HBO Executive Assistant Resume Samples
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HBO Executive Assistant Resume Samples
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D Tromp
Dale
Tromp
32556 Meredith Fords
Dallas
TX
+1 (555) 378 0857
32556 Meredith Fords
Dallas
TX
Phone
p
+1 (555) 378 0857
Experience
Experience
New York, NY
HBO Executive Assistant
New York, NY
Wiegand, Hilpert and Lesch
New York, NY
HBO Executive Assistant
- Perform administrative duties, including heavy phone call management, scheduling and calendar management, word processing, copying, faxing and filing
- Support SVP with reading and routing correspondence; drafting memos and documents; collecting and reviewing information; initiating telecommunications
- Responsibilities include managing calls/calendar, scheduling, maintaining files, interfacing with HBO departments and external agents, attorneys, and managers
- Deliver courteous, and professional telephone coverage including screening calls, answering general inquiries, and taking accurate and informative messages
- Provide overall administrative support to VP by keeping daily calendars, answering phones, preparing expense reports and making travel arrangements
- Assist Recruiting and College teams by keeping HBO Careers social media fresh and exciting
- Will also assist in maintaining a tracking report of all original programming projects - from green light to air
Philadelphia, PA
HBO Executive Assistant, HBO Production
Philadelphia, PA
Wiegand, Cremin and Shanahan
Philadelphia, PA
HBO Executive Assistant, HBO Production
- Working knowledge of EP Budgeting and Scheduling programs
- Set up distribution of individual show paperwork throough Scenechronize
- Work with computerized Movie Magic budgets and schedules
- Manage production assets at the end of each show
- Open and close messenger and FedEx accounts for shows in production. Perform
- Good working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Assist with coordinating/monitoring of the government mandated Department of Transportation (DOT) program with our various in-house productions
present
Dallas, TX
HBO Executive Assistant, Post Production
Dallas, TX
Kutch-Dicki
present
Dallas, TX
HBO Executive Assistant, Post Production
present
- Assists in the completion of post production and delivery of some shows
- Logs movement of video elements and manages the film and tape library
- Have good energy and work with quick turn arounds
- Assists in typing memos and budget notes
- Maintains and helps update post production delivery worksheets
- Attends production meetings and assists with the updating of the Agenda
- Include heavy phones, word processing, copying, faxing, filing, updating of contacts and vendors information files, etc
Education
Education
Bachelor’s Degree in Initiative
Bachelor’s Degree in Initiative
Howard University
Bachelor’s Degree in Initiative
Skills
Skills
- Responsibilities include scheduling meetings, making travel arrangements, handling catering requests, answering telephones and responding to caller questions and overseeing departmental organizational tasks such as filing and processing invoices
- Prepare presentations, create spreadsheets and manage workflow
- Organize and oversee business and entertainment events
- Coordinate department’s presence at conferences, premieres and other relevant events
- Individual will serve as liaison to executive to communicate critical information
- Collaborate with HBO and affiliate assistants for events and scheduling
- Develop and maintain relationships with key contacts
- Manage orders for sales and marketing materials and process invoices
- Provide general administrative support to SVP and VP as requested. Specific responsibilities include answering phones, making travel arrangements, scheduling meetings, processing expense reports, and planning events (internal and for affiliates)
- Serve as liaison between SVP and her team, internal HBO clients, and partner affiliates, as well as between the VP and his contacts
3 HBO Executive Assistant resume templates
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1
HBO Executive Assistant, HBO Production Resume Examples & Samples
- Perform administrative duties for SVP including: answering of multi-line telephones, scheduling of appointments, managing databases, filing, and other general administrative duties as needed
- Coordinate travel for Location Scouts and Producers as needed
- Arrange travel and prepare expense reports for SVP
- During production: update SVP’s call sheets, production reports, and script pages
- Set up distribution of individual show paperwork throough Scenechronize
- Maintain budget files for each show
- Working knowledge of EP Budgeting and Scheduling programs
- Update and maintain SVP’s resume files
- Attend weekly production meeting
- Good working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Manage production assets at the end of each show
- Maintain record retention system
2
HBO Executive Assistant Resume Examples & Samples
