Operations Administrative Assistant Resume Samples
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Operations Administrative Assistant Resume Samples
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JS
J Schaden
Jayde
Schaden
9640 Lowe Courts
Chicago
IL
+1 (555) 524 5801
9640 Lowe Courts
Chicago
IL
Phone
p
+1 (555) 524 5801
Experience
Experience
Boston, MA
Operations Administrative Assistant
Boston, MA
Reichel, Grimes and Swift
Boston, MA
Operations Administrative Assistant
- Provide feedback to management concerning possible problems or areas of improvement
- Receives and responds to routine correspondence following established procedures not requiring management review
- Assisting with safety and dock audits and/or type and publish them for managers
- Entering performance management data in Amazon and Temporary systems
- Assist with Inventory (tag / keying) whenever performed
- Receives and responds to routine correspondence following established procedures requiring management review
- Database management as it relates to data collection and entry, including Excel spreadsheets and development of PowerPoint presentations
San Francisco, CA
Mountain Operations Administrative Assistant
San Francisco, CA
Quigley, DuBuque and Koch
San Francisco, CA
Mountain Operations Administrative Assistant
- Assist Office Manager with other duties and projects as assigned
- First point of contact for 12 Mountain Operations departments (Departments include Grooming, Terrain Park, Snowmaking, Ski Patrol, Mountain Safety, Lift Operations, Guest Services, Competition Services, Tubing, Sign Shop, KAT, and Mountain Operations Building)
- Facility management of Mountain Operations Building
- Completing HR / Benefits paperwork for 12 Mountain Operations Departments including hiring, transferring, and terminating employees in a timely manner
- Purchasing / PO generation for 12 Mountain Operations Departments
- Act professionally and maintain confidentiality at all times
- Follow all company policies and procedures
present
Phoenix, AZ
Association Operations & Administrative Assistant
Phoenix, AZ
Schumm-Gleichner
present
Phoenix, AZ
Association Operations & Administrative Assistant
present
- Assist the Operations Coordinator with grants and contract review and submission of documents to P.W. Wood and other entities per established protocol
- Assist the Operations Coordinator with implementing the Volunteer Involvement Policy (VIP) consistent with established procedures and protocol
- Provide support to other support staff and educators as assigned by supervisor (i.e. filing, copying, formatting correspondence)
- Assist the Operations Coordinator with special projects in support of the Association as directed
- Enter data in various computer programs or into online forms and/or systems as directed
- Maintain Association Bulletin Boards
- Generate mailing labels and reports as requested
Education
Education
Bachelor’s Degree in Initiative
Bachelor’s Degree in Initiative
University of California, San Diego
Bachelor’s Degree in Initiative
Skills
Skills
- Self motivated, strong work ethic, commitment to quality, resourceful, disciplined, and ability to work in a fast-paced marketing environment
- Highly organized with great attention to detail
- Computer skills including the spreadsheet and wordprocessing programs, and e-mail at a highly proficient level
- Demonstrated proficiency in basic computer applications, such as Microsoft Office software products
- Detail oriented with highly organized time management skills
- Ability to multi task in a fast-paced work environment and able to manage changing priorities
- Strong organisational skills and attention to detail
- Proactive team player, reliable on game day and able to work independently as well
- Working knowledge of all basic office machines (fax, copier, 10 key, etc.)
- Professional phone skills and good phone personality
15 Operations Administrative Assistant resume templates
Read our complete resume writing guides
1
Operations Administrative Assistant Resume Examples & Samples
- Performs responsible, sometimes confidential duties and routine general office functions
- Forwards information by receiving and distributing communications, collecting and mailing correspondence
- Supports all SAP activities related to purchase requisitions as well as inventory control
- Maintain weekly/monthly Press KPI’s and Mafact boards
- Create and release service agreements
- Knowledgeable of research methods, techniques, and/or source information
- Read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations
- Assist with weekly E-time reports
- Perform other duties as required and assist other departments as needed
- High School Graduate, combination of education and experience
- Strong SAP background in requisition, service entry, orders, notifications, and MIGO transactions
- Strong background in Microsoft products, including Word, PowerPoint, Excel, and SharePoint
- Ability to define problems collects data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables
2
Deposit Operations Administrative Assistant Resume Examples & Samples
- Retrieves, reviews for accuracy, makes any needed adjustments and corrections, and distributes various department reports that are monitored by Deposit Operations management; prepares rollup and summary reports as appropriate
- Codes, reviews, and submits received accounts payable invoices for approval
- Prepares, mails, and monitors payments of customer account analysis invoices; provides statements per customer requirements
- Collects and manipulates data to meet the reporting needs of management, internal support departments and customers
- Provides administrative and reporting support to areas within Deposit Operations and Legal as needed
- Performs other job related duties or special projects as assigned
- Strong computer skills, including advanced proficiency in Microsoft Office applications (Word, Excel, Outlook) and the ability to navigate financial software applications (Mozart, Bancline)
- Basic knowledge of financial analysis and reporting and a general understanding of data flow and transfer of data through interfaces
- Highly organized self-starter who uses time effectively and efficiently prioritizing workload and meeting required deadlines
- Strong analytical skills, with developed abilities in analyzing data trends and compiling meaningful reports
- Customer service orientation, with effective problem solving and communication skills, both written and verbal
- 3-5 accounting support or financial analyst/reporting experience; or a combination of related education and experience
- Banking or financial service industry experience preferred
3
Operations Administrative Assistant Resume Examples & Samples
- Provide general administrative duties for all departments within the organization (i.e. data entry, filing, report preparation, confidential documents etc.)
