Administration Executive Resume Samples

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LL
L Larson
Lucile
Larson
89626 Renner Vista
Phoenix
AZ
+1 (555) 680 2892
89626 Renner Vista
Phoenix
AZ
Phone
p +1 (555) 680 2892
Experience Experience
Philadelphia, PA
Executive Administration Assistant
Philadelphia, PA
Adams-Langosh
Philadelphia, PA
Executive Administration Assistant
  • Ordering and maintaining supplies, and preparing/submitting expenses
  • Coordinate site activities for visitors to site such as set up of facilities, catering and clothing
  • Preparing presentation materials, completing project work in Excel and or Word and or PowerPoint
  • Committed to developing an inclusive and diverse workplace
  • Coordinating travel arrangements
  • Manage and communicate scheduling of meetings and organisation of video and audio facilities
  • Coordinate group coverage, i.e., vacations, training and temporary assistance
Phoenix, AZ
Administration Executive
Phoenix, AZ
Smith and Sons
Phoenix, AZ
Administration Executive
  • Provides building maintenance information to supervisor by answering questions and request. Along with providing a monthly building inspection report
  • To assist and handle for the day to day administrative activities as assigned in timely way and consistent with professional standards and initiate to improve administration works and communication within the organization and across functions
  • Work closely with the facility supervisor to utilize the work order system to track all requested task, preventative maintenance programs and work order history
  • Responsible for performing and completing daily work order tickets
  • To ensure facilities and building management are managed to meet internal & external stakeholders’ satisfaction
  • To work with procurement system and well-handling to support office administration tasks on purchasing and procurement
  • Complies with safety regulations and maintains clean and orderly work areas
present
Chicago, IL
Senior Executive Csa Administration
Chicago, IL
Schulist, Hickle and Wilderman
present
Chicago, IL
Senior Executive Csa Administration
present
  • Maintaining records of audits and supporting entries passed in system
  • Ensuring timely payments of CSA’s related to commission, Sales tax and Expenses
  • Maintenance of Dashboard related to warehouse activities
  • Set utilization monitoring and sharing dashboard
  • Coordination with various function like sales, marketing & finance
  • Knowledge of long term & short term loaner implants & control
  • Instrumentation planning, release and control including replacement
Education Education
Bachelor’s Degree in Motivation
Bachelor’s Degree in Motivation
Baylor University
Bachelor’s Degree in Motivation
Skills Skills
  • Flexible approach and a strong team player
  • High Attention to detail is essential
  • Self-motivated; able to work on own initiative & with minimal supervision
  • Good prioritisation skills
  • Excellent communication skills; diplomatic and friendly
  • Ability to work well in an office environment
  • PC literate, especially Excel & Word; purchase order system is SAGE
  • Aptitude for figures
  • Proven experience handling high volumes of administration
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15 Administration Executive resume templates

1

Executive Administration Assistant Resume Examples & Samples

  • Phone/email follow ups
  • Ordering and maintaining supplies, and preparing/submitting expenses
  • The ideal candidate will be a self-starter who can work with little or no supervision, with a track record that demonstrates exceptional achievement. The candidate must possess excellent communication skills, the ability to forge strong working relationships, and the flexibility to manage constantly changing priorities and timelines. The candidate must readily accept responsibility and proactively identify opportunities to provide assistance and help the department operate smoothly. This position is ideal for the candidate who truly thrives in a team environment
  • Sound judgment and excellent problem-solving skill
2

Executive Administration Assistant Resume Examples & Samples

  • General office administration: Maintain and monitor manager’s calendar including meeting invitations, meeting rooms and arranges for IT resources for smooth and efficient meeting facilitation. Makes travel arrangements and maintains travel expense account. Develops and maintains efficient organized diary and filing systems. Maintains inventory of office supplies, coordinate physical resource requirements for incoming/outgoing staff and contractors. Distributes incoming and outgoing mail, interfaces with selected couriers
  • Must have a minimum of 7 years experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
  • Post-Secondary education in a related field. Other professional related training and development to keep skills current, including office productivity software
  • Ability to organize moderate amounts of business information and develop it into cohesive, professional reports and presentations, with little guidance and ability to recognize and respond to business related issues within the scope of the material
3