- Perform administrative duties, including heavy phone call management, scheduling and calendar management, word processing, copying, faxing and filing
- Responsible for processing payments, keeping track of required paperwork from various departments, and preparing expense reports
- Interact with outside parties, which may include vendors, talent, producers, publicists, etc., while always exhibiting a high level of professionalism, confidentiality and discretion
- Available to provide coverage and support needs on a weekly basis, or as needed
- Additional responsibilities include working on special projects
3
HBO Executive Assistant, Production Resume Examples & Samples
- Perform administrative duties for VP including: answering of telephones, scheduling of appointments, managing databases, filing, and other general administrative duties as needed
- Liaison for Production Executive between production companies and internal HBO departments
- Arrange travel, prepare expense reports, order dubs, etc
- Establish good working relationship with principal players on shows and help them to navigate HBO corporate procedures
- During production: update VP’s call sheets, production reports, and script pages
- Track and distribute pertinent documents from productions (i.e. distribute production dailies)
- Research potential crew members, availabilities and locations
- Open and close messenger and FedEx accounts for shows in production
4
HBO Executive Assistant Resume Examples & Samples
- Manage administrative responsibilities with enthusiasm and accuracy, including, but no limited to: scheduling meetings, making travel arrangements, handling catering requests, answering phones and responding to caller questions, filing, faxing, copying, expense reports, invoice processing
- Responsible for creating and implementing organized systems and processes for management of records and correspondence, records retention, contract files, etc., cross team and/or cross department
- Ability to prepare, draft, and execute accurate business correspondence, and to prepare presentations through proficiency in PowerPoint, Word and Excel
- Take initiative on various projects and handle independently; proactively keep manager aware of work/project status
- Partner with colleagues on other projects, keeping manager/colleagues informed. Share best practices
- Make recommendations for improving processes, efficiency and effectiveness of Administrative Assistant support, cross team and/or cross department
- Adherence to sensitive timelines, deadlines, and confidential materials
- Multitask in a fast paced environment while demonstrating strong organizational skills
- Have strong working knowledge of Film and Video production
- Strong working knowledge of Television programming and industry
5
HBO Executive Assistant, HBO Programming Resume Examples & Samples
- Provide support by keeping daily calendar, answering phones, rolling calls, preparing expense reports, and making travel arrangements
- Heavy office administration including logging submissions, maintaining files, and logging and tracking materials as well as research projects related to projects in development, production and post
- Excellent written communication skills required
- Agency experience as well as knowledge of industry players and standards preferred
- Possess a thorough understanding of the development and production process; ability to work under pressure a plus
6
HBO Executive Assistant, HBO Production Resume Examples & Samples
- This position supports the EVP of Production and is responsible for: answering and placing calls and handling heavy phone volume; drafting and circulating memos and correspondence; maintaining and updating department/production status sheets
- Also responsible for keeping calendars and setting appointments as well as arranging department meetings, coordinating travel, and processing monthly expense reports
- Acts as a liaison to other members of department, HBO, and productions
7
HBO Executive Assistant Resume Examples & Samples
- Provide superior calendar management and maintenance including: organizing and scheduling meeting times and places, ensuring all meeting arrangements (e.g., video conference connections) are in place and properly executed, highlighting schedule updates as plans change, and presenting reminders as events approach
- Create and maintain effective filing systems that ensure critical documents are appropriately stored and clearly designated for reference as needed
- Deliver courteous, and professional telephone coverage including screening calls, answering general inquiries, and taking accurate and informative messages
- Coordinate travel arrangements (e.g., air, hotel, ground transportation) that are in accordance with company policies and sensitive to traveler schedules and preferences. Prepare well organized and well documented expense reports on a timely basis
- Support the preparation and delivery of controller’s group presentational materials by formatting, copying and assembling packages of information with a strong focus on end product quality
