Accounts Payable Representative Resume Samples

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FD
F Dibbert
Frederick
Dibbert
1003 Milton Lake
San Francisco
CA
+1 (555) 527 1807
1003 Milton Lake
San Francisco
CA
Phone
p +1 (555) 527 1807
Experience Experience
Phoenix, AZ
Accounts Payable Representative
Phoenix, AZ
Morissette Group
Phoenix, AZ
Accounts Payable Representative
  • Special Projects: Actively participates in key team-wide or department-wide initiatives to improve overall performance and support strategic initiatives
  • Review and verify the accuracy of documents (i.e., Accounting Transaction Slips, Invoice Attach Sheets), and perform checking procedures
  • Assistance of accounting manager
  • Dedication to providing a high level of customer service to internal and external clients
  • Ad-hoc Project Work
  • Reconciling, checking and posting bank accounts
  • Perform data entry on computer system
Detroit, MI
R-accounts Payable Representative
Detroit, MI
McKenzie and Sons
Detroit, MI
R-accounts Payable Representative
  • Accurate and timely input of information which, is essential to the company’s payment processes (vendor invoices) and to the monthly reporting of results to the Corporation
  • Timely checking and accurate processing of invoices
  • Manage up to date vendor open items
  • Outlook email management
  • Timely and accurate processing of invoices payments
  • Timely posting and clearing of DD accounts
  • Adherence to departmental SLAs
present
Phoenix, AZ
Italian Speaking Accounts Payable Representative
Phoenix, AZ
Huels LLC
present
Phoenix, AZ
Italian Speaking Accounts Payable Representative
present
  • Timely checking and accurate processing of invoices and payments
  • Adhoc Project Work
  • Dealing with queries in an efficient and timely manner
  • Proven track record liasing with personnel on all levels of seniority both internally and externally
  • Balance sheet Reconciliations
  • Interface with various internal departments and external suppliers to resolve any queries
  • Reconciling ERP uploads
Education Education
Bachelor’s Degree in Accounting
Bachelor’s Degree in Accounting
Ashford University
Bachelor’s Degree in Accounting
Skills Skills
  • Excellent organisational skills and ability to take ownership of tasks
  • General Accounting and Accounts Payable knowledge
  • Strong attention to detail
  • Ability to work well in a team environment and develop relationships with internal departments to resolve disputes and outstanding issues quickly
  • Strong administrative skills including attention to detail, organization
  • Good knowledge of accounting system such as Oracle Financial
  • Good understanding / Knowledge of accounting concepts
  • Good knowledge of Ms Office (Microsoft Word, Excel, Outlook)
  • Knowledge of Oracle Accounts Payable
  • Ability to prepare records in accordance with detailed instructions
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15 Accounts Payable Representative resume templates

1

Accounts Payable Representative Resume Examples & Samples

  • Degree in Accounting or equivalent work experience
  • Fresh graduate or 1 to 2 years of accounting experience
  • Experience with SAP a plus
  • Independent at work, committed to meet operation targets and deadlines
  • Proficiency in Mandarin is an advantage
2

Accounts Payable Representative Resume Examples & Samples

  • Assists with annual financial audit process
  • Processes the annual 1099 filings
  • Prepares and provides general ledger reconciliations for the related G/Laccounts
  • Reviews and ensures all accounts payable documents are compiled according to accounting procedures
  • Documents the necessary documents policies and procedures relating to company disbursements
  • Balances daily/weekly AP processes
  • Maintains the company’s O/S check log
  • Processes voided checks
  • Records all assigned manual checks
  • Performs such similar, comparable or related duties, as may be required
3

Accounts Payable Representative Resume Examples & Samples

  • Facility Repairs, Maintenance, Permits, Tests, Inspections
  • Experience with Microsoft Office products including Excel, Word, and Outlook required; Oracle experience preferred
  • Ability to adapt to changing responsibilities
  • Strong analytical and thinking skills
4

Accounts Payable Representative Resume Examples & Samples

  • Associate’s degree in Accounting and 2-3 years of related work experience
  • Strong technical knowledge of accounts payable policies and procedures; and exposure to tax compliance desired
  • Experience with online expense reporting. Concur system experience strongly preferred
  • Strong analytical and problem-solving skills required
  • Computer skills, Excel skills a plus
5

Accounts Payable Representative Resume Examples & Samples

  • Checks and verifies cost accounting, accounts payable records, prepares invoices and vouchers, types, files, posts ledger and general journal entries, and/or performs reconciliations
  • Month-end and year-end closings
  • 4-year degree from an accredited institution in Finance, Accounting or related field, OR appropriate combination of education and significant experience
  • Minimum 3 years’ Accounts Payable experience
  • Must be organized and highly detail oriented
6

