Executive / Team Assistant Resume Samples

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Guide the recruiter to the conclusion that you are the best candidate for the executive / team assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

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FF
F Fisher
Franz
Fisher
989 Haleigh Wells
New York
NY
+1 (555) 363 4737
989 Haleigh Wells
New York
NY
Phone
p +1 (555) 363 4737
Experience Experience
08/2014 present
Phoenix, AZ
Executive / Team Assistant
Phoenix, AZ
Executive / Team Assistant
08/2014 present
Phoenix, AZ
Executive / Team Assistant
08/2014 present
  • Volunteers willingly to assist others, or assist as requested, based upon workload
  • Preparing weekly management committee agendas and providing minutes of key management meetings
  • Processing expenses using the SAP travel and expense system and work with and providing back-up support to other Group Operations Assistants
  • Performs and coordinates routine and/or specialised work
  • Establish strong working relationships with board members and act as the main point of contact for all board related queries
  • Assisting in drafting and sending communication on behalf of the Group Accounting Management Committee
  • Performs and coordinates routine and/or specialized work
10/2009 02/2014
Chicago, IL
Executive & Team Assistant
Chicago, IL
Executive & Team Assistant
10/2009 02/2014
Chicago, IL
Executive & Team Assistant
10/2009 02/2014
  • Provide diary management, administration support, and ad hoc support across the ESPN Exec team
  • Provide ad hoc support to wider the ESPN team on specific projects as approved by the GM
  • Excellent time-management capabilities essential
  • Organise and coordinate team events & hospitality often involving budget control and financial reporting
  • On behalf of the GM and other executives of the ESPN team deliver accurate preparation and coordination of expense claims ensuring timely reimbursement using SAP and AMEX online statements in compliance with Company policy
  • Use of SAP system for accurate and timely raising of Purchase Orders and invoices for payment
  • Responsibility for international visitors – itineraries, hotels, schedules, meetings, entertainment and transport
12/2005 07/2009
Dallas, TX
Executive Team Assistant
Dallas, TX
Executive Team Assistant
12/2005 07/2009
Dallas, TX
Executive Team Assistant
12/2005 07/2009
  • Provide PMO support for the GMCS Management Committee for management processes and selected strategic activities
  • Assistance to BU Management for travel, coordination and general administration works
  • Attends educational workshops to keep abreast of new technology and assists with special projects
  • Work with other management offices to coordinate and clarify any meeting related issues or queries
  • To work with the other team administrators to provide enough admin support 8:00 - 18.00 hrs in GTS office
  • To work with HE senior leaders and their admin and others to organise meetings, board reports, presentations, attendance at HE meetings
  • Manage and maintain calendars, including conference calls, video conferences, internal and external meetings
Education Education
Bachelor’s Degree in Professionalism
Bachelor’s Degree in Professionalism
University of Central Florida
Bachelor’s Degree in Professionalism
Skills Skills
  • Strong attention to detail and ability to work efficiently under tight deadlines
  • Strong verbal and written communication skills & ability to interact comfortably with individuals at all levels
  • High level of accuracy and strong attention to detail
  • Ability to multi-task and good problem solving skills
  • Excellent organizational skills with ability to prioritize, identify problems and seek solutions
  • Extremely proficient is MS Office; PPoint, Word, Excel, and Outlook
  • A good understanding of the finance organization, functions and people
  • Coordinate new hire interviews, orientations and paperwork process, where applicable
  • Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
  • Demonstrated proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
Create a Resume
1

Executive / Team Assistant Resume Examples & Samples

  • Administrative organisation and coordination of meetings
  • Performs and coordinates routine and/or specialised work
  • Handles incoming mail and calls
  • Coordinates other assistants and clerical staff
2

