Assistant Operations Resume Samples

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J Crist

Jordan

Crist

11098 Stoltenberg Extensions

Houston

+1 (555) 668 1130

11098 Stoltenberg Extensions

Houston

Phone

p +1 (555) 668 1130

Experience Experience

Boston, MA

Assistant Operations Engineer

Boston, MA

Lueilwitz-Hettinger

Boston, MA

Assistant Operations Engineer

Assist the Service Operation manager in all daily operational tasks
IT Service managers
Infrastructure Managers (Canada, SLD, Spartanburg)
Help coordinating external vendors/providers for service delivering
Helps infrastructure teams (Network, Data Center, Adam) on deploying global and local initiatives into the US market to its respective office/region
Senior Operations Managers (Canton and Portland)
Analyze and make action plans towards the result of the tickets survey

San Francisco, CA

Administrative Assistant / Operations Analyst

San Francisco, CA

VonRueden Inc

San Francisco, CA

Administrative Assistant / Operations Analyst

General Administrative assistance (scan, copy, preparing packages for shipment)
Assist with the creation, design, and formatting, printing, assembly and binding of RFP responses and presentations for CRB, including PowerPoint documents, Excel reports and Word documents, ensuring that finished products are error-free, visually clear and consistently branded and formatted
Greet external guests in a professional manner as the representative of CRB; escort to conference room for meetings
Place catering orders for meetings; set-up and break down
All other duties as requested or assigned
Five (5) plus years working in an office environment
Highly proficient in Microsoft Office Applications including Word, Excel, Outlook and PowerPoint

present

New York, NY

Assistant Operations Director

New York, NY

Swaniawski, Rohan and Hoppe

present

New York, NY

Assistant Operations Director

present

Ensure all Services Agreements are current and compliant to the Simon Field Purchasing Policy
Manage operations purchasing program and asset inventory
May assist tenants in overcoming Government and permit obstacles, build relationships with key Government officials
Oversees contractors performing capital work
Works with OD and other maintenance staff members to ensure proper Preventative Maintenance and related record keeping and logs
Reads and interprets paper- or computer-based engineering drawings and schematic diagrams
Interacts with Portfolio Director of Operations and Energy Services

Education Education

Bachelor’s Degree in Related Field

University of Florida

Bachelor’s Degree in Related Field

Skills Skills

Excellent level of English essential (verbal and written)
Ability to multi task
Ability to use initiative and work under minimal supervision
Ability to work alone and within a team
Ability to maintain confidentiality
Pro-active and reliable
Ability to develop and maintain relationships e.g. associates, customers, owners
Ability to use standard software applications such as Word, Excel and PowerPoint
Ability to manage technical tools/ programs
Strong customer development and relationship management skills

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15 Assistant Operations resume templates

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Assistant Operations Engineer Resume Examples & Samples

Helps infrastructure teams (Network, Data Center, Adam) on deploying global and local initiatives into the US market to its respective office/region
Participate actively on configuring equipment such as computers, active directory services, mobile phones configuration, basic network/phone requirements
Helps training the external 2nd Level support staff on the daily duties for end user support following the Global standards on service delivering
Assist the Sr. Ops Manager on following up local/regional requirements due to current and new projects such as moving people, giving support to sales offices, configure printers and peripherals
Help coordinating external vendors/providers for service delivering
Identify and develop efficiency opportunities for end user support, local and global initiatives
Overall technical experience in infrastructure services
Good understanding of new trends of technology
Hands-on approach
In depth understanding of IT services areas
Good technical background in IT such as end user equipment, peripherals, mobile devices, active directory services and servers
Ability to coordinate and train IT external staff
Ability to interact and manage good relationships with internal customers and global IT colleagues
Technology passionate and able to translate business requirement to IT solutions/proposals
Proactive and self-motivated
Fluency in English, both spoken and written
Bachelor's degree in Computer Science, Engineering, or equivalent experience
Should have minimum 3-5 years of infrastructure technical experience
Experience in project and/or service management processes is a plus