Temporary Accounts Payable Representative Resume Examples & Samples

  • Please note, this is a temporary position for an estimated length of 1 or more months
  • Process and key .com e-Commerce Expense Payable Invoices
  • Ability to work in a fast-paced environment with high-volume work
7

Accounts Payable Representative Resume Examples & Samples

  • Minimum of 1 to 3 years of prior accounts payable experience
  • Ability to handle highly confidential and sensitive information
  • Strong communication skills both verbal and written, with the ability to communicate with all levels of Associates
  • Dedication to providing a high level of customer service to internal and external clients
  • Proficiency with Word and Excel
  • Must be detail oriented; have strong and accurate data entry skills and work well within a team environment
  • Ability to deal effectively with tight month end closing process
  • Must be dependable with the ability to follow instructions, respond to management direction and solicit feedback to improve performance
  • Ability to identify potential issues or errors and make decisions
8

Senior Accounts Payable Representative Resume Examples & Samples

  • Demonstrated ability to learn and apply Ropes & Gray accounts payable policies, procedures, and systems (Including: Elite Enterprise, Chrome River, Imaging software, spreadsheets)
  • Accurate record keeping
  • Good business math skills
9

Accounts Payable Representative Resume Examples & Samples

  • Enter, process and/or pay vendor invoices and check requests. Apply good accounting principles as well as use proper internal controls procedures and good judgment to ensure the following
  • Accurate and timely data entry of vendor invoices and payment requests
  • Check requests are authorized and within the approved limits
  • Expenses are charged to the correct accounts
  • Discounts are captured
  • Ensure invoices are captured and appropriately filed in the imaging system
  • Checks are issued and are mailed promptly
  • Department filing is maintained in a timely manner
  • The correct sales and use tax is applied and paid timely
  • The necessary data is booked in time for the month-end and year-end closes
  • The vendor file is accurate for 1099 reporting and check mailing
  • Checks are secure and properly accounted for
  • The accounts payable sub-ledger agrees with the general ledger
  • Responses are handled promptly
  • Information is kept confidential
  • Uses good judgment when dealing with exceptions to the firm’s payment policy and informs Accounts Payable Manager of gray areas in the policy (e.g. do not delay a payment that would cause a member of the firm or the firm to suffer a hardship)
  • Participate in the annual 1099 filing process
  • Review and process of expense reports while adhering to firm guidelines
  • Follow department guidelines for filing and managing accounts payable invoices and files
  • Identifies problems and proposes solutions
  • Respond timely to phone calls and other inquiries
  • Follow up with all parties necessary to obtain feedback and complete assignments by deadline; escalate issues and/or risk to deadlines as needed
  • Contributes to the preparation of the annual abandoned property filing determining whether any uncashed checks have to be remitted to the state work produced to ensure it is accurate and is being processed in a timely manner and in accordance with Firm and department policies
  • Maintain outside applications when necessary, including PayMode, Chrome River, Travelex, American Express, and BoA CashPro
  • Assist the Manager in interviewing candidates for open staff positions
  • Document and update procedures and processes, such as 1099 generation, employee reimbursement requests, and vendor lists
  • Ability to work independently on assigned tasks with minimal supervision and to follow assignments through to their conclusions
  • Excellent oral and written communication skills to effectively communicate with others both inside and outside Ropes & Gray
10

Accounts Payable Representative Resume Examples & Samples

  • Ensuring that all transactions are appropriately authorised/approved posted and paid in a timely and efficient way
  • Reconciling ERP uploads
  • Dealing with queries in an efficient and timely manner
  • Working as part of a large team that has responsibility for accurate and timely input of information (this is essential to the company’s payment processes –vendor invoices, and to the monthly reporting of results to the Corporation.)
  • Timely checking and accurate processing of invoices and payments
  • Interfacing with various internal departments and external suppliers to resolve any queries
  • Ad-hoc Project Work
  • Fluency (written and oral ) in English
  • Fluent in (written and oral ) at least 1 Nordic language (Essential)
  • Educated to UK standard/higher grade, European High School leaving certificate or equivalent
  • Experience in high volume, multi entity, multi-currency processing
  • High self-motivation and team focus
  • Excellent organisational and prioritisation skills
  • Ability to take ownership of tasks
  • Demonstration of Risk and Control awareness
  • Understanding and appreciation of audit controls and compliance
  • Proven track record liaising with personnel on all levels of seniority both internally and externally
  • Educated to UK standard grade, European High School leaving certificate or equivalent
  • IND-EMEA
11