- Complete assignments of various lengths and complexity as required
- Responsible for making necessary travel requirements & meal arrangements for guests visiting Autosystems
- Notify Senior Management of all guests visiting the facilities and making any necessary arrangements that may be required
- Set up the WELCOME Board in foyer the day guests are scheduled to arrive
- Schedule meetings both internally, for various departments, and at the customer level as required
- Update weekly: various graphs and matrices at the facilities regarding Customer Issues
- Update and support manufacturing changes. (i.e. SOS-JES, lot traceability, Document Control)
- Monitor Customer Websites frequently on a daily basis and track/import CARS into the QSI system for any Customer Issues and notify appropriate Quality Engineer
- Retrieve on a monthly basis from Customer Websites the Performance Ratings (i.e. PPM) and post the information
- Maintain copies of I-charts from outside containment companies
- Create and assemble monthly assigned presentation slides
- Create and assemble Customer Compliance Reports yearly, and/or as required
- Key Purchase Requisitions as required into Trans4M, monitor Purchase Order creation and notify Q.E
- Back-up Quality Systems Administrator when required and assist accordingly during External TS Auditing
- Assist with TS Compliant Internal Audits
- Troubleshoot copier & printer problems regularly
- Assist with Inventory (tag / keying) whenever performed
- Establish REACH (Registration, Evaluation, Authorization and restrictions of Chemicals) compliance and monitor once in place
- Update the "Vehicles in Field" matrix monthly, distribute accordingly & post on Quality Information Board at Employee Entrance
- Completion of Secondary School. Post Secondary School is an asset
- 5-7 years experience working in an administrative assistant role preferably in a manufacturing environment
- Proficiency in Computer applications. (such as: Excel, Word, Power Point, Lotus Notes & Trans4M)
- Good working knowledge of Internet
- Ability to exhibit confidentiality, discretion and integrity in all aspects of the Job
- Strong degree of initiative and judgment
- In depth knowledge of the company's policies and practices. (i.e. PCD documentation, Charter and Constitution)
- Able to manage flexible work schedule requirements, prioritize work and meet required deadlines
- Ability to multitask, meet multiple deadlines simultaneously
- Operational knowledge of Printers, Photocopiers, Laminators & Fax Machines
- Ability to troubleshoot office equipment problems, when required
- Aptitude for working with numbers with a high degree of accuracy
- Able to problem solve effectively when required
4
Mountain Operations Administrative Assistant Resume Examples & Samples
- First point of contact for 12 Mountain Operations departments (Departments include Grooming, Terrain Park, Snowmaking, Ski Patrol, Mountain Safety, Lift Operations, Guest Services, Competition Services, Tubing, Sign Shop, KAT, and Mountain Operations Building)
- Completing HR / Benefits paperwork for 12 Mountain Operations Departments including hiring, transferring, and terminating employees in a timely manner
- Assist Office Manager with other duties and projects as assigned
- High School degree or equivalent - required
- Office and administrative/clerical experience - required
- Must read, speak and comprehend English and possess writing and editing skills - required
- Excellent guest service and communication skills - required
- Ability to work independently for extended periods of time - required
- Must be organized and detail-oriented - required
- Experience with RPOS software - preferred
5
Operations Administrative Assistant Resume Examples & Samples
- Will be energetic and creative
- Prepare various spreadsheets and reports on a regular basis for the Director of Operations and the Operations management team
- Bachelor’s degree or equivalent from a 4-year college and 5 years related experience preferred
- 401K Plan with company match
6
Operations Administrative Assistant Resume Examples & Samples
- Data entry in a variety of systems including Excel files, KNET, and other miscellaneous reports
- Copying and laminating forms and supplies, as needed
- Entering performance management data in Amazon and Temporary systems
- Filing and setting up new hire files
- Creating and updating orientation packets
- Scheduling calendar appointments for new manager orientation sessions and ensuring successful completion of orientation modules
- Must adhere to confidentiality expectations