Assistant Operations Engineer Resume Examples & Samples

Assist the Service Operation manager in all daily operational tasks
Work with global teams in order to have the right ITSM processes in place in NAM
Monitors the day to day service delivered by the service desk and desktop support
Keep track of agreed SLA’s and develop action plans no enhance the end user satisfaction
Monitors the end to end tickets solution
Help to maintain right documentation in place for the Service Desk
Communicates to other IT areas about any change management process or activity
Analyze most common problems within the End users and propose innovative solutions
Constantly communicates with other IT application areas to identify and solve current problems within the service management and ticketing handling
Proactively seeks the enhancement of the end user satisfaction
Analyze and make action plans towards the result of the tickets survey
Knowledge of Service Management approach (ITIL preferably)
Experience working with Service Desk technicians and managers
Process driven person
Ability to understand end users requirements, concerns and manage interaction between different parties
Proactive person with excellent communication skills
Knowledge in MS Excel and PowerPoint
Emphatic and positive person with great attitude and “can do” mindset
2-3 years of work experience within international IT Service Management areas
Desirable Project Management training
Very good in English written and spoken

Senior Administrative Assistant, Operations Resume Examples & Samples

Provides administrative support to one or more executives. Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities
Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails and prioritizing, distributing and acting on mail
Serves as a point of contact for the business unit or department. Answers questions, directs requests to appropriate partners and works with other partners effectively to exchange information. Escorts visitors
May organize, host and facilitate activities such as team and cross-functional meetings, conferences and department activities
Directs and executes complex administrative projects including coordinating, tracking or analyzing budgets; researching information to respond to questions; updating databases and organizational charts; creating monthly reports or analyses; organizing large volumes of materials. May research background material and collect data for reports, meetings, events and correspondence
Utilizes advanced technical skills to create dynamic charts, tables, graphs and presentation materials, sometimes containing confidential content, ensuring that the final product has been edited for spelling, grammar and layout
Works with facilities department in planning and organizing team space maintenance and facilities moves
Provides support and resources to department hiring managers for new partner setup and immersion activities
Organizes and schedules team and department meetings, arranges for live and telepresence audiovisual equipment, sets up meeting facilities and may take meeting minutes
Initiates special projects and process improvements based upon observations of department needs. Ensures that the projects achieve the expected results within the specified timeframe and on budget. May direct the work of others
Schedules executive domestic and international travel in compliance with existing policies and procedures. Proactively addresses all aspects of executive's travel such as currency, weather, culture and locale to ensure executive's effective use of time and resources to promote productivity
Actively engages with executive's direct report team to ensure alignment of priorities and open communication paths. May attend direct report team meetings as requested
Serves as a peer leader to administrative team within function
Advises department in the use of the business unit or department's products and services. Takes initiative to provide training and coaching when appropriate
Advises department in awareness of and compliance with company policies and procedures. Takes initiative to provide training and coaching when appropriate
Supports executive, department and administrative team in coffee education as a part of Starbucks core business
Progressive administrative experience (7-9 years)
Providing support to executive level management - or equivalent (7-9 years)
Project management (7-9 years)
Fast-paced environment (7-9 years)
Demonstrates confidence, composure and professionalism
Advanced problem-solving skills
Ability to effectively manage multiple projects, meet deadlines and reprioritize as needed; follows through on commitments
Ability to communicate clearly and concisely, both orally and in writing, with attention to detail
Ability to interact and communicate effectively at multiple levels of the organization
Ability to work independently, as part of a team and as a peer leader
Aptitude for identifying potential for process improvements and leading change process
Ability to deliver consistently high quality and professional customer service to both internal and external customers
Advanced proficiency in Microsoft Office Suite
Ability to handle confidential and sensitive information
Ability to exercise sound judgment and independent decision making
Demonstrates an aptitude for understanding the business, function and company priorities
Knowledge of general office administration, procedures and equipment
Ability to perform successfully in a fast paced, dynamic environment