Executive Director Credits Administration Resume Examples & Samples

  • Minimum 10 + years credits experience at a major motion picture studio
  • BA/BS Degree (strongly preferred) or equivalent work experience
  • Must have extensive knowledge of and experience with motion picture credit rules, procedures and practices
  • Excellent written and verbal communication skills – ability to effectively with studio and production personnel at all levels
  • Ability to manage and prioritize a heavy workload while maintaining keen attention to detail
  • Exemplary drafting skills
  • Professional and organized
4

Senior Office Administration Executive Resume Examples & Samples

  • Bachelor degree or equivalent in business administration or other related disciplines
  • Fluency in both verbal and written English and Cantonese
  • 7 years of solid working experience in fast paced multi-national environment
  • Good Communication, reporting and interpersonal skills
  • Work Independently
  • Proficient in MS Office like Word, Excel and PowerPoint
  • Good team player with strong sense of responsibility and commitment
  • Positive attitude, proactive, well-organized, energetic, efficient, detail-oriented, able to handle multiple tasks at the same time
  • Willing to learn and grow in a global company
5

Administration Executive Resume Examples & Samples

  • Performs preventative maintenance on corporate offices or grounds as required
  • Maintains building maintenance supplies inventory by researching supply quantities, determining inventory levels, and anticipating needed supplies
  • Coordinates, meets, and provides guidance to the Facilities Vendors
  • Work closely with the facility supervisor to utilize the work order system to track all requested task, preventative maintenance programs and work order history
  • Monitor daily tickets
  • Responsible for overseeing all internal moves
  • Responsible for setting up new hires
  • Provides building maintenance information to supervisor by answering questions and request. Along with providing a monthly building inspection report
  • Complies with safety regulations and maintains clean and orderly work areas
  • Ships and receives products via overnight shipping services and acts as a backup for the shipping and receiving area
  • Responsible for performing and completing daily work order tickets
  • Responsible for the Evacuation Procedures for the corporate locations
  • Walks through of corporate locations monthly interior and exterior in and out to ensure employee’s safety and maintenance of the building is kept current
  • Must be mechanically and electrically inclined
  • Must be able to lift 50 lbs
  • Must be able to work flexible hours when needed
  • Serve as a backup for Facilities Technician
  • Basic plumbing and electrical skills preferred
6

Administration Executive Resume Examples & Samples

  • Relevant academic background at minimum Bachelor of Degree or equivalent the Degree
  • A minimum of 5 to 6 years of experience, preferably in IT, Pharma industry or any Reputed Facility management Group of companies Technical Service Experience (AC, DG, UPS & other facility equipment’s) & Basic knowledge to rectify the faults if any
  • Experience working with in house customer and balance the interaction and works with external party/vendors
  • Experience in Identifying new vendor Management based on the requirements
  • Ability to extend working hours based on the need basis
  • Project Management skills, Added skills on AutoCAD if will be great
7

Human Resources & Administration Executive Resume Examples & Samples

  • Responsible for overall staff payroll and benefits administration and to ensure output is timely and accurate
  • Ensure statutory compliance of the Labour Ordinance and MPF Ordinance
  • Responsible for compensation & benefits administration and coordination
  • Maintained the HR system data accuracy and system enhancement
  • Provide accurate HR related reports to key stakeholders both at market , APAC and international level
  • Provide support to office administration and staff activities
8

Senior Executive Csa Administration Resume Examples & Samples

  • Warehouse operation administration & Audits
  • Basic knowledge of Commercial tax & other legal requirement related to goods movement & storage
  • Coordination with warehouse, supply chain & sales team
  • Cycle counts & inventory adjustment entries
  • Maintaining records of audits and supporting entries passed in system
  • Knowledge of Quality compliance
  • Maintenance of Dashboard related to warehouse activities
  • Knowledge of long term & short term loaner implants & control
  • Instrumentation planning, release and control including replacement
  • Set utilization monitoring and sharing dashboard
  • Coordination with various function like sales, marketing & finance
  • Sales tax forms follow up
  • Ensuring timely payments of CSA’s related to commission, Sales tax and Expenses
  • Microsoft & ERP knowledge – preferably SAP
  • Knowledge of SOX compliance
  • 5-6 Experience in Medical devise – preferably OrthopaedicInventory Planning/Control
9