- Ability to work up to ten hour shifts on your feet
7
Operations Administrative Assistant Resume Examples & Samples
- Clear flags in systems and assess attendance point for associates for unexcused absences
- Ensure proper coding of “time paid not work” and “time not paid, not worked” such as Vacation (vacp)/Paid Personal Time (pers)/Voluntary Time-off (vto)/Lack of Work (low) for Amazon associates
- Make points corrections for staffing agency as directed by Amazon Human Resources (HR)
- Make points corrections for Amazon associates as directed by site leaders or Human Resources
- Enter punches for orientation time for staffing agency new hires
- Input corrective action documentation into Amazon AMP system
- Research associates counseling history as needed to confirm correct level for next counseling, dates of prior counselings, etc. or provide summary of performance history for manager to use in making a recommendation for termination
- Print Amazon attendance counselings sent out by HR and organize with other counselings so managers have one complete set of what they need to deliver
- Assisting managers run/track production reports, update operations reports as needed, work on projects for creating reports, etc
- Computer skills including Microsoft Office Suite (Excel, PowerPoint, Word)
- Experience within a manufacturing or production environment
8
Operations Administrative Assistant Resume Examples & Samples
- Provides support by/to
- Performing general clerical duties to include but not limited to: photocopying, mailing, filing
- Completing assigned tasks as it relates to Special Projects on an as needed basis
- Other duties/tasks as assigned by reporting Manager
- Providing administrative support to various Managers within the Finance, IT & Operations Departments
- Coordinating with various staff for operations support activities of the unit; serve as a liaison within the operating unit in the resolution of day-to-day administrative and operations problems
- Pro-actively looking for duties that will either create efficiencies or create a better work environment
- Responding to requests from departments in a timely manner
- Complying with SDA and Scotiabank policies and procedure by
- Take individual responsibility for the prevention, detection and deterrence of illegal use of the Scotiabank Group’s products and services
- Adhering to regulatory and Internal Bank guidelines as required and maintaining awareness throughout the year. Ensuring the completion of all mandatory Bank Courses as required via My Learning Centre
9
Operations Administrative Assistant Resume Examples & Samples
- Proactively work to ensure all visitors, vendors and contractors understand and comply with the ADM safety policies and procedures
- Ensure that all visitors, vendors, and contractors are briefed on the ADM and facility safety policies and procedures before they are permitted outside of the administrative desk
- Hold all visitors, vendors, and contractors responsible to comply with the policies and procedures
- Support the production department’s reduction of quality hold products
- Work with the Planner ensure the spare parts inventory is organized and available to the Maintenance technicians so production equipment and repairs will be completed in a manner that supports it will function as designed or expected
- PO generation for the Maintenance team, Department Managers, EH & S Coordinator, and Sanitation Lead. Handling of Purchase request from multiple resources
- Maximo invoicing and receiving
- Processing and tracking of Plant Purchase orders
- Lubrication Stock Management
- Assist with the training to employees into ADM as related to the purchasing systems
- Weekly interaction with corporate accounting to ensure that both plant and Accounting needs are being fulfilled
- Ensure daily deliveries are received and distributed to the appropriate departments
- Speak with Suppliers and Vendors on a daily basis
- Documentation Support
- Maintain data and providing support, updates and reporting as needed for CMMS
- Maintain Survey documentation as required
- Maintain, distribute reports/key metrics as directed by the Maintenance Superintendent/Supervisor
- Support data entry into the CMMS as needed, supporting Planner
- Control MRO costs
- Work with the Planner to manage an effective storeroom and spare parts inventory to ensure that the needed parts are available
- Work with the Planner standardize MRO parts throughout the facility
- Inventory Control
