Administrative Assistant, Human Resources Resume Samples

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MR
M Runte
Madisyn
Runte
16202 Kiara Mountains
Houston
TX
+1 (555) 554 8238
16202 Kiara Mountains
Houston
TX
Phone
p +1 (555) 554 8238
Experience Experience
San Francisco, CA
Administrative Assistant Human Resources
San Francisco, CA
Bode, Kutch and Tremblay
San Francisco, CA
Administrative Assistant Human Resources
  • Maintains and promotes positive and professional working relationships with associates and management
  • Assists and supports department managers in preparing for meetings
  • Interacts frequently with inter-departmental associates and management for the purpose of resolving workload issues
  • Performs related duties as assigned
  • Assists with a variety of scheduled and unscheduled projects occurring in the department at any given time
  • Performs general administrative tasks such as handling the mail, typing, filing, and answering phones
  • Compiles information from various sources and utilizes the information for uses such as generating reports
Houston, TX
Administrative Assistant, Human Resources
Houston, TX
Haag Group
Houston, TX
Administrative Assistant, Human Resources
  • Answers telephone and provides assistance to callers through immediate information or direction to other outlets for solutions to problems or issues
  • Ad hoc projects related to the HR department (e.g. assisting with benefits open enrollment, data entry for the learning management system, etc.)
  • Provide general administrative support, including providing copies, maintaining files and updating shared files on the server
  • 3+ years of calendar management and expense report management for 1 or more executives
  • Active knowledge of how to engage team members and managers to make quick and effective transitions
  • 2+ years of calendar management and expense report management for 1 or more executives
  • 5+ years of calendar management and expense report management for 1 or more executives
present
New York, NY
Administrative Assistant / Human Resources
New York, NY
Pfeffer, Ritchie and O'Connell
present
New York, NY
Administrative Assistant / Human Resources
present
  • Increasing managers’ work productivity (screening calls, interacting with vendors, editing correspondence)
  • Managing complex and fluctuating schedules (travel, meeting arrangements and calendars)
  • Supporting human resources activities (may include HR meeting planning, new employee orientation arrangements, local training activity logistics)
  • Completing administrative processes (filing, correspondence, data entry, expense reports, preparing purchase orders, ordering supplies)
  • Hours are 8:30 am – 5:00 pm
  • Sense of humor appreciated
  • Calendar Management, Scheduling Meetings, Travel Management, Expense Management
Education Education
Bachelor’s Degree in Business Administration
Bachelor’s Degree in Business Administration
University of California, Los Angeles
Bachelor’s Degree in Business Administration
Skills Skills
  • Outstanding initiative and a strong work ethic; candidate should be highly proactive and self-driven
  • Attention to detail and ability to work on multiple projects simultaneously
  • High energy level, self-motivated, positive, outgoing, personable, and able to relate well with diverse populations
  • Strong integrity and professionalism
  • Superior attention to detail and unusually strong organizational skills
  • A team player with exceptional interpersonal skills, able to communicate with diverse personalities in a tactful, mature and flexible manner
  • Excellent verbal and written communication skills
  • Responsible with a strong sense of dedication
  • Organized, diligent, and able to troubleshoot, problem-solve and prioritize
  • Good reasoning abilities and sound judgment
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13 Administrative Assistant, Human Resources resume templates

1

Administrative Assistant, Human Resources Resume Examples & Samples

  • Utilizes software in the preparation and maintenance of various reports, analysis and forms
  • Makes sure that all correspondence is presented in a professional manner
  • Transcribes minutes from meetings for publication
  • Answers telephone and provides assistance to callers through immediate information or direction to other outlets for solutions to problems or issues
  • Arranges telephone conference calls via Dial-In, Videoconference, and Inter-company
  • Makes all necessary travel arrangements
  • Schedules conference rooms (including ordering breakfast, lunch, refreshments). Schedules and prepares all AV equipment
  • Prepares expense settlements and submits to Corporate Accounts Payable Department for processing
  • Collects mail daily and prioritizes as necessary
  • Ensure executive is prepared with necessary materials for meetings
  • Act as liaison between executive’s direct reports and their staff
  • Coordinate setup of new employees including on-boarding facilitation
  • Maintain department organization charts, phone lists, and email distribution
  • Maintain inventory of computer equipment, office equipment and office supplies, purchase as necessary and manage budget
  • Prioritizes workload effectively to ensure smooth processes of daily operations
  • Maintains organization of files for accurate and timely reference
  • Creates databases or spreadsheets for tracking key information and maintaining reports
  • Designs slides for presentations representing company information
  • Operates as a team player by contributing in the development of processes or solutions to everyday situations
  • Must have advanced skills in Microsoft Office software
  • Excellent time management skills and ability to manage multiple and changing priorities
  • Must possess a high priority for organization and attention to detail
  • Reputation for delivering consistent results in a fast-paced environment
  • Ability to work independently and initiate actions
  • Excellent oral and written communication skills
  • Four year degree in Business Administration or equivalent experience
  • Minimum of three to five years administrative experience supporting high-level executive
  • Travel Requirement as needed for meetings and/or as needed by request
2