Accounts Payable Representative Resume Examples & Samples

  • Working as part of a large team who has responsibility for accurate and timely input of information (this is essential to the company’s payment processes – vendor invoices, and to the monthly reporting of results to the Corporation.)
  • Adhoc Project Work
  • Experience in high volume, multi entity, multi currency processing function
  • Self motivated and team focused
  • Excellent organisational skills and ability to take ownership of tasks
  • Demonstrate Risk and Control awareness
  • Understanding and appreciation of audit, SOX requirements & VAT rules
  • Educated to standard grade or equivalent
12

Senior Accounts Payable Representative Resume Examples & Samples

  • Responsible for management of specific entities’ AP ledgers
  • Responsible for AP month end closing process to strict deadlines
  • Responsible for driving ongoing performance improvements
  • Responsible for ensuring first class service in line with all SLAs
  • Ongoing review and update of policies, processes and procedures to ensure best practice – This includes suggesting potential new projects to management
  • Support business partners throughout the region by establishing and maintaining first class service in line with established SLAs
  • Ongoing support and guidance to the team
  • Business partnering across all entities
  • Ensure all SOX and Audit compliance requirements are met
  • Experience in international accounting environment with large multi-national
  • Clear understanding of accounting standards and guidelines
  • Profound knowledge of accounts payable processes and process improvement methodologies
  • Ability to work in a team as well as independently
  • Proven high service orientation
  • Solid knowledge and experience of SAP and E1 preferred
  • Proven ability to deliver to strict deadlines
13

Accounts Payable Representative Resume Examples & Samples

  • Process invoices, check requests, expense reports for payment
  • Review accounts payable documents for accuracy, internal controls, delegation of authority, and accounting codes
  • Apply working knowledge of accounting/bookkeeping terms and procedures
  • Verify accuracy, completeness and consistency of accounting information received
  • Resolve vendor and internal inquiries
  • Perform data entry on computer system
  • May prepare periodic reports and other records
  • 0-3 years related experience
  • Basic Excel experience and ten key skills
  • Working knowledge of the accounts payable process and knowledge of accounting/bookkeeping terms and procedures preferred
14

Accounts Payable Representative Resume Examples & Samples

  • Open, date stamp, and scan all incoming mail
  • Process invoices in accordance with established procedures
  • Ensure proper remit-to location, account coding, approvals received
  • Transact expense reports
  • Audit employee travel expenses for compliance with company T&E policy
  • Research, reconcile, and resolve invoice and employee expense issues
  • Contribute to building the reputation of Accounts Payable through delivering superior customer service to all internal and external customers
  • Support the month-end and year-end close processes; provide Financial Analysts with required information
  • Deliver all audit requests to audit team within timeline specified
  • Participate on miscellaneous project teams as required
  • 3-5 years A/P experience
  • Strong written and verbal communication skills with a demonstrated ability to communicate effectively to a wide variety of audiences at all organizational levels
  • Proven superior customer service record
15

Accounts Payable Representative Resume Examples & Samples

  • Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement”
  • Knowledge of coding and clinic policies on accounts payable
  • Skill in use of computer and calculator
  • Ability to examine documents for accuracy and completeness
  • Ability to prepare records in accordance with detailed instructions
  • Ability to work effectively with co-workers as a team member
  • Minimum of one year of experience in accounts payable or related finance/accounting exposure in a business setting, preferably in a medical office and/or healthcare environment
  • Customer service orientation with strong focus on successful interaction with customers/clients is required
16

Accounts Payable Representative Resume Examples & Samples

  • 3-5 years of Accounts Payable work experience
  • Proficient in Microsoft Excel
  • Trained in computerized accounting systems
  • Knowledge of Oracle Accounts Payable
  • 2-year degree
17

Accounts Payable Representative Resume Examples & Samples

  • Minimum of a High School diploma is required; prefer a RECENT college graduate with an Accounting degree (no experience)
  • Minimum of 1 year but no more than 3 years of CURRENT on-the-job accounting related experience. Please note we are only considering entry-level candidates for this position
  • Must have basic Microsoft Excel skills and experience
  • Experience with ten-key data entry skills
  • Working knowledge of Accounts Payable process and knowledge of Accounting / Bookkeeping terms and procedures is highly desired
18