Executive Team Assistant Resume Examples & Samples

  • Extensive diary management. Arranging meetings (physical, conference calls, Lync calls and video-conferences), both internal and external, taking account of complex diaries and time zone differences
  • Ensuring appropriate travel arrangements are made operating within the UBS Travel Policy – including complex/extensive multi-country journeys and travel visas
  • Diary management – coordinating, gate-keeping, taking account of conflicting priorities and multiple demands on time
  • Providing support (scheduling meetings, booking travel, processing expenses) to other Managing Directors within the GSCM team, as and when necessary
  • Liaising with assistants from multiple teams across the firm and ensuring forward planning for meetings and deliverables
3

Executive / Team Assistant Resume Examples & Samples

  • Extensive diary management. Scheduling/coordinating internal and external meetings and conference calls/video conferences across time zones
  • Working closely/communicating with the EA to Head of DMO SL/UK SD to ensure various cost/billings meetings are captured. and you will work closely with the Business Management team and update the calendar of events and prepare domestic and international travel arrangements, including booking of flights, trains, cars, accommodation, foreign exchange and detailed itineraries
  • Processing expenses using the SAP travel and expense system and work with and providing back-up support to other Group Operations Assistants
  • Providing support (booking video conferences, helping with expenses) to other Executive Directors within DMO and UK SD if asked
  • Making and answering telephone calls, dealing (including wherever practical resolving) with general enquiries and fielding messages as well as assist visitors from other locations, general administration, including copying, filing, typing documents and correspondence, ordering stationery etc as and when required
4

Executive / Team Assistant Resume Examples & Samples

  • Discretion, good judgment and prioritization; strong sense of corporate responsibility; excellent client facing skills
  • Proactive self-starter, ability to work alone on occasion while still being a strong team player, confidence in dealing with employees and clients at all levels
  • Excellent written and spoken English, Chinese language capability would be advantageous
  • 5+ years of relevant support experience
  • Strong pc skills including MS Word, Excel, PowerPoint and Outlook
  • Excellent follow-up skills, organization skills and ability to manage multiple tasks
  • Must possess strong attention to detail
  • Understand corporate policies and ensure that they are followed
  • Willingness to work flexible hours where necessary
5

Executive / Team Assistant Resume Examples & Samples

  • Significant experience as an executive/team assistant and excellent attention to detail and accuracy under pressure within tight time constraints
  • Good time management and communication skills and a conscientious individual with exceptional organizational skills and the ability to prioritise workload/multi-task
  • Able to take initiative and be proactive and volunteers to willingly assist others, or assist as required, based upon workload
  • Technically competent in Microsoft Office Suite, particularly Powerpoint
  • Fluent English, German a plus
6

Executive / Team Assistant Resume Examples & Samples

  • Challenging calender management, including scheduling of appointments across multiple time zones, arranging rooms, video conferences and audio facilities
  • E-mail review and management- flagging important issues as appropriate
  • Coordination of travel arrangements and itineraries
7

Executive / Team Assistant Resume Examples & Samples

  • Complex diary management, including conflict identification, raising and resolution, as well as scheduling & coordinating internal and external meetings, conference calls and video conferences across time zones
  • Running a highly professional office, including answering calls, dealing with general enquiries, fielding messages, preparing communications and taking care of general administrative work (e.g. preparation of papers for meetings)
  • Preparation of international travel arrangements including flights, accommodation, foreign exchange, visa applications and detailed itineraries, including expenses reimbursement
  • Support with preparation of presentation and meeting materials, taking minutes where necessary
  • Assisting with organisation of key internal events and meetings
  • Specific items of project work on an ad-hoc basis
  • Deputization of PA to other senior management team members during planned absences
8