- Assist with various finance and accounting related projects and research
- Perform multiple other administrative functions including coordinating departmental service requests, ordering supplies, and maintaining the department’s accounting library
8
HBO Executive Assistant Resume Examples & Samples
- Provide key support coverage throughout the day, including serving as back-up to other Executive Assistants supporting senior management
- High-level administrative duties including answering phones, maintaining calendars, scheduling meetings, handling mail, preparing monthly expense reports, arranging travel, distributing documents, photocopying, maintaining supplies, and fielding miscellaneous office-related requests
- Assist in the creation of PowerPoint presentations
- Maintain various tracking spreadsheets, and execute other ad hoc projects as needed
9
HBO Executive Assistant to EVP & GM Resume Examples & Samples
- Schedules – schedule numerous daily meetings with internal and external individuals and teams across multiple time zones
- Travel – arrange frequent domestic and international travel
- Expense Filing – perform weekly expense filings in multiple currencies
- Documents– create copies, send faxes, file documents as needed
- Mail – receive and manage as appropriate. Managing frequent internal/external requests of DVDs/goods
10
HBO Executive Assistant Resume Examples & Samples
- Maintain Premiere Programming Grid to track long-term and short-term premiere dates across HBO and Cinemax
- Curate monthly OP headlines documents to be distributed interdepartmentally among key executives in order to communicate internal programming developments
- High level administrative duties, including extensive phone coverage, screening/redirecting calls, troubleshooting, arranging executive travel, and processing invoices and expense reports
- Schedule regular senior level management meetings, as well as departmental HBO Series and Films
- Provide administrative assistance to visiting LA executives as needed
- Draft correspondence, internal memoranda and e-mail communications
- High level of interaction with HBO executives and the creative community
- Stay on top of all developments in OP and Scheduling and Research
- Keep track of scripts, production schedules, rough cut OP library, scheduling changes, research reports, etc
- Be “eyes and ears” of program planning
- Monitor industry trends, competitive networks, and evolving programming platforms
11
HBO Executive Assistant Resume Examples & Samples
- Manage administrative responsibilities with enthusiasm and accuracy, including but not limited to: scheduling meetings, making domestic/international travel arrangements, handling catering requests, answering phones and responding to caller questions, filing, faxing, copying, expense reports, invoice processing
- Provide Support to the team, including international members, on a day-to-day basis including running reports, obtaining creative materials internally and delivering materials to partners
- Prepare, draft, proofread and execute accurate business correspondence, and create presentations through proficiency in PowerPoint, Word, Excel and Keynote
- Assist executives with the development and distribution of weekly, monthly and ad-hoc analysis of international reports
- Monitor competitive trends and activities within the industry from both product and retail perspectives, pointing out key findings to them
- Assist with organizing marketing brainstorming sessions for department sponsored exhibits
- Track and communicate details of digital sales promotions with partners
- Assist with planning special events for the department and external companies
12
HBO Executive Assistant Resume Examples & Samples
- Manage administrative responsibilities with enthusiasm and accuracy, including, but not limited to: scheduling meetings, making travel arrangements, handling catering requests, answering phones and responding to caller questions, copying, scanning, expense reports and tracking vacation requests
- Limited assistance to Creative Director - Expense reports, scheduling meetings and making travel arrangements
- Proficient in scheduling both large internal meetings with upper management as well as external meetings with show creators, producers, and talent
- Ability to prepare, draft, and execute accurate business correspondence. Prepare presentations through proficiency in PowerPoint, Word and Excel
- Ability to take on a leadership role among the other department assistants to form a cohesive workflow. Make recommendations on improving processes and efficiency of cross team/department administrative support
- Have strong working knowledge of film production and the television industry
- Technologically savvy. Working knowledge of screening room and AppleTV. Able to manage the creation of QuickTimes and presentation reels for clients, programmers, and staff
- Responsible for coordinating the department’s annual marketing awards submissions, including conducting entry strategy, developing workflow, staying abreast of deadlines and editing submissions essays
