoint, Internet)
  • Good communication skills, team work spirit and strong organizational skill
88

Executive Assistant & Practice Specialist Resume Examples & Samples

  • Independently compose, format, and edit non-technical business documents from draft stage to client-ready work. This involves using organizational templates, branding and correspondence guidelines. Protect confidential internal and engagement materials
  • Help to achieve Quality & Risk Management (Q&RM) and independence compliance. Assist with the global tool for acceptance (GTAC), engagement/practice economics processes, licensing and Continuing Professional Education (CPE) credits
  • Work with relevant finance personnel on engagement/practice finance matters
  • Develop an advanced understanding and application of Ernst & Young's policies and procedures
  • Project manage or coordinate work or teams, with responsibility for project deliverables
  • Highly skilled at navigating organizational structures, changing environments, and sensitive relationships
  • Leadership, coaching and mentoring abilities
89

Executive Assistant Resume Examples & Samples

  • Types correspondence, reports, labels, contracts, etc
  • Coordinates/arranges travel and hotel accommodations, both international and domestic
  • Arranges executive calendar or schedules meetings, independently or as directed
  • Opens, reviews, records and distributes or organizes mail
  • Makes photocopies of reports, documents and other materials
  • Maintains various files, indexes and logs
  • Sends & receives faxes, orders supplies and responds to inquiries
  • Creates and maintains schedules, reports and matrixes
  • Prepares check requests or expense reports and follows through
90

Executive Assistant Resume Examples & Samples

  • To be an appropriate professional and stylistic interface with agency and parent company personnel, clients, and external contacts
  • Manage calendar and appointments
  • Visitors and phone calls - receive, screen, handle, field
  • Prepare correspondence
  • Make travel arrangements and prepare itineraries
  • Prepare and maintain expense reports
  • Files - set up/maintain business files
91

Executive Assistant Resume Examples & Samples

  • Proactively support assigned managers and teams by independently handling all assigned
  • Minimum of 8 years of executive level secretarial / administrative experience
  • Excellent communication and problem-solving skills
  • Strong attention to detail, organization and time management skills
  • Substantial experience with Microsoft Office applications, including Outlook (e-mail, calendar and contacts), Word, Excel and PowerPoint
  • Solid typing skills (60 wpm)
92

Executive Assistant Resume Examples & Samples

  • High school diploma required; bachelors degree a plus
  • Five plus years experience as an Executive Assistant, supporting a global head/managing director preferred
  • Strong technical, analytical, organizational, interpersonal, project management, and verbal and written communication skills
  • Excellent English grammar and spelling required
  • Expertise in MS-Office products (Outlook, MS-Word, MS-Excel, PowerPoint) required, MS Project, Visio, or Access a plus
  • Demonstrated work ethic, capable of disciplined self-motivation and commitment to the highest standards of professional integrity, maturity, and judgment
  • Ability to multitask and work effectively under pressure to meet deadlines
  • Highly organized with a strong attention to detail
  • Ability to multitask in a faced paced environment
  • Strong project management skills are a plus
93

Executive Assistant Resume Examples & Samples

  • Communicate effectively by telephone, in person, via e-mail, and as required to positively reflect the goals of the department and the best interests of the executive(s)
  • Manage the executive calendar, helping to prioritize meetings and competing demands on executive availability
  • Establish and perform practices that accurately maintain records/files and efficiently process information
  • Support smooth departmental operation during executive(s)’s absence. Maintain communication with executive(s) during periods of travel, prioritize communication, provide information and facilitate or make timely decisions as knowledge permits
  • Ensure effective communications are established and maintained between the executive(s) and adidas departments and facilities
  • Perform research for special assignments and prepare PowerPoint or other presentations that reflect professionally the intent of the Executive(s)
  • Plan meetings, including but not limited to, arrangements for facilities, catering, AV equipment, agendas, scheduling materials preparation and other related service
  • Perform day-to-day administrative support services, meeting schedules and facilitation, travel arrangements, shipping, expense reports, and other services
  • Collect, sort and prioritize daily mail and correspondence for Executive(s); responding when appropriate
  • Order and maintain supplies and equipment
  • Code and route invoices for signature and timely payment
  • Ability to work independently on projects and administration, applying appropriate administrative expertise and decision-making
  • Excellent computer skills, including but not limited to, MS Word, MS Excel, MS Outlook and MS Power Point
  • Ability to make recommendations that effectively resolve problems by using judgment that is consistent with standards, practices, policies, procedures, regulation and state and federal law
  • Ability to handle sensitive information with professionalism and confidentiality
  • Four year College or University degree and
  • Minimum three (3) years related senior level administrative experience
  • Combination of education and experience may be substituted for degree
94

Executive Assistant Resume Examples & Samples

  • Welcomes visitors, screens and directs phone calls/inquiries, processes expenses, schedules and coordinates domestic and international meetings, maintains all calendar items, coordinates domestic and international travel, processes incoming mail and correspondence, prepares outgoing mail, and ensures the office is always fully equipped and functions smoothly
  • Completes mechanical licenses and tracks revenues from such licenses
  • Follows-up on the process of U.S. mechanical license requests for major labels, independents, and individuals either online via the Harry Fox Agency website, via direct licenses, or by e-mail approval. Researches claims to our songs; provides information necessary to the licensing process to the Harry Fox Agency, to international affiliates, other WCM departments and all relevant rights and licensing agencies and societies in the U.S
  • Creates payments and approvals made through the accounting system in conjunction with our Finance department and issues check requisitions, as needed
  • Reviews catalogs, legal files, registrations, syncs etc. and other pending issues and/or discrepancies on a regular basis to assure completeness and accuracy
  • Acts as a liaison between our Latin Region and other territories for different catalog usage worldwide
  • Monitors the Latin Billboard charts for our titles and keeps track of their position each week, also taking note of any positions they may reach including the Anglo charts and reviewing Billboard magazine in general, to search for articles related to any artists/writers on our roster
  • Works closely with ASCAP and BMI on their annual song review to help certify that all of the Latin titles controlled by Warner/Chappell which were successful throughout the year are taken into account and considered for an award
  • Maintains appropriate records, files, documentation, etc
  • Responsible for departmental flow and organization
  • Handles and safeguards confidential and proprietary information
  • Must be able to come to work on time without restriction as to time commitment
  • Must be able to read and understand materials and documents and have the ability to recognize and extract critical data and information
  • Must be able to perform all diverse physical tasks necessary to complete all the essential duties and responsibilities of the position
  • Must be fluent, including the ability to converse, read and write, in the Spanish language
  • Must have general computer skills and a working knowledge of Microsoft Office, and AS400
  • Posses a strong work ethic
  • Must have strong organization skills and pay high attention to detail
  • Manage time and has the ability to work well in a team
  • Anticipates needs and creates efficient and effective processes
  • Must be a self-starter, self-motivated and takes responsibility/ownership of tasks
  • Thinks outside the box proactively, strategically and analytically
  • Consistently takes initiative
  • Demonstrate flexibility and adaptability to changing situations
  • A high school level education, or its equivalent, is required. A baccalaureate degree with a major in business with coursework to have included principles of music business and/or related fields is preferred
95

Executive Assistant Resume Examples & Samples

  • Provide administrative support -answering phones, call sheets, scheduling, printing/copying/scanning, travel itinerary, calendar, coordinating conference calls, supplies, and meeting preparation
  • Prepare travel and expense reports
  • Maintain project charts, department calendars, weekly reports, network and vendor contact lists
  • Support department in research of venues and vendors
  • Support department in shoot, events, and project coverage on a case by case basis
  • Provide support to Directors, Managers & Coordinators as needed
  • Upload archive materials to SharePoint
  • Distribute and track approval forms for the department
  • Collect start/close forms for payroll payments of all freelance or project based employees
  • Maintain filing system for payroll payments
  • Provide administrative support for in-house productions
  • Processing of invoices and tracking payments while become proficient with SAP Software
  • College degree or equivalent experience in production assistant environment
  • 1-2 years experience in an administrative assistant role
  • Intermediate experience in Word, Excel, PowerPoint and Outlook
  • Basic understanding of payment processing
  • Ability to be highly organized, detail-oriented, reliable and composed, under any circumstance
  • Ability to prioritize and manage multiple competing priorities
  • Openness to work longer hours without notice
96