Administrative Assistant, Human Resources Resume Examples & Samples

  • Provide administrative support to the SVP of Human Resources and HR team
  • Support SVP on HR Budget related matters – including but not limited to department expenses
  • Manage HR calendar
  • Maintain, schedule and coordinate all meetings and travel arrangements
  • Check all fax machines and copy machines daily for paper
  • Maintain HR staff’s paid time off
  • Process all gift giving orders
  • Administer Corporate Service Recognition Program
  • Coordinate and assit in On-Boarding process for Executive level Associates
  • Generate and analyze weekly reports
  • Responsible for phone coverage, taking messages, answering calls and directing inquiries
  • Other duties and special projects as assigned
  • 2-year college degree or equivalent experience required
  • 3-5 years of business experience in a comparable capacity
  • Competency in all Microsoft Office programs including Word, Power Point, Excel and Outlook
  • Must be detail oriented and able to prioitize
3

Executive Administrative Assistant Human Resources Resume Examples & Samples

  • At least three years of secretarial experience and meeting coordination
  • Exhibits increased proficiency in duties and expanded knowledge and application of software packages
  • Ability to adapt procedures, processes and techniques to the completion of assignments
4

Administrative Assistant, Human Resources Resume Examples & Samples

  • Onboarding for all employees (staff, faculty, interns, guests, substitutes, accompanists and production overhires), including
  • One to two years of Human Resources or related experience
  • Must have strong computer skills including Word, Excel and Outlook, and the ability to learn new programs quickly
  • Must be extremely organized and detail oriented
  • Excellent verbal and written communication skills and the ability to deal with employees at all levels in a professional and welcoming manner
  • Ability to work on projects independently
  • Ability to perform multiple tasks under pressure
  • Ability to work well both independently and as part of a team
  • Experience working with an HRIS system helpful
  • Interest or background in performing arts
  • Knowledge of Ellucian Colleague a plus
5

Administrative Assistant Human Resources Resume Examples & Samples

  • Complete a broad variety of administrative tasks for the Human Resources team including but not limited to: managing active calendars; completing expense reports; composing and preparing correspondences that are sometimes confidential; and arranging complex and detailed travel and meeting plans, itineraries and agendas
  • Prepare and maintain reports that are necessary to carry out the function of the HR department; prepare periodic reports for management, as necessary or requested
  • Work closely and effectively with the HR Team to ensure team informed of upcoming commitments and responsibilities, following up appropriately
  • Keep employee records up-to-date by processing employee status changes in a timely manner through our HRIS databases (i.e. PeopleSoft, Lotus Notes) and employee files
  • Organize and coordinate company events - full logistical facilitation – key contact for events – ensure events take into account employee engagement and values of the organization; ensure within budget while maximizing value
  • Refresh communication areas (tack boards) with timely, business-related information and news
  • Maintain and distribute internal directories and organization charts
  • Prioritize conflicting needs; handle matters expeditiously, proactively and follow-through on projects to successful completion, often with deadline pressures
  • Prepare professional reports and presentations as directed by the HR Team
  • Ability to maintain high level of confidentiality and exercise discretion
  • Administer LOA (Leave of Absence) program to ensure compliance with state and federal laws
6