Executive Administration Assistant Resume Examples & Samples

  • Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls; meets and greets visitors
  • Composes, types, and distributes professional correspondence(s), memos, E-mails using individual initiative and as assigned
  • Coordinates international travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained
  • Conducts research; compiles and types statistical reports; prepares presentation material
  • Performs general clerical duties including but not limited to orders/maintains supplies; coordinates equipment maintenance; filing, copying, faxing, and mailing
  • Proven experience in an Executive Administrative role at a senior management level
  • Excellent verbal and written communication skills with the ability to deal effectively with a diversity of individuals at all organizational levels
  • Proficient with Microsoft Office applications; proficiency in using Outlook to arrange domestic and international meetings/online conferencing
  • Commitment to excellence and high standards
  • Strong problem-solving and analytical skills to resolve issues as they arise with little guidance
  • Demonstrated ability to plan and organize projects/activities; able to manage priorities and workflow in a changeable environment
  • Ability to assume responsibility without direction and to exercise good judgement, make timely decisions and act with discretion
  • Ability to work independently and as a member of various teams and working groups
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
10

Office Administration Executive Resume Examples & Samples

  • Degree holder preferably in Business Administration or equivalent
  • Minimum 2 years’ relevant experience in international corporations
  • Self-motivated and able to work independently with minimal supervision
  • A good team player with approachable character, positive attitude and strong ownership
  • Fluency in written and spoken English and Chinese
  • Proficiency in MS Word, Excel, PowerPoint and Chinese word processing
11

Executive Administration Resume Examples & Samples

  • Create PMP Open Seats through India PSP Center post creation of Metro IDs
  • Maintain, Monitor & Update the open seats basis the resource cadence and demand
  • Reviewing the BGV and confirm to Manager for his/her approval/status i,e validate if they can be approved or not. This ownership will move completely once the manager is satisfied with the validation process followed
  • Reviewing the FP Contractor Headcount basis their PO expiry and flag to the respective owners atleast 2 months in advance so that we can timely offboard the DRMS or renew the contractors thereby ensuring minimal RED/VIOLET/PURPLE PO Zones. Regular follow-ups to ensure the DRMS records are closed timely
  • Reviewing SLIC/HUB/HRIW to ensure all the contractor headcount reflect correctly at all points (T&M, FP LB, FP DB)
12

Executive Dean for Administration Resume Examples & Samples

  • Ensures that the School’s financial, capital and operating resources are deployed with integrity and are aligned with the mission and ambitions of the School
  • Oversees the management of the School’s financial resources including the development of annual and long-range operating and capital budgets; the identification of new revenue streams to fund academic programs; the identification of opportunities to optimize operational efficiencies and executing on these opportunities; and the management of relations with external funding sources
  • Works collaboratively with members of the Dean’s senior leadership team including the Deans for Resource Development, Academic and Clinical Affairs, Clinical and Translational Research, External Education, Graduate Education and Basic Sciences, Medical Education and the Chairs of the Basic Science and Social Science Departments
  • Creates a customer service culture within the financial and operational functions of the School, ensuring the internal “customers” and external stakeholders view the services as responsive and value-added
  • Manages and coordinates community and government relations, and provides leadership on cooperative ventures and new initiatives involving city, state, national, and international entities
  • Manages and evaluates the School’s participation in ongoing business ventures involving the affiliated institutions, the Boston and Massachusetts business communities and other Boston institutions, and initiates and takes the lead in developing new lines of business and initiatives to strengthen Boston institutions’ preeminence in science and technology
13

Administration Executive Resume Examples & Samples

  • High attention to detail and well organised, with the ability to manage own workload to changing priorities
  • Positive, ‘can do’ attitude who can work on own initiative
  • Previous administration experience preferable (ideally within an operations/busy office environment)
  • Good working knowledge of MS Office with a focus on Word and Excel
14