Assistant Operations Lot Manager Resume Examples & Samples

Assist with lot operations on a daily basis to ensure efficient operations prior to and after sale
Manage and oversee all driving functions including service drivers and transportation
Coordinate lane captains, and prioritize and schedule driver pool which includes crew leaders, lot drivers, transportation drivers and sale day drivers
Supervise the daily operation of the vehicle check-in area by supervising and coordinating the activities and the work flow of the sale lot drivers, check-in personnel, lane captains and other lot operations employees
Ensure efficient lot operations by coordinating the movement of vehicles from check-in to the sale lanes. Supervise flow to ensure that incoming vehicles are received, stocked-in, numerated and parked in the proper areas
Inspect and maintain lot operations equipment and ensure that it is functional and in good working condition
Coordinate with Reconditioning, Check-in, Factory and Fleet/Lease departments to schedule and prepare vehicles for sale, ensure accurate and efficient vehicle check in and proper sequence of vehicles
Supervise and direct the work of lot operations employees by determining work procedures, preparing work schedules, expediting the workflow, assigning duties and monitoring work for accuracy and conformance to policies and procedures
Assist manager in counseling and disciplining employees as necessary. Under the direction of the manager, plan, monitor and evaluate employee job performance, and assist manager in conducting performance appraisals
Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such. Work in cooperation with Market Safety Manager in support of all safety activities aligned with Safety Excellence
Effectively leads the team at the location by setting an example in behavior, championing Cox/Manheim values and ensuring that all employees are treated with respect
Enforce all company policies and procedures related to employee and customer conduct
Perform other duties as assigned by manager

Administrative Assistant Operations Resume Examples & Samples

Enter purchase order information into online system, and correctly disposition the order as work is completed
Gather information from Field Service Techs about labor hours, expenses, and work performed, and input information accurately into Excel spreadsheets
Create job folders by inputting data, and file relevant online and hard-copy information promptly and correctly
Forward information to Sales for approvals before submitting for invoicing
Troubleshoot and resolve data problems by checking with Field Service Techs, Sales, and source documents
Contact customers as needed to follow up on jobs and ensure complete satisfaction
Send satisfaction surveys to our customers, and gather and report on the responses
Answer the phone, respond to requests for information, and redirect questions as needed to the right resources
Learn and apply knowledge about our products, organization, business to increase the quality of assistance provided
Maintain and track our drivers’ valid standing with the Dept of Transportation
Monitor employees’ training requirements and completions
Understand how metrics relate to job performance, and apply personal initiative to continually improve job efficiency
Handle other administrative tasks as requested, such as scheduling jobs, maintaining calendar, typing quotes, revising PowerPoint briefings

Administrative Assistant, Operations Resume Examples & Samples

Coordinate operations and business development functions through extensive tracking of activity, staffing, revenue, active pursuits, etc. throughout the New York City market
Produce training materials as needed (e.g., presentations, process manuals, guidelines, etc.)
Format/produce proposals and presentations for business development opportunities
Maintain a library of templates and best in class examples to drive process efficiencies
Maintain central location of up-to-date team member biographies, case studies, client lists, vendor lists, project costs and project templates
Distribute approved operations and business development content through various print and digital channels
General day-to-day office management i.e.:, IT troubleshooting, new employee IT set up, onboarding and computer requests, coordinate training and BD calendars, etc
Recording and distributing meeting minutes as needed
Prompt and consistent attendance as required by the job
Knowledge of real estate and construction a plus
Microsoft Office proficiency – Excel, Word, PowerPoint, Access and Outlook…particularly EXCEL
Adaptability – Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people
Planning and Organizing – establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently
Team Focus – dedicated to meeting the expectations and requirements of the external and internal PDS team, acts with Team in mind, establishes and maintains effective relationships with Team, and gains their trust and respect
Interpersonal Savvy – relates well to all kinds of people, up, down and sideways, inside and outside the organization uses diplomacy and tact
Learning on the Fly - learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks
Time Management – use time effectively and efficiently, can attend to a broader range of activities, gets more done in less time than others
Written/Oral communications – ability to speak and write clearly and concisely, get messages across that have the desired effect. Strong writing skills; ability to formulate formal letters
Attention to detail – is thorough in accomplishing a task with concern for all the areas involved, no matter how small, will not overlook what needs to be done and can be depended on to do each task accurately and completely