Executive / Team Assistant Resume Examples & Samples

  • Agenda management and arranging meetings with key contacts/partners
  • Email management – ensuring email is regularly reviewed and priority items are identified and brought to the attention of others as appropriate
  • Organization of business trips, meetings, trainings and team events
  • Expense processing (e.g. invoices, payments, credit cards) and cost overview management
  • Support various communication activities, e.g. preparing of presentations, publishing HR newsletter, managing organizational charts and posting updates to the intranet
  • Support the organization of regional employee engagement activities (breakfast sessions, lunch & learns, workshops, offsites,…) Effective handling of confidential data and information
  • Various ad hoc tasks (building access, new employee set-up, office materials etc.)
  • Administering access rights and authorization contact for the unit
  • Preparing weekly management committee agendas and providing minutes of key management meetings
  • Approx.. 2-5 years working experience as Executive/Team Assistant
  • Open-minded and interested in working with different cultures
  • Proactive and flexible personality / team player
  • Accuracy with attention to details and high reliability
  • Good communication skills and strong interpersonal skills
  • Professional, proficient English and German speaking / writing skills
  • Well organized with flexibility in managing workload
  • Experienced MS Office user (Outlook, Word, PowerPoint, Excel)
9

CIB Market Risk Emerging Markets Executive Team Assistant Resume Examples & Samples

  • Diary Management – complete control/mgmt of MDs calendars. Attention to detail a priority
  • Phone coverage for the MD
  • Professional manner and relationship building
  • Full competency in diary management, can apply good judgment and has an understanding of competing priorities and strength of character to stick to original plan
10

Executive / Team Assistant Resume Examples & Samples

  • Must have experience with MS Office tools (Outlook, Word, Excel)
  • Must be comfortable communicating with senior stakeholders
  • Must have strong communication skills, both written and oral
  • Must be ambitious and driven, able to operate independently to achieve goals
  • LI-AM2
11

Executive / Team Assistant Resume Examples & Samples

  • Coordinates events
  • Manages HR processes
  • Branch Technology Liason
12

Executive / Team Assistant Resume Examples & Samples

  • Organizing meetings, events and conference calls with Senior Management across locations
  • Arrange meeting rooms and video conferences
  • Managing calendar, telephone and email activity
  • Coordinating travel arrangements, visas, & itineraries
  • Organizing / Coordinating agendas and all materials for meetings
  • Maintaining contact information and organizational charts for key departmental staff
  • Able to interact with other administrative assistants on all levels of the Legal organization
  • Assist with ad-hoc administrative projects / assignments as needed
  • 3+ years of relevant support experience
  • Strong PC skills including MS Word, Excel, PowerPoint and Outlook
13

Executive / Team Assistant Resume Examples & Samples

  • Minimum 5 years of administrative experience in a fast paced, global environment
  • Prior experience in a large firm and global interaction with staff is a plus
  • Excellent organizational skills with ability to prioritize, identify problems and seek solutions
14

Executive / Team Assistant Resume Examples & Samples

  • Diary management and processing expenses
  • Managing telephones, prioritising calls, relaying messages and screening calls as required
  • Organising travel itineraries, meetings, conference calls etc. as well as faxing, photocopying, ordering stationery, filing
  • Use of Banker Portal and other IBD specific databases
  • Ad hoc projects
15

Executive / Team Assistant Resume Examples & Samples

  • Provide administrative and project support, as required
  • Organize and maintain paper and electronic files
  • Maintain records for staff office space, phones, parking, company credit cards and office keys
  • Coordinate new hire interviews, orientations and paperwork process, where applicable
  • Arrange and schedule meeting/conference/training venues
  • Coordinate and plan branch office business meetings and various activities, as needed
  • Schedule appointment/maintain calendar(s)
  • Handle internal and external correspondence
  • Prepare documents and presentation materials
  • Make all travel arrangements and prepare travel and expense reports
  • Prepare invoices for processing/payment
  • Answer client inquiries or redirect them to the appropriate person
  • Schedule training courses/meetings/appointments, including liaison with internal and external contacts (clients, suppliers, financial advisor's, etc.)
  • Adhere to firm administrative and risk management guidelines and policies
  • Support and drive strategic firm initiatives
16

Executive / Team Assistant Resume Examples & Samples

  • Support the team with various administration tasks (e.g. preparation of formal correspondence, administration of access rights, maintaining distribution lists(email), new joiner administration etc.)
  • Support Business Management on ad hoc basis
  • Opportunity to participate or lead smaller projects independently
  • Prior experience as an assistant in an international executive environment would be an advantage
  • Discrete, positive attitude, motivated and a self-starting team player
  • Excellent organizational skills and the ability to handle multiple tasks simultaneously and prioritize accordingly
17