- Work in conjunction with the Maintenance Planner to ensure that parts inventory is accurate, organized and safety stock levels are maintained
- Assist skilled crafts with obtaining parts/inventory as requested. This may include working with Planner on kitting as needed
10
Operations Administrative Assistant Resume Examples & Samples
- Performs complex data analysis in support of ad-hoc and standing management or customer requests
- Analyzes and assesses the quality of the data provided by other business units prior to providing to customer
- Tracks and maintains business unit records to ensure timely completion of tasks
- Provides administrative and secretarial support to manager and business unit
- Coordinates meetings and office schedules for business unit
- Sends out daily reports to business unit to help support continuous operational performance improvement
- Follow up on deliverables and action items from all support units
- Compiles monthly reports to support business reviews
- Handles filing and all record-keeping functions for unit
- Provides front line assistance and support for clients & visitors of business unit
- Coordinates special projects as directed
- Coordinates with other support staff as necessary
- A High School Diploma, GED or other equivalent level of education
- College preferred
- Some (2+ years) experience as an administrative assistant
- Highly skilled in the use standard of MS Office (Word, Excel, Outlook, PowerPoint)
- Ability to direct and coordinate the work of others
- Ability to work independently on complex and confidential tasks
- Ability to handle multiple non-routine matters and projects
- Excellent oral and written communication skills Ability to communicate effectively both orally and in writing
- Analytical thinker and problem solver with ability to make sound business decisions
- Attention to detail and quality oriented
- Strong interpersonal skills with a confident and positive attitude
- Demonstrates personal responsibility (i.e., attendance, punctuality, ownership of day-today activities
11
Operations Administrative Assistant Resume Examples & Samples
- 80% Supporting North Plant Management Team Critical Processes
- Data Entry
- Prepare reports, spreadsheets, scorecards, and presentations
- Inventory and purchase office
- 10% General administrative support to the Manager/Superintendent
- 10% Any Other Duties as Assigned
- 2 or more years of administrative support experience
- Demonstrated ability to manage multiple priorities and meeting established deadlines and objectives
- Proficient in Microsoft Office including Word, Excel, Outlook and PowerPoint
- Experience creating documents, charts, presentations, etc. from information provided
- Strong communication skills, written, verbal, and listening (including proofreading and editing)
12
Operations Administrative Assistant Resume Examples & Samples
- Answer telephone and provide assistance as needed
- Coordinate with payroll on issues relating to DCS drivers
- Reporting functions for DCS field operations as needed
- Ability to conduct and complete projects in a timely manner with minimal supervision
- File management
- Compiling reports
- Processing invoices
- High School diploma or equivalent and minimum of four years experience
13
Operations Administrative Assistant Resume Examples & Samples
- Maintain good customer relations both on the phone and in person
- Gather information from customers to help identify and solve problems
- Set sales appointments for new customers
- Answer billing questions and work with client websites
- Make Collection Calls
- Complete general clerical duties as assigned
- Work as a team with Service and Sales representatives
- Smile while talking on the phone
- Keep track of relevant information and record keeping for Service Centers (i.e. technician hours, vacations, etc...)
- Work with - Visio Maps, Sales Proposals, Monthly Supply Orders and Sharepoint
- Generate Equipment Maps using Visio
- Prepare sales proposals, Log Books, and other customer-generated information
- Enter new accounts, contracts, and cancellations into database
- Create job tickets for technicians
- Enter and track Monthly Supply Orders for technicians
- Create Trending Reports using company database
- Provide accurate record keeping of technician licenses, work hours, vacations, etc
- Answer phone in a professional manner; record all pertinent information
- Dispatch customer service requests to appropriate technician
- Make collection calls and resolve billing issues
- Order and track monthly office supplies
- Utilize appropriate office equipment (copier, binder, etc.)