Executive Asst-gulf Coast Division Administration Resume Examples & Samples

  • Schedules and organizes complex activities such as meetings, travel, conferences and department activities for various service line VP’s and their departments. Maintains calendars and contact lists for each as instructed
  • Establishes, develops, maintains and updates filing system as requested for each Vice President and retrieves information from files when needed
  • Organizes and prioritizes large volumes of information and calls. Responds to regularly recurring requests for information and meetings
  • Retrieves, sorts and distributes mail for the Division offices and all departments as requested
  • Answers phones as directed, takes messages or fields/answers routine or non-routine questions. Works in cooperation with other Administrative Assistants to cover phones
  • Acts as a liaison with other departments, facilities and outside agencies, including high-level staff such as CEO’s, Presidents, Sr. Vice Presidents, etc
  • Handles confidential information and non-routine information and explains departmental policies when necessary
  • Works independently and within the team on special nonrecurring and ongoing projects
  • Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. as requested by the VP’s, and/or Manager of Office Services. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
  • Process travel expense reports from VP’s
  • Order supplies for the department as needed
  • Minimum 3-7 years of related experience
  • High level of interpersonal skills to handle sensitive and confidential situations
  • Position continually requires poise, tact and diplomacy; formal business attire
  • Work requires attention to detail in composing, typing and proofing materials
  • Must be able to establish priorities, multitask and meet deadlines
  • Must have strong working knowledge of a variety of computer software applications in the Microsoft Office suite of programs (Microsoft Office Suite, including Word, Outlook Calendar, Excel, etc.)
  • Excellent interpersonal skills and ability to work in a cooperative manner with all levels of the team
15

Executive / Administration Assistant Resume Examples & Samples

  • Only candidates with significant EA experience will be considered
  • Effective calendar management skills in a Global team environment
  • Ability to coordinate meetings across multiple time zones and all relevant logistics
  • Experience in arranging global travel
  • Sense of urgency and proactivity
  • Experience using MS Outlook, Word and PowerPoint, along with basic internet skills
  • Bachelor’s degree a plus but not required
16

Senior Professional Executive Administration Resume Examples & Samples

  • Provides advanced, diversified, complex, significant administrative support to executives
  • Collects, analyzes and prepares correspondence, reports and other information for use in various areas such as discussions/meetings of executive staff and outside individuals. Prepares presentation materials for board of director meetings or significant leadership meetings
  • Makes high level contacts of a sensitive nature inside and outside of the company
  • Works on problems of diverse scope where analysis of data require evaluation of identifiable factors to resolve or move issue forward
  • Requires in-depth knowledge of company operations, policies, and procedures and may be called upon to interpret or communicate executive intent to other employees or external contacts
  • Works on and resolves complex issues where analysis of situations or data requires and in-depth evaluation of variable factors in order to accomplish objectives
  • Networks with key contacts internally or externally in own area of expertise to obtain necessary information, provide guidance or facilitate work
  • Determines methods and procedures on new assignments and may coordinate activities of other personnel
  • Undertakes projects at direction of senior manager
  • Arranges schedules and meetings and may act on behalf of senior manager in some complex matters
  • May select methods and techniques for obtaining results and solutions
  • Six or more years of administrative experience
  • Experience working with organization policies and practices
  • Experience working with administrative practices, principles and procedures
  • Experience working with problem management tools
  • Experience working with highly confidential information and controlling data of a confidential nature
  • Good interpersonal skills to communicate with internal and external senior management and clients
  • Ability to work independently and as part of a team with minimal supervision
  • Ability to keep sensitive and confidential information private
  • Ability to deal with ambiguity and change
17

Administration Executive Resume Examples & Samples

  • Proven experience handling high volumes of administration
  • High Attention to detail is essential
  • Aptitude for figures
  • PC literate, especially Excel & Word; purchase order system is SAGE
  • Ability to work well in an office environment
  • Excellent communication skills; diplomatic and friendly
  • Self-motivated; able to work on own initiative & with minimal supervision
  • Flexible approach and a strong team player
18