Executive Team Assistant Resume Examples & Samples

  • Ideally a minimum of GCSE/equivalent in English and Maths; and a minimum of RSA Level II typing or equivalent
  • Proven experience in an administrative or organisational role
  • Proven experience in maintaining records and databases
  • Excellent Microsoft Office skills, including PowerPoint, Excel and Word
  • The ability to communicate with all levels of the organisation in a timely and professional manner
  • The ability to type fast and accurately
  • The ability to prioritise, utilise own initiative and work in a fast paced environment
  • A flexible attitude
18

Executive / Team Assistant Resume Examples & Samples

  • Typing for CA's
  • Answering Telephone
  • Maintaining Office Diary
  • Greeting Clients
  • Filling/Photocopying
  • Dealing with Vendors
  • Organising Events/Marketing
  • Expenses / Invoices /Travel
  • Dealing with Incoming/Outgoing Mail
  • Stationary/Other Office Supplies
19

Executive & Team Assistant Resume Examples & Samples

  • Handling security of confidential material
  • Extensive diary management, including organising and scheduling internal and external meetings and appointments as required, ensuring meetings and commitments are booked according to GM’s priorities
  • Ensure meeting agendas are circulated, minutes are taken as required and distributed, and actively follow up on outstanding items
  • Act as the first point of contact for all external/internal phone calls, and dealing and resolving issues when appropriate
  • Manage GM’s inbox as directed and addressing requests/issues when appropriate
  • Ongoing follow-up of items due in order to ensure deliverables are met and communication of status of items to key stakeholders
  • Organising meetings, including set up of facilities and meeting requirements, preparing agendas and taking minutes as required. Ensure attendees are invited and clear communication on meeting logistics
  • Maintenance of physical/electronic filing systems
  • Liaising with senior executives within and outside of ESPN and TWDC on behalf of the GM as required
  • Preparing high quality documents, letters, correspondence and reports and proofing/reviewing of correspondence and reports
  • Ongoing follow-up of action items due in order to ensure deliverables are met and communication of status of items to key stakeholders
  • Creation and co-ordination of PowerPoint/Keynote presentations and strategy documents for senior level audiences
  • Provision of any other support as required by the VP/GM
  • Provide diary management, administration support, and ad hoc support across the ESPN Exec team
  • Provide ad hoc support to wider the ESPN team on specific projects as approved by the GM
  • Distribute internal ESPN communications to and on behalf of the GM/ESPN team as required, and approved by the GM
  • As required provide support for cross company communication
  • Organise and coordinate travel and accommodation requirements (international and domestic) for GM and other executives and team members as required, liaising with external Company’s authorised travel agency to secure cost effective and suitable bookings. This will include flights, accommodation, transportation, courier and freight management etc
  • Responsibility for international visitors – itineraries, hotels, schedules, meetings, entertainment and transport
  • On behalf of the GM and other executives of the ESPN team deliver accurate preparation and coordination of expense claims ensuring timely reimbursement using SAP and AMEX online statements in compliance with Company policy
  • Use of SAP system for accurate and timely raising of Purchase Orders and invoices for payment
  • Liaise with Finance on queries and to ensure prompt payment
  • Organise and coordinate team events & hospitality often involving budget control and financial reporting
  • In partnership with TWDC team be involvement in Sydney’s VoluntEARS day & Family Fun Day for ESPN
  • In consultation with TWDC Facilities Manager, ensure that the ESPN office space is carefully managed, supported and presentable
  • A minimum of 3 years experience in a EA to Senior Management role
  • Advance PowerPoint skills essential
  • Advance Key Note skills essential
  • HSC or year 12 equivalent
  • Industry background advantageous and/or interest in the Media industry
  • Excellent time-management capabilities essential
  • Strong administration and organization skills: ability to multi-task and meet deadlines
  • Display a high level of both written and verbal communication skills
20