- Responsible for assisting set-up support and help for new staff
13
HBO Executive Assistant Resume Examples & Samples
- Responsibilities include scheduling meetings, making travel arrangements, handling catering requests, answering telephones and responding to caller questions and overseeing departmental organizational tasks such as filing and processing invoices
- Prepare presentations, create spreadsheets and manage workflow
- Must be able to adhere to sensitive deadlines, maintain confidential materials and work independently on multiple projects simultaneously in a fast-paced environment
- Organize and oversee business and entertainment events
- Individual will serve as liaison to executive to communicate critical information
- Develop and maintain relationships with key contacts
- Manage orders for sales and marketing materials and process invoices
14
HBO Executive Assistant Resume Examples & Samples
- Provide general administrative support to SVP and VP as requested. Specific responsibilities include answering phones, making travel arrangements, scheduling meetings, processing expense reports, and planning events (internal and for affiliates)
- Serve as liaison between SVP and her team, internal HBO clients, and partner affiliates, as well as between the VP and his contacts
- Track budget expenses for Comcast and TWC corporate accounts. Communicate monthly financial commitments to Assistant Manager of Administration (AMA). Work closely with AMA to resolve discrepancies
- Process invoices and route for approval in a timely fashion
- Prepare outgoing mail (often sizable shipments of premium items) as assigned
- Process monthly expense reports
- Understand the business objectives of HBO and its affiliates by maintaining familiarity with and an understanding of the telecommunications industry
- Learn to understand and navigate HBO’s corporate culture to accomplish objectives
- Adapt quickly to changes in the EA position, the marketplace, and the organization
- Show a willingness to try new methods and applications when necessary
- Must be articulate, in spoken and the written word
- Must listen well
- 3+ years business experience in a fast-paced environment
- Accounting/budgeting experience preferred
15
HBO Executive Assistant Resume Examples & Samples
- Answering phones, scheduling appointments and maintaining calendars, typing/photocopying and distribution of materials, tracking staff vacations, processing expense reports, creating and maintaining an efficient filing system, coordinating needs for staff office moves, lunches, travel plans, and new hires, ordering supplies, and assisting in ad-hoc projects
- Update department Business Continuity Plans, organization charts and assist with annual Records Retention compliance
- Provide support for Finance Staff Development Team including coordination of monthly meetings and relating catering needs
16
HBO Executive Assistant Resume Examples & Samples
- Responsible for arranging schedules, planning business appointments, etc. for VP
- Prepare expense reports and arrange travel accommodations for VP
- Prepare expense reports and arrange travel accommodations for leadership team for event & trade shows
- Screen telephone calls and inquiries for VP, and manage the call log
- Cover phones for leadership team when needed
- Order office supplies and materials through HBO’s procurement site Finesse for the department
- Arrange for office space and access for team members visiting the office
- Read and present a summery of the weekly department report to VP
- Perform other related duties as requested and/or assigned
17
HBO Executive Assistant Resume Examples & Samples
- Answer telephones: screen, log and place calls; maintain files, schedule meetings, book conference rooms and coordinate travel and hotel accommodations
- Maintain centralized phone lists, reports, records and spreadsheets
- Create and process expense reports -Compose memos and correspondence for management’s review and signature
- Organize digital project files and maintain team share drive -Seek opportunities to improve processes, make suggestions as well as accepting input/feedback
- Provide record retention and perform other related duties and projects as necessary
- Track and assist in obtaining devices in use by team for development purposes
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HBO Executive Assistant Resume Examples & Samples
- General administrative duties including: answering phones, screening/redirecting calls, managing inquiries, scheduling and setting up meetings large and small, organizing speaking requests and filing
- Creating and formatting documents in Word, Excel and Powerpoint
- Arranging executive travel
- Drafting correspondence, internal memoranda and e-mail communications
- Assisting with administrative group needs such as mailing packages and conducting competitive research as necessary
19
HBO Executive Assistant Resume Examples & Samples