Accounts Payable Representative Resume Examples & Samples

  • Responsible for processing a high volume of invoices for payment to assigned merchandise and equipment vendors in an accurate and timely manner, ensuring specific terms of agreement are met. Invoices are processed via the 3-way match process (invoice to purchase order and verify receipt of goods and/or services). Requires knowledge of product lines and may deal directly with service centers, responsible for handling the equipment, parts, or repairs for medical office practices. Validate that all hard-copy invoices or manual transactions are scanned for future viewing and reference. A/P Rep to obtain missing invoices or credit memos, and track invoices and shipping receipts until the order is received complete. Invoices matched having a discrepancy is assigned to the A/P Rep’s queue for review. Requiring knowledge of product line, the A/P Rep researches and resolves all discrepancies by following up with vendors, as well as several departmental TSMs on various invoice processing issues such as shortages, price pends, returns chargeback’s, and SPA’s. The A/P Rep works directly with each of these departments, along with the DC’s and the service centers responsible for handling the merchandise, equipment or repairs
  • Reconcile vendor statements and investigate all open transactions. Identify and work towards resolving chargeback’s for pricing, shortages, and all other discrepancies. Communicate/work closely with vendors’ Accounts Receivable contact to coordinate and resolve disputed items. Keep supervisor or manager informed of any conflicts or problems. Present completed reconciliation for review with supervisor
  • Ensure that appropriate signature authority, dollar amount, remittance address, and general ledger coding are obtained on each invoice before processing. Work with vendors to provide remittance information via the Vendor Information Portal or provides credit card payment information to vendors when all information and approvals are obtained
  • Prepare vendor setup request forms to add or make changes to vendor accounts in JD Edwards. Ensure vendor payment terms are correct, as well as the payee name, remittance address, and that all additional data are entered into the system properly
  • Participate in special projects and perform other duties as required
  • Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work related tasks in a manner that is in compliance with all Company policies and procedures including WorldWide Business Standards
  • Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments
19

Italian Speaking Accounts Payable Representative Resume Examples & Samples

  • Working as part of a large team who has responsibility for accurate and timely input of information (this is essential to the company’s payment processes –vendor invoices, and to the monthly reporting of results to the Corporation.)
  • Balance sheet Reconciliations
  • Proven track record liasing with personnel on all levels of seniority both internally and externally
  • Good understanding of EMEA VAT requirements
20

Accounts Payable Representative Resume Examples & Samples

  • Process invoices accurately and efficiently throughout the month utilizing Oracle
  • Must verify all invoices for proper approval and valid GL numbers
  • Research and resolve supplier disputes and issues. Resolution to include root cause analysis and proactive steps to mitigate future issues
  • Comply with all internal control procedures to ensure accurate financial records, particularly in relation to Corporate Approved Authority Matrix
  • Adhere to contractual payment terms to ensure smooth operation of the business while maximizing cash flow
  • Experienced with Oracle
  • Strong interpersonal, written and verbal communication skills
  • Experience in a corporate setting a plus
21

Accounts Payable Representative Resume Examples & Samples

  • Process all disbursment promptly and accuratly (electronic funds transfers or cheques) to dealers, customers and vendors for our offices in Montreal, Ajax & Libertyville
  • Process monthly dealer reserves, second level profit and dealer bonuses programs (Special programs)
  • Responsible to archive boxes, order folders and software maintenance (Iron Mountain)
  • Support Service Center departments (Montreal, Ajax) and dealers by completing searches on payments made to vendors, customers or dealers
  • Prepare the daily reconciliation file for our accounting department
  • Other related tasks as assigned
  • 1-3 years’ experience in accounts payable/ receivable/ accounting or equivalent work experience
  • Able to multi tasks and work with minimum of supervision
  • Good understanding / Knowledge of accounting concepts
  • Good knowledge of accounting system such as Oracle Financial
  • General knowledge of an automobile retail operation
22

Accounts Payable Representative Resume Examples & Samples

  • Proficient computer skills and previous experience with the ten key calculator are required
  • Excellent verbal and written communication skills are a must, you will be interacting with AP staff, vendors, Finance Department staff, and staff at our hospitals and clinics
  • The ideal candidate will be able to prioritize and carry out multiple tasks concurrently
  • Must be able to deal with pressures related to meeting deadlines
  • Must have the ability to deal with detailed information
  • Previous accounts payable experience with a large multi-state company is preferred
23

Accounts Payable Representative Resume Examples & Samples

  • BA or BS degree in accounting preferred
  • At least 3-5 Years of Accounts Payable Experience
  • Must be deadline oriented
  • Ability to organize and prioritize around multiple responsibilities
  • Previous experience with account software. MAS system experience preferred
  • Review and organize all incoming invoices to be paid
  • Perform a three-way match for completeness of paperwork, correct pricing and quantities on all inventory items as well as distribute all other invoices to appropriate parties for approvals and authorizations to pay
  • Prepare invoices for entry into the Accounts Payable system
  • Enter invoices into Accounts Payable System
  • Prepare checks to be printed and reviewed
  • Upon return of signed checks, double checks that all appropriate signatures are in place, mails them and updates the invoices with appropriate check information
  • Maintain VOID check information
  • Corresponds with Vendors
  • Prepares back up for monthly purchase accrual
  • Files vendor invoices
  • Handles monthly enrollments, deletions and changes in connection with the CIGNA insurance as well as handling correspondence with CIGNA
  • Prepare wire transfers
  • Sends check listing to bank for positive pay
24