Executive / Team Assistant Resume Examples & Samples

  • Manage attendee invitation and registration process for client development events
  • Support all logistical aspects of event production
  • Arrange and schedule meetings/ conferences/ travel/business expenses
  • Prior experience working in an investment firm
  • Prior experience organizing and producing high-profile events
  • Ability to multi-task and creatively solve problems
21

Executive / Team Assistant Resume Examples & Samples

  • Establish strong working relationships with board members and act as the main point of contact for all board related queries
  • Coordinate all board meeting logistics which includes, but is not limited to the creation of meeting timelines, and travel arrangements
  • To serve as a liaison between the board and other departments such as Legal, HR, Fund Administration, and Investment Teams to address board related issues
  • Overseeing and planning the execution of board meetings in excess of eight a year across several locations
  • Organize and maintain calendar on a daily basis for a very busy Head of Region who travels frequently, domestic and international
  • Schedule large and/or complex meetings with key clients or high-level executives
  • Organize and handle registrations, hotel, and general travel arrangements for offsite meetings, conferences and seminars, domestic and international
  • Prepare and submit invoices for processing, reconcile any errors/discrepancies
  • Type correspondence as needed (email and word documents)
  • Prepare, arrange, compile and assemble materials for management team meetings and other team projects
  • Screen and respond to routine and non-routine calls
  • Facilitates relationship with IT and other technological support areas assisting with our infrastructure needs
  • Establish rapport with other staff globally
  • A minimum of 10 years of administrative/executive support experience strongly preferred, college degree would be a plus
  • Positive, “can-do” approach to work
  • Excellent judgment and discretion required in handling confidential information
  • Ability to solve problems and troubleshoot with some oversight from managers
  • Attention to detail and ability to manage multiple assignments and prioritize accordingly
  • Ability to compose routine and non-routine letters and/or emails needed
  • Knowledge of Microsoft Dynamics CRM is a plus
22

Executive / Team Assistant Resume Examples & Samples

  • Actively to manage agendas, including participation in meetings to take minutes, update action list and to initiate follow ups
  • Representation in meetings and working groups
  • Regular meetings with management to go through various action lists
  • Consolidation of information of multiple locations and teams into periodic reports/dashboards
  • Maintenance of UBS Intranet homepage of Legal & Compliance
  • Organizing business travel, preparation of schedules and workshops
  • Responsible for general administrative tasks
  • Solid commercial education background
  • At least 2 years work experience as an assistant in a similar role
  • Command of German and English (knowledge of additional languages, particularly French and Italian are of advantage)
  • Legal or Compliance background or strong interest in this area would be an advantage
  • Proactive and flexible personality being able to complete multiple tasks under tight deadlines
  • Preference for working in an international environment
23

Executive / Team Assistant Resume Examples & Samples

  • Complex, high volume calendar management, travel management (domestic & international), managing telephones, prioritizing calls, relaying messages and screening calls as required - managing inbox (prioritization, categorization, response/action when required) and Client Liaison
  • Organization of team meetings (preparation of agenda, distribution of documents, preparation of minutes/actions) and arranging internal & external meetings
  • Liaising with Department Heads and their assistants on a regional/global basis. Ensuring that initiatives and projects and are communicated effectively to all areas
  • Handle proprietary information with utmost discretion
  • Organizes events, conferences and other meetings by managing all logistics: arranges calendar invite, conference rooms, dial-in, LiveMeeting or WebEx information, prints materials, sets-up conference room when needed
  • Coordinates preparation of presentation packets, and must be able to work with and bring together cross-functional coordination between teams
  • Assists in maintenance of CRM system
  • Manages external contacts, proactively understanding who they are, which contacts are priority, and keeping track of periodic communication needed for priority contacts
  • Facilitates relationship with IT and other technological support areas assisting with our infrastructure and staff onboarding needs
  • LI-JB2
24