- Organize daily tasks and work area
14
Operations Administrative Assistant Resume Examples & Samples
- Knowledge of human resource management and supervision
- Ability to maintain a high level of accuracy in preparing and entering information
- Team building skills
- Effective verbal and listening communications skills
- Attention to detail and high level of accuracy
- Very effective organizational skills
- Effective written communications skills
- Computer skills including the spreadsheet and wordprocessing programs, and e-mail at a highly proficient level
- Stress management skills
15
Operations Administrative Assistant Resume Examples & Samples
- Management of calendar for internal and external appointments, meetings and travel
- Coordination of meetings, workshops and other activities
- Document preparations e.g. monthly financial reports
- Travel planning and coordination
- Phone coverage as necessary
- Coordinate our intern program with various colleges and Universities
- Coordinate the departments new hire process
- Coordinate with Siemens Talent Acquisition’s team the staffing and interview processes for potential new employees
- Coordinate and attend selective customer meetings
- Conduct/lead/facilitate meetings including generation of meeting minutes
- Update internal operation procedures document as needed
- Supports the Operations Managers in managing and resolving operational issues
- Sort and distribute mails and faxes to respective personnel
- Store, file and retrieve corporate documents and reports as and when needed
- Order, store and organize department office supplies
- Reconcile payments and receipts to various parties on time
- Facilities and organizes internal turnover meetings with sales and operations
- Maintain logs and spreadsheets for all office activities
- May handle confidential materials and matters
- Acts as the local Safety Coordinator
- Provide primary backup for reception/phone coverage to include daily lunches, breaks and PTO coverage
- Bachelor’s Degree with an emphasis on Operations Management preferred, although candidates with a combination of education and directly related experience will also be considered
- 3-5 years’ experience administrative responsibilities including planning, coordination, and professional communications skills
- Must have excellent presentation and communication skills, along with a professional demeanor
- Must be proficient with Microsoft Office Suite
- Must be a team player and be willing to help in all areas as needed
- LI-DRB
16
Operations Administrative Assistant Resume Examples & Samples
- Education: No education minimum requirement
- PREFERRED - HS Diploma or GED
- PREFERRED - 2 years of prior Administrative experience
17
Operations Administrative Assistant Resume Examples & Samples
- New store trash setup
- Retail/grocery store experience preferred
- Professional written and verbal communication skills
- Ability to multi task in a fast-paced work environment and able to manage changing priorities
- Detail oriented with highly organized time management skills
- Sense of urgency in the completion of tasks
- Highly organized with great attention to detail
- Ability to take direction and follow through
- Excellent computer
- Flexible schedule and ability to work in a variety of work conditions
18
Operations Administrative Assistant Resume Examples & Samples
- Composes and types routine correspondence, makes copies and prepares outgoing mail and correspondence, including email and faxes
- Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and compiles meeting notes as required
- Arranges and coordinates travel schedules, reservations and expense reports
- Timekeeping support (Ceridian) – attendance, vacation, etc
- Associates degree or equivalent experience
- Minimum 5 years of clerical or administrative experience
- Strong computer and keyboarding skills
- High degree of discretion dealing with confidential information
- Reporting, managing process, organizational, analytical, and problem solving skills
- Microsoft Office software (Outlook, Word, Excel, PowerPoint, Access)
- SharePoint – preferred but not required
- Must possess interpersonal skills with the ability to work with a wide variety of internal and external business contacts
19
Operations Administrative Assistant Resume Examples & Samples
- Answer, screen and transfer inbound phone calls
- Receive and direct visitors and clients
- General clerical duties including photocopying, fax and mailing
- Maintain electronic and hard copy filing system
- Retrieve documents from filing system
- Handle requests for information and data
- Resolve administrative problems and inquiries
- Prepare written responses to routine enquiries
- Prepare and modify documents including correspondence, reports, drafts, memos and emails
- Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
- Prepare agendas for meetings and prepare schedules
- Record, compile, transcribe and distribute minutes of meetings
- Open, sort and distribute incoming correspondence
- Maintain office supply inventories
- Coordinate maintenance of office equipment
- Coordinate and maintain records for staff, telephones, parking and petty cash
- Computer skills and knowledge of relevant software
- Knowledge of operation of standard office equipment
- Knowledge of clerical and administrative procedures and systems such as filing and record keeping
- Knowledge of principles and practices of basic office management
20
Operations Administrative Assistant Resume Examples & Samples
- Bilingual (Spanish/English)
- Proficient in MS office
- Excellent interpersonal skills and communication
- Ability to organize files and maintain confidentiality at all times
- Demonstrated administrative/ clerical skills
- High level of multi-tasking and organizational skills
- Basic Adobe illustration knowledge
21
Operations Administrative Assistant Resume Examples & Samples
- Coordination of all domestic and international travel related activities of the division (air, lodging, and transportation), along with budget management and reconciliation of the associated expenses across a variety of points including but not limited to credit card reconciliation, travel agency reports and third party vendors
- Administrative support for 4-5 executives to include travel arrangements, expense entries and reconciliations
- Management of daily/monthly operational reports in support of our mission which will include working with Operations Functional Leads in preparation of monthly team meetings
- Management of critical centralized communication hub tracking deployment readiness which includes PowerPoint slides, global personnel tracking, aircraft maintenance status, and global phone systems
- Primary greeter for VIP’s and other visitors to our gated facility, main line monitoring
- Coordination of catered meals related to business and/or VIP visits in support of executive team
- Additional responsibilities will include a variety of administrative support efforts to ensure the readiness and the ability to deploy personnel and special projects as needed
- Technically savvy with a high proficiency with MS Office including PowerPoint and Excel
- Strong verbal and written communication skills coupled with exemplary customer service skills
- Proactive team player, reliable on game day and able to work independently as well
- Strong organization skills and the ability to multi-task and stay ahead of needs
- Comfortable working in a fast-paced, dynamic environment
- Experience with basic level reconciliation and reporting procedures
- A can-do attitude, willingness to learn and have fun!