Administrative Assistant, Human Resources Resume Examples & Samples

  • Organizing company-sponsored wellness events, including the set-up and facilitation of the event
  • Assisting where needed with coordination of e-mail-blast mass mailing
  • Assisting in the coordination and logistics of orientation (scheduling, room set-up and materials preparation) for new staff members
  • Back-up for the global separation process for all staff and contingency members
  • Managing document naming conventions for department drives and intranet
  • Word processing and branding correspondence and other documents and performing high-quality copy editing for certain reports and documents
  • Preparing ad hoc reports, upon request
  • Organizing team meetings and managing follow up
  • Conducting data entry for compensation surveys
  • Scanning, filing and maintaining departmental and corporate files, including cataloguing and boxing up files for offsite storage
  • Maintaining complex calendars, scheduling and coordinating meetings and conference calls, and managing meeting logistics, including, but not limited to, booking of conference room, ordering food and setting up, assembling data/materials, and creating/distributing the agenda
  • Receiving, screening, prioritizing and routing calls and mail to the appropriate colleagues
  • Arranging and preparing travel arrangements/itineraries
  • Preparing and submitting expense reports and processing invoices
  • Sorting and distributing paystubs
  • Copying and scanning, logging parking validations, ordering and deactivating security badges and ordering supplies; and
  • Supporting various members of the HR team on special projects as needed
  • Outstanding initiative and a strong work ethic; candidate should be highly proactive and self-driven
  • Superior attention to detail and unusually strong organizational skills
  • Ability to learn quickly, require minimal guidance and possess a desire to proactively offer and implement ideas for improvement
  • Responsible with a strong sense of dedication
  • Sophisticated phone and customer service skills
  • Candidate must demonstrate strong interpersonal skills and the ability to quickly build credibility and gain confidence of individuals at all levels
  • Poised and confident
  • Ability to work well under pressure and with time constraints; and
  • Strong integrity and professionalism
  • Minimum 3 years relevant experience, in a professional services firm
  • Proven track record in maintaining discretion with confidential information
  • Capable of working under general direction with little supervision
  • Independent judgment to plan, prioritize and organize diversified workloads for self and others; and
  • Strong working knowledge of Microsoft Office applications including Excel, Word, PowerPoint, Access and Outlook. Experience with SharePoint, Publisher or other creative software strongly preferred
  • Bachelor’s degree strongly preferred
7

Administrative Assistant, Human Resources Resume Examples & Samples

  • Coordinate internal and external meetings for multiple Executives
  • Manage hectic and complex calendars
  • Assist with the new hire on-boarding
  • Prepare expense reports and purchase requisitions
  • Coordinate both domestic and international travel arrangements
  • Organize space planning and large offsite events
  • Build cross-functional relationships between departments
8

Administrative Assistant, Human Resources Resume Examples & Samples

  • Organizing HR team meetings and managing follow up
  • Back-up support for the Global Head of HR
  • Back-up support for the Head of HR - Europe and the Middle East when visiting the Los Angeles office
  • Back-up support for HR Records Management
  • Reconciling monthly accounting GL reports against the HR budget tracker
  • Back-up support sorting and distributing paystubs
  • Providing HR file room access
  • Assisting where needed with coordination of e-mail-blast mass mailing; and
  • Copying and scanning, logging parking validations, ordering and deactivating security badges and ordering supplies
  • Responsible, with a strong sense of dedication
  • Bachelor’s degree required. #LI-AS1
9

Administrative Assistant, Human Resources Resume Examples & Samples

  • Assisting in the coordination and logistics of orientation (scheduling, office tour, room set-up and materials preparation) for new staff members
  • Coordinate HR team-building activities and celebrations; process company-wide employee acknowledgement requests
  • Minimum 3 years relevant experience, in a professional services firm. Executive assistant experience preferred
10

Administrative Assistant / Human Resources Resume Examples & Samples

  • Increasing managers’ work productivity (screening calls, interacting with vendors, editing correspondence)
  • Managing complex and fluctuating schedules (travel, meeting arrangements and calendars)
  • Completing administrative processes (filing, correspondence, data entry, expense reports, preparing purchase orders, ordering supplies)
  • Supporting human resources activities (may include HR meeting planning, new employee orientation arrangements, local training activity logistics)
  • Hours are 8:30 am – 5:00 pm
  • High school diploma required; post-secondary education or Associate’s/Bachelor’s degree preferred
  • At least 3 years of relevant work experience as an Administrative/Executive Assistant, preferably in a professional services environment
  • Professional appearance and demeanor with ability to exercise good judgment and discretion
  • Attention to detail, dependability/punctuality
  • Sense of humor appreciated
11