Executive / Team Assistant, Zurich Resume Examples & Samples

  • Press release distribution; answering the media relations hotline and mailbox
  • Compiling press kits, briefings and profiles
  • Agenda management and email handling (triage, prioritization, etc)
  • Support other Team Assistants on ad hoc basis
  • Proactive and outgoing personality, high flexibility, active engagement and commitment
25

Executive / Team Assistant, Temporary Resume Examples & Samples

  • Organisational support for media functions (brown bags, lunches, presentations) and for other events (Annual General Meeting, quarterly results)
  • Support the team with various administration tasks (e.g. preparation of formal correspondence, administration of access rights, maintaining distribution lists(email), birthday lists, new joiner administration, ordering stationary and office materials
  • Settlement of accounts, processing invoices, expenses, credit card bills etc
  • Readiness to work evenings and occasional night work
  • Excellent command of English and German
  • Proficient MS Office user (Word, PowerPoint, Excel)
26

Executive / Team-assistant Resume Examples & Samples

  • Manage a portfolio of diverse topics/tasks (media, financials, risk, performance, people, etc.); support team heads on day-to-day matters and key projects and initiatives
  • Support team heads with various administration tasks (e.g. agenda management, email handling, settlement of invoices/expenses, administration of access rights, etc
  • Assist in preparation of senior management presentations, including high-level research and analyses, synthesizing findings and recommendations
  • Pro-active, detail-oriented and forward-thinking; able to prioritize, identify problems and seek solutions
  • Excellent organizational skills and the ability to handle a high stress level and multiple tasks simultaneously
  • Comfortable working independently, as well as in a team-oriented, collaborative environment
27

Executive Team Assistant Resume Examples & Samples

  • Manage and maintain calendars, including conference calls, vacation, travel and client meetings
  • Review and handle all incoming and outgoing emails and phone calls
  • Provide organizational support, including the ordering of supplies and equipment
  • Coordinate various internal and external communications material
  • Processing invoices and expenses
28

Executive Team Assistant Resume Examples & Samples

  • Review and handle all incoming and outgoing mail and phone calls
  • Provide organizational support
  • Administer filing systems, both manually and electronically
29

Executive / Team Assistant Resume Examples & Samples

  • Managing diaries, organizing meetings / events, maintaining intranet site / distribution lists, handling correspondence, travel arrangements and processing expenses
  • Administering SharePoint and team shared drives - project documentation repository and user access permission administration
  • Assisting in drafting and sending communication on behalf of the Group Accounting Management Committee
  • Administering non-disclosure agreement process and assisting with maintenance of project artefacts – Plan, RAID log, Change log, etc
  • Assisting Project Management with responding to project related queries, reports and status updates, amongst others
  • Assisting with any other general /ad hoc administrative tasks, as required
30

Executive Team Assistant Resume Examples & Samples

  • Administrative Support to COO and assigned executives
  • Service Excellence Support
  • Coordinates and books travel for COO and assigned executives
  • Organize events and daily calendar meetings of 5 or more attendees, including Board meetings. Provides relevant administrative support, e.g. ensuring relevant information and reports are sent to meeting attendees
  • Maintains and request office supplies for COO and assigned executives as required, anticipating needs and new products
  • Fields calls to COO and forwards to appropriate individual for resolution
  • Sets up conference call host accounts and requests business cards when needed
  • Attends educational workshops to keep abreast of new technology and assists with special projects
  • Completes other duties as requested or assigned
  • 5-10 years related experience
  • Intermediate to advanced proficiency using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.)
  • Demonstrated strong verbal and written communication and interpersonal skills; attention to detail and accuracy in work; and time management and organizational skills
  • Demonstrated ability to work under the stress of maintaining proper liaison between department heads, managers, employees, investors, vendors and customers to accomplish meetings and events in the company's best interest and those involved
  • Demonstrated ability to maintain professionalism at all times when representing the company and management to the public and company associates
  • Demonstrated skill and ability to work a variety of office equipment including computer, telephone, multifunction copiers, etc
31

