Bid Coordinator Resume Samples

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K Braun

Kristopher

Braun

708 Beatty Unions

Philadelphia

+1 (555) 788 6217

708 Beatty Unions

Philadelphia

Phone

p +1 (555) 788 6217

Experience Experience

Chicago, IL

Bid Coordinator

Chicago, IL

Labadie, Gottlieb and Corkery

Chicago, IL

Bid Coordinator

Manage the team’s inputs to our opportunities pipeline database (Salesforce); coordinating regular updates and ensure that the information is current and correct
Be responsible for maintaining the Risk & Opportunity (ROP) databases: ensure creation, evaluation, assessment, mitigation, updating, and disposition of project Risks and Opportunities
Be responsible for the setting-up core team meetings, assisting the Bid Managers in conducting the meetings, taking Meeting Minutes, distributing Meeting Minutes, and ensuring Meeting Actions are tracked and completed on time by all team members
To support sales teams and subject matter experts across Capita Infrastructure in identifying and winning work through innovative and proactive marketing and business development/bidding activity
Bid Proposals– Assist with preparation and submittal of bids to municipalities, large fleets, and national accounts. Will maintain and update the bid status report (Bid & Contract Log) for weekly distribution
Partnering with global Practice Area Leaders to understand each practice’s specific goals for reputation building and business development, and support to set strategy for the marketing campaigns that will help to achieve the goals and strengthen Gensler’s reputation as a whole
Working with principals, senior staff, and other marketing team members to design, write and produce all proposals, presentations, and other marketing collateral in alignment with brand standards

Houston, TX

Technical Bid Coordinator

Houston, TX

Bartell LLC

Houston, TX

Technical Bid Coordinator

Participates in the kick-off, storyboard and review workshops based on the WW process and works to the programme timelines
Executes technical writing and works with technical teams to review
Leads and facilitates the delivery strategy / technical workshops with technical teams
Works with the Financial Bid Coordinator to review sub-consultants inputs and validate
Writes, critically reviews text, and edits to improve clarity and impact
Reads and analyses RFPs and creates a one-page project brief for the bid team
Creates, owns and updates a scope matrix that identifies ownership and responsibilities for internal teams and sub-consultants

present

Chicago, IL

Marketing & Bid Coordinator

Chicago, IL

Weimann, Koepp and Adams

present

Chicago, IL

Marketing & Bid Coordinator

present

Producing new external marketing material
Maintain an ongoing store of company literature
Identify marketing opportunities including awards and conferences
Answer public relations, marketing and training emails
Prepare press releases and news stories/Prepare sales and marketing brochures
Plan and execute marketing events such as trade shows and conferences
Manage prospect and customer database management and input for direct marketing campaigns

Education Education

Bachelor’s Degree in Marketing

Portland State University

Bachelor’s Degree in Marketing

Skills Skills

Highly Motivated, proactive, extremely organized professional who is able to multi-task, prioritize, and work well under pressure in a fast-paced environment
Good organisation skills with ability to thrive in high-pressure situations and environment
Extreme organizational skills with strong attention to detail
Highly proficient in Microsoft Office (Excel, Word, and PowerPoint)
The ability to work collaboratively with clients and colleagues alike; be comfortable liaising with staff at all levels
Good communication and interpersonal skills, able to liaise confidently and effectively with colleagues
Be able to communicate professionally in writing
Possess a very strong sense of accountability and self-motivation in helping drive JLL to successful sales outcomes
Ability to prepare high quality written material
Be organized and analytical, and be able to help predict and eliminate sales obstacles through creative and adaptive approaches

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15 Bid Coordinator resume templates

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Bid Coordinator Resume Examples & Samples

Formatting of proposal documents including brand compliance, tables, graphs, images
Review/ /edit proposal documents including editing, grammar and spelling prior to being submitted
Preparation of figures and diagrams including org charts
Coordination of document production and delivery including printing, binding, CDs
Support Bid Manager in co-ordination and preparation of technical information
Preparation of presentations and content for interviews
Input and maintain accuracy of Salesforce data
Five years’ experience in a similar role would be highly regarded
Bid, tender and marketing support experience, within a professional services firm, preferably within Building Engineering
Advanced skills in Microsoft applications such as Word, Excel, PowerPoint and Outlook, and Visio
Proficiency in Adobe Acrobat and Adobe Creative Suite, particularly InDesign is a must
Knowledge in Photoshop and Illustrator will be highly regarded
Experience using Salesforce would be highly regarded

Bid Coordinator Resume Examples & Samples

Partnering with global Practice Area Leaders to understand each practice’s specific goals for reputation building and business development, and support to set strategy for the marketing campaigns that will help to achieve the goals and strengthen Gensler’s reputation as a whole
Working with principals, senior staff, and other marketing team members to design, write and produce all proposals, presentations, and other marketing collateral in alignment with brand standards
Managing business development activities, including managing target clients and incoming leads, following-up, and tracking opportunity status
Leading the development of marketing deliverables, including proposals, presentations, brochures, email blasts, blog posts, and other marketing collateral
Championing strategy and planning sessions for new business opportunities
Understanding and learning Gensler’s portfolio of work, practice areas, and firm wide capabilities
Managing other responsibilities as assigned
Proven experience in marketing strategy and campaign implementation; experience in community or public sector is preferred
Bachelor's degree in Communications or Marketing preferred or Journalism, Business, Architecture, Interior Design, Graphic Design will be a bonus
Ability to provide strategic thinking and recognise competitive advantage opportunities for Gensler, leveraging these into marketing pitches
Self-motivator with strong organisational and intra-personal skills, and a great collaborator
Ability to mentor junior team members, when required
Experience working directly with senior staff on business-critical projects with minimal supervision
Strong organisational skills to coordinate and manage multiple projects and deadlines
Proficient in Adobe InDesign
Working knowledge of Photoshop, Illustrator, and Deltek Vision is advantageous, but not required