Accounts Payable Representative Resume Examples & Samples

  • Review vendor invoices to prepare for processing, processes payments and handles vendor inquiries
  • Review and verify the accuracy of documents (i.e., Accounting Transaction Slips, Invoice Attach Sheets), and perform checking procedures
  • Research and respond to both internal and external inquiries as assigned
  • Maintain computer reports and files
  • High school education required
  • 3-12 months of relevant work experience
  • Must be comfortable utilizing MS Office, Excel and Word in particular
  • Prior knowledge of Oracle is strongly preferred
25

Accounts Payable Representative Resume Examples & Samples

  • To perform this job successfully; an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
  • HS/GED or equivalent
  • Minimum 2 years of accounts payable experience, prefer 3-5 years
  • General ledger experience
  • Advanced or highly proficient skill set in Microsoft Office systems and software (Excel, Outlook, Word, Access, Microsoft PowerPoint, etc.)
  • Focus on excellent customer service both inside and outside the organization. Able to focus on team needs and support coworkers to meet team goals and deadlines
  • Excellent communication and analytical skills
  • Experience working in an accounting function supporting a warehouse is preferred
  • AS400 experience a plus/SAP experience preferred
  • Ability to manager a high volume workload, with ever changing deadlines and priorities. Must work well under pressure, meet multiple deadlines
  • Positive attitude and strong work ethics, able to work overtime as needed to meet deadlines
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization
  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations
  • Process expense and vendor invoices
  • Perform batch reconciliation
  • Match invoices with bills of lading
  • CDU process and upload
  • Stamps purchasing
  • Research pricing Variances for commodities to resolve discrepancies between purchase price and price paid
  • Check accuracy of invoice against receiving documents or services rendered
  • Perform data entry of the payments on the AS400/SAP system
  • File invoices per company protocol
  • Research and respond to outside and inside accounting inquiries in a timely manner
  • Track gross profit by commodity using excel and report data periodically as required
  • File invoices and related accounting paperwork
  • Vendor Set-up processing
  • Track vendor rebates received
  • Provide support to the customer service and reception functions
  • Reconciles processed work by verifying entries and comparing system reports to balances
  • Charges expenses to accounts and cost centers by analyzing invoices/expense reports, recording entries
  • Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments
  • Pays employees by receiving and verifying expense reports
  • Maintains accounting ledgers by verifying and posting account transactions
  • Verifies vender accounts by reconciling monthly statements and related transactions
  • Maintains historical records by microfilming and filing documents
  • Disburses petty cash by recording entry; verifying documentation
  • Reports sales taxes by calculating requirements on paid invoices
  • Protects organization's value by keeping information confidential
  • Updates job knowledge by participating in educational opportunities
  • Accomplishes accounting and organization mission by completing related results as needed
26

Accounts Payable Representative Resume Examples & Samples

  • Day-to-day: Send out check payments, match ACH pay cycles, scanning and indexing for team, sort team mail, and manage dead storage. Additional light AP responsibilities such as; review invoices for appropriate documentation and approval prior to payment. Codes invoices to accounts and cost centers by analyzing invoice/expense reports. Enter invoices into PeopleSoft to be processed for payment and process expense reimbursements via Concur
  • Customer/Client Service: Serves as point of contact for assigned business units. Appropriately handles urgent/last minute payment request in a professional and timely manner. Works with vendors to resolve payment and invoice discrepancies
  • Controls: Monitoring discount opportunities, verify Tax ID numbers, resolving payment discrepancies, insuring credit is received for outstanding credit, and obtaining ACH instructions for vendor payments
  • Compliance: Receives, verifies and audits expense reports via Concur to ensure Associates are in compliance with corporate travel policy
  • Special Projects: Actively participates in key team-wide or department-wide initiatives to improve overall performance and support strategic initiatives
  • 1 year of prior accounts payable experience preferred
27