Executive Assistant Resume Examples & Samples

  • Maintaining the calendars and prioritizing matters requiring immediate attention
  • Screening calls, ensuring telephones are answered in a timely and courteous manner, and messages are taken accurately
  • Extending and accepting invitations, preparing meeting agendas, and arranging meeting rooms, equipment and refreshments
  • Disseminating information, coordinating responses, and escalating for resolution as appropriate
  • Preparing and proofreading documents, and creating and editing presentations
  • Assisting with flowers and gifts as required
  • 3-5 years experience in administration and/or professional support function in a fast-paced environment, dealing with controversial/confidential/sensitive inquiries and moderately complex issues, and managing conflicting priorities, with low-to-moderate levels of risk
  • Advanced knowledge of current department software (MS Office), with professional training and development to keep related skills current, including office productivity software
  • Broad business knowledge and expert understanding of the organizational unit, its functions and customer groups
  • Strong organizational, planning and control
  • Advanced PC skills (MS Office Suite and web browsers)
  • High proficiency at administrative tasks (office equipment)
  • Problem solving capability
97

Executive Assistant Resume Examples & Samples

  • Cover multiple line department phones
  • Maintain and update call logs
  • Schedule creative meetings, pitches and business meals
  • Coordinate with internal and external individuals to manage executive’s calendar
  • Create and submit expense reports
  • Maintain and update department documents and calendars
  • Order and maintain inventory of departmental office supplies
  • Book travel
  • Create and update presentation materials for offsite presentations
  • Schedule video conferences and book conference rooms
98

Executive Assistant Resume Examples & Samples

  • Coordinate frequent travel arrangements - both international and domestic
  • Technical Skills -
  • Non-Technical Skills -
  • 3+ years prior experience preferred
99

Executive Assistant Resume Examples & Samples

  • Provide administrative support to the SVP, Strategy & Business Development and Chief Information Officer
  • Manage each calendar using Outlook and coordinate meetings needed to be scheduled
  • Make domestic and international travel arrangements complying with budget while ensuring all travel preferences are met
  • Prepare detailed travel and meeting itineraries, create/meet deadlines for monthly expense reports, prepare ad-hoc presentations and reports using PowerPoint, Microsoft Word and Microsoft Excel
  • Responsible for organizing meetings, directing urgent requests to staff members to prevent any disruption or to see that urgent matters are attended to and communicated as appropriate
  • Manage the department needs for supplies, facilities issues, IT issues, telephones, etc
  • 5+ years in a support role
  • Ability to handle confidential information
  • Excellent communication skills with strong ability to get along and work productively with others
  • Excellent time management and organizational skills are necessary since this individual will be working on multiple tasks at the same time
  • Working knowledge of the Microsoft Office Suite (Word/Excel/PowerPoint/Access)
  • Self-motivated individual who is able to work unsupervised. Must have the ability to prioritize work
  • Good team player who is willing to stay late at times in order to complete the tasks at hand
  • Knowledge of company policies and procedures is essential since the individual fields many calls, both internally and externally, requesting information
  • A person who can work hard and solve a wide range of problems/issues that will not be the same from day to day
100

Executive Assistant Resume Examples & Samples

  • Provides analytical and specialized administrative support to the company executive officers. Performs critical and confidential administrative/secretarial duties and coordinates the production of correspondence and work projects for above executives
  • Ability to create presentations using PowerPoint and/or other presentation software
  • Screens incoming calls, mail and personal visits. Evaluates the relative importance of each and handles appropriately
  • Composes letters and reports from verbal instructions or written notes/drafts and dictation
  • Schedules appointments and coordinates calendars. Keeps outlook and contact lists updated and synced with smart phone and paper calendar
  • Coordinates executive travel arrangements, hotel and car accommodations, and planning of itineraries
  • Attends and takes minutes for various meetings
  • Develops office procedures and filing systems as necessary
  • Maintains follow-up on action required
  • Coordinates onsite and offsite meetings (large and small) including attendees, facility, equipment needs, catering, etc. (managers meetings, etc.)
  • Maintains positive open lines of communication with all Columbia Sportswear management, staff and other departments in order to contribute to the smooth flow of information and efficient operation of the organization
  • Performs other related duties as directed
  • Must be a highly motivated self-starter and be able to work with a minimum of supervision. Senior level proficiency with MS Office (Word, Excel, PowerPoint)
  • Demonstrated record of strong interpersonal skills and the ability to establish and maintain excellent working relationship with all internal contacts/co-workers
  • Possess strong problem solving skills and independent judgment
  • Have a demonstrated history of excellent organizational skills, ability to maintain confidentiality, ability to prioritize many tasks and complete tasks with accuracy and efficiency
101

Executive Assistant Resume Examples & Samples

  • Manages and coordinates calendar and travel arrangements
  • Coordinates and manages the submission, approval and payment of allexpenses and invoices
  • Organizes and coordinates complex meetings and events as required
  • Organizes and prioritizes daily administrative responsibilities,organizes multiple projects with the department executive leadership team; andensures important matters receive top priority
  • Proactively manages department commitments and timelines such asproject status updates and ensures supervisors are aware of critical dates anddeadlines. Attends weekly department meetings, takes notes, and follows up onpending matters
  • Accurately communicates relevant and potentially sensitive informationto and from others including Milan and LRNA. Maintains a high level ofconfidentiality and exercises good judgment
  • Drafts correspondence as necessary and produces error-free andgrammatically correct documents
  • Anticipates and follows up on requests and issues with a proactive,problem-solving approach
  • Represents the business professionally and operates in a mannerconsistent with the Luxottica culture
  • Works collaboratively with other admin assistant support throughout thebrand and the business
  • Advanced proficiency with Microsoft Office applications, Word, Excel,PowerPoint, Outlook and Visio. Strongemphasis on Excel and PowerPoint
  • Strong organizational and prioritization skills, and ability to balancemultiple tasks
  • Demonstrates a strong sense of urgency and is proactive
  • Ability to work independently and exercise sound judgment
  • 5-7 year’s administrative experience, some executive administrativeexperience required
102

Asset Management Private Bank Latin Executive Assistant Andean Region Resume Examples & Samples

  • Spanish Fluency Required both orally and written
  • Bachelor Degree preferred. Knowledge of general office procedures (e.g., use of technology, office administration and management, regulation and controls, risk management, etc.)
  • 1-2 years of experience in financial services (or law office assistance Preferred); prior wealth management experience a plus
103

Executive Assistant Resume Examples & Samples

  • Handles day-to-day telephone communications. Answers phones, directs calls, records and relays accurate messages
  • Utilizes Microsoft Outlook to coordinate calendars and scheduling for the team
  • Organizes travel authorization and receipts in order to create and submit expense reports
  • Tracks and prepares invoices for signature and submission to Account Payable
  • This position requires a High School diploma or equivalency
  • A Bachelor’s degree is a plus
  • A minimum of 1-2 years supporting a senior level executive and staff is required
  • Previous experience in a related industry is preferred
  • Good verbal and written communication skills are necessary
  • Knowledge of Microsoft Office applications, including Word, Excel, PowerPoint and Outlook is required
  • Experience with Keynote and Photoshop is a plus
  • Good organizational and problem solving skills
  • The ability to multitask and work effectively under daily time constraints is also required
104

Executive Assistant Resume Examples & Samples

  • Answer telephone, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within the scope of authority
  • Schedule, organize, and coordinate meetings, including travel, transportation and hotel arrangements, coordination, preparation, and distribution of materials, agendas, and notes, handouts
  • Type and compose memorandums, letters, forms and other documents and correspondence, as appropriate
  • Arrange travel itineraries and prepare travel and expense reports, purchase orders, and check request
  • Prepare presentations and coordinate video needs for network, and departmental/team meetings, including annual budget presentation
  • Schedule executives’ appointments, maintain and update supervisors’ daily calendar
  • Provide administrative support and lead management of periodic office events and gatherings
  • Serve as coordinating leader for key meetings and presentations involving multi-media assets
  • Handle confidential and sensitive information with discretion
105