Bid Coordinator Resume Examples & Samples

Responsible for issuing purchase orders and reconciling purchase order issues for enabling
Process documents for service claims sales allowances, retrofit, and labor warranty
Communicates effectively with other team members concerning project management process
Pulls job credit number and assist with credit supplement processing
Obtains Trane and vendor estimated ship dates and update appropriate schedules
Assists with communication to customers regarding shipping updates
Forwards warranty standard documents to customers
Manages receipt of installation operation and maintenance manuals (IOMs)
Distributes IOM’s to customers
Assists with distribution and receipt of submittals
Responsible for general administrative functions to support the equipment fulfillment process
Provides a key integrated role with Account Managers to provided effective use and compliance of the Vantive/Trane CRM tool
Enters Opportunities in Vantive/Trane CRM as requests for proposals come in
Receives requests from customers and links them to the Opportunity in Vantive
Runs Actuate Reports. Both Bid Report and follow up reports
Forwards Opportunity/proposal to list of bidders
Maintains Opportunity/proposal files. Both electronically linking documents to Opportunity in Vantive and manual file
Assists in finding, entering, editing and managing critical data on Opportunities. (Site, Owning Company, Equipment, etc)
Assists Account Managers in follow up details after the Opportunities have bid
Responsible for general administrative functions to support the Sales process
Other functions may be assigned

Bid Coordinator Resume Examples & Samples

Pursuing: Work for our key disciplines - preparing proposals, qualifications, packages and presentations for prospective clients
Creating: Drafting, editing, organizing, and proofing various marketing collateral, including proposal content, project sheets, resumes, award submittals, brochures, media relations pieces and interview content/PowerPoints to ensure content is comprehensive, competitive and client-specific
Developing: A deep understanding of Perkins+Will’s portfolio of work, practice areas & firmwide capabilities
Able: to work on business-critical projects with minimal supervision
Producing: Print, digital and interactive deliverables for internal and external clients
Communicating: Develop content and coordinate office events, public relations efforts, advertisements, tradeshow materials, content for speaking engagements, direct mail campaigns and award submittals
Scheduling: Tracking pursuit deadlines and other activities and coordinating efforts of team members
Maintaining: Project and client data in firm-wide databases and marketing collateral
Researching: Client background, market trends and business development opportunities
Branding: Maintaining Perkins+Will brand standards across all media
Tweeting: Assist in curating and crafting social media content and campaigns
Supporting: Marketing team, office administration, other offices or national sector or discipline-specific initiatives, as required
Growing: Developing skills and pursuing interests through continuing education and involvement in professional associations and internal development programs
Cover Letter: One page letter summarizing why you are interested in the position, your experience and qualifications, and why you would be an ideal candidate for this position
Resume/CV: One page resume that details prior work experience, educational background, technical skills, and relevant activities
Portfolio: Samples of professional and/or student work that illustrate proficiency in Adobe Creative Suite, technical production and/or project coordination skills. (Portfolio can be submitted as a separate document or as a link to and online portfolio in resume and cover letter)
References+Compensation One page with professional references and salary requirements

Bid Coordinator Resume Examples & Samples

Intermediate to advanced working knowledge of Microsoft Office applications (Excel, Powerpoint, Word, Outlook)
Experience working in a Bids/Sales and Marketing and Bids environment
Demonstrated strong planning, organisational and time management skills
Excellent business writing skills and command of English grammar
A high level of interpersonal and communication skills
Confidence and maturity of judgement to represent the company
Ability to work individually and as part of a multi-disciplinary team
Flexibility in working across a number of opportunities
Experience in preparing and editing documents and interfacing with communications services for document production

Bid Coordinator Resume Examples & Samples

Must be a graduate of a diploma, degree or equivalent
Must have at least 2 years relevant experience in Bid Management
Project environment experience highly valued
Advanced knowledge of Microsoft Office suite of products

Marketing & Bid Coordinator Resume Examples & Samples

Producing new external marketing material
Maintain an ongoing store of company literature
Prepare press releases and news stories/Prepare sales and marketing brochures
Assist with Search Engine Optimisation and monitor competitor websites
Identify marketing opportunities including awards and conferences
Sales Enquiry and Bid Administration
Preparation of bespoke presentations and literature for client meetings
Assists in production of sales kits or other promotional materials
Interface with internal and external customers
Maintain and update customer databases
Support any direct marketing campaigns from planning to delivery and measurement of effectiveness, including newsletter creation and distribution, email campaigns, online and print advertising
Manage prospect and customer database management and input for direct marketing campaigns
Plan and execute marketing events such as trade shows and conferences
Monitor effectiveness of sales order process and measure bid conversion rate
Answer public relations, marketing and training emails
An eye for detail
Strong verbal communication and presentation skills
The ability to communicate effectively on varying levels
Smart professional personal presentation
The ability to stay calm under pressure
Good organisational and time keeping skills
Able to demonstrate good attention to detail while meeting multiple project deadlines
Customer service/Stakeholder support orientation
Strong systems knowledge: Microsoft Office packages (Word, Outlook, PowerPoint)