Accounts Payable Representative Resume Examples & Samples

  • Enters/processes supplier invoices into AP system for payment
  • Reviews assigned invoice error queues and resolves AP discrepancies
  • Reconciliation of supplier monthly statements
  • Researches and processes supplier credits to ensure proper application
  • Answers supplier telephone requests for invoice and payment status
  • Provides Excellence in Customer service as it relates to our vendors, Product Team and Sales team
  • Fosters the MSC Culture in the department and throughout the company to ensure unity of purpose and fulfillment of MSC’s mission
  • A Bachelors Degree of the equivalent is preferred
  • One year related experience is required
  • Good mathematical and data entry skills are required
  • Working knowledge of the accounting process is required
  • Good oral and written communications skills are also required
28

Accounts Payable Representative Resume Examples & Samples

  • Accounts payable accounting (coding and posting)
  • Reconciling, checking and posting bank accounts
  • Posting travel expenses and petty cash
  • Work on intercompany-netting (payment system)
  • Responsible for Intercompany-reconciliation
  • Preparation of quarterly VAT Declaration
  • Takeover deputy of other accountants
  • Assistance of accounting manager
  • Successfully completed commercial education (Kaufmännische Ausbildung/KV)
  • Business experiences in accounting / bookkeeping
  • Experience within a matrix organization is a plus
  • Ability to work independent, precise and accurate
  • Team player with good communication skills and flexible attitude
  • Fluent German language skills (written and spoken)
  • Good English knowledge (written and spoken)
  • SAP know-how is an advantage
29

Accounts Payable Representative Resume Examples & Samples

  • Open, sort, date stamp incoming mail and match invoices with receivers accurately and timely
  • Review trade and expense type invoices to ensure accuracy of vendor number, invoice number, purchase order number, general ledger number, invoice amount, and authorized signature and back up support. Correct any error noted to ensure accuracy of payment
  • Data input vendor invoices, debit and credit memos manually and in upload daily. Edit batches for accuracy and completeness, release approve batches to post to AP
  • Research and resolve issues related to invoicing, prepayment, deductions, adjustments, cash discount, and receiving to ensure proper recognition of liability and payment
  • Prepare checks for mailing and overnight delivery
  • Coordinate the flow of deduction support into and out of the department. Process all incoming backup support into vendor files for later distribution to supplier
  • Create and print invoice and purchase order coversheets. Prepare accounts payable documents for imaging
  • Research and resolve accounts payable accrual items. Maintain reporting for AP department including received not invoiced purchase orders, outstanding checks and vendor holds
  • Coordinate and process check run for multiple companies and payment types. Prepare checks for mailing and overnight distribution
  • Process interfaces between business systems
  • Review open payable balance, identify supplier's accounts at risk due to lack of performance, research and escalate debit balances for timely action for collections
  • Performs other job duties as required
  • One year of experience in accounts payable processing preferred
  • Basic understanding of accounting, reconciliations and accounts payable functions. Additional training in bookkeeping concepts and procedures preferred
  • Strong administrative skills including attention to detail, organization
  • Ability to communicate well verbally and in writing with internal departments, vendors, and customers
  • Ability to work well in a team environment and develop relationships with internal departments to resolve disputes and outstanding issues quickly
30

Accounts Payable Representative Resume Examples & Samples

  • Responsible for settlement of all employee expense claims
  • Keeping contact with Citi’s internal & external customers
  • Assist in audit and compliance efforts
  • Daily, weekly, and monthly reporting
  • Project related tasks, including but not limited to system implementations and process reengineering
31

Senior Accounts Payable Representative With Spanish Resume Examples & Samples

  • Ensure TAX calculation (Withholding tax and VAT treatment) on invoice is always checked for correctness and tax codes are properly applied during invoice processing
  • Handle all payment requests and any payment related issues in a timely manner, in accordance with the procedures and respective policies
  • Responsible for execution of Funds Transfers as defined in the respective procedures
  • Ability to deal with customers politely and in professional manner. Continuously improve communication skills with strong knowledge of customer base
32

Accounts Payable Representative Resume Examples & Samples

  • Detail Oriented
  • General Accounting and Accounts Payable knowledge
  • Proficiency with Microsoft Office products including Excel and Word
  • Ability to handle confidential and sensitive information with discretion
  • Commitment to excellent customer service and positive teamwork
  • Ability to handle stress and work well under pressure
  • Three (3) years of progressive related experience
33

Accounts Payable Representative Resume Examples & Samples

  • Data entry,
  • Research and payment of supplier invoices
  • Processing credit memos and supplier checks received
  • Researching supplier statements
  • High school degree or equivalent required, Associate's or Bachelor's degree preferred
  • Minimum 1-3 years of relevant Accounts Payable experience in a customer focused environment
  • Prior experience with Oracle or similar financial systems strongly preferred
34