Administrative Assistant, Human Resources Resume Examples & Samples

  • 5+ years of full-time administrative experience
  • 5+ years of experience coordinating international travel logistics on behalf of 1 or more executives
  • 5+ years of calendar management and expense report management for 1 or more executives
  • Excellent computer skills and comprehension of Outlook
  • Incredibly organized and detail-oriented
  • Ability to use sound judgement in confidential matters
  • Ability to prioritize multiple assignments
  • Knowledgeable about organizing small off-site events
  • Thrive in a fast-paced atmosphere
  • Ability to hit the ground running and take charge of the position
  • Must be flexible and able to quickly react to last minute changes
  • Be self-directed and take initiative
  • Ability to effectively interact with all levels of the organization
  • Proven establishment of solid connections to build successful relationships
12

Senior Administrative Assistant Human Resources Resume Examples & Samples

  • Schedules meetings and maintains calendars. Serves as coordinator for conferences and meetings
  • Responsible for answering phones, emails and other communication in a prompt and professional manner
  • Ensures appropriate handling of incoming requests and escalates as necessary
  • Coordinates business itineraries and travel arrangements
  • Processes expense reports
  • Prepares presentations, compile and prepare reports and data
  • Maintains and updates electronic and hard copy filing systems, organization charts and phone lists
  • Maintains schedule of deliverables for internal and external presentations and work products
  • Stays abreast of assignments and deadlines of team members
  • Assist with research and as requested
  • Circulates mail and handle over-night deliveries
  • Orders office supplies
  • Coordinates copier/printer/fax machine maintenance
  • Coordinates moves and new employee setup
  • Provides high level project management support for key HR Operations initiatives. This includes monitoring status, milestone completion and project status updates
  • Flexible team player who thrives in environment requiring ability to effectively prioritize and juggle multiple concurrent activities
  • Results driven achiever with exemplary planning and organizational skills, along with a high degree of detail orientation
  • Organizes and expresses ideas clearly in both oral and written form
  • Advanced PC skills, Microsoft Outlook, Excel, Power Point, and willingness to learn new office systems
  • Demonstrates initiative and sense of urgency
  • Possesses excellent interpersonal skills
  • Develops rapport with a variety of people, uses diplomacy and tact when dealing with others, builds a spirit of unity within team and provides feedback
13

Administrative Assistant, Human Resources Resume Examples & Samples

  • Experience with Microsoft Office
  • Experience with maintaining confidentiality
  • Experience juggling multiple projects
14

Administrative Assistant, Human Resources Resume Examples & Samples

  • Maintaining calendars, scheduling meetings and conference calls, ordering and setting up meals, and at times other logistical arrangements (e.g., projectors, WebEx, etc.) for meetings
  • Preparing materials for meetings, including preparing and assembling content for presentations, printing, copying and binding books
  • Scheduling travel arrangements, including airline, car and hotel, assisting with visa and passport applications and renewals, and preparing detailed itineraries as needed
  • Preparing, reviewing and managing expense reports
  • Drafting correspondence and memos
  • Reviewing, coding and administering invoices
  • Maintaining the filing system (both physical and electronic); and
  • Performing other administrative duties as needed
  • Minimum 5 years of experience supporting multiple individuals at various levels, including executive/senior management
  • A proven track record in maintaining discretion with confidential information
  • Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority, and self-initiating other value-added tasks
  • Strong working knowledge of Microsoft Office applications including Excel, Word, PowerPoint, and Outlook. Experience with Visio is preferred; and
  • Comfort in learning/utilizing new tools/technologies is required
15