Technical Bid Coordinator Resume Examples & Samples

Reads and analyses RFPs and creates a one-page project brief for the bid team
Creates, owns and updates a scope matrix that identifies ownership and responsibilities for internal teams and sub-consultants
Co-ordinates sub-consultants input and works with technical teams to validate
Works with the Financial Bid Coordinator to review sub-consultants inputs and validate
Leads and facilitates the delivery strategy / technical workshops with technical teams
Coordinates with GDC where required
Executes technical writing and works with technical teams to review
Authors storyboards when required
Writes, critically reviews text, and edits to improve clarity and impact
Coordinates the organisation chart
Coordinates clarifications with the bid team and responses from the client, reviewing and disseminating client responses
Support Pre-qualifications where required
Supports with project profiles and CVs when required, working with the Bid Coordinator to review technical content
Input into the corporate governance process
Participates in the kick-off, storyboard and review workshops based on the WW process and works to the programme timelines
Provides a key communications interface between divisions, geographies, technical specialists and partners

Rail Bid Coordinator Resume Examples & Samples

Coordinating, production and administration of expression of interests, prequalification questionnaires and tender documents
Recording, monitoring and update of prospects on Salesforce database
Maintaining and enhancing the Rail Bid library
Managing the Go/No Go prospect review process
Assist in the production of marketing material
Setting up client meetings and material
Assist in the preparation of presentations
Assist in the production of rail sector reports making use of relevant AECOM software and tools
Establishing strong working relationships with other internal teams within AECOM’s transportation division
It will be desirable if you hold a minimum of 2 A levels or higher qualification (or equivalent qualification)

Bid Coordinator Resume Examples & Samples

Ensure the effective use of AECOM’s Work Winning process and tools, for all assigned bids, to optimise the opportunity of winning
Manage the production of bid documents ensuring they meet required quality standards and time deadlines
Assist the bid manager and team with all activities in the WW process and in liaising with other teams e.g. creative
Perform quality control checks on all bids undertaken
Arrange bid planning and review sessions, as required
Assist in the creation and update of project data sheets and project experience lists, where required
Be able to work in a collaborative environment on multiple bids
Degree level or equivalent (desired)

Bid Coordinator Resume Examples & Samples

Co-ordinating client facing tender submissions and/or writing question responses
Carry out review and edit functions of work created by others
Establish and adhere to the needs of the quality submission
Support business development function with specific research projects as required
Maintenance of bid server folders containing the information necessary for each bid such as company accounts polices and photographs
Review previous tenders and pre-qualification questionnaires for feedback in order to refine answers to improve quality submissions
Degree qualified (English or construction/engineering related discipline preferred) or relevant experience
Ability to prepare high quality written material
Experience of presentation, publishing or graphics software useful
Experience and knowledge of the Microsoft suite of software
This role would be suited to an experienced Bid Co-ordinator, writer or recent graduate keen to develop their existing skills to suit specifics of the role

Bid Coordinator Resume Examples & Samples

Degree in Mechanical Engineering or alternative a strong experience and good product knowledge
Good communication, interpersonal and organizational skills
Good negotiation skills; Able to multi-task in a dynamic environment
Able to perform required responsibilities under minimal supervision
Proficiency with Microsoft Office applications: Word, Excel, PowerPoint and Adobe Acrobat is required and SAP preferred
Proficiency with English: writing, reading, speaking

Bid Coordinator Resume Examples & Samples

Maintaining a database of all public sector opportunities which are being pursued
Monitoring public sector opportunities and reporting these to the Head of Regeneration and the relevant Business Units
Management of our national procurement portals including liaison with key external contacts
Coordinating bid opportunities generated through the procurement panels and working with the Head of Regeneration and Business Units to ensure that information required to assemble bids is made available and that deadlines are met
Production of bid submission documents utilising appropriate design software such as Indesign
Contributing to the maintenance of a centralised library of bidding information which is available for use across the Division
Production of management information in relation to status of all projects in the procurement process
Effective management of opportunities arising through our national procurement portals
Accurate management information readily available in relation to public sector bids
Contribution to the production of excellent quality bid documents leading to high levels of success in securing new work
Delivering added value to Business Units through ready availability of high quality data to support bids
Experience in the construction industry is not essential for this role
Experience of having produced high quality documents with written and diagrammatic content
Excellent IT skills, ideally with experience of desktop publishing software such as Indesign
Experience of coordinating the production of information to deadlines and of working with other team members to achieve this
Production and management of information databases
Strong organisational abilities to ensure effective coordination of bidding activities
Attention to detail in order to produce accurate bid documents
Ability to develop strong relationships within and outside of the organisation
Flexibility to be able to respond effectively to the changing nature of the business
Able to work on your own initiative and with limited day to day supervision