Accounts Payable Representative Resume Examples & Samples

  • 1-2+ years of experience with Accounts Payable
  • High proficiency in Excel, Word and PowerPoint
  • Able to analyze data and work independently
35

Accounts Payable Representative Resume Examples & Samples

  • Receive, review, and process invoices, credit memos, statements and other documentation from vendors, suppliers, or others
  • Prepare various accounts payable reports
  • Research vendor payments/invoices
  • Support the financial audit process by researching transactions as requested
  • Reconcile vendor statements and general ledger accounts
  • Provide outstanding customer service to internal and external customers
  • Perform other duties as may be required
  • 2 years of relevant accounts payable work experience preferred
  • Solomon ERP experience HIGHLY preferred
  • Familiar with standard concepts, practices, and procedures in accounts payable
  • Ability to use keyboard, 10-key calculator, printer, copier, and fax machine
  • Proficient use of Microsoft Office programs including Word, Outlook, and Excel skills
  • Excellent analytical, problem solving, and organizational skills
  • Versatile, dependable, flexible team player
  • Ability to handle multiple tasks concurrently with ease and take ownership of assigned tasks or projects
  • Ability to meet rigorous deadlines and work effectively with others
36

Accounts Payable Representative Resume Examples & Samples

  • Receives, sorts and distributes all vendor invoices, statements and other AP related incoming mail for all entities of Lancaster General as needed. Sorts and distributes all checks
  • Compiles and processes multiple invoice types including, but not limited to, matching, direct and service invoices, credits, physician payments as well as internal check requests. Performs appropriate levels of monitoring and follow-up for each invoice type on a weekly basis
  • Reviews and processes Employee Travel and Conference Approvals and Employee Expense Reimbursement Requests through the automated workflow process. This includes, but is not limited to, requests for pre-travel approvals, prepaid registrations, travel reimbursements, mileage reimbursements and CME reimbursements
  • Review and manage approved invoice batches for payment and monitor on a weekly basis for completeness and payment closure
  • Interfaces with vendors, sales representatives and hospital personnel to resolve accounts payable problems. Initiate contact with appropriate parties, prepare communications regarding problem, and follow up to resolution appropriately. Notify manager of continuing unresolved problems
  • Interfaces with Materials Management staff to identify and resolve invoice discrepancies in pricing, unit of measure issues, quantity, missing receiving information, etc. until issue is resolved and invoice can be processed for payment. Perform weekly follow-up on open items until resolution occurs. Notify manager of continuing unresolved problems
  • Prepares and run reports/programs for all paper check, ACH and ePayable payments and create file for administrative approval by the VP of Finance, the Director of Accounting and the AP Manager prior to release of any payments to vendors. Transfer and print all checks and ACH remittance advices using MHC software. Transfer ACH and ePayable files to secure location for AP Manager to upload to appropriate banks
  • Maintains vendor master file in ERP software. Obtains required IRS tax id information for all new and re-activated vendors. Performs required sanction search for each new or re-activated vendor and follows up accordingly. Performs regular review of vendor master to identify any vendors that should be inactivated due to no activity and inactivate vendors accordingly
  • Reviews daily EDI invoices that need manual intervention before they can be processed through the system. Makes any necessary corrections or adjustments to allow invoices to be released for processing
  • Uploads weekly refund spreadsheet into ERP system through Lawson CashBook module. Runs all related jobs in system to get refunds ready for processing with next weekly check run. Runs program in ERP system to generate file to be sent to the IRS for TIN Matching. Obtains correct Tax ID information as needed
  • Investigates and supports the appropriate payment of sales and use tax applicable and in accordance with the current PA Sales and Use Tax Regulation 205 (61 PA Code 32.21)
  • Maintains high level of confidentiality due to nature of information contained in some documents coming through Accounts Payable for processing
  • High School diploma or equivalent (GED)
  • At least five (5) year of experience with bookkeeping, invoice processing/payment and data entry experience
  • Excellent data entry and computer navigation skills
  • Advanced experience in Microsoft Excel
  • At least one college-level accounting course preferred
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Accounts Payable Representative Resume Examples & Samples

  • Data entry - volume of entering 50 to 100 invoices a day into Oracle
  • Excel skills to export data from Oracle into excel, be able to sort, filter, pivot tables, basic Excel functions
  • Spanish is not required but desired
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Accounts Payable Representative Resume Examples & Samples