Executive Assistant Resume Examples & Samples

  • Providing front line administrative support to the 3 MDs - including calendar management, appointment planning, travel arrangements and telephone cover
  • Processing and submission of expenses (Concur Web T and E)
  • Stationary ordering and submission of Invoices (P2P)
  • Visitor Assistance (Organising Security Passes, TI Access and Catering Booking)
  • Maintaining Department Org Charts
  • Maintaining Absenteeism Reports
  • Providing management reports regarding staffing and budget
  • Producing presentations for management when required
  • Provide a professional diary/time management service building in deliverables and deadlines
  • Pro-active handling of phone queries and ensuring first class experience for all visitors
  • Making complex arrangements/bookings for travel, preparing and distributing travel schedules/agendas
  • Conference room bookings
  • Coordinate events, meetings, town/village halls via Video conferencing with prominent high level clients, making all necessary arrangements, preparing advance documentation
  • Establish and maintain administrative systems and processes which ensure appropriate availability of information as well as document storage and retrieval
  • Liaison with wider business leaders within the region and globally
  • Handling mail, photocopying and faxing material
  • Management of e-mail system, to include prioritising and replying
  • Prioritise, acknowledge and distribute correspondence received
  • Proven experience of working as an Executive Assistant at this level
  • Knowledge of Citi Expense and Travel -booking on-line systems would be desirable
  • Good knowledge of the business and of the department practices - a sound knowledge of 'who does what' would be ideal
  • Advanced knowledge of IT software packages including MS Word, Excel, PowerPoint and Outlook and LiveMeeting
  • Prior experience as an Executive Assistant would be desirable
  • Secretarial/business qualification desirable
106

Executive Assistant Resume Examples & Samples

  • Heavy international scheduling and travel arrangements
  • Answer heavy phones and manage calendars for production executive
  • On occasion, act as interpreter for high level business and/or creative meetings in Mandarin
  • Support the team with relevant duties & projects
  • Native/bilingual Mandarin speaker
  • Minimum of 1 year administrative experience at a Studio, Production Company, or Agency
  • Demonstrated organizational skills and superior attention to detail
  • Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly
  • Detail oriented with the ability to work well and maintain professionalism under pressure
  • Ability to successfully coordinate multiple projects simultaneously
  • Ability to work with confidential information
  • Positive attitude and the ability to be proactive, resourceful and flexible
  • Strong people skills, including the ability to work effectively as part of a team
  • Ability to take initiative and work with limited direction
  • Flexibility in work schedule
107

Executive Assistant Resume Examples & Samples

  • Citi experience preferred
  • Evidence of having supported a busy personal and professional schedule
  • Experience of working within a fast paced, demanding environment
  • Strong Interpersonal and organisational skills
  • Patience and resilience in working in a fast paced environment
  • Desktop skills (excel, word, powerpoint, outlook)
  • 50 - 60 wpm typing and a good eye for detail, grammar and spelling
  • Concur desirable
  • Strong interpersonal and relationship building, communication and influencing skills
  • Ability to handle multiple tasks under pressure
  • Advanced knowledge of Word, Excel and PowerPoint
  • Good keyboard skills and typing
  • Ability to learn numerous additional internal applications
  • Planning and organisational skills including the ability to prioritise
  • Ability to work independently under general instructions
  • ‘A’ level candidate or equivalent
  • Secretarial qualification is desirable
108

Senior Executive Assistant Join our High Performing Team Resume Examples & Samples

  • Coordinate engagement-related or other administrative work, confirming that it's of high quality and delivered on time. Share leading practices
  • Serve as a coach to others
  • Ability to interface with personnel at all levels directly or virtually
109

Executive Assistant Resume Examples & Samples

  • Place and log day-to-day calls to/from numerous agents, managers, attorneys, producers and in-house personnel
  • Manage the second assistant in all of their duties, inculding the scheduling of meetings and maintaining the business calendar
  • Coordinate and handle all business travel arrangements
  • Interact with Studio Senior level executives and their assistants
  • Prepare business expense reports and check requests
  • Coordinate pertinant documents for all business meetings
  • Occasionally manage personal miscellaneous duties
  • 2 years of administrative experience, preferably with a production company, agency, entertainment law firm or studio
  • Ability to type quickly and accurately
  • Ability to take fast notes
  • Extremely knowledgeable in Microsoft Word, Excel, Outlook and Internet
  • Entertainment/film industry experience strong preferred
  • Well organized with strict attention to detail
  • Abiliy to multi-task and prioritize work assignments
  • Ability to work with and maintain confidential information
  • Proficiency with Filemaker Pro strongly desired
  • Candidate should display a great deal of discretion, initiative, strong interpersonal skills and ability to work well under pressure
110

Executive Assistant Resume Examples & Samples

  • The confidence to engage with senior/high profile contacts and clients and their teams
  • Strong organisational skills with ability to prioritise a busy and often conflicting workload
  • A flexible and professional approach, remaining calm under pressure. Broad knowledge of Microsoft Office packages
111

Executive Assistant Resume Examples & Samples

  • Requires minimum 3-5 years experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities, with moderate to high levels of risk
  • Detailed oriented, extremely well organized, and able to manage time and expectations, and multi-task to accomplish a multitude of tasks, with conflicting priorities and timelines
  • Strong interpersonal/communication skills
  • Ability to multi task in a fast paced and demanding environment
  • Ability to leverage knowledge of the organization and the supported business unit's uniqueness, to carry out accountabilities
  • Ability to work both independently, and in a team
  • Very proficient at administrative tasks
112

Asset Management Private Investments Executive Assistant Resume Examples & Samples

  • Assisting and/or leading the organization of events, including aggregating information, sourcing locations, choosing menus, managing RSVPs and attending functions in-person to ensure the smooth running of the event
  • Preparing client bios and preparation for client events e.g. name plates and name tags, providing list of attendees and working with security
  • Diary management and arranging meetings
  • Monitoring and assisting phone calls within the team and making sure there is coverage at all times
  • Invoicing and processing of expense claims and related record-keeping. Ensuring that expense statements are within the 30 days requirements and also billing back various expenses back to fund billing
  • Maintaining group leave records and handling phone enquiries
  • Managing staff on-boarding & off-boarding logistics
  • Fulfill daily requests for fund marketing material and assist with related inquiries
  • Maintain fund marketing material inventory
  • General day-to-day office functions
  • You will be expected to work as part of a larger administrative group. This includes covering for other assistants when absent
  • Knowledge of general office procedures
  • Effective interpersonal skills -- able to work in a busy and high pressure environment
  • Excellent interpersonal skills, organisational skills and attention to detail
  • Ability to organise and manage own time effectively
  • Tact and good judgement and the ability to interact with senior management
  • Ability to multi-task in a busy and demanding role
  • Flexibility around working outside contracted hours when required
113

Executive Assistant Resume Examples & Samples

  • Coordinate travel arrangements for VP and other departmental executives
  • Maintain show files
  • General administrative duties such as ordering office supplies, managing computer and cell phone needs, office set up for new employees, etc
  • College degree or equivalent experience as an assistant within the entertainment industry
  • Experience with agency or production company is a plus
  • Computer proficiency with the following applications: Microsoft Word; Microsoft Excel and Outlook
  • Knowledge of Microsoft Power Point
  • Excellent organizational skills and ability to anticipate and solve problems
  • Ideal candidate will possess initiative, be diplomatic and be flexible in a fast-paced environment
  • Ability to handle highly sensitive and confidential material
114

Executive Assistant Resume Examples & Samples

  • Managing calendars, including meeting planning, scheduling, and preparation of all meeting logistics
  • Answer incoming telephone calls; responds to inquiries and resolves issues requiring attention
  • Prepare all travel arrangements. (car, hotel, flight, etc)
  • Maintain a complete filing system, of various events
  • Assist with the coordination of special projects and events, as necessary
  • Handle expense reports and invoice processing
  • Organize and file documents, and data electronically as well as hard copies
  • Order office supplies for department, as necessary
  • Update various grids (programming lists, etc)
  • Learn quickly and show good judgment in decision making
  • Enjoy being part of a team that works hard and well together
  • At least 2 years of previous similar experience is required
  • Strong interest in television/cable industry is a must
  • Knowledge of outlook, Excel, PowerPoint, SharePoint, and Photoshop a plus
  • Must be a detail-oriented self-starter who is extremely organized
115

Cotton On Executive Assistant Resume Examples & Samples

  • Maintain and monitor email and diary requirements for General Manager and leadership team
  • Produce timely and accurate reports as required
  • Maintained of departmental region listings and email groupings
  • Work on current department related projects when required
116