Bid Coordinator Resume Examples & Samples

Responsible for co-ordinating all administrative aspects of a tender including organising meetings, agendas, production of minutes and subsequent reports
Manage the timely production, collation and distribution of accurate documentation including Gantt Charts, tender and implementation documents
Produce bid plan and monitor on a daily basis, preparing reports as appropriate
Identify and acquire all necessary team resources including staff, IT and finances
Co-ordinate all information from external and internal sources and collate as necessary
Ensure appropriate records are securely kept for reference purposes
Identify all potential risk factors and categorise as appropriate
Facilitate and develop management methodology identifying areas for business improvement
Monitor the market to identify new opportunities or changes that might impact on the business
Follow up on bid enquiries made by the client
Contribute to the design and production of bid presentation documents and manage version control process. Maintain and update the contact/prospect database ensuring integrity of the data is managed
Monitor bid teams, at team and board meetings, ensuring action points are logged and acted upon and make recommendations to the bid manager of progress, highlighting problems in advance
Manage a bid library and co-ordinate version management of key bid tools and documents ensuring appropriate records are securely kept for reference
Conduct research on clients and competitors as appropriate
Produce operational procedures in conjunction with the Operational Development Team
Source information for bids

Bid Coordinator Resume Examples & Samples

Agreeing Project execution strategy with nominated Team
Establishing Work Breakdown structure (liaison with Engineering dept)
Agreeing Make / Buy decisions (with Manufacturing team)
Preparation of labour man-hour estimates (Manufacturing, Engineering, Admin & Projects)
Preparation of project execution Commentaries (Manufacturing, Engineering, Test, Quality)
Preparation of Project Programme with Budget / Resource allocations to tasks (Projects)
Materials estimate through valid quotations from approved suppliers (Procurement)
Assessment of risks and compilation of appropriate contingency
Compilation of Final estimate (using agreed rates & overheads in the Cost estimate spreadsheet)
Management of the risks, exclusions & assumptions register(liaison with Projects)
Preparation of cashflow statement & graphs
Completion of internal Team Review prior to approval
Preparation of Bid Settlement Documentation for Internal & External Approval Process
Receipt of final Tender Approval (through the formal Tender Approval Gate checklist)
Project management of a team to control both tender cost programme (bid due date)
Knowledge of tender preparation process
Working knowledge of electronic data management – Excel, Word & Power Point
Assertive and confident in managing and directing a diverse team of people/skills
Liaison with key suppliers to ensure best value
Delivery of internal Best Practice
Presentation skills to ensure submission of a compliant tender and an attractive tender document
Knowledge of Mechanical &/or Electrical Engineering
Commercial Acumen
Negotiation Skills
Degree, HNC or equivalent in an appropriate discipline
APMP Qualification.(Desirable)
P6 and Project Management related qualifications would be a distinct advantage
Training will be provided in the job specific skills that are required
Full Driving License

Bid Coordinator Resume Examples & Samples

Possess a Bachelor’s (or higher) degree in a related field
Have 1-2 years’ relevant experience in sales support and proposal management
Experience in a services industry such as business consulting services, design and construction, technology consulting, real estate and/or facilities services etc
Experience and familiarity with IWMS tools such as ARCHIBUS, IBM TRIRIGA, Manhattan, CenterStone Software or similar
Experience with SAVO or similar proposal automation/content management software
Possess a very strong sense of accountability and self-motivation in helping drive JLL to successful sales outcomes
Be process oriented and very strong in Project and Event Management including timelines, resourcing and communications
Be comfortable in the dynamic atmosphere of a constantly changing organization with a rapidly expanding staff and customer base
Possess strong collaboration and teaming skills
Be able to communicate professionally in writing
Be organized and analytical, and be able to help predict and eliminate sales obstacles through creative and adaptive approaches
Have expert capabilities with the Microsoft Office suite of applications including Word, Excel and PowerPoint

Asia Pacific Bid Coordinator Resume Examples & Samples

Managing the end to end process for major tenders, national panels, proposal submissions and expressions of interest
Organising, coordinating and attending bid team meetings to ensure team focus on inputs, outputs, bid and proposal program, and deadlines
Coordination of marketing material including artwork, copywriting and graphic design
Developing and maintaining the proposal toolkit and database and ensuring that all company design guidelines are adhered to
Liaising with a number of senior key stakeholder to ensure all input has been obtained
Coordination of resources to ensure timely delivery of bid
Review of all bid documentation
Ad-hoc administrative tasks. This will include managing the administrative process when dealing with external panel providers e.g. councils
Demonstrated seven years experience within a marketing & communications role, ideally with a focus on the bids/proposals process
Experience in the professional services sector highly desirable but not essential
Advanced level skills in Microsoft office programs e.g. Word, PowerPoint and Excel
Demonstrated experience using InDesign
Ability to work independently and in a team to manage multiple projects and conflicting priorities
High level attention to detail, sound copywriting, editing and proof reading and skills
Ability to write targeted and effective documentation with plain English expertise
High level interpersonal skills with the ability to positively liaise with key stakeholders
Ability to work under pressure and to tight deadlines
A positive and pro-active attitude

Bid Coordinator, Senior Resume Examples & Samples

Minimum of two years accounting experience
Contract and customer agreement, pricing experience preferred
Ability to exercise sound judgment and discretion