- Travel industry experience
- Administrative assistant experience
- Fundamental project management skills
- Fundamental marketing skills
22
Operations Administrative Assistant Resume Examples & Samples
- Good verbal and written communication and interpersonal skills
- Excellent team player and have a sense of ‘ownership’ in all tasks assigned
- Experience with use of computer and software (Microsoft Office)
- Associates Degree in Engineering or related field or equivalent experience required
23
Operations Administrative Assistant Resume Examples & Samples
- Prepare (key) correspondence, reports and forms
- Compose routine correspondence as directed
- Establish and maintain files and records
- Answer telephones and handle walk-in inquiries
- Arrange and handle details related to travel arrangements, expense reports, meetings and appointments
- Deal discreetly with confidential information
- Assist in solving problems and answering questions
- High school diploma, or equivalent education and related training
- Ability to operate office equipment (e.g. copier, fax)
- Ability to endure light physical labor
24
Operations Administrative Assistant Resume Examples & Samples
- Perform word-processing, typing, e-mailing, data-entry, filing, faxing, copying, processing mail and taking notes and/or dictation
- >Answer telephones
- Perform other general office duties and assist with special projects, as needed
25
SST Operations Administrative Assistant Resume Examples & Samples
- Counsel consumers to assist in finding funds to meet debt obligations
- High School Diploma or General Education Development (GED) certificate or equivalent relevant work experience desired
- Previous call center or collections experience preferred
- Ability to maintain the highest level of confidentiality
- Ability to work in a multi-tasked environment
26
Operations Administrative Assistant Resume Examples & Samples
- Duties and tasks reflect substantial variety and complexity
- Assignments are broad in nature and usually require originality and ingenuity
- May serve as a resource to others in the resolution of complex problems and issues
- Answers phones and greets visitors
- Capable of analyzing complex information requests and determining complex trends
- Compiles and analyzes extensive information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary
- Coordinates and facilitates meetings, conference calls, and other events
- Administers programs, projects, and/or processes specific to the operating unit served
- May orient new employees
- High school diploma or general education degree (GED); 2 years related experience and/or training; or equivalent combination of education and experience
27
Operations Administrative Assistant Resume Examples & Samples
- Deliver outstanding, in person employee facing customer service through positive and friendly associate interactions. Completing data entry in a variety of programs/systems including Excel, internal timekeeping software and reporting software
- Running daily attendance reporting and auditing timecards for attendance related issues
- Attending new hire onboarding events and assisting new hires in completing required electronic documentation
- Processing and entering approved schedule accommodations and overtime
- Responding to tickets and voicemails to address associate questions and concerns
- Updating building communications on paper and A/V equipment
- Supporting FC events and holiday season activities
- Administrative duties as assigned
- Prior administrative or HR experience
- Prior experience with Microsoft Excel and Word
- Availability for all shifts day or night including weekends (our facility runs 24/7 throughout the year)
28
Operations Administrative Assistant Resume Examples & Samples
- Operates personal computer to perform the full scope of software applications
- Enters and manipulates data on spreadsheet
- Operates and maintains various types of office equipment
- Distributes mail
- Follows up on items delegated by manager to others
- Payroll including attenance, vacation, and leave tracking
- General Purchasing
- Clerical support for all departments within the OKC Plant
- Leads the Community Involvement Team
- Organization of all plant celebrations
- Coordinates group meetings
- Required to perform other related duties as assigned
29
Operations Administrative Assistant Resume Examples & Samples
- Duties and tasks are frequently nonroutine
- Resolves most questions and problems, and refers only complex issues to higher levels
- Performs basic data entry into JBHT information systems
- Collects, compiles, data and information for management and composes straightforward written descriptions of results
- Receives and responds to routine correspondence following established procedures requiring management review
- Schedules and coordinates meetings, conference calls, and other events
30
Operations Administrative Assistant Resume Examples & Samples
- Utilize Microsoft office programs to create various documents, spreadsheets, and presentations
- Create, organize and maintains files
- Monitor and order and distribute department supplies
- Maintain office equipment and the supplies related to it
- 2-4 years
31
Association Operations & Administrative Assistant Resume Examples & Samples
- High School Diploma or Equivalent Education
- Experience relevant to the role of the position
- Valid NYS Driver’s License and the ability to meet travel requirements associated with this position
- Ability to meet acceptable background check standards, if required (DMV and Criminal Background Checks)
- Ability to work flexible hours which may include evenings and/or weekends, as appropriate
- Ability to work and manage projects independently
- Demonstrated high level of computer skills, and familiarity with Microsoft Office programs as well as FileMaker and Photoshop
- Associates Degree in Business or related field
- Experience or training in basic bookkeeping responsibilities