Hotel Administration Executive Resume Examples & Samples

  • Provides secretarial and administrative support to the General Manager
  • Coordinates meetings with other HODs and supports customer service-oriented work environment
  • Types and/or drafts memoranda, correspondence, and other documents and reports often of a highly sensitive and confidential nature
  • Ensures materials and reports for signature are accurate and complete; proofreads and checks typed and other materials for accuracy, completeness and compliance with standards, policies and procedures
  • Schedules, prepares agenda and meeting materials and types minutes for various meetings
  • Receives telephone calls, providing information and handling issues that may require sensitivity and use of sound, independent judgment
  • Responds to requests for information and complaints, refers matters to appropriate staff and/or takes or recommends action to resolve the request or complaint
  • Reviews, determines the priority and routes incoming correspondence, reports, requests and instructions; handles or refers matters as directed
  • Acts as liaison in coordinating matters between department heads and managers
  • Researches and assembles information from a variety of sources for the preparation of reports and correspondence for the General Manager
  • Involved in internal committees and task forces and with external groups and organizations
19

Executive Director, Claims Administration Resume Examples & Samples

  • Meeting all compliance and regulatory requirements for claims processing, (i.e. Medicare 5 Star Rating & CMS 30 and 60 Day)
  • Achieving the business case for National Claims Administration that includes a costs per claim target for all regions to achieve, productivity percentages and auto-adjudication metrics
  • Meeting performance guarantees with the region(s)
  • National Claims planning for all regions outside of California. Responsible for implementation of strategic plan in the assigned regions and ensuring alignment with National Claims strategy. This position will provide leadership in all aspects of regional business performance reviews and represent the regions during national business performance reviews, ensuring key milestones are met and corrective action is taken
  • Assuring alignment with the California claims operation regarding service levels and performance commitments, metrics and performance reporting to regional business and medical partners, and to national Claims Administration functions
  • Ensuring the realization of benefits for assigned Regions as outlined in the KPCC business case including operational performance and provision of high quality claims and encounter data
  • Leading and directly responsible for all staff performing Claims work within the assigned regions. Leads and responsible for all labor relations for assigned regions
  • Ensuring that Kaiser Permanente (KP) is positioned to maintain ongoing regulatory compliance with respect to claims processes across the continuum, including maintenance of the CMS and applicable regional regulatory standards of performance
  • Overseeing the development and maintenance of key operational relationships with Permanente Medical Groups and Regional Operations for the achievement of quality outcomes for Claims Administration and ongoing regulatory compliance
  • Building and maintaining responsive, motivated and efficient departments to ensure results orientation
  • Partnering with other KFHP/H and PMG executives to ensure leveraging of capabilities and sharing of best practices across the national Claims organization
  • Working with Labor leaders across the regions to successfully implement programs and processes that facilitate effective outcomes within a Labor Management Partnership environment
  • Collaborating with other Health Plan leaders for the integration of the major components of initiatives across the regions
  • Ensuring a productive process is in place for managing HPSA/Regional/Medical Partner escalations and issues to the VP, Claims Administration – ROC or to the appropriate governance structure to resolve as needed
  • Coordinating and consult with key stakeholders, including regional business and medical partners
  • Enhancing the ability of the organization to achieve high member satisfaction with services provided
  • Minimum twelve (12) years of experience in senior leadership roles in a “highly transactional” environment, preferably health care
  • Minimum seven (7) years of management experience, preferably in a Claims environment
  • Black Belt certification with PMP certification strongly preferred
  • Prefer staffing and capacity planning skills
20

Executive Administration Resume Examples & Samples

  • Responsible for coordinating Course Bookings, Travel & Accommodation arrangements with our Global Centers
  • Responsible for maintaining all Booking records in our internal Administration tool
  • Other tasks would involve support with Issuing Online certificates, Maintaining of the Feedback & Enrolment forms received from our Global centers
  • Strong drive and self motivation
  • Structured communication
  • Result orientation
  • Proactive team player with good interpersonal skills
  • Proficiency in English language
  • Comfortable with the use of ‘Outlook’ / online communication tools and Microsoft office products
21