Bid Coordinator Resume Examples & Samples

Bid production and management
The Bid Co-ordinator will complete PQQs, RFI, Expressions of Interest proposals, ITT responses and other submissions - ensuring outputs are completed
Sourcing bid information and text from Onsite (company intranet site)
Maintaining the bid library and information systems
Managing the case study library on behalf of the team, requesting updated information on a monthly basis, liaising with marketing team and cataloguing all cases studies
Managing the CV library, obtaining bi-annual updates for all teams
Managing the image library, ensuring it is updated after every bid submission with new information
Working with Capita’s nominated Bid Lead for each opportunity to coordinate each bid including
Document formatting and production process to ensure that all bids submitted are of the highest possible quality
Submission of all bids, ensuring that the client’s deadlines are met
Management of the bid governance and approval processes
Organising the bid programme and bid meetings
Support bid teams with preparation for interviews and presentations
Support other divisions on collaborative bids and liaising with bid co-ordinators/managers in other offices
While the primary duties are bid co-ordination, as a team player the candidate will be expected to assist with other duties as required
Successful production of winning bid
Effective support to business development and marketing activities
Flexibility in terms of approach to achieving required outcomes
Good organisational and project management skill
Good InDesign skills
Organisational skills consistent with those required for good project management of multiple concurrent projects with changing priorities
Able and willing to chase for required information both for bids and co-ordination of business development activities
High standards and accuracy - attention to detail, strong implementer and finisher of tasks
Required: Relevant experience in bid production
A desire to win is essential

Junior Bid Coordinator Resume Examples & Samples

Joining the Bid Team, you will play a vital part in helping SNC-Lavalin Rail & Transit to maintain their market-leading position in the Rail industry. You will be involved from opportunity stage through to proposal generation and ensure that all documentation is accurate and effectively highlights the company’s capabilities and experience
You will competently respond to supplier questionnaires and PQQs and support bid planning, production and the review process as well as helping to manage and maintain the company’s bid library
Support Bid Managers and other more senior Bid Coordinators in the management, compilation and dispatch of bid submissions, pre-qualification questionnaires and supplier questionnaires to ensure that they are issued according to each clients’ requirements and deadlines
Management of tender portals distributing client responses in a calm and timely manner to the correct personnel, registering expressions of interest, submitting tender/PQQ returns and posting client questions
Be proactive in chasing up internal colleagues in respect of whether we are going to bid for and express an interest in tendering opportunities
Efficiently search and retrieve information required for tender submissions from within SNC-Lavalin’s systems and external resources (e.g. client and industry web-sites)
Co-ordinate with other staff including directors and their PAs to ensure that bid review meetings are scheduled and undertaken in accordance with bid timescale requirements and that documentation requiring wet ink signatures is gained in a timely manner
Work with the UK Bid Team Manager to keep the bid team’s workload planner up to date
Organise and take minutes and record actions at team and bid specific meetings. Be able to set up and operate meetings to be conducted through video conferencing
Maintain accurate records and files, both manual and electronic, of all tender / PQQ data
Support/maintain regular updates and the annual review of our RISQS information ensuring that our registration remains up to date and accurate
Excellent use of Microsoft packages, including Word, Excel, Publisher, PowerPoint, Project and Adobe
Confidence and ability to liaise with all levels of staff and, from time-to-time, our subcontractors and clients at all levels
Demonstrable organisation, communication and administrative skills with a high level of attention to detail and focus on producing a quality output
A team player who is helpful and comfortable in being the focal point of contact for the Bid Team in London who is also self-motivated and able to work using their initiative
Experience in bid administration for bid/PQQ submissions going to public sector clients
Experience in portal management in a bid capacity

Bid Coordinator Resume Examples & Samples

University degree or equivalent experience
Experience of working with sales/implementations/operations teams on the bid process
Experienced user of Microsoft Office (Word/PowerPoint/Excel), SharePoint and other bid/proposal related tools
Knowledge of best practice bid/project management tools/methodologies
Knowledge of learning and development or related industry would be beneficial
Good communication and interpersonal skills, able to liaise confidently and effectively with colleagues
Good organisation skills with ability to thrive in high-pressure situations and environment
Ability to use initiative and work unsupervised

Bid Coordinator / Group Administrator Resume Examples & Samples

Preparation of non-technical content for proposals and production of the documents (printing, binding and delivery)
Preparation and coordination of client, group and industry events, team learning initiatives, domestic and international travel, new starters induction, etc
Development of and liaising with marketing team and designers for document aesthetics using InDesign
Support bid manager and technical team to prepare technical information
Maintain bids and opportunities database through Salesforce
Assist with group administration and project management activities
Relevant tertiary qualifications

Bid Coordinator Resume Examples & Samples

Customer Management – Must work well with stores and regional managers to ensure smooth execution of bid preparation and contract implementation
Proposal Preparation – Must know how to populate, formulate and manipulate excel spreadsheets and learn how to complete government registrations and bid documents for review and approval by manager
Administrative - maintaining customer files, data entry, maintenance of government accounts, prompt responses to customer’s needs, copying, scanning, filing, etc
Bid Proposals– Assist with preparation and submittal of bids to municipalities, large fleets, and national accounts. Will maintain and update the bid status report (Bid & Contract Log) for weekly distribution
Supports the preparation of contractual documents and the administration of contract bids and requests for proposals (“RFPs”)
Maintain company data on GOV agency websites
Complete vendor registrations on GOV agency websites
Fill out GOV bid forms for State and Local GOV agencies for review and approval by supervisor
Organize and file bids (hard and soft copies)
Track all bid submittals and keep a log of wins and loses
Track all existing contracts and their expiration dates
Process contract renewals
Account administration in Salesforce.com and in Data Warehouse application
Provide monthly account tracking as needed
Review rebate reports for accuracy
Other support as needed to grow GOV business
Highly proficient in Microsoft Office (Excel, Word, and PowerPoint)
Ability to navigate State and Local government agency websites
Extreme organizational skills with strong attention to detail
Ability to work with minimal supervision is critical
Be able to operate under strict deadline constraints
Be customer service oriented with a passion for customers, a passion for yes