- Manage administrative responsibilities with enthusiasm and accuracy, including, but not limited to: scheduling meetings, coordinating travel arrangements, handling catering requests, answering phones and responding to caller questions, copying, scanning, expense reports and tracking vacation requests
- Make recommendations on improving processes and efficiency of cross team/department administrative support
- Responsible for onboarding of new staff
20
HBO Executive Assistant, Home Entertainment Resume Examples & Samples
- Manage administrative responsibilities with enthusiasm and accuracy, including, but not limited to: scheduling meetings, making domestic / international travel arrangements, handling catering requests, answering phones and responding to caller questions, filing, faxing, copying, expense reports, invoice processing
- Responsible for providing set-up support and help for new staff, including arranging for office furniture, phone/IT/computer, supplies, ID cards, etc
- Ability to prepare, draft, proofread and execute accurate business correspondence, and to prepare presentations through proficiency in PowerPoint, Word, Excel and Keynote
- Analysis and Reporting: Assist VPs with the development and distribution of weekly, monthly and ad-hoc analysis. Monitor competitive trends and activities within the industry from both product and retail perspectives, pointing out key findings to team
- Build and maintain excellent relationships with key cross-divisional personnel and external partners
- Tracking and communicating details of digital sales promotions with partners
- Providing support to the team, including international members, on a day-to-day basis including running reports, obtaining creative materials internally, delivering materials to partners, and running internal reports
21
HBO Executive Assistant Resume Examples & Samples
- Provide administrative day-to-day support to the VPs of three Research groups – New Media and International, Brand and Social, Sales and Marketing Analysis - and their teams
- Maintain VPs appointment schedules by planning and scheduling meetings, conferences, teleconferences
- Arrange VPs travel and accommodations, and assist with those of other team members as necessary
- Prepare expense reports for VPs and their direct reports
- Assist with set up and material preparation for key meetings
- Answer phones and relay messages, screen incoming phone calls as requested by VPs
- Perform other administrative projects/tasks as requested
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks
22
HBO Executive Assistant Resume Examples & Samples
- Manage administrative responsibilities with enthusiasm and accuracy, including, but not limited to: answering phones, screening/redirecting calls, troubleshooting inquiries, scheduling meetings, handling catering requests and arranging travel
- Process invoices and expense reports, including tracking departmental expenses and records
- Prepare presentations and draft correspondence, internal memorandums and email communication
- Create and maintain organized records retention system and process for management of records, correspondence and contract files
- Coordinate support needs for team, including arranging for office furniture and equipment, supplies, ID cards, etc
- Take initiative on various projects and handle independently; proactively keep Vice President aware of work/project status
- Make recommendations for improving processes, efficiency and effectiveness of administrative support across team
- Coordinate coverage with other department assistants as needed
23
HBO Executive Assistant Resume Examples & Samples
- Assist SVP, VP’s, Directors and Managers with execution of confidential documentation for various personnel
- Responsible for arranging schedules, planning business appointments, etc. for SVP, VP’s, and Directors
- Prepare expense reports and arrange travel accommodations for SVP, VP’s and Directors
- Prepare expense reports for other department staff as requested
- Screen telephone calls and inquiries for SVP, VP’s, and Directors for Operations and Engineering
- Scan and maintain computer file of Daily Sheets from Master Control into shared drive for Operations & Engineering departments
- Provide back-up for Engineering Assistant
- Maintain employee, corporate DRP updates and Hauppauge employee emergency contact list
- Maintain and draft monthly reliability and closed caption reports
- Perform other related duties as requested and/or assigned for SVP, VP’s and Directors
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HBO Executive Assistant to EVP Resume Examples & Samples
- Catering – arrange for catering for meetings as necessary
- Phone – manage and direct phone calls as appropriate
- Invoices – process invoices
- IT – ensure all meetings led by EVP have all the necessary IT requirements
25
HBO Executive Assistant Resume Examples & Samples
- Provide general administrative support to two VPs as requested. Specific responsibilities include answering phones, making travel arrangements, scheduling meetings, processing expense reports, and planning events (internal and for affiliates)