- Demonstrated ability to gain knowledge and technical skills to perform position responsibilities
- Demonstrated ability to work effectively with co-workers, customers, volunteers, and community leaders
- Demonstrated ability to work proactively as a part of a team as well as independently
- Demonstrated ability to be adaptable and flexible to meet the needs of the program area and the Association
- Demonstrated ability to think independently and anticipate needs for program support purposes
- Demonstrated ability to communicate effectively using oral, written, and visual means
- Demonstrated ability to maintain confidentiality when required
- Demonstrated ability to relate to diverse audiences
- Demonstrated ability to meet deadlines and work within strict timelines
- Demonstrated high level of organizational skills
- Demonstrated ability and familiarity with databases and database management
- Demonstrated ability to handle multiple priorities simultaneously
- Assist the Operations Coordinator with Association reporting requirements and records management as directed
- Assist the Operations Coordinator with implementing the Volunteer Involvement Policy (VIP) consistent with established procedures and protocol
- Assist the Operations Coordinator with grants and contract review and submission of documents to P.W. Wood and other entities per established protocol
- Assist the Operations Coordinator with special projects in support of the Association as directed
- Provide support to other support staff and educators as assigned by supervisor (i.e. filing, copying, formatting correspondence)
- Update and file documents; maintain filing systems, including program area files and information as appropriate
- Maintain and organize the Association Print Room
- Assist with Association purchasing and inventory as directed, and order supplies as needed
- Maintain Association Bulletin Boards
- Enter data in various computer programs or into online forms and/or systems as directed
- Provide support for data entry and reporting as needed to comply with grant requirements
- Arrange for meetings, presentations, and a variety of other events, including Association events and program events based on the needs of the Association
- Provide support with all correspondence as needed (letters, meeting materials and agendas, newsletters, etc.)
- Work with program educators to create program flyers, brochures, educational materials, and other special projects as needed
- Update and print business cards
- Record minutes of required meetings, and provide meeting materials as needed
- Take program registrations as required, track participant attendance and payments, etc
- Generate mailing labels and reports as requested
- Provide backup to Reception: answer phone calls in a courteous manner; assist office visitors, answer routine questions, and direct callers or visitors to appropriate program staff as needed
- Support the Association to maintain a safe working environment
- Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard
- Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified
- Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public
- Assist the Cornell Cooperative Extension system in reaching out to diverse audiences
- Aware of, and adheres to, established Cornell Cooperative Extension Association of Jefferson County policies, procedures and Cornell Cooperative Extension Skills for Success
- Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner
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Seasonal Operations Administrative Assistant Resume Examples & Samples
- Able to work in an industrial environment to observe manufacturing processes
- Able to use Microsoft Word, Excel, PowerPoint
- Able to conduct general administrative duties
- Partner closely with other department managers
- Use prior project management experience to work on improvement projects
- Able to work on multiple priorities simultaneously
- Able to work specifically on one task for a long period of time
- Strong communication skills; verbal and written
- Strong administrative skills
- Prior industrial experience is preferred
- Any prior office administrative work experience is preferred
- Proficiency in the use of MS Office software including Excel, Word, and PowerPoint
- Proficient Writing Skills
- Must be a proficient typist and able to sit for long periods
- Problem solving, project management, multi-tasking and prioritization skills
- Detail oriented, organized, reliable and resourceful
- Ability to work effectively both independently and within a team environment
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Operations Administrative Assistant Resume Examples & Samples
- Auditing pay cards, time-sheets, and roster reporting
- Research associates counseling history as needed to confirm correct level for next counseling, dates of prior counselings, etc. or provide summary of performance history for manager to use in making a recommendation for termination. Focused on Amazon associates
- Must be willing and able to work all shifts, which may include early morning or overnight shifts
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Operations Administrative Assistant Resume Examples & Samples
- Prepare written correspondence, facsimile cover sheets and various other documents including but not limited to letters, memos and reports
- Perform data entry into selected record keeping systems to maintain various employee information
- Handle and process all copying and filing needs for the department(s)
- Prepare, review, edit, verify, and submit timesheets to Corporate Payroll
- Assist in maintaining and organizing location personnel files
- Communicate daily with management team regarding status of projects and concerns for resolution
- Uphold company policies and client requirements
- Knowledge, understanding, and compliance with all applicable Federal, State, and Local laws and regulations relating to job duties
- Provide feedback to management concerning possible problems or areas of improvement