Bid Coordinator Resume Examples & Samples

In depth knowledge of the UK Defence and/or Security sectors is essential
UK MOD Security Clearance is essential
Higher levels of Security Clearance would be highly desirable
Outstanding verbal and written communication skills are essential
Prior bid and proposal experience, with an understanding of an integrated business acquisition process, is essential
Understanding of bid and proposal best practice, ideally with APMP accreditation
Highly competent in using MS Office products
Experience of developing schedules, proposal documentation and work packages, including risks and opportunities, would be desirable

Project / Bid Coordinator Resume Examples & Samples

Manage the preparation of Request-For-Proposals (RFPs) and pre-qualification process & documentation
Administer bid (RFP) review processes and procedures. Oversee proposal development, timelines, schedules and reviews. Organize and lead meetings for content review and development of bid submissions
Analyze project bid and contract documents to ensure submissions comply with bid requirements and obligations
Coordinate the distribution of information and maintain communication with proposal teams to ensure compliance and accuracy of bid content
Maintain communication with proposal team members, both internal and external
Compile, draft, and proofread proposal/RFP content and distribute to proposal team for approval
Analyze financial impact on bid/RFP pricing recommendations relative to cost, customer pricing and profit margins
Develop and implement proposal management tools including outlines, matrices, and schedules to manage the development of proposals, including proposal strategy and content; task assignments and divisions of responsibility; proposal development review meetings; and client pre-proposal conference meetings, site visits, and Q&A deadlines
Finalize submission documents for delivery in compliance with bid deadlines
Must have advanced knowledge of Microsoft Office applications
Advanced writing skills for bids/RFPs
Ability to develop Project Plans & Timelines
Financial Analysis
Effective organizational and time management skills
Ability to prioritize work to accommodate deadlines and ability to prioritize and manage multiple tasks
Self-Development

Bid Coordinator Resume Examples & Samples

Find bids opportunities on various websites
Maintain an accurate and up to date bid list
Download specs and other bid related information, forward to projects team members for review and create electronic files
Call contractors
Assist Project's Team as needed
Microsoft Office skills, especially Excel
Highly organized and efficient
Great follow-up skills

Bid Coordinator Resume Examples & Samples

Be conversant with bid procedures, assisting Bid Directors (BDs) to follow the requirements of the quality system and bid process
Prepare tenders in desk-top publishing software for a professional look
Review and format all bid deliverables, providing a pre-submission control point to ensure quality and consistency of product
Assist in the drafting of bid submission to ensure delivery of a coherent document communicating the win strategy and monitor progress of submissions
Manage the team’s inputs to our opportunities pipeline database (Salesforce); coordinating regular updates and ensure that the information is current and correct
Ensure that all bid filing (electronic and hard copy) follows a consistent and clear format
Monitor bid programme and budget progress in conjunction with BD
Manage the completion and submission of pre-qualification questionnaires and tenders
Monitor all procurement portals/avenues for project opportunities related to team activities
Ensure that standard materials (e.g. Exemplar bids, evidence, project sheets, powerpoint presentations, capability statement, testimonials, CVs) are regularly updated and available for use by bid team members
Undertake other tasks in the field of marketing and business development as required by Bid Directors
Liaising with various stakeholders, undertaking research to best suit the proposal
Bid & Proposals experience ideally within an Engineering Consultancy

Bid Coordinator Resume Examples & Samples

To work as part of a national flexible business development support team ensuring that it is responsive to business requirements and opportunities across Capita Infrastructure
To support sales teams and subject matter experts across Capita Infrastructure in identifying and winning work through innovative and proactive marketing and business development/bidding activity
To develop and maintain an excellent understanding of business capabilities across Capita Infrastructure, develop strong relationships with key personnel; deliver high quality and consistent business development activity; and become a key source of information and intelligence
Bid management / production
Coordinate the deliverables in the preparation and organisation of bids and direct business development submissions
Undertake client / competitor analysis
Ensure the corporate bid process is implemented and understood to ensure that quality, commercial, and legal requirements are always met
Coordinate internal commercial reviews where necessary
Work closely with graphic design teams to develop high quality and visually engaging proposals
Monitor sales pipeline through CRM system Salesforce and support sales teams with conversion of leads
Be an advocate of best practice across all businesses
Contribute to business planning workshops as required
Support the development of quality marketing materials to support strategic business development activity in alignment with the Marketing and Communications Team
Trade event coordination
Proactively market regional 'wins' in collaboration with local, regional and national PR teams
Coordinate TBC business development meetings
Provide dedicated support to key sector leads by developing and maintaining a strong understanding of service offering, market trends and sector activity,
Support and promote best practice and knowledge sharing
Ensure in depth understanding of Salesforce capabilities and use as a tool to undertake marketing activity
Ensure Salesforce opportunities are up to date and hold accurate management information
Ensure bid performance information is collated as requested
Ensure a consistent approach to knowledge management across Capita Infrastructure
Ensure an in depth understanding of the Capita BMS in relation to relevant business development/bidding processes
Hold a basic understanding of Capita Legal showstoppers and coordinate the legal review process within the bid team with the Capita Legal team