Executive / Team Assistant Resume Examples & Samples

  • Support Senior Managers located primarily in Zurich and additionally support other locations as and when required in different UBS locations
  • Manage calendars including: setting the meetings, ensuring the acceptances and keeping bookings up-to date, taking account of complex diaries and global time-zone differences
  • Manage and coordinate travels, organize bookings, prepare travel documentation
  • Prepare high standard presentations for a range of situations, including coordinating the production of relevant management information and other inputs
  • Be responsible for high quality and accurate minute taking for meetings
32

Executive / Team Assistant Resume Examples & Samples

  • Assist in managing the VP/Site Director's diary,
  • Deal with routine queries on behalf of the VP/Site Director,
  • Support Site Leadership Team, including booking meeting rooms and arranging travel plans when appropriate,
  • Act as an interface between the Site and key GSK stakeholders including organisation and co-ordination of key stakeholders visits to Site,
  • Organise, compile and prepare a range of presentations including team brief, Business Communications and ad hoc site presentations,
  • Maintain the bonus measures and ensure onward communication, including the checking of the calculations,
  • Own and lead Site Communication Forums / pride in Maidenhead e.g. Business Communications, Town Halls, Site Notice boards,
  • Community liaison - Orange days, etc
  • Charity coordination lead,
  • Organise Extended Leadership team meetings,
  • Management of some cost centres,
  • Be the gate keeper for the ABAC log,
  • Act as point of contact for work experience and schools / college liaison,
  • Co-ordinate the reporting and repair of office equipment,
  • Manage the ordering and budget control for stationery supplies for the site,
  • Point of contact for ITAG, JDE, eSP and site trainer for all new starters on these systems,
  • Own / update site intranet,
  • Assist in the Recruitment Process,
  • Stakeholder Management plan,
  • Ensure that GMP, Quality, Health and Safety processes are adhered to in all aspects of role
  • Minimum level of education: GCSE in Mathematics and English or equivalent
  • Intermediate computer literacy
33

Executive / Team Assistant Resume Examples & Samples

  • Manage incoming e-mails and phone calls pro-actively, replying where necessary, filtering and fielding follow-ups where appropriate
  • Organize and prepare international business trips including flights, accommodation, visa applications and detailed itineraries, including expenses reimbursement
  • Work with other management offices to coordinate and clarify any meeting related issues or queries
  • Deal with various ad hoc tasks, such as building access, new employee set-up
34

Executive / Team Assistant With German Resume Examples & Samples

  • Support Senior Managers located primarily in Zurich and London, and additionally support other locations as and when required in different UBS locations
  • Process invoices, expenses and reimbursements through the systems
  • Answer calls and support communication channels
35

Executive Team Assistant Resume Examples & Samples

  • Assistance to BU Management for travel, coordination and general administration works
  • Support for the travel administration / claims for employees
  • Processing of SPODOM with Compliance for training & travelling/ FAT for orders
  • VISA processing and other advance arrangements for training & travelling / FAT for orders
  • Travel administration (i.e preparation of travel requests in tool) and arranging advances from HR
  • Transport administration (i.e handling of all transport requests) and ensuring necessary co-ordination for timely release of payments to them
  • Liaison with others for all administration and other tasks of the department
  • Ensure compliance with Company's policies and guidelines
  • Special projects or tasks may be assigned, where required
  • Minimum Bachelor's in Administration or Equivalent
36