- Previous clerical experience preferred
- Proficient personal computer skills, including Microsoft Office
- Ability to work independently, take initiative, and respond to rapidly changing priorities in a multi-tasked environment
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Operations Administrative Assistant Resume Examples & Samples
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
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Operations Administrative Assistant Resume Examples & Samples
- Prepares and coordinates all transactions, paperwork, and internal processing for assigned accounts, including but not limited to
- At least one year of insurance experience strongly preferred
- Proficiency in sales techniques and leadership
- Proven ability of working in a fast-paced, team environment
- Detail oriented with emphasis on time management and organization
- Willingness to develop a thorough understanding of clients’ business and industry
- Demonstrated proficiency with computer systems, including but not limited to Microsoft Office and automated agency management systems
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Operations Administrative Assistant Resume Examples & Samples
- Clear errors in systems and assess attendance infractions for associates for unpaid time (UPT)
- Answer questions for Amazon associates on UPT/vacp/pers balances as required. Help escalate discrepancies to HR and resolve
- May be required to successfully complete practical computer testing
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Operations Administrative Assistant Resume Examples & Samples
- Proficient knowledge of Microsoft Office Suite
- Knowledge of payroll processes
- Available to work a Sunday-Thursday schedule, 8am-430pm
- Ability to be flexible to schedule changes, including weekends and holidays as needed
- Responsible for the prompt and proper responses to HySat/Medialla
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Operations Administrative Assistant Resume Examples & Samples
- Assist the operators with service related activities for their assigned location(s) ensuring that services are performed as contracted
- Assist the operators with controlling supplies, equipment and related inventory necessary to meet customer specifications
- Partner with human resources and the operators on recruiting and temporary staffing to maintain appropriate personnel levels
- Partner with the operators to ensure that payroll and personnel related paperwork is accurate and submitted in a timely manner
- Assist with tracking and maintaining safety training reports; manage CASE reports and injury/risk analysis for accounts; maintain updated SDS books
- Partner with finance team to distribute account level data, including AR, labor variance and related financial reporting
- Perform general administrative tasks including but not limited to answering calls, answering emails, distributing mail/faxes, ordering business cards and office supplies, and managing cell phone and other equipment requests
- Other operational, financial or safety/risk tasks and special projects as needed
- High school degree a minimum; Associates or Bachelors Degree a plus
- Proficiency with Excel and MS Office; able to quickly maneuver in various software and applications
- Strong problem solving skills; highly motivated with strong sense of urgency; ability to handle multiple tasks with great attention to detail; exceptionally organized
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Operations Administrative Assistant Resume Examples & Samples
- Load Creation - Accepting/Rejecting, Appointment setting and updating, and drop number setting
- Weekly Payroll
- Operational Assistance - Real time driver monitoring, Driver error and message monitoring, On time service monitoring (communicating service issues with the customer)
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Operations Administrative Assistant Resume Examples & Samples
- Minimum 2-3 years PA/ Admin experience
- Strong organisational skills and attention to detail
- Ability to use initiative and be pro-active
- Ability to perform to a high standard in a demanding environment
- Discreet and confidential
- Proficient in MS Office, including Outlook, Word, Power Point and Excel
- Financial services background would be an asset
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Operations Administrative Assistant Resume Examples & Samples
- Provide clerical and administrative support for Field Director of Operations
- Make all travel, hotel, and transportation accommodations when needed
- Create and process expense reports
- Assist with the planning and execution of daily objectives
- Database management as it relates to data collection and entry, including Excel spreadsheets and development of PowerPoint presentations
- Prepare and distribute correspondence, reports, and other operations, transportation, facilities, and supply chain related documents
- Assist staff with preparing presentations for management meetings, field training sessions, manuals and other projects
- Post high school education with emphasis on office procedures, secretarial/business skills or some college coursework preferred
- 3-5 years experience in a support role at the corporate level
- Strong computer skills with a high level of proficiency in MS Word and MS PowerPoint. Excellent MS Excel skills required – including the ability to utilize Excel to develop spreadsheets, reports and analysis
- Typing/word processing
- Working knowledge of all basic office machines (fax, copier, 10 key, etc.)
- Professional phone skills and good phone personality
- Multi-task oriented, efficient and accurate under pressure, good follow-up
- Self motivated, strong work ethic, commitment to quality, resourceful, disciplined, and ability to work in a fast-paced marketing environment
- Excellent original composition skills, grammar, spelling and proofing skills
- Strong organizational awareness