Administrative Assistant, Human Resources Resume Examples & Samples

  • Manage phones, calendars and scheduling needs for the Vice Presidents in HR
  • Coordinate travel logistics and reimbursement reports
  • Provide backup administrative support for recruiting, learning and development, benefits, wellness and other HR functional needs
  • Ad hoc projects related to the HR department (e.g. assisting with benefits open enrollment, data entry for the learning management system, etc.)
  • Meeting scheduling, note taking and tracking follow ups
  • Filing, copying, supply ordering, tracking of expenses and other organizational needs
  • Minimum of five years relevant experience as an Administrative Assistant
  • Experience supporting Department Heads or Executives preferred
  • Previous administrative and/or HR experience is a plus
  • Demonstrated experience utilizing the MS Office suite, particularly Word, Excel, PowerPoint and Outlook
  • Must be highly organized, resourceful and have a strong attention to detail
  • Strong written and verbal communication and interpersonal skills as well as the ability to exercise discretion and confidentiality
  • Should be agile, able to keep up in a fast paced environment and reprioritize or change direction as needed
  • Enthusiasm and interest in Human Resources with a strong work ethic and team mentality
16

Administrative Assistant Human Resources Resume Examples & Samples

  • Schedules and organizes complex activities. Organizes and prioritizes workload
  • Performs work on computer using Microsoft Office and other software as needed
  • Establishes, develops, maintains and updates filing system. Retrieves information from files when needed. Maintains personnel files in compliance with applicable legal requirements
  • Maintains human resource information system records
  • Assists in the hiring process by coordinating job posting website, reviewing applications and coordinating interviews and post-offer screening processes. Creates name badges and manages access system
  • Enters and maintains employee records in the learning management system, benefits system and other systems as required
  • Keeps employee records current by processing employee status changes and other actions in a timely fashion
  • Coordinates benefits enrollment and approves actions on the benefits website
  • Assigns training programs to staff, compiles training reports and serves as an administrator of the organization’s learning management system
  • Submits required paperwork to the workers’ compensation claims administrator. Maintains required records for the Workers’ Compensation program and compiles required postings
  • Drafts written responses or replies by phone or email when necessary. Responds to regularly occurring requests for information
  • Answers phone, takes messages or fields/answers all routine and non-routine questions
  • Acts as a liaison with other departments and outside agencies. Handles confidential information and explains policies when necessary
  • Works independently and within a team on special projects. Work may include planning and coordinating presentations, disseminating information, coordinating direct mailings, etc
  • Types and designs general correspondences, memos, charts, tables, graphs, business plans, meeting minutes, etc. Proofreads copy for spelling, grammar and layout, and makes appropriate changes. Responsible for accuracy and clarity of final copy
  • Performs other related duties as required and as assigned
17

Administrative Assistant Human Resources Resume Examples & Samples

  • Five (5) plus years of executive administrative experience required
  • Prior experience with executive level support
  • Knowledge of general management principals
  • Ability to handle confidential information appropriately
  • Proficient at Microsoft Word, Excel, Outlook and Power Point
  • High degree of flexibility required
  • Displays extraordinary customer service skills in person, telephone and written communications
  • Ability to multi-task and work independently with minimum supervision
  • Proven ability to work in a fast paced, high stress environment is essential
  • Ability to effectively communicate
18

Administrative Assistant Human Resources Resume Examples & Samples

  • Prefer possession of a BA in business or human resources. One year of Human Resource experience
  • Must be at least 21 years of age. Ability to type 60 WPM and knowledge of Microsoft Operating system. Microsoft Office 2000 or higher software and HRIS. Responsible for complying with time and attendance policies and all established Human Resource Policies. Must adhere to the Code of Conduct established by G4S. Performs other duties as assigned by Supervisor.People who applied for this job also applied for
  • Regional Command Center Operator (Tampa, FL)
19

Administrative Assistant, Human Resources Resume Examples & Samples

  • Manage schedules and coordinate travel and logistics
  • Assist and support Human Resources department in all areas as needed, such as planning events, interview scheduling, preparing new hire documents, assisting with onboarding of new hires, supporting logistics of recruiting activities, managing calendars, and coordinating department meetings
  • Prepare materials and presentations for meetings and set up rooms as needed
  • Complete and process expense reports
  • Answer calls and assist in managing emails
  • Provide general administrative support, including providing copies, maintaining files and updating shared files on the server
  • Assist in coordinating interviews and greeting candidates
  • Assist with planning company and department events
20

Administrative Assistant Human Resources Resume Examples & Samples

  • A minimum of 2 years as an administrative assistant, preferably in a Human Resources Department or working at a staffing firm or staffing agency
  • Skilled with Microsoft Office, Excel, Word
  • Strong attention to detail and time management skills
  • Spanish speaking a strong plus but not required
21