Executive Assistant Resume Examples & Samples

  • Proven experience managing executive schedule is imperative
  • At least 5+ executive administrative skills, ideally within a TV network and/or similar EA capacity within Programming, Acquisitions or Legal department
  • Organizational skills and Time Management experience as evidenced by current or past job
  • Must possess strong writing skills as well as expert verbal communication skills
  • Professional demeanor and strong oral and written communication skills is KEY!
  • Experience with heavy travel and complicated logistics is critical
  • Expert problem solving skills are critical. Proven ability to manage up and down in a corporate setting
  • Proven ability to take initiative and provide strategic thought in carrying out all duties
  • Advanced Microsoft Office experience with: Word, Excel PowerPoint and Adobe Photoshop is a MUST!
  • Bachelor’s degree in relevant field
  • Administrative Professional with a background in servicing C suite executives
117

Executive Assistant Resume Examples & Samples

  • Key responsibilities include
  • Provides administrative support to an executive level manager and their team
  • Works under limited supervision and executes all assigned tasks
  • Assists with all special projects
  • Individuals in this position have regular contact/communication with high level internal management, clients, industry officials and senior management in other firms
  • Acts as a conduit for issues and request s for information
  • Updates files/record, produce reports and various correspondences
  • Coordinates activities to include answering telephones, managing calendars/appointments
  • Make and coordinate all travel arrangements
  • Compile expense reports and reconcile corporate cards
  • Put together presentation materials as needed
  • Handle sensitive materials and maintain appropriate levels of confidentiality
  • Provides general support to manager and/or team
  • Manage daily phones for manager and/or team
  • Manage infrastructure needs
  • Ability to train, coach and guide other administrative support personal as needed
  • Ability to effectively manage high-pressure situations
  • Ability to juggle changing priorities in a fast paced environment
  • Composure
  • Excellent knowledge of PC and Word Processing
  • 5 or more years’ experience, Financial Services preferred
  • Manage internal and external relationships
118

Executive Assistant Resume Examples & Samples

  • Acts as key contact person for VP
  • Answers telephone and screens calls for VP as appropriate
  • Collects and prioritizes all incoming/outgoing mail for VP and forwards as appropriate
  • Responsible for the day-to-day general office management including maintain confidentiality of files, update files
  • Provides administrative support on various talent and ad hoc projects; develops communications, meeting/conference material, documents, presentations as required
119

Firm Management Executive Assistant Resume Examples & Samples

  • Regulatory Response Oversight, which is responsible for overseeing regulatory remediation deliverables across the firm, partnering closely with Regulatory Relations
  • Program Portfolio Management, which oversees the delivery of strategic programs and sets the bar for project management standards in the region
  • Control of business schedule and diary management; arrange internal and external meetings
  • Act as a “gatekeeper” for diary and pro-actively ensure diaries do not have clashes; use initiative to find resolutions and workarounds, prioritising time sensitive tasks and meetings
  • Arrange all conference calls, rooms, AV equipment, catering, dial-in numbers and video conference facilities
  • Printing and collating all meeting documentation as required
  • Support team in maintaining key correspondence and other document management on RRG SharePoint site
  • Co-ordinate and book all travel including flights, hotels, currency, taxis etc. within the Firmwide Expense Policy. Ensure relevant agendas and itineraries are organised in advance
  • Manage and process expense claims and invoices in a timely manner, ensuring all claims are within the Firmwide Expense Policy and accounts payable deadlines are met
  • Provide secretarial and administrative assistance to support other team members within Firm Management as required
  • Develop good working relationships with other Assistants within the team and across the Firm
  • Work with buddy group to ensure consistent Assistant coverage during lunch breaks, holidays and sickness
  • Devise and maintain processes to facilitate an organised environment
  • Ensure handover notes are kept up to date for ease of coverage
  • Ability to maintain confidentiality on all aspects of workload
  • An experienced, confident, friendly, outgoing “people oriented” personality required, who is able to liaise with people at all levels to achieve work goals
  • Ability to remain calm under pressure and deal with last minute changes to schedules effectively and efficiently
  • Clear and concise written and verbal communication
  • Ability to use own initiative and judgment
  • Highly organised and capable of “multi-tasking” to meet deadlines
  • Discrete, professional manner
  • Good organisational skills and able to follow up outstanding items as necessary
  • Word / PowerPoint / Excel / Outlook and all other Microsoft applications
  • SharePoint experience is an advantage
120

Executive Assistant, Knowledge Management Resume Examples & Samples

  • Build productive relationships within LCCG members, including Leadership Team and other functions through responsiveness and support. Proactively work with others (i.e., on own team, shared service centre, other operational areas, or with the internal business partner and/or external customer) to ensure delivery of timely, quality and efficient fulfillment activities
  • Manages and monitors calendar of appointments, upcoming events and facilitates prioritized responses to matters requiring immediate attention where appropriate. Coordinates agendas, and dispatches meeting invitations and agendas, books meeting rooms and arranges for IT resources and other requirements in support of smooth and efficient meeting facilitation. Obtains briefing materials for meetings and events from the appropriate sources
  • Respond to internal & external inquiries concerning corporate information
  • Manage in strict confidence, reports, documents, and correspondence in accordance with established priorities and deadlines on a timely, accurate and efficient basis
  • Supports KM team in the effective management and control of projects, principally in the areas of project planning, project monitoring and control, and integrated project management
  • Manages assigned aspects of the project lifecycle and works with relevant project stakeholders as directed by the project manager
  • Assists the project manager in developing project artifacts including, charter, integrated plan, resource plan, contingency plan, and related PM artifacts, while complying with applicable enterprise standards (e.g. Risk, Audit, Compliance)
  • Performs various project administration tasks, including coordinating meetings, assisting with communication releases and performing maintenance of project tracking logs (i.e. issues, change controls, etc.)
  • Track resources across different job disciplines, ensure appropriate security controls are in place for staff joining and/or leaving department
  • Maintains project files as updated and current
  • Works independently to manage timing and action plans for completing department functions and preparing correspondence, reports and other documents ahead of need
  • Handles complex travel arrangements (both domestic and international)
  • Accountable for meeting management including: printing confidential and sensitive information and arranging meeting rooms
  • Act as back-up to team members in the event of absence or vacancy
  • University degree/college diploma and/or equivalent work experience
  • Experience with an external law firm an asset
  • Understanding of the business of a financial institution
  • Understanding of PM concepts
  • Knowledge of standard desktop applications used by the business unit
  • Knowledge and understanding of the business unit’s key products and services, processes and controls
  • Knowledge of departmental systems and applications
  • Strong verbal and written communication and comprehension skills
  • Excellent PC skills (proficient in Word, Excel, PowerPoint); experience working with office equipment (fax machines, photocopiers etc)
  • Understanding of core project management skills
  • Discretion with confidential issues and materials
  • Proactive, will to take initiative to effect improvements
  • Able to work independently, be resilient and resourceful
  • Team player, supportive of Bank and group initiatives – potential to develop team leadership skills
  • Excellent interpersonal skills and ability to communicate with all levels
  • Problem solving capability and critical thinking
  • Potential to grow courage and self-confidence in dealing with or escalating project issues
121

Executive Assistant Resume Examples & Samples

  • Two years of college or one year of administrative experience required
  • Skills include accurate typing and proofreading, working familiarity with widely used software packages e.g. Word, Excel, and Power Point
  • Basic clerical experience such as maintaining files and records, typing, proofreading, answering telephone, coordinating conference room assignments, confirming appointments and/or maintaining calendars
122

Executive Assistant Resume Examples & Samples

  • Answers calls, sends emails/faxes, and assists in distribution of agreements/documentation to executives on a regular basis
  • Schedules meetings and conference calls, creates meeting agendas and circulates meeting materials, books/confirms travel, manages expense reports, and arranges mail, messenger and UPS/ FedEx packages
  • Assists with preparation of legal documents, drafts routine letters and other correspondence, and reviews and edits prepared documents for accuracy
  • Maintains and administers filing system
  • Delivers agreements for execution by parties and assists in monitoring dates of legal significance (e.g., options and expirations)
  • Updates contract binders, photocopying documents and distribution to various executives
  • Bachelor’s Degree and at least 3 years of TV Business Affairs administrative support experience with demonstrated proficiency in Outlook scheduling and Microsoft Word
  • Must be extremely resourceful and effective at maintaining a high level of confidentiality in terms of the dissemination of information/communication within the department as well as --externally
  • Ability to multi-task while remaining focused on priorities and follow-through along with a curiosity and the investigative ability to obtain information about your tasks and take ownership of projects from start to finish
  • Excellent verbal and written communication skills, strong prioritization and organizational skills and a pleasant professional demeanor
  • Proficiency in Microsoft PowerPoint and being tech-savvy in general is a huge plus
123