Executive Team Assistant Resume Examples & Samples

  • To manage the Project Directors diary
  • Provide diary support to Executive team when required
  • As the first point of contact for the Project Director, its key that you will be confident building and maintaining positive working relationships with a wide group of people and teams internally (e.g. Project Delivery, Commercial, HSSE, etc.) and externally e.g. HE
  • To work with the other team administrators to provide enough admin support 8:00 - 18.00 hrs in GTS office
  • To work with HE senior leaders and their admin and others to organise meetings, board reports, presentations, attendance at HE meetings
  • To facilitate the administration of, and to attend meetings outside of London (with sufficient notice)
  • Arranging pre-meetings with internal and external parties to discuss meeting objectives and logistics, creating agendas/presentation material and ensuring feedback/updates are communicated post workshop/meeting to the right parties (being proactive in thinking how this can be achieved)
  • Actively support the development of tracking and reporting within the Executive team (weekly reports, monthly dashboards and reports, presentations, etc.)
  • To ensure the team are aware of their deadlines re cost, budget and forecasting
  • Along with other senior admin staff, ensure there is a project wide meetings calendar, including those with HE, is produced and maintained
  • To act as Secretariat for monthly JV Board meetings – book internal/external meeting room in advance, assist in preparing and distributing Board pack, take minutes, track actions etc
  • Develop relationships with JV Board members PAs to ensure smooth running of JV Board meetings and share best practice
  • Track actions at weekly Executive team meeting
  • To develop appropriate workflows, review and audit as required
  • To help problem solve where required
  • To help produce presentations for the Project Director in HE format
  • Ensuring with others that the office runs efficiently, including managing office stocks, ordering resources, booking travel and accommodation. Meeting and greeting visitors and providing hospitality
  • Where requested support outside meetings. By locating venues, ordering resources, planning catering and refreshments, rarely acting as front of house/admin at these meetings
  • To deliver parent company project governance requirements as required
  • To consider project legacy and in all decision making in the same way as cost, risk and time
  • To look for ways to encourage innovative thinking around how to improve legacy benefits
  • To hold health, safety and welfare (HSW) as a key project value and to participate in the creation, development and implementation of HSW strategies by the project leadership team
  • CASCADE is committed to promoting an inclusive working environment for all staff and expects its team leaders to make best use of their skill to create an inclusive culture free from discrimination or harassment
  • Worked in an administrative support role for a senior business leader
  • Excellent minute taking skills
  • Provided support for multiple teams over several work locations
  • Preparation of Board reports and presentations
  • Developed material and used collaborative tools such as SharePoint and Business Collaborator
  • Previously worked within an engineering background or similar fast-paced project environment
  • Proven experience of producing high quality documents with a particular attention to detail
  • Ability to work with internal and external stakeholders
  • To influence all levels in an organization to produce timely documents etc
  • Confident dealing with people regardless of seniority
  • Exceptional interpersonal skills and personal resilience to working under stress/different styles of leadership/getting things done
  • Advanced Microsoft Office skills including Word, PowerPoint and Excel
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Executive Team Assistant Resume Examples & Samples

  • Managing multiple stakeholders relationships
  • Preparing a range of business correspondence
  • Collaborating with and supporting team peers
  • Exercising sound judgment and confidentiality, flexibility and initiative in prioritising competing stakeholder demands,
  • Multi-tasking and managing time while maintaining a calm, diplomatic and professional personal style
  • Delivering exceptional customer service
  • Undertaking project administration and research; and
  • Maintaining a strong attention to detail
  • Advanced knowledge of a range of software packages such as Microsoft or similar; records management (TRIM/RM8) and invoice processing software
  • What are the most important qualities to have as an Executive Assistant?
38

Executive Team Assistant Resume Examples & Samples

  • Manage and maintain calendars, including conference calls, video conferences, internal and external meetings
  • Manage incoming e-mails and phone calls pro-actively, replying where necessary, filtering, prioritizing, and fielding follow-ups where appropriate
  • Support on presentations, documents and meeting preparation, ensuring that all relevant files are available for function head
  • Coordinate various internal and external communications materials, like newsletter and face to face events
  • Provide PMO support for the GMCS Management Committee for management processes and selected strategic activities
  • Maintain archiving structures and file documents and emails for the function head
  • Deal with various ad hoc tasks (e.g. employee onboarding, building access, etc.)
  • Several years of administrative experience in a fast-paced, global environment on senior executive level
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Executive Team Assistant Resume Examples & Samples

  • Manage and maintain the calendar of a ED and one MD within Group Technology.- review and handle incoming e-mails and phone calls
  • Organizing and preparing meetings, conference calls and travel arrangements
  • Editing management-relevant information
  • Demonstrated proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)