Assistant Operations Resume Examples & Samples

To assist the pharmacists in the Quality Control area
Assemble and package customer orders for shipment
Prepare medication orders for shipment with the appropriate carrier
Assist with stocking supplies and other tasks associated with the department
Work Independently and as a member of a team

Administrative Assistant, Operations Resume Examples & Samples

Prepare correspondence and presentations using computer skills. Draft simple letters and memos
Handle department phone calls and route calls to appropriate associates or departments to handle information requests
Make copies and send and distribute faxes and mail
Make travel arrangements
Schedule and coordinate department calendar including scheduling and making meeting arrangements
Maintain department files
Order supplies and ensure that all office equipment is functioning
Process payment of invoices and travel and business expense reports
Handle projects as assigned
Maintain spreadsheets and prepare reports

Assistant Operations Director Resume Examples & Samples

Assists with the development of a 5-year capital plan to continue to maintain and enhance the property assets and execute against projected capital plans
Ensures property safety systems are up to code, maintained and inspected
Conducts daily walk-through’s of the property to ensure physical assets are in best possible operating condition. Respond rapidly to any operational issues uncovered in property inspections
Assists in the management of procurement and application of all goods and services within annual CAM and Capital Expenditure budget
Partners with the Operations Director to manage Property Operating expenses within or below budget levels. Effectively manage negative financial variances to overcome or minimize loss within Property Operating budget
Become comfortable with the work process for both capital projects and ongoing services – including developing scope of work, request for proposal, evaluating contractor submissions/bids, developing service agreements, overseeing contracted work, work inspections, assuring project is completed in accordance with terms of service agreement and required documentation is delivered prior to project close-out and/or payment
Monitors cleaning services provided through contracts that require rigorous oversight
Manages preventive and predictive maintenance, repair, and construction work to sustain safe and reliable operation
Reads and interprets paper- or computer-based engineering drawings and schematic diagrams
Works with OD and other maintenance staff members to ensure proper Preventative Maintenance and related record keeping and logs
Maintains a safe environment and identifies and eliminates safety hazards to Mall staff, tenants and customers. This may include administration of and training for programs such as OSHA, ADA, EPA and other regulated programs
Works with security and local officials to plan and oversee a fire safety program
Supports preparation for emergency and disaster response
Performs Condition Assessments (either personally or with the assistance of consultants) to assist in development of long range capital plans and budgets
Oversees contractors performing capital work
Interacts with Portfolio Director of Operations and Energy Services
Provide support to tenants under construction and ensure construction activities match approved plans and comply with mall criteria
May assist tenants in overcoming Government and permit obstacles, build relationships with key Government officials
Coordinate and communicate with tenant coordination to insure tenants opens at or before the budgeted RCD
Develop staff members by enhancing their roles and broadening their experiences
Give recognition for good performance and effectively counsel poor performance
Complete performance reviews with thorough and objective feedback
Resolve tenant lease and non-lease concerns related to facility operations
Maintain good relationships with tenants through frequent interaction, effective follow-through, and by participating in formalized tenant meeting to promote/discuss facility operations initiatives
Fulfill Manager-on-Duty rotation and manage day to day activities as necessary which may include emergency situations
Manage operations purchasing program and asset inventory
Ensure all Services Agreements are current and compliant to the Simon Field Purchasing Policy
Minimum three years of experience in facility/maintenance operations
Ability to read and understand blue prints, CAD drawings and other schematics
Proficient in the use of computers and programs such as Microsoft Office and other programs as applicable to the property
Ability to be flexible, prioritize and manage multiple projects, as well as solve problems in a timely manner
Ability to lift and carry up to 50 pounds