Executive Assistant Resume Examples & Samples

  • Provide administrative support to the President and Chief Operating Officer including calendar management, meeting planning, general office duties and greeting guests
  • Answer all incoming calls and ensure that messages are accurate and delivered in a timely fashion
  • Maintain appointment schedule
  • Arrange travel plans for the Executive
  • Conduct web research and analysis for special projects
  • Create and manage databases
  • Coordinate meetings, activities and events
  • Other general office responsibilities as needed
  • An undergraduate degree, MBA is a plus
  • Minimum of one year sports or entertainment experience
  • Must be a self-starter with the ability to prioritize, organize and establish administrative procedures
  • Ability to handle confidential information and interact with high-level executives
  • Professional presence, good judgment and the ability to anticipate needs
  • Highly organized,detail-oriented and a problem-solver
  • Proficiency with Outlook, Word, Excel and PowerPoint
124

Executive Assistant Resume Examples & Samples

  • Work closely with Executives and Directors on internal and external programs and projects
  • Coordinate and prepare material for staff meetings and presentations
  • Gather data and information for internal and corporate reports
  • Assist with reader and advertiser inquiries
  • Manage executive schedules and travel arrangements
  • Assist with newsroom administrative and community relations duties
  • Five or more years of progressive administrative support experience
  • Prefer corporate related experience
  • Prefer media related experience
  • Ability to coordinate across complex corporate structure
  • Solid Microsoft Office skills
  • Social media savvy
125

Executive Assistant Resume Examples & Samples

  • Proven ability to exercise discretion and integrity
  • Ability to multi-task, work in a high speed, high stress office
  • Team player, able to work with a variety of different personality-types
  • Be flexible, personable, self-starter and detail-oriented
126

Executive Assistant Resume Examples & Samples

  • Provide administrative support to client facing bankers
  • Prepare, reconcile, and track expense reports through Citi Travel &Expense (CTE) system
  • Enter client call reports in Citivision
  • Assist in ad-hoc reports and special projects as needed
  • Expertise in multi-tasking, organizing, and prioritizing
127

Executive Assistant Resume Examples & Samples

  • Provide various administrative support to SVP, International Tax, SVP, Global Tax Reporting and provide strategic assistance to other members of the Corporate Tax Department, which include: 75%
  • Manage calendars for both SVPs
  • Phone coverage for both SVPs
  • Use knowledge of company policies and procedures to field and respond to incoming calls (internal & external)
  • Coordinate and schedule meetings, conference rooms and appointments as needed, including inviting guests, arranging locations & ordering food if appropriate
  • Assist SVP, Global Tax Reporting with maintenance and oversight of Tax Department Budget, including obtaining working knowledge of JD Edwards and other general ledger systems, as well as performing monthly procedures for consulting fee cost management
  • Complete and process travel & entertainment expense reports
  • Make travel arrangements on an as–needed basis, including routing of approval requests (where appropriate)
  • Screen e-mails on an as–needed basis
  • Handle tax department invoices and maintain central filing system
  • Office supply and equipment maintenance as needed
  • Provide coverage for other Executive Assistants during vacations, absences and on an as-needed basis, ensuring team coverage
  • Oversee logistics for setting up new hire and/or consultants
  • Work with I, S & T department for computer & phone/voicemail set-up and logistics support
  • Work with Facilities to coordinate seating
  • Update and implement effective filing process
  • Perform special tasks and projects as needed
  • 5-7 years of related experience as an Executive or Administrative Assistant in fast paced corporate environment preferred
  • Previous experience in a Corporate Tax or Finance Department is a plus.Proficiency in Microsoft Word, Excel, JD Edwards, AS 400 and Powerpoint
  • Ability to prioritize numerous tasks and projects
  • Requires sensitivity and diplomacy in handling matters of a confidential nature
  • Great follow-up skills a must
  • College degree in business administration, accounting or finance is a plus but not required
128

Executive Assistant Resume Examples & Samples

  • Ability to manage and prioritize incoming calls and email/mail correspondence
  • Able to have a flexible work schedule, allowing for overtime as needed
  • Serve as back up support for other administrative staff and managers
  • Highly Proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
  • Ability to gain a strong command of new systems (P2P, Citi Travel & Expense, T&E, P2P, Vr's, VEMS, Market Place, Concur and any other systems that are needed)
  • Knowledge of Citi
  • 10+ years of administrative experience preferred
  • Engergetic, responsive team player with the interest to take initiative and work in a fast past environment
129

Executive Assistant Resume Examples & Samples

  • Maintains a very busy schedule via MS Outlook Calendar
  • Makes travel arrangements, prepares itineraries, and processes expense accounts for assigned staff
  • Assists with special projects throughout the department
  • Minimum of 5 year prior relevant work experience
  • Enthusiasm about children’s books, reading and/or publishing preferred
  • Detail-oriented, well-organized, proactive and able to set priorities under pressure
130

Executive Assistant Resume Examples & Samples

  • Provide administrative support to senior-level executive
  • Maintain frequently changing calendars through Outlook and understand Executive’s priorities to effectively manage that calendar
  • Organize and coordinate large meetings with large number of participants
  • Work on various “special” projects
  • Timely and accurate travel booking using internal Travel Planner system. Prepare, reconcile and track expense reports through T&E System
  • Handle highly confidential information
  • High level communications with other Executive Assistants. Serve as back up support for other managers or administrative staff when required
  • Strong work ethic and enthusiastic team player; willingness to take on additional responsibilities, with interest to take initiative and work in a fast-paced environment
  • Strong sense of diplomacy and tact; strong interpersonal skills; professional and corporate demeanor; ability to maintain composure under pressure. Demonstrates a high level of integrity
131

Executive Assistant Resume Examples & Samples

  • Heavy calendar management and meeting organization across time zones
  • Re-prioritization of meetings based on critical/last minute need
  • Monitor calendar and reserve conflicts
  • Keep manager on track with regard to schedule
  • Enter pertinent information on Calendar (travel, personal notes, etc.)
  • Answer phones, screen callers and place calls as needed
  • Takes messages and maintains daily call logs
  • Act as gatekeeper when required
  • Maintain sensitivity/confidentiality of information
  • Add and/or update contacts as needed
  • Arrange/adjust travel as needed
  • Approve expense reports submitted by manager’s direct reports/team
  • Create/edit documents in PowerPoint as needed
  • Place and monitor IT requests
  • Respond to inquiries, resolve issues and provide follow-up
  • Scan and/or copy documents
  • Handle incoming and outgoing USPS and express mail
  • Order beverages/food for meetings as required
  • Act as a personal assistant to manager as required (inquire/trace orders, submit, insurance claims, etc.)
  • Other tasks as assigned/required
  • Career Executive Assistant with 10 plus years of experience as an Administrative Professional to senior management (VP, SVPC-suite, ExCo, etc.) for large corporation
  • Intermediate to advanced user of the Microsoft Office Suite (including Visio and SharePoint)
  • Experienced in event planning
  • Well versed in international travel
  • Experienced recording secretary
  • Fast command of internal policies and procedures (business practices, expense management, T&E, travel, IT, etc.)
  • Excellent at internet research
  • Able to juggle multiple projects
  • Able to build relationship with manager in order to anticipate needs
  • Able to build relationships with manager’s team
  • Able to build relationships with colleagues across the organization
  • Able to act proactively and responsibly
  • Intermediate user of Adobe X Pro
  • Licensed Notary Public in New York State (renewal pending)
132