- Serve as liaison between each VP and their teams, internal HBO clients, and partner affiliates
- Track budget expenses for assigned corporate accounts. Communicate monthly financial commitments to Assistant Manager of Administration (AMA). Work closely with AMA to resolve discrepancies as needed
- Prepare outgoing mail as assigned
26
HBO Executive Assistant, Business Affairs Resume Examples & Samples
- General administrative duties, including: answering phones, screening/redirecting calls, troubleshooting inquires, scheduling meetings, organizing conferences and large group meetings
- Process invoices and expense reports
- Manage Team attendance
- Regular interaction with HBO and industry executives
- Performing other administrative responsibilities & special projects as needed
27
HBO Executive Assistant Resume Examples & Samples
- General administrative duties such as drafting correspondence, handling mail, distributing documents, filing, answering phones, responding to caller questions, photocopying, faxing, scanning, maintaining calendars, scheduling meetings in Microsoft Outlook, making travel arrangements, maintaining vacation schedules, processing invoices and ordering supplies
- Responsible for creating and implementing organized systems and processes for all department records including correspondence, contract files, customer invoices, financial statements, etc. Ensure compliance with department records retention policies
- Responsible for daily cash transactions including running daily bank reports, logging customer cash receipts, coding customer checks, making cash deposits and applying customer cash in the Oracle Accounts Receivable module
- Send out daily invoices to global TV licensing customers
- Scan electronic copies of cash receipts supporting documentation for TV licensing business and file hard copies
- Responsible for daily processing of customer DVD orders in the Oracle Order Entry module
- Handle special projects and ad-hoc requests as necessary
28
HBO Executive Assistant Resume Examples & Samples
- Provide executive administrative support to VP and Audience Research/Digital Analytics teams
- Maintain appointment schedule by planning and scheduling meetings, conferences, and teleconferences
- Keep track of research supplier invoices, includes Excel track of research supplier invoices, processing invoices in Finesse, resolving billing issues with VP
- Develop and consult with VP and research staff on creative presentation of research data
- Arrange travel and accommodations when necessary
- Prepare expense reports for VP
- Answer phones and relay messages, update voicemail, screen incoming phone calls
- Downloading of Nielsen data files
- Input daily advance HBO/MAX program lineup information to Nielsen, update schedule changes and check for accuracy before final processing deadlines
- Perform other projects/tasks as requested
29
HBO Executive Assistant Resume Examples & Samples
- Provide overall administrative support to VP by keeping daily calendars, answering phones, preparing expense reports and making travel arrangements
- Ensure daily meeting arrangements are completed accurately and may include: appropriate materials, conference room booking, web conferencing, conference call set up, catering services, etc
- Draft and edit email, presentations, reports, agendas and recaps and other business correspondence
- Coordinate meetings with external resource groups such as recruiting agencies, diversity partners, key contacts at Time Warner Worldwide Recruiting at corporate
- Assist with training and onboarding of new HBO employees
- Assist Recruiting and College teams by keeping HBO Careers social media fresh and exciting
- Customize and implement innovative and impactful administrative solutions
- Understand HBO business objectives and its affiliates by maintaining familiarity with the industry
- General TA Team support including: ordering supplies, tracking team expenses, event support, updating team org charts, drafting team announcements, executive referral tracking
30
HBO Executive Assistant, HBO Production Resume Examples & Samples
- Perform administrative duties for SVP including: phones, scheduling meetings, arranging travel, creating expense reports, and processing payments
- Liaise with principal players on shows in production to help them to navigate HBO corporate procedures and assist with other requests as needed
- Maintain various production files, scripts, schedules, and budgets for executive and distribute internally as appropriate
- Research potential crew members, availabilities, and locations
- Coordinate with other executives and assistants on projects as needed
31
HBO Executive Assistant Resume Examples & Samples
- Provide executive administrative support to SVP and research team
- Support SVP with reading and routing correspondence; drafting memos and documents; collecting and reviewing information; initiating telecommunications