Administrative Assistant Operations Resume Examples & Samples

Manage billing to customers by entering our daily service data into the Accounts Receivable system, and by preparing invoices for each completed job
Track and follow-up with customers about past-due invoices, and provide updates to Flowserve’s regional Finance organization
Maintain time and attendance records for employees; enter data from time clock into the timekeeping system; summarize and submit reports to Payroll every two weeks
Update daily action board for the Shop, and maintain accurate logs of projects
Maintain scrap and rework logs
Participate in daily Production Meetings and weekly Production Leadership meetings
File hard-copy paperwork
Respond to requests for information, and redirect questions as needed to the right resources
Learn and apply knowledge about our products and organization to increase the quality of assistance provided
Assist Purchasing department as required

Team Assistant Operations Resume Examples & Samples

Team assistant of BU S&C incl. support for management on local tasks, assistant support for two department heads
Travel management for all employees of both departments, organization of meetings, workshops, conference-calls
Onboarding of new employees with respect to telephone, PC, office
Administration of time-chart, vacation- and absent-files, time-writing on public funded projects office material, etc
Access control management for contractors for the departments
Stand-in for assistance within BU S&C, Hamburg

Management Assistant Operations Resume Examples & Samples

Support Key Operations personnel in the Germantown facility
Organize meetings including lunch/dinner, apostile, courier and mailing services
Provide travel help, expense report preparation
Maintain intranet/network sites, file room, and off-site storage
Prepare/coordinate purchasing requests, management updates, KPIs, slide decks, reports, organization charts, and sign-offs/approvals

Assistant Operations Resume Examples & Samples

Minimum 1 year experience in a warehouse or purchasing environment, data entry experience helpful
Past experience in pharmacy a plus
Knowledge of packing and shipping with national carriers
Current pharmacy technician license or certification of training as required by individual State Pharmacy Regulations

Administrative Assistant / Operations Analyst Resume Examples & Samples

General Administrative assistance (scan, copy, preparing packages for shipment)
Schedule meetings and seminars and handle all meeting logistics as needed with clients, prospects and carriers
Assist with organizing client events including but not limited to managing the RSVP responses, working with WTW's Event Team or the event location as appropriate
Assist with the creation, design, and formatting, printing, assembly and binding of RFP responses and presentations for CRB, including PowerPoint documents, Excel reports and Word documents, ensuring that finished products are error-free, visually clear and consistently branded and formatted
Assist with projects and research as needed
Greet external guests in a professional manner as the representative of CRB; escort to conference room for meetings
Place catering orders for meetings; set-up and break down
Five (5) plus years working in an office environment
Highly proficient in Microsoft Office Applications including Word, Excel, Outlook and PowerPoint
Exceptional organizational and time management skills
Event planning experience for clients
Willingness to jump in and help with duties outside of scope of position
Detail-oriented, resourceful, responsible, focused, and proactive
Able to function well during a stressful/crisis/deadline situation
Extremely polished with a professional and positive attitude
Interaction with all levels of management
Possesses utmost discretion/confidentiality
Excellent telephone etiquette

Assistant Operations Manger Resume Examples & Samples

This position directly or indirectly manages the following positions inside the club
Proactively engage club member base, regularly greet and interact with members, and conduct member satisfaction surveys under company guidelines
Monitor club facilities for appearance and equipment and resolve or escalate issues that detract from the member experience
Review agreements and prepare daily paperwork for forwarding to agreement administration and cash control
Strong communication skills both oral and written