Administrative Assistant, Human Resources Resume Examples & Samples

  • Provide advanced administrative support to the Human Resources Leadership Team and other team members as needed
  • Maintain Outlook calendars to include heavy scheduling of appointments including travel, interviews, individual / department meetings, and company-wide events
  • Operating with a great deal of latitude and independent judgment, maintaining strict adherence to the handling of all confidential information
  • Prepare and timely submission of expense reports for the HR Leadership Team in accordance with company policies including reclassification to proper accounts and cost centers
  • Involved in the administration of companywide culture and recognition programs
  • Assist with the creation and administration of materials for benefits open enrollment, new hire onboarding, company events, and other HR-related initiatives
  • Process HR invoices as required
  • Provide coordination of domestic and international travel and preparation of travel itineraries for HR Leadership and other HR staff as requested
22

Administrative Assistant, Human Resources Resume Examples & Samples

  • General administrative support for the NY HR department
  • Heavy calendar management
  • Time and expense reporting
  • Meeting support and logistics
  • Scheduling and coordinating travel arrangements
  • At least 5 years of professional experience in a fast paced, professional environment supporting several executives
  • Proficient in MS Office, Word and Excel
  • Bachelor’s degree or relevant professional experience
  • Extreme attention to detail, ability to multi-task and juggle priorities
  • Articulate, professional phone presence with a positive attitude and excellent communication skills
  • Thrive in a fast paced environment and be solution-oriented
  • Meeting coordination/event planning
  • Experience working on multiple projects
  • Previous assistant experience in PR, advertising or professional service organization is preferred
  • Smart, self-starter, resourceful and ready to jump in
  • Strong PowerPoint skills and experience editing presentations preferred
23

Administrative Assistant, Human Resources Resume Examples & Samples

  • With direction from leader, manage calendar and meeting prioritization. Schedule meetings and/or conference calls by interacting with internal partners and/or external clients/partners to coordinate calendars, accommodations, meeting materials and supplies
  • Prepare expense reports, invoices, presentations, internal communication, travel arrangements, and other misc. reports
  • Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), offsites, and special events or conferences
  • Respond to ad hoc requests, manage tasks including filing, copying, responding to problems with printers, etc., and/or participate in projects representing the team (researching issues or questions about policies or practices, managing a conference call, etc.)
  • Associate's degree or equivalent
  • Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur)
  • Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people
  • Ability to anticipate needs and make independent judgments given limited availability of leader
  • Ability to exercise discretion due to accessing and handling sensitive information
  • Interest/experience in Human Resources
24

Administrative Assistant, Human Resources Resume Examples & Samples

  • Provide day-to-day support to 2 Directors including: complex calendar management for international internal and external meetings, managing heavy domestic and international travel arrangements, and completing expense reports
  • Be a culture carrier in all aspects of the role
  • Support People@ team projects that require cross group collaboration & coordination Identify ways for the people@ team to work even closer together, including technology platforms and knowledge management
  • Manage team meeting schedules, structure and agenda follow up
  • Plan and manage budgets and logistics for team offsites
  • Coordinate speaking engagements and presentations
  • Partner with facilities team on space planning and enhancements
  • Build cross functional relationships with key partners in other departments
  • At least 4+ years of administrative experience with senior executive members
  • Excellent computer skills and proficient user of Outlook and Concur
  • Incredibly organized and detail-oriented with proven ability to prioritize multiple assignments
  • Excellent oral and written communication skills and ability to operate with a high level of confidentiality
  • Strong scheduling and travel coordination skills
  • Experienced in organizing large off-site events for 200+ participants
  • Experience with scaling space management and planning to accommodate regular growth amongst teams
  • Passionate about Facebook
  • An understanding of how best to assimilate in a new group
  • Able to think, plan and execute quickly and resourcefully both autonomously and as part of a broader team
  • Constantly searching for new and exciting ways to strengthen team programs
  • Active knowledge of how to engage team members and managers to make quick and effective transitions
25