Executive Assistant Resume Examples & Samples

  • Maintain agenda in Lotus Notes
  • Manage SVP email inbox in Lotus Notes (Read all incoming emails and messages sent to SVP; field autonomously, delegate to a relevant team member, or share proposed response with SVP)
  • Proactively share incoming requests for information, reporting, new projects/ownership, etc. (from internal and external sources) with proper team leads in WFJ Merchandising, Retail, Wholesale, Marketing, VM, and Training teams and request their support to help move business forward
  • Schedule all meetings for SVP
  • Arrange reservations locally and during business travel (car service, restaurants, etc.)
  • Manage all travel arrangements for SVP
  • Track and submit SVP corporate expenses
  • Manage SVP participation in executive programs
  • Review and approve corporate expenses submitted by SVP’s direct reports
  • Liaise with global leaders’ executive assistants and NY-based assistants daily
  • Help move authorization process forward for billing and other requests that require SVP approval
  • Create timelines and monitor team progress for significant business projects (budget and LE confirmations, business planning for the approaching year, etc.)
  • Become the “go-to” person for WFJ team members for organizational knowledge with respect to
  • Daily office functions and management
  • Financial operations (invoicing process, budget coding, budget timelines)
  • Significant deadlines in all areas of the business
  • Track/monitor corporate expenses by employee for division
  • Provide administrative support to visitors from global office (hotels, cars, flights, restaurant reservations, etc.)
  • Office organization: new hire, intern, and temp setups and follow-ups as well as desk and cube assignments for new hires, interns, and temps with their prospective managers
  • Plan office gatherings including baby showers, birthdays, send-offs, condolences gifts, holiday parties, and team outings
  • Manage stock and ordering of office supplies, stationary, kitchen supplies, shipping and receiving supplies, etc
  • Ad hoc projects in Powerpoint and Excel for presentations, reports, and research as needed
  • Proficient in Microsoft Word, Excel, Powerpoint
  • Ability to problem solve under pressure and stay ahead in a very fast-paced work environment
  • Ability to continuously re-examine workload amidst competing priorities to ensure that focus is where is should be
  • Team player who will willingly pitch in
  • College degree with related experience
  • Minimum 3 years administrative experience after college
133

Executive Assistant Resume Examples & Samples

  • Provides administrative support to senior team
  • Handles light incoming calls, respond to inquiries, clarify company policies and procedures
  • Assist with group meetings/calendars through Outlook/secure call-in numbers
  • Coordinates all aspects of executive level appointments, meetings, receptions and conference calls/video conference and webex training sessions
  • Assists with creation/modification of presentations, spreadsheets, and other various documents
  • Coordinates occasional travel arrangements – both international and domestic
  • Prepares, reconciles, and tracks limited expense reports through T&E system
  • Inputs into databases and electronic
  • Tracks program documentation and conducts follow-ups to ensure timely and accurate completion
  • Run pre-programmed reports and follow-up on action items identified through reporting
  • Maintains information for department website/request timely updates from vendor as requested/communicates to global team on updates per pre-set schedule
  • Orders supplies and processes invoices through internal Accounts Payables system
  • Organizes and secures highly confidential company and employee information
  • Assists with ad-hoc administrative tasks, including elementary financials (Excel based) related to billing , running reports and special projects as needed
  • Highly proficient in MS Office (Word, Excel, Outlook, PowerPoint and Access)
  • Ability to gain a strong command of new systems (Procure to Pay (P2P), Citi Travel & Expense)
  • Prior experience preferred (5 years)
134

Executive Assistant Resume Examples & Samples

  • Answer SVP’s phone, schedule and maintain SVP’s meetings and departmental meetings
  • Coordinate travel arrangements for SVP and other departmental executives
  • Track and Submit SVP’s Expenses for reimbursement
  • Bachelor’s degree or related experience, preferably in Television Production
  • Proficiency with common office software, including: MS Outlook, Word, Excel, and PowerPoint
  • Some television experience and exposure to work/processes in a television production environment is highly preferred
  • Production background helpful
  • Overtime may be required for this position
135

Executive Assistant Resume Examples & Samples

  • Concur essential
  • Advanced knowledge of Word, Excel & PowerPoint
  • Secretarial qualification is desirable Competencies
  • Organisational and time management skills
  • Flexibility to work outside normal office hours (9-5) as and when required
  • Ability to communicate well (verbal and written)
  • Self starter and good team player
  • Enthusiastic/ confident/ outgoing
  • Sense of humour/ robust personality/ resilience/ self-confidence
  • Professional and competent/ risk aware
  • Dedicated/ keen to learn/ committed to role
  • Initiative/ adaptability/ innovation
136

Executive Assistant Resume Examples & Samples

  • Schedules meetings, distributes mail, fills catering requests, orders department supplies, takes meeting notes, logs, and fills out forms
  • Manages expense reports, process timesheets
  • Acts as backup for senior management’s secretarial functions
  • Manages calendars, screens calls, makes travel arrangements domestic & international, sets up & maintains dept filing system, completes & tracks expense reports and purchase requisitions
  • Coordinates & prepares office space for new employees
  • Trains temporaries or new personnel occasionally
  • Manages contract and temporay employee requests
  • Maintains confidentiality of highly sensitive information
  • Answers department specific questions over telephone and redirects calls
  • Review decks and proofread for spelling accuracy
  • Acts as liaison for managers in department or division
  • Compiles information for department manuals
  • Monitors department reports for accuracy
  • Answers or directs complex questions in management’s absence
  • Must be task-oriented with an excellent sense of priority, highly organized and capable of handling a number of sensitive and important issues simultaneously
  • Minimum 3 years experience in an administrative support role
  • Working knowledge of operating office equipment
  • Ability to proactively manage calendar tracking
  • Knowledge of letter and report formatting
  • Strong experience in managing expense reports both domestic & international
  • Ability to interface with all levels of the organization
  • Proven ability to multi-task
  • Extensive knowledge of Software packages including
  • Outlook
  • Very good Business Vocabulary Skills
  • Very good Business English Skills
  • Very good Business Math Skills
  • Very good Business Double-checking
  • Must have HS Diploma or equivalent
137

Executive Assistant Resume Examples & Samples

  • Act as initial point of entry for escalated client queries
  • Redistribute the resolution or respond directly to the stakeholders where appropriate and report only major issues to the Managing Executive or Business Unit Head
  • Take personal accountability for resolving complaints lodged directly with the Managing Executive or Business Unit Head
  • Compile a summary of the projects and initiatives underway in the business unit and provide an update to the Managing Exec/BU Head on progress, risks and issues
  • Coordinate the preparation of formal performance reviews conducted
  • Review financial reports prepared by line managers in the business unit and advise the Managing Exec/BU Head of substantial issues and actions that have been created
  • Review all new marketing and internal communication material from a style and content perspective prior to it being reviewed by the Managing Exec/BU Head
  • Ensure that adequate reserve stock is ordered
  • Enforce company policy in terms of procedures including travel, cell phone, expense claims etc
  • Manage the diary of the Managing Executive, in an efficient manner
  • Track and monitor the acceptances and declines obtained from the relevant parties that have been invited to the meeting
  • Print all documentation relevant to the meetings and prepare daily meeting packs and give them to the manager for their reference
  • Ensure that the minutes are typed, approved by the meeting chair and distributed to the relevant parties within the agreed time period
  • Arrange any venues and catering for any team events, as requested
  • Liaise with the relevant stakeholders to secure a dial in pin for the meeting
  • Communicate the pin's details to all meeting attendees in advance of the meeting
  • Oversee the planning and execution of business events
  • Prepare the key themes presentations and reviews for the Managing Exec/BU Head
  • Oversee the management of the Managing Exec/BU Head's office
  • Screen requests for meetings or events to be attended by the Managing Exec/BU Head and determine which ones would be appropriate
  • Support the Managing Executive/BU Head in the signoff process for risk events (losses and write-offs)
  • Diploma in administration or equivalent NQF level 5 qualification or higher
  • Four (4) years’ experience working in an administrative environment
  • Preference will be given to South African Citizens and Permanent residents of South Africa in possession of proof of permanent resident status
138