Administrative Assistant Operations Resume Examples & Samples

Assist with the design and preparation of statistical reports as required
Design and upload of online tools: MGS, Teamshare, Critical Path, Jam and others
Create and maintain shared folders and team performance tracking documents
Produce and distribute team correspondence, presentations and other related documents as required
Assists Managers in preparation of various account specific reports
Compose, produce and sign correspondence on routine matters – with specific permission, sign for managers and release
Creates and maintains computer- and paper-based filing and organization systems for records, reports, documents
Files and forward traces a variety of documents
Maintains office supplies for team
Processes expense reports and invoices
Updates Schedules and Timesheets
Tracks and manages team vacation
Maintains, collates and distributes all relevant activity reports
Role will support all MI hotel brands
Coordinates venue, agendas and minutes for various meetings
Takes meeting minutes as requested
Coordinates all travel and hotel accommodation arrangements
Coordinates Property visits
Coordinates Owners meetings
Sets up conference calls
Coordinate trainings (Contact person for event, handle enrolments, prepare training materials)
Maintains diaries and schedules appointments and meetings for managers
Maintains confidentiality of information and proprietary materials
Responds promptly to various requests for help and information
Communicates with property associates to provide information and resolve challenges when required
Acts as a central point of contact between the Europe Offices and Hotels
Knowledge of Marriott International Key Brands and Strategies with a strong administrative background - able prove their work using own initiative, ability to effectively communicate with owners, hotels and co-workers. Flexibility of a role dependent on business needs. Previous experience in administrative duties essential
Ability to design and implement successful tracking of documents and spreadsheets
Knowledge of all Marriott Lodging products, cultures and brand strategies
Ability to manage and balance own time
Strong communication skills (verbal, listening, writing)
Ability to manage technical tools/ programs
Ability to use standard software applications such as Word, Excel and PowerPoint
Ability to develop and maintain relationships e.g. associates, customers, owners
Pro-active and reliable
Ability to work alone and within a team
Ability to use initiative and work under minimal supervision

Student Assistant Operations Resume Examples & Samples

Support Operations Manager and Instructors in daily tasks
Support the HSEQ department
Weekly Operation report
Maintenance of certification management system
Handle and file new employees’ documents and certificates
Workplace place instructions
Summarise course evaluations
Assist with course material
Translation
Ad hoc tasks

Assistant Operations Resume Examples & Samples

Washing and drying totes
Palletizing clean totes
Colleagues will be expected to work outside in the external storage building and clean totes
Colleagues will be working in whatever weather environment is currently applicable
There is no electric/water in the building, thus it is not climate controlled or has any water coolers
Ability to read and write, manipulate numbers accurately
Good written and verbal communication skills, ability to communicate clearly, concisely, and professionally (courteous and cordial)
Excellent attendance is essential
Ability to interact on a professional level, whether by personal or electronic communication will all support areas
High degree of patience and accuracy
Must have personal computer experience. Working knowledge of Microsoft Office and Windows applications

Administrative Assistant / Operations Analyst Resume Examples & Samples

Support the production sales team including but not limited to assisting with presentations for RFPs (Requests for Proposals)
Maintain Carrier Contact List
Greet external guests in a professional manner as the representative of Willis HCP; escort to conference room for meetings
Assist coordination of Carrier Meetings
Assist with organizing client events including but not limited to sending out invitations, managing the RSVP responses and working with WTWs Event Team or the event location as appropriate,
Updates Client Management database (EPIC) with coverages, renewals, commissions, SOX requirements and client information
Assist Placement with data gathering for MarketMover reports
Back up Boston Operations Assistant when necessary

Management Assistant Operations Resume Examples & Samples

Manage agendas
Plan and prepare meetings and organize events
Manage mailboxes
General correspondence
Book business trips
At least 3 years of relevant work experience as a management assistant
Good knowledge and understanding of the English language, both oral and in writing
Understanding of and experience in working in changing environment
Work experience within an international company and environment
Relevant educational background MBO+ education
Planning and organisation skills
Previous relevant working experience is a plus