- Maintain and coordinate schedules and files. Includes Excel track of research supplier invoices, including tracking of payment and resolving billing issues with VP
- Develop and consult with SVP and research staff creative presentation of research data
- Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
- Prepare expense reports for SVP
- Answer phones and relay messages, screen incoming phone calls
32
HBO Executive Assistant, HBO Production Resume Examples & Samples
- Provide administrative duties for VP including: answering of telephones, scheduling of appointments, managing databases, filing, and other general administrative duties as needed
- Maintain set-up for show files on a daily basis and responsible for distribution within other HBO departments
- Update and maintain VP’s resume files
- Track and distribute pertinent documents from productions (i.e. distribute production dailies). Maintain budget files. Research potential crew members, availabilities and locations
- Work with computerized Movie Magic budgets and schedules
- Assist with coordinating/monitoring of the government mandated Department of Transportation (DOT) program with our various in-house productions
- Open and close messenger and FedEx accounts for shows in production. Perform
33
HBO Executive Assistant Resume Examples & Samples
- Provide general administrative support to one VP as requested. Specific responsibilities include answering phones, making travel arrangements, scheduling meetings, processing expense reports, and planning events (internal and for affiliates)
- Track budget expenses for assigned corporate accounts
- Sales training and learning and development support experience preferred
34
HBO Executive Assistant Resume Examples & Samples
- General administrative duties including: answering phones, screening/redirecting calls, troubleshooting inquiries, scheduling meetings and arranging travel, maintaining departmental records
- Process invoices and expense reports, including tracking departmental expenses
- Regular interaction with HBO executives and industry executives
- Handle ad-hoc projects as needed
35
HBO Executive Assistant Resume Examples & Samples
- Serve as the point person to SVP’s National Accounts for all department-wide processes and communications
- Administrative duties include: Manage SVP calendar, coordinate internal and external meetings, prepare monthly expense reports, assist with travel booking, maintain contacts, phone support, and attendance tracking
- Budget – contribute to the allocation, commitment and tracking of funds for key initiatives, cost data analysis, invoice processing, and leading weekly meetings with account team
- Events – manage and/or participate in the coordination of internal and affiliate events
- Collaborate with Account Assistant to organize weekly team meeting agenda and share in moderating responsibilities
- Manage team’s premium item inventory, including in/outbound shipments and general organization of premium room
- Distribute promotional emails to key affiliates contacts, while ensuring updated distribution lists
36
HBO Executive Assistant Resume Examples & Samples
- Work as production assistant on HBO events serving in a largely technical position, managing radio communications, credentialing, staff logistics, etc
- Answer telephones; screen, log and place calls, moderate typing, maintain files, set up meeting, book conference rooms and coordinate travel arrangements
- Process invoices for events
- Maintains centralized phone lists, reports records, and spreadsheets
- Creates expense reports
- Assists in event production and logistics, i.e. organize production equipment inventory
- Assists with trafficking of media to various events
- Manage event scheduling
37
HBO Executive Assistant Resume Examples & Samples
- Provide general administrative support to two VPs as requested. Specific responsibilities include answering phones, making travel arrangements, scheduling meetings, processing expense reports, and planning events
- Design, implement and evolve a process for managing the demands on the executives and departments including approvals, executive correspondences, follow-up and escalations
- Serve as liaison between each VP and their teams
- Prepares presentations and draft correspondence, internal memorandums and email communications
- 3+ years business experience in a fast-paced environment. Previous experience in television/film/media a plus
- Ability to prioritize, juggle various tasks and work in a fast paced environment with minimal supervision
- Ability to handle confidential information with a high level of discretion, sensitivity and professionalism
- Must be resourceful, extremely organized, detail-oriented and a team player
- Proficient in MS Outlook, Word, Excel, PowerPoint
- Must be able to work over-time as needed
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HBO Executive Assistant Resume Examples & Samples
- Provide general administrative support. Specific responsibilities include answering phones, making travel arrangements, scheduling meetings, processing expense reports, and planning events