Executive Assistant Resume Examples & Samples

  • Act as initial point of entry for escalated client queries. Redistribute the resolution or respond directly to the stakeholders where appropriate and report only major issues to the Chief of Staff/CEO
  • Take personal accountability for resolving complaints lodged directly with the CEO
  • Partner with other Exec Assistants in the Office of the CEO to deliver seamless service
  • Work with senior stakeholders in the organization to ensure the effective execution of key deliverables in the CEO’s portfolio
  • Liaise with appropriate stakeholders within Barclays Group and foster alignment and integration across One Africa and One Barclays; facilitate group wide interaction
  • Be involved in the planning and execution of all internal and external business events for the CEO such as road shows, employee discussion forums, product launches, customer entertainment events and formal functions
  • Be involved in the administrative management of the CEO’s office to ensure smooth operations and that resources are available and operating effectively
  • Solicit briefing materials from the appropriate stakeholders in the organization; monitor and manage the quality of the briefing materials provided
  • Screen all requests for meetings or events to be attended by the CEO and determine which ones would be appropriate for personal attendance and which ones should be delegated to other managers in the business unit
  • Follow up on complex ad hoc tasks as required, identifying and working with the appropriate stakeholders in the organization
  • As required, oversee the planning and execution of major events
  • Diploma in administration or equivalent NQF level 5 qualification
  • 4 years’ experience working in an administrative environment
  • Knowledge of basic financial/accounting concepts
  • Excel intermediate
139

Executive Assistant Resume Examples & Samples

  • Conduct all matters and communications in a professional and courteous manner as a representative of the executive and the company
  • Manage daily schedule and calendar, screen and handle telephone communications, greet and direct visitors
  • Coordinate, supervise, and complete special projects
  • Serve as liaison between the executive and other departments as directed
  • Coordinate all logistics surrounding staff and client meetings
  • Establish and maintain the files and records of the executive
  • Coordinate all travel logistics globally, including but not limited to: commercial travel, airport meet and greets, hotel reservations, ground transportation, passport & visa logistics, etc
  • Organize special events - schedule and coordinate dates, venues, attendance, agendas, and facilities
  • Maintain and execute expense reports in a timely fashion
  • Perform occasional personal tasks for executive
  • Provide general office upkeep, which includes but is not limited to
  • Order and refresh office supplies
  • Receive/sign for UPS/Fed-Ex deliveries
  • Prep spaces for meetings
  • Develop PowerPoint presentations, proposals, etc.,
  • Must have strong communications skills both verbal and written and must be able to actively and attentively listen
  • Must be able to think through, evaluate and solve problems logically and efficiently
  • Must have meticulous attention to detail
  • 2-5 years’ experience as an assistant to a high level executive
  • Must be competent in problem solving issues related to BlackBerry mobile devices, iPhone, iPad
  • Must be comfortable working on both Mac and PC computers, and must be very proficient in Excel, PowerPoint, Word and Outlook programs
  • Experience booking extensive travel for a high level executive/group in the US and globally and be familiar with world geography
140

Executive Assistant Resume Examples & Samples

  • Telephone coverage and administrative support for Head of Physical Security
  • Willing and able to learn the business and fully understand how and why tasks satisfy business needs
  • Requires high speed collaboration across international community
  • Excellent telephone skills (i.e. takes accurate and complete messages)
141

Executive Assistant Resume Examples & Samples

  • Bachelor's degree (10+ years of combined college education and work experience may be substituted for a degree)
  • Minimum 7 years’ experience as an executive level assistant
  • Expert knowledge and proficiency with Microsoft Word, Excel, PowerPoint and Outlook
  • Demonstrated capability to build trust, exercise judgment on behalf of the President and work independently
  • Demonstrated ability to manage information of a highly confidential and sensitive nature
  • Superior communication, organizational and interpersonal skills with a strong customer service orientation
  • Demonstrated ability to work effectively under pressure
  • Detail oriented with capacity to manage multiple competing priorities and dynamic schedules
142

Executive Assistant Resume Examples & Samples

  • Fluent in both English and Arabic languages, French is an asset
  • Office Management Skills
  • Computer Skills (Microsoft Word, Excel, and Outlook, power point etc.)
  • Meticulous and organized
  • Thoroughness / Accuracy
  • Ability to prioritize and multitask
  • Works well under pressure
143

Executive Assistant Resume Examples & Samples

  • Responsible for providing the highest level of service and administrative support to the CAO in all aspects of the role
  • Maintains a high level of discretion when handling sensitive and confidential information
  • Represents the office of the CAO internally and externally
  • Liaison between the CAO and executive team and direct reports
  • 7-10 years experience as an Administrative Assistant, financial services experience a plus, Bachelor’s degree a plus
144

Executive Assistant Resume Examples & Samples

  • Schedule and prioritize all appointments and meetings for SVP. Keep him abreast of times, locations, directions, changes, etc
  • Prepare weekly schedules and update throughout week, keeping SVP apprised of all pertinent information
  • Receive incoming calls/emails and serve as source of information and “clearinghouse”
  • Coordinate travel arrangements including air, hotels, rental car. Execute Travel Authorizations Schedule out of town meetings and handle changes as they occur Prepare detailed itinerary for each trip Manage and schedule travel changes as needed
  • Manage office when SVP is away on business (keeping him informed and up-to-date about all important information, phone calls, mail, etc.). Interact with business associates in his absence
  • Submit budget requests and maintain up-to-date artist marketing budgets
  • Request purchase orders
  • Setup vendors, submit invoices on their behalf and help them monitor the status of their payments
  • Handle all correspondence
  • Check e-mails regularly and respond or forward information as needed in a timely manner
  • Organize luncheons and special events for SVP and team
  • Organize additional events for partners, staff and artists
  • Set up/coordinate meetings, conference calls, interviews
  • Excellent phone and communication skills
  • Proficient computer skills – Outlook, Word, Excel
  • Ability to maintain confidentiality at all times
  • Integrity and discretion with regard to confidential matters
  • Ability to work well under pressure and manage multiples tasks
  • 1-3 years experience as executive assistant desired. Music business background a plus
145

Executive Assistant Resume Examples & Samples

  • Maintain calendar, answer busy phones, and handle travel arrangements
  • Create, maintain and organize files, contracts and other documentation
  • Prepare materials/presentations for internal/external meetings
  • Update and maintain a variety of departmental documents, status reports and charts/tracking on a daily basis
  • Contribute notes and offer creative feedback on pitches, story documents, outlines or scripts
  • Handle client contact list and correspondence with clients
  • Submit expense reports and purchasing requests for supplies
  • Provide backup support for other department executives and assistants as needed
  • A minimum of 1 year of previous Network, Studio, Production or Agency related television experience in a similar role
  • Must be able to work with minimal supervision
  • Willingness to work overtime with short notice
  • Must be a critical thinker and solutions oriented
  • Existing knowledge of the television business and industry experience
  • Someone with a passion for television and the desire for a career in TV development
146

Executive Assistant Resume Examples & Samples

  • Provides administrative support to senior-level executive
  • Maintain frequently changing calendars through Outlook. Team works with a broad and senior group of Global stakeholders who must often be confirmed for meetings, discussions and events across Regions and time zones on short notice
  • For the right candidate this will create opportunities to become involved in presentations and basic analysis, and to generally participate in team discussion beyond the mandate of the core role
  • 5+ Prior experience preferred
  • Candidate must be comfortable and confident successfully influencing in these situations. Ability to anticipate diary issues (e.g. overruns) and proactively address crucial
  • Can do” attitude and ability to look at the complexities in the role as challenges
  • Confident and personable with ability to adapt to personalities of various stakeholders and successfully influence them in short timeframes / under stress
  • Willingness to roll up sleeves and assist in whatever way required to drive team agenda
  • Ambition to take on more diverse work with team when appropriate (eg presentations etc)
147

Executive Assistant Resume Examples & Samples

  • Manage and coordinate very busy SVP calendar, including scheduling all meetings, presentations and travel daily
  • Coordinate departmental calendar, schedule and coordinate team meetings and take meeting minutes
  • Prepare expense reports on SAP, and reconcile corporate card statements against expense reports
  • Manage departmental spending and approvals
  • Process invoices and P.O.’s through SAP
  • Coordinate all travel arrangements-domestic and international (air, hotel, car) for the SVP
  • 5+ years experience in administrative role supporting c-suite executives
  • Strong organization and analytical skills
148