Administrative Assistant Human Resources Resume Examples & Samples

  • Performs general administrative tasks such as handling the mail, typing, filing, and answering phones
  • Establishes and maintains office files, makes appointments and arranges meeting rooms as required
  • Compiles information from various sources and utilizes the information for uses such as generating reports
  • Audits and maintains various reports specific to his/her department by checking for errors, inconsistencies or discrepancies; makes corrections and notifies appropriate personnel of any modifications
  • Ensures that department schedules and calendars are kept updated
  • Updates and maintains pertinent business information via computer or department files
  • Assists with a variety of scheduled and unscheduled projects occurring in the department at any given time
  • Drafts and types correspondence and/or presentations to be sent to internal and external contacts
  • May process personnel/payroll information for assigned pay group or associates in the department
  • Interacts frequently with inter-departmental associates and management for the purpose of resolving workload issues
  • May provide backup support for other administrative associates in the department such as handling multi-line phone system, greeting visitors, and other receptionist-related duties
  • Handles incoming and outgoing phones for the department and responds to questions and/or requests in a professional manner
  • Assists and supports department managers in preparing for meetings
  • Maintains and promotes positive and professional working relationships with associates and management
  • Complies with all appropriate policies, procedures, safety rules and regulations
  • Ability to communicate effectively both orally and in writing
  • Ability to resolve issues quickly and efficiently
26

Administrative Assistant Human Resources Resume Examples & Samples

  • 5 years of relevant experience required, preferably supporting an executive level position
  • Experience with process improvement or lean philosophy preferred
  • Requires demonstrated proficiency in multi-tasking, flexibility, time management, organization, attention to detail and professionalism
  • Must be able to work equally well independently and in a team environment
  • Requires intermediate computer skills with an emphasis on Microsoft Office applications
  • Receives and screens visitors and telephone calls. Uses independent judgment to determine priority and sensitivity of inquiries and responses
  • Prepares and/or supervises the preparation of correspondence, forms, reports and other written communications as required
  • Schedules/coordinates meetings, conferences, special events, appointments and travel arrangements. Maintains assigned calendar(s)
  • Originates, prepares, processes and edits personnel, financial or operational reports and documents
  • Demonstrates compliance with hospital safety policies and procedures
  • Assists with special projects and interdepartmental needs when appropriate
27

Administrative Assistant, Human Resources Resume Examples & Samples

  • Calendar Management, Scheduling Meetings, Travel Management, Expense Management
  • Working closely with the Benefits and Talent Acquisition teams, assists in organizing and scheduling associate events including securing event space, coordinating with vendors as necessary and document production and distribution
  • Uses appropriate tools for required work including Workday, Microsoft Outlook, Word, Excel, and Power Point to track, document, and report data
  • Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards
  • Coordinates data and prepares reports including monthly HR calendar and hiring information for committee review
  • Minimum of two years Administrative Assistant or equivalent experience; Bachelor’s Degree is preferred
  • Must have a high comfort level in working with associates and vendors across multiple levels
  • Proven ability to exercise discretion and judgment when dealing with sensitive or confidential information
  • Prior experience or interest in Human Resources or communications functions strongly preferred
  • Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, and PowerPoint
28

Administrative Assistant, Human Resources Resume Examples & Samples

  • Compile and maintain records of business transactions
  • Perform routine tasks such as opening mail, answering correspondence, and preparing outgoing mail, and other clerical duties
  • Maintain confidential papers and documents
  • Perform basic office duties such as answering the telephone, direct calls, emails, and fax
  • Participate in tasks requiring added assistance and support the WWP team of assistants when needed
  • Organize, file, and maintain important documents or records
  • Prepare expense reimbursements in a timely manner
  • Assist with travel arrangements for the executive team as needed
  • Assist in managing invoices and budget related documentation
  • Maintain organization of the executive offices
  • Ability to work in a collaborative team environment
  • Ability to complete projects in a timely basis
  • Excellent verbal, written, and keyboard skills
  • Ability to take initiative, multi-task, and work well under pressure
  • Attention to detail and ability to work on multiple projects simultaneously
  • High energy level, self-motivated, positive, outgoing, personable, and able to relate well with diverse populations
  • A team player with exceptional interpersonal skills, able to communicate with diverse personalities in a tactful, mature and flexible manner
  • Organized, diligent, and able to troubleshoot, problem-solve and prioritize
  • High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel, MS Outlook, and MS PowerPoint
  • Minimum of four (4) years of experience in administrative and/or staff support position required
  • Nonprofit experience preferred
  • High level of proficiency in the use of Microsoft Office programs is required
  • Salesforce experience is preferred
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