- Design, implement and evolve a process for managing the demands on the executive including approvals, executive correspondences, follow-up and escalations
- Serve as liaison between VP, their teams and counterparts
39
HBO Executive Assistant Resume Examples & Samples
- Schedule, maintain and coordinate executive calendar
- Screen and log phone calls
- Establish and maintain effective productive working relationships with various departments such as production, marketing and media relations
- Handle company-wide ticket requests and distribution Assist in party planning
- Other administrative and clerical duties and projects as assigned
40
HBO Executive Assistant Resume Examples & Samples
- Provide general administrative support. Answer phones, maintain calendars, schedule meetings, arrange travel, prepare expense reports and general filing and organization, etc
- Coordinate and schedule department-wide meetings and events
- Ensure meeting arrangements are completed accurately and include all appropriate materials, conference /video call set-up and catering services if required. Ensure quality, consistency and timeliness of all meeting or event deliverables and communication
- Provide support coverage throughout the business day, including serving as back up to other Executive Assistants supporting senior management
- Other ad-hoc and ongoing projects as assigned
- Build and maintain excellent relationships with key cross-divisional contacts and external partners
- Provide support to the team as requested, including obtaining creative materials and delivering to partners, managing events, maintaining departmental release and marketing calendars, processing invoices, etc
41
HBO Executive Assistant Resume Examples & Samples
- Manage administrative responsibilities with enthusiasm and accuracy, including, but no limited to: scheduling meetings, making domestic / international travel arrangements, handling catering requests, answering phones and responding to caller questions, filing, faxing, copying, expense reports, invoice processing
- Mac / PC Computer skills with knowledge of Outlook, Excel, Powerpoint, and Keynote
- Responsibilities also include analysis and reporting functions
42
HBO Executive Assistant Resume Examples & Samples
- Answer phones; screen calls and inquiries for VP, and manage call log
- Manage calendar, maintain files, schedule internal & external meetings, book conference rooms, coordinate travel and hotel accommodations, and prepare expense reports for VP
- Ensure meeting arrangements are completed accurately and include all appropriate materials, conference/video call set-up and catering services if required
- Ensure quality, consistency and timeliness of all meeting/event deliverables and communications
- Prepare weekly department status report, process invoices, order office supplies, and assist with PowerPoint presentations when necessary
- Arrange for office space and access for team members traveling across offices
- Seek opportunities to improve processes, make suggestions as well as accepting input/feedback
43
HBO Executive Assistant Resume Examples & Samples
- General administrative duties including: answering phones, screening/redirecting calls, data entry, copying, scanning, troubleshooting inquiries, scheduling meetings and arranging travel, maintaining departmental records
- Prepare and process invoices, expense reports and contractual payments
- Maintain and track required paperwork from Legal, Programming, Technical Services & Operations (PTSO) and Production
- Regular interaction with production units, outside producers/production companies/facilities, Finance, Legal, Original Programming, PTSO and other departments on behalf of Senior Vice President
- Provide support in the administration of contracts, payments, document distribution via Scenechronize, program intake and talent needs
44
HBO Executive Assistant Resume Examples & Samples
- Manage administrative responsibilities with enthusiasm and accuracy, including, but not limited to: scheduling meetings, making travel arrangements, handling catering requests, answering phones and responding to caller questions, filing, faxing, copying, expense reports, invoice processing. Also responsible for coordinating with other department Administrative Assistants to ensure that staff has admin coverage at all times
- Assist photo editors and production team on various projects (shoots, contracts, travel arrangements, etc.) responsible for maintaining job folders and database
- Office manager for department. Point person for ordering all supplies, etc
- Responsible for creating and implementing organized systems and processes for management of records and correspondence, records retention, contract files, periodical library, art book library, etc., cross team and/or cross department
- Working knowledge of film and video production and photography
- Problem solve some computer tech issues. Navigate the internet. Conduct research, burn CD’s, download mp3’s