Bid Coordinator Resume Examples & Samples

You will be required to work under minimal supervision, referring up as necessary
Your work encompasses authoring non-standard documentation including tenders, capability statements, expressions of interest, proposals, reports and other documentation
Contribute to the development of improvements to bidding process and success rates within the Sector
Co-ordinate specific tender processes, including bid scheduling, compliance, and document production. Tenders will range from major multidisciplinary, multi-company infrastructure projects to small, technically-specific projects
Liaise with key personnel and others within the region to ensure timely delivery of information required to meet internal and external (client) deadlines and priorities
Co-operate with other team members to achieve work outcomes
Represent Arup during internal and external bidding activities
Specific experience in the development and production of tenders, expressions of interest, capability statements and presentations
A broad skills base, problem solving skills, flexibility, and professionalism
Interpersonal and relationship building skills; communication and facilitation skills
Developing written and visual communication skills. Experience in writing tender and marketing related material
Reviewing, proofing and editing skills
Checking the quality and accuracy of your own and others’ work
Co-ordination of large-scale, multidisciplinary tender processes
Ability to undertake information management and research activities as they relate to bidding and business development within the Group
Microsoft Office Suite 2010
Outlook (Advanced)
Word (Advanced)
SharePoint (desirable)
Visio (desirable)
Excellent literacy and numeracy skills
Knowledge of bidding best practice, preferably within a similar field
Achieved a professional qualification and minimum two years of business experience
Experience in the development and production of tenders, capability statements, expressions of interest, proposals, reports and other documentation
Track record in relationship-building and influencing techniques

Bid Coordinator Resume Examples & Samples

Material quantity (i.e., take-offs) from project plan and spec documents
Assist in the gathering and researching company historical data used for estimating purposes
Create Bid Files on server or software program
Preform routine duties such as setting up new files, maintaining department files, downloading files, reproducing documents, drawings, etc
Search for invitations to bid through newspapers, government sites, bid search engines, general contractor online bid lists, etc
Compile data & bid package for HVAC projects
Maintain Vendor back-up of estimating figures
Distribute current bid list to all vendors, supplies & subcontractors via email
Assist in the preparation of bid packages, to include but not limited to Bid Bond Request, Certificate of Insurance, complete bid forms
File, log Bid Proposals/Packages including Estimate - add to Drop Box
Prepare invitation to Bid spreadsheet in Drop Box for weekly estimating meeting
Copy and or/scan drawings/plans and distribute to appropriate parties
Organize a history of the set construction plans throughout project and post changes to plans
Prepare bid packages, including bid bonds when required
Assist with pre-qualification packages & bid packages as needed
Assist & Create Bid Presentations as requested
Complete & submit pre-qualification packages
Screen Operations Manager Emails
Schedule appointments for Operations Manager

International Development Bid Coordinator Resume Examples & Samples

Support proposal development using processes and tools available from the E&A or Corporate toolkits
Establish an electronic file structure in accordance with team protocols for the type of documents being managed
Set up the master template for proposal responses, reports etc as required
Prepare the (proposal) development and submission schedule for smaller projects that directly support a consultant
Delegate work within the project team as neceessary for the successful completion of project requirements
Read, understand and identify key requirements within the Terms of Reference for each project assigned
Schedule and coordinate standing meetings, updates and review meetings with relevant project stakeholders
Coordinate compliance requirements for proposal responses such as signatures, supporting corporate documentation, policies, authorisations, etc
Coordinate with consortia members to request, receive and integrate data required to complete bids and proposals
Identify re-use material, CVs and supporting technical documentation and distribute to project stakeholders as required
Format proposal documents in accordance with client instructions or corporate branding guidelines
Update and monitor the E&A project pipeline records in accordance with company policies and processes
Maintain the Cv database and develop and maintain the project database
Maintain knowledge portals in accordance with BD best practices, including maintenance of file directories after submissions, and an accurate library of submission documentation
Plan, prioritise, communicate and manage workload efficiently and effectively
Coordinate graphic design activities as necessary
Coach consultants in the use of BD tools and templates as required
Perform any other reasonable tasks in the context of the team’s goals as directed from time to time
Ability to adjust actions in response to changes in priorities
Diplomatic and well developed interpersonal skills
Flexibility and willingness to provide support when it is required
Resilience and ability to work within short timescales
Have a curiosity and willing to learn about international development business
Be a team player within a multinational work group
Able to work in a multi-stakeholder environment
Goal oriented and able to manage own time
Proactive approach to delivering non-fee earning projects
Possess advanced MS Office skills, DTP skills advantageous
2-5 years’ experience in a proposals role, preferably within consulting and/or B2G (public sector) firm(s)
Experience working in a project-driven environment
Experience in supporting the production of large, multi-volume documentation, including data integration, compilation and presentation
Experience with DTP software and or graphic development a significant advantage
Degree qualified in a relevant discipline preferred
Fluent in English or other language relevant to primary work location. Knowledge or fluency in another European language advantageous
APMP Foundation Level Certification would be an asset