Administration Executive Resume Examples & Samples

  • Welcome all the visitors and customers with the pleasing attitute
  • Distribute incoming and outgoing postage, mails, courier
  • Travel related; booking Air ticket, Hotel, Transportation, Visa application, Mobile phone roming package, Travelling expenses claim
  • Meeting related; meeting room facilities, refreshment, catering, functional setup
  • Arrange catering for occasions
  • Facility Management and collaborate with on building and facility issue
  • Non-Asset purchase; contact and seek approval purchase; office supplies, warehouse supplies
  • Manage non-asset used stock; stationery, recycle paper, printing toner
  • Verify invoices, gather and do the report
  • Other adhoc upon assignment
22

Executive Plans Administration Manager Resume Examples & Samples

  • Bachelor's Degree or equivalent professional work experience
  • Minimum of ten years relevant experience in operational, risk and management role with large, complex organization
  • Demonstrated leadership and partnership capabilities and effectively asserts self with leaders and vendors
  • Demonstrated ability to influence and drive change
  • Ability to engage in multiple initiatives simultaneously with competing priorities
  • Ability to exercise discretion in handling sensitive, confidential matters
  • Must be an excellent problem solver and independent thinker who has the ability to create innovative solutions and works to overcome obstacles that may prevent reaching goals
  • Need to be skilled at evaluating options within the scope of the big picture, i.e. defining the problem, listing the alternatives, effectively analyzing and illustrating the outcome for each option and selecting the one that is most likely to succeed
23

Administration Specialist Executive Assistant Resume Examples & Samples

  • Assisting a team of senior managers in administrative matters and liaise with senior stakeholders across the globe
  • Proactive and extensive diary management, arranging meetings, rescheduling, sending confirmation, participation tracking; taking into consideration complexity of meetings and different time zones
  • Organizing international travel arrangements, Visas, hotels, transfers
  • Assisting with and organizing team events
  • Coordinating meeting room bookings and logistics for conference and video calls; preparing agendas, minutes and action plans
  • Organizing and supporting visits
  • Acting as a point of contact for internal and external clients/stakeholders
  • Preparing PowerPoint presentations and Excel reports
  • Coordination of internal communication channels
  • Helping with Employeer Branding activities
24

Executive Asst Administration Resume Examples & Samples

  • Associate's Degree Required
  • 3 years Executive level secretarial experience preferred
  • Strong organizational skills, ability to prioritize work load and to multi-task
  • Neat and professional in appearance
  • Above average in English grammar and spelling
  • Flexibility and willingness to adjust to changing work priorities and tasks
  • Tactful and diplomatic
  • Calm and stable temperament
  • Ability to work within a team concept, providing support to other team members
  • Ability to keep a confidence
  • Strong communication skills and ability to communicate to all levels of management
25

Liaising & Administration Senior Executive Resume Examples & Samples

  • Statutory related to Factory compliances (Factory Inspector, Industrial Development authority
  • Liasioning with Local GIDC & Industries Association, Local gram panchayat
  • Dealing with all site related Government authorities, documentation, submission, reply, etc
  • Renewal application for Forklift, passing, new registration etc
  • Legal matters pertaining to Factory related Statutory, coordination with corporate legal department and preparing response to courts as an when required- like GIDC Land matter, Stamp duty matter
  • Name change activities for site related licenses, permits, membership certificate etc
  • Transportation & Hotel Booking
  • Canteen Management, Factory Housekeeping
  • Guest Management, Event Management
26

Executive Assistant, Administration Resume Examples & Samples

  • Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments
  • Comprehensive knowledge in technical or specialty area
  • Ability to apply knowledge beyond own areas of expertise
  • Performs the most complex and technically challenging work within area of specialization
  • Preempts potential problems and provides effective solutions for team
  • Works independently to interpret and apply company procedures to complete work
  • Provides guidance to less experienced team members
  • May have team leader responsibilities but does not formally supervise
  • High School diploma/GED equivalent required
  • Bachelor’s degree, preferred, or equivalent combination of education and professional experience
  • 6-8 years of executive administrative assistant experience in a related field, preferred
  • Proficient in Microsoft Office programs and Outlook
  • Advanced knowledge of Microsoft PowerPoint, including prior experience with creating presentations
  • Ability to prioritize and handle multiple tasks while meeting deadlines
  • Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts)
  • Proficient verbal and written communications skills
  • Flexible in approach; ability to work extended hours when required
  • Work proactively, learn and adapt quickly, and enjoy working in a fast-paced and changing environment
  • Ability to interface with employees at all organizational levels
  • Ability to escalate issues when necessary
  • Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities
  • Detail oriented and able to work with a high level of confidentiality
27