Executive Assistant Resume Examples & Samples

  • Act as key contact person for the EVP
  • Answer telephone and screen calls as appropriate
  • Arrange and select locations for offsite sessions as required
  • Create & maintain distribution lists and be the focal point for cascading information/communications
  • Schedule meetings – i.e. monthly and bi-weekly status meetings & sign-in external participants as needed
  • Make travel arrangements for EVP and direct reports and their teams
  • Manage Directors’s diary daily (ie. coordinate meetings, book meeting location and equipment resources, prioritize scheduling, and manage conflicts)
  • Collects and prioritizes all incoming/outgoing mail for Directors and forward as appropriate
  • Prepares confidential correspondence ; collate packages and material as requested
  • Track timelines and send reminders to as appropriate (ie. Quarterly Accomplishments)
  • Monitor e-mail inbox to help manage meeting proposals, action items, and proactively address or delegate inquiries
  • Assist in managing the Business Continuity Management System Technology team
  • Assume other designated responsibilities during co-workers absences (vacation, illnesses, etc.)
  • Strong organizational skills including ability to organize, plan and schedule activities
  • Ability to multi-task and prioritize workload to meet deadlines
  • Strong calendar management and scheduling skills
  • Ability to work efficiently and accurately with minimal supervision
  • Demonstrate good problem solving skills and resourceful in working with Executive Administrative Assistants and department
  • Highly proficient in Microsoft Word, Power Point, Excel, Outlook as well as the Intranet and Internet (Social Media)
149

Executive Assistant Resume Examples & Samples

  • Manage calendars including scheduling appointments, vendor/supplier meetings, confirming meetings, coordinating with other assistants
  • Management and support of all Blackstone branded merchandise through SHOPBLACKSTONE
  • Regular updates and maintenance of the Conference and Events Management intranet website using a web based content management system
  • Assist in monitoring registration email box and phone lines to cover all events inquiries
  • Responsible for packing/shipping of supplies to and from event destination, ordering signage/department supplies and other event related tasks
  • Process and follow-up on all invoice/payment requests, working closely with accounts payable
  • Providing budget reporting for use in projected departmental events budgets
  • Complete detailed expense and out of pocket reports, including tracking receipts and charge codes, for all members of Events department
  • Maintaining vendor relationships to insure all payable accounts, permits, and appropriate paperwork is kept up to date
  • Overseeing distribution of firm-owned sporting tickets, as well as procuring appropriate compliance support documentation for client entertainment
150

Executive Assistant Resume Examples & Samples

  • Maintain a high degree of confidentiality and discretion in regards to all matters and documents
  • Manage calendar, process expense reports, maintain heavy filing, and perform other administrative duties as assigned
  • Screen and log calls in an extremely heavy telephone environment and respond directly to inquiries
  • Handle correspondence, including typing and drafting letters, memos and legal contracts
  • Organize and maintain files on all projects and keep updated
  • Determine importance of meeting requests and schedule accordingly
  • Arrange travel and all accommodations including comprehensive and detailed itineraries
  • Act as liaison with all internal and external clients/departments
  • Manage special projects as designated, specifically, dealing with administrative and coordination issues
  • Assist with internal communications with staff as well as communications with clients
  • Coordinate staff meetings, conferences and client meetings as necessary
  • Manage various department responsibilities such as renewing memberships, subscriptions, and maintaining office supplies
  • Plan/coordinate various social events in conjunction with internal departments
  • Minimum 1-2 years administrative experience in Entertainment company and/or Legal department
  • Superior organizational and administrative skills with the ability to multi-task and prioritize work required
  • Pleasant personality and fosters team environment
  • Excellent verbal and written communication skills with all levels both internal and external
  • Attention to detail and demonstrated initiative
  • Self starter with ability to follow through without supervision
  • Able to prioritize competing requests and manage busy schedules
151

Executive Assistant Resume Examples & Samples

  • Utilizes Microsoft Outlook to coordinates calendars and scheduling for the team
  • A minimum of 3-5 years supporting a senior level executive and staff is required
  • Excellent verbal and written communication skills are necessary
  • Good organizational and problem solving skills are needed
  • Superior attention to detail is necessary
152

Executive Assistant to Global Head IM Resume Examples & Samples

  • Support Head Investment Management in diary management, meeting setup and coordination of visitors' itineraries
  • Managing incoming e-mails pro-actively, closely coordinating with IM Business Management Head
  • Phone coverage for Head Investment Management
  • Organization of business trips, management meetings and team events
  • Settlement of accounts (invoices, expenses, credit cards)
  • Preparation of formal correspondence, e-mails and power-point presentations
  • Support the business management team in various ad hoc tasks, such as building access, new employee set-up, ordering of office material etc
  • Minimum of 3 years working experience as an assistant in a high pressured international environment
  • Strong communication skills and pleasant manners
  • Proactive and flexible personality
  • Excellent English and German language skills (written & spoken)
  • Proficient MS Office user (Outlook, Word, PowerPoint, Excel)
  • Demonstrate strong communication skills, client-focus and exact &reliable working style
  • Proven track record of sound organizational and planning skills
  • Quick grasp and ability to multi-task
  • Motivated, self-starting team player
  • Flexibility to support ad-hoc projects and events
153

Executive Assistant Resume Examples & Samples

  • Previous administrative experience supporting executive team working in live events is preferred
  • The ability to exercise good judgment, accuracy, and have a strong ability to track details in work flow and communications
  • Ability to multitask and handle many jobs simultaneously
  • Strong computer skills (Word, Excel, PowerPoint)
  • Flexibility for overtime and travel for Showtime events
154

Executive Assistant Resume Examples & Samples

  • Manages calendar and schedules meetings independently or as directed
  • Provides general office support (phones, mail, photocopying, supplies)
  • Coordinates travel, hotel accommodations and other needs as required
  • Organizes and distributes brand related information and assets
  • Prepares or assists in the preparation of expense reports, budgets, calendars, schedules and other documents as assigned
  • Performs other related tasks and special projects as assigned
155

Executive Assistant Resume Examples & Samples

  • Manage daily schedule and calendar
  • Coordinate all travel logistics
  • Screen and handle telephone communications
  • Greet and direct visitors
  • Maintain and execute expense reports
  • Review all mail correspondence and direct to appropriate parties
  • Support with document creation and editing (Power Point)
  • Coordinate all logistics surrounding client meetings
  • Gather, enter and/or update data in records and databases
  • Track all invoices and payments
  • Supervise and execute VIP ticketing for clients, partners, and associates as directed
  • Responsible for handling highly confidential information
156

Executive Assistant Resume Examples & Samples

  • Manages and monitors the calendar of appointments, upcoming events and facilitates prioritized responses to matters requiring immediate attention where appropriate. Coordinates agendas, and dispatches meeting invitations and agendas, books meeting rooms and arranges for IT resources and other requirements in support of smooth and efficient meeting facilitation. Obtains briefing materials for meetings and events from the appropriate sources
  • Develops and maintains an efficient diary and filing system to ensure reports, correspondence and financial documentation are maintained and readily available. Establishes and maintains organized electronic and hardcopy filing systems to ensure that business and operational reports, forms, and other business documentation are readily available
  • Make travel arrangements ensuring best practices are followed
  • Ensures telephones are answered in a timely and professional manner, and messages are taken accurately. Screens telephone calls and responds to simple to moderately complex inquiries
  • Receive incoming mail, prepares and dispatches outgoing mail
  • HGL 420 - responsible to review assigned cost centres within a reasonable timeframe following report availability (no later than six weeks following month end, preferably within 2 weeks)
  • Attend mandatory quarterly training sessions for transaction reporting by Manager, Performance and Measurement
  • Time and Attendance – Proxy delegation – responsible to review and obtain approval of the vacation time and attendance
  • Expense Distribution Reports (EDR) – Proxy delegation – monthly, review report and obtain executive approval of EDR
  • Onboarding/offboarding – ensure employee onboarding/offboarding checklist is completed – ensure personnel file is created and contains all onboarding/offboarding material
  • Business Continuity Plan (BCP) – ensure BCP contact information for direct reports is regularly updated in executive’s contact list and ensure a copy of the BCP is readily available in the office and also at home
  • Process invoices in a timely fashion or escalate as appropriate
  • Expectation the Executive Assistant will assume a leadership role for the team and LOB
  • Ensure weekly time sheets are completed on schedule
  • Provides direct administrative and secretarial support including liaising with key external contacts, scheduling and general correspondence
  • Develops and leverages relationships with executives and senior managers, and externally, to foster and support intra-group coordination while carrying out accountabilities
  • Requires minimum 5 years’ experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities, with moderate to high levels of risk
  • Extremely detail oriented, extremely well organized, and able to manage time and expectations, and multi-task to accompl