Bid Coordinator Resume Examples & Samples

Exceptional project co-ordination skills, with great attention to detail (would suit someone with PMO experience – not essential though)
Demonstrable experience of prioritising workloads and working to deadlines
MS Office skills (advanced Word and PowerPoint, intermediate Excel. Experience of MS Visio and Project will be an advantage)
Experience of graphic design software would be advantageous
Demonstrable experience within recruitment, professional services or outsourcing (desirable)
Ability to work calmly and efficiently in a fast paced sales environment

Bid Coordinator Resume Examples & Samples

Preparing proposals, qualifications, packages and presentations for prospective clients
Drafting, editing, organizing and proofing various marketing collateral, including proposal content, project sheets, resumes, award submittals, brochures, media relations pieces and interview content/PowerPoints to ensure content is comprehensive, competitive and client-specific as well as in accordance with the Perkins+Will brand standards
Creating/managing templates and boilerplate
Managing project and client data in firmwide databases and marketing collateral

Bid Coordinator Resume Examples & Samples

Providing support to the bid owner, driving the programme, ensuring all timelines are met
Monitoring of tender notice publications and identifying relevant tender opportunities
Updating and maintaining the tender database
Preparation of high quality graphics (InDesign) to compliment the bid proposal document
Drafting and formatting of high quality bid proposal documents
Proof read and edit bid responses for accuracy, ensuring compliance with tender requirements
Update and maintain the bid information library including Curriculum Vitae, Projects, etc

Temporary Bid Coordinator Resume Examples & Samples

Preparation of non-technical content including company information, certificated, statutory declarations, insurances
Development of and liaison with graphic designer on proposal themes, covers, dividers and images
Formatting of proposal documents including tables, graphs, images, brand compliance

Bid Coordinator Resume Examples & Samples

Promote the business internally and externally
Deliver a professional approach internally and externally
To ensure Tender information is received, logged, printed and distributed to the correct parties and approvals obtained (where appropriate) in accordance with the pre-commencement check list
Support the Bid Manager in daily operations
Reviewing proposal responses from both internal and external teams – issuing RFI’s to the client/EA and distributing to the team
Responsible for document management/ control on tenders
Manage, organise, and update relevant data using database applications
Assisting with preparation and management of the tenders, including Overall Responsibility for Tender Submission Design and Formatting
Assisting with the development and maintenance of all tender documents and correspondence data essential for bid submission including preparation of Tender Settlement Presentations and Settlement Packs
Ensuring the bid document is compelling, well-written, attractive and accurate
Write and contribute to bid document sections
Having an in-depth knowledge and understanding of pitch presentation skills and best practice and experience of successfully coaching and guiding others
Electronic filing/archiving of all relevant documentation throughout tender stages
Develop CV's, case studies, project lists etc for bids
Attend Tender Strategy Meetings and record Meeting Minutes
Reporting the up to date submission status on a regular basis to the Pre-commencement Manager
To ensure information control is in accordance with all relevant BMS procedures
Booking Couriers
Booking Meetings through the company system
Managing multiple concurrent bids
Contributing towards the achievement of the business through winning successful bids
Excellent working knowledge of Microsoft office packages and Adobe InDesign
Power Point presentations
Strong background with experience in a similar role
Pro-active approach
Ability to work to conflicting deadlines on multiple bids
Ability to work individually, and as part of a team
Able to manage information of a confidential and sensitive nature

Bid Coordinator Resume Examples & Samples

Be responsible for the setting-up core team meetings, assisting the Bid Managers in conducting the meetings, taking Meeting Minutes, distributing Meeting Minutes, and ensuring Meeting Actions are tracked and completed on time by all team members
Lead first review and completion of Blue Book inputs, ensuring that the content of these inputs are well harmonized and coherent; conduct follow-ups with Subject Matter Experts, ensuring adherence to process deliverable and deadlines
Be responsible for maintaining the Risk & Opportunity (ROP) databases: ensure creation, evaluation, assessment, mitigation, updating, and disposition of project Risks and Opportunities
Take action and follow-up all activities related to Requirements Management are executed
Lead the Lessons Learned process at the end of each Bid phase
Lead Best Practices application and continuous improvement initiatives (costing, governance, proposals, tools, etc.) implementation across bids
Responsible for complete and timely transfer of Bid Management activity inputs to the Proposal preparation team, greater Bids team and other functions
Support the preparation of the RFP technical and commercial narratives with the Proposal preparation team, the greater Bids team and other functions
You hold a Bachelor Degree in Engineering, Administration or Commerce
You possess from two (2) to five (5) years of relevant experience
You have experience in technical fields (i.e. : engineering, IT)
You have working knowledge of Excel, MS Office, Word and Power Point
You own strong planning and communication skills
You have analytical skills and you put attention to the details
You possess ability to work in a constantly changing environment
You have ability to work independently as well as with a team
You own leadership skills
You are entrepreneurial, strategic, proactive and autonomous
Your English and French communication skills are excellent, both written and spoken

Bid Coordinator Resume Examples & Samples

Preparation of non-technical content for proposals and production of the documents (compilation, formatting, printing, binding and delivery)
Support for bid manager and technical team to prepare technical information
Liaison with designers for document aesthetics
Maintenance of bids and opportunities database through Salesforce

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