Executive Administration Assistant Resume Examples & Samples

  • Provide high quality and confidential administrative support to the General Manager and the site senior leadership team including diary management, management of correspondence and filing systems, preparation of presentations, document control, stakeholder liaison and general administrative tasks as required
  • Manage and communicate scheduling of meetings and organisation of video and audio facilities
  • Develop, coordinate and comply with the site document management systems including filing to ensure records are kept up to date, appropriately located and accessible by team members
  • Coordinate travel arrangements for the site including the preparation of Itineraries and reconciliation of corporate credit cards and expense claim reimbursements
  • Coordinate site activities for visitors to site such as set up of facilities, catering and clothing
  • As required manage invoicing and credit card reconciliations to meet corporate deadlines
  • Collaborate with other PEAC EAs and administration team to deliver optimum coordination, systems and procedures across the business
  • Maintain effective communications and working relationships with all levels of staff and clients internally and externally
  • Administration experience is essential
  • Intermediate to Advanced proficiency in Microsoft Office suite, i.e., Outlook, Word, Excel and PowerPoint
  • High level of time management skills
  • SAP proficiency highly desirable
  • A commitment to safety
28

Executive Assistant Administration Resume Examples & Samples

  • Maintains CEO's calendar, contact lists, appointments, and gathers and prepares all necessary documentation and resources for scheduled appointments
  • Anticipates/coordinates scheduling and advance notices for committees and events, and maintains project schedules
  • Exercises discretion and independent judgment with respect to matters of significance
  • Edits, writes and disseminates original material i.e. flyers, brochures, newsletters, thank you letters, etc
  • Conducts follow-up for all business meetings with minimal direction
  • Prepares and/or reviews travel itineraries, arrangements for air, ground and hotel accommodations
  • Completes associated expense reports, purchase authorizations, memos and associated correspondence
  • Maintains effective working relationships with department managers, medical staff, Hospital staff and professionals in the community
  • Composes and prepares correspondence, responds to routine calls and correspondence, and performs other administrative and clerical functions as assigned
  • Coordinates meetings and conference calls. Prepares agendas, takes minutes, maintains distribution lists, and disseminates materials
  • Proficient in planning, coordinating, collaborative events and all related functions. This includes contracts, meeting materials, CEU's/CME's, and hosting events
  • Bachelor's degree preferred. Associates degree with three or more years Administrative or Executive Assistant experience required
  • Experience working as a Paralegal preferred
  • Experienced in settings where excellent customer service skills as well as independent problem solving are practiced
  • Data gathering and analysis experience a must
  • Experienced in managing, reviewing and implementing contract agreements a must
  • Individual must be highly organized detail focused with excellent time management skills
  • Exhibits the ability to anticipate and predict daily and weekly needs of the Senior Leadership team
  • Must be highly proficient in Microsoft Office Word and Excel
  • Hours for position are primarily Monday - Friday, 8:00 a.m. - 4:30 p.m. However, the ideal candidate will work a schedule tailored to the needs and objectives of the CEO and the Hospital
  • Employee must be in good standing (employment/corrective action history, evaluations, etc.) to be considered for internal transfer
29

Contracts Administration Executive Resume Examples & Samples

  • Previous experience within a contact centre environment desirable
  • Previous customer service experience, preferably within the finance industry
  • Effective telephone and negotiation skills in both written and verbal
  • Keen eye for accuracy and attention to detail
  • Demonstrate ability to learn and employ finance and credit-control knowledge
  • Positive style - must be self-motivated and energetic with the ability to work within a pressurised environment whilst maintaining focus on personal, departmental and company objectives
  • Preferably some knowledge of MBFS product portfolio, procedures and systems (Phoenix, Goldmine, SAP, Word, Excel)
  • Able and willing to take ownership of problems and resolve them to a satisfactory conclusion within predetermined time frames
  • Awareness of FCA/DPA requirements desirable