  • TWICE WEEKLY CHECK PRINTING: Once invoices are posted via the AP scanning portal, accounts payable staff ensures the invoices match the invoice detail, then Accounts Payable staff prints checks on a twice weekly basis. Accounts Payable staff ensures the checks match the check register, then attach to the appropriate check stubs and remits if applicable and forwards to the check signers
  • CLIENT ASSISTANCE: Assist both internal and external clients with questions or problems associated with vendors, invoices, issued checks, voided checks, stop payments, reserve transfers, and cash balances. Must have a working knowledge in the utilization of system tools and various research techniques to assist the client
  • CASH MAINTENANCE: Reviews operating cash balances on a weekly basis and also ensures compliance of the association's cash maintenance policies at month end. Must have an understanding of how to maintain the associations' cash balances on a weekly and monthly basis
  • MONTH END REPORTING: Generates month end reports for upper management review. Board signer and cash maintenance checklists must be maintained during the month. These checklists are also turned in at month end and checked for accuracy along with all other reports
  • UTILITIES: Responsible for setting up new utilities and turning over utility meter responsibility. Must ensure turnover is completed for each association meter. Each month print EMM report 'No Recent Invoice Report' for 30 and 60 days. Reviews same and turns into accounting mangers with explanation for outstanding invoices
  • TAXES: Prepare, monitor, file and pay state and federal taxes for each association and ensure all quarterly tax estimates are paid timely. Sets up via internet enrollment all EFTPS federal tax payments and pays same via internet direct pay portal
  • SPECIAL HANDLING CHECKS AND HAND CHECKS: Complete daily hand check requests forwarded by accounting manager or AP lead. Handle special mailing (ie; Fedex) mailings for same checks
  • Filing duties as assigned
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Accounts Payable Representative Resume Examples & Samples

  • Ensures that internal and external customers receive quality and timely accounting services
  • Ensures that Company’s assets are safeguarded by establishing and following the departments policies, procedures, and internal controls
  • Vendor set-up and maintenance
  • Participates in month-end closing processes within AP
  • Assist in the maintenance process of the AP filing system, including paper and electronic invoices, general accounting data and providing scanned invoices and related documents for all balance sheet accounts to general ledger accounting staff
  • Complies with applicable Sales and Use Tax requirements
  • Bachelor's Degree in Accounting or Finance is required
  • 3+ years related Accounts Payable experience in a supervisory role
  • Proficient in Microsoft Office Suite with a high degree of proficiency in Excel, Word and Outlook
  • Promotes and exhibits high degree of customer servie to both internal and external parties
  • Excellent organizational & prioritazion skills to deal with multiple deadlines
  • Ability to follow through and follow up, meets commitments and deadlines
  • Must be able to handle sensitive related and proprietary information in a confidential manner
  • Demonstrated strong organizational and time management skills
  • Must be able to communicate clearly and concisely both orally and in writing
  • Demonstrated excellent customer service approach in all situations
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Accounts Payable Representative Resume Examples & Samples

  • Accurate and timely input of information which, is essential to the company’s payment processes (vendor invoices) and to the monthly reporting of results to the Corporation
  • Responsible for timely posting and clearing of appropriately authorised AP cash clearing account transactions
  • Manage up to date vendor open items
  • Adherence to departmental SLAs
  • Ownership awareness
  • Understanding and appreciation of audit and SOX requirements
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Accounts Payable Representative Resume Examples & Samples

  • Match, batch and enter inventory vendor invoices on a daily basis
  • 3-5 years accounts payable experience
  • Good organizational and multi-tasking skills in a high volume accounts payable processing environment; ability to prioritize and plan work activities, using time efficiently
  • Detail-oriented with strong analytical and problem solving skills
  • Able to develop and maintain effective, positive internal/external working relationships with a diverse group of individuals; a team player
  • Ability to resolve issues appropriately and in a timely manner
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Accounts Payable Representative Resume Examples & Samples

  • Support providers by processing daily/weekly interfaces from claims system to the oracle financial system. Reconciling daily/weekly. Ensure EFT and positive pay files are done efficiently and within required deadlines
  • Addresses internal managers concerns by responding to questions on disbursements and General Ledger Account allocation
  • Administers accounts by reconciling Accounts Payable sub-ledger to General Ledger
  • Perform month-end activity by reviewing A/P Trial balance and resolving old unpaid invoices
  • Maintain department efficiency by verifying accuracy, control and meeting deadlines for weekly check runs and reconciling checks to monthly reports
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R-accounts Payable Representative Resume Examples & Samples

  • Ensuring all transactions are appropriately authorised and approved in line with the Global Corporate Authorisation Policy
  • Timely checking and accurate processing of invoices
  • Timely and accurate processing of invoices payments
  • Interface with various internal departments and external suppliers to resolve any queries
  • Timely posting and clearing of DD accounts
  • May perform other related/ad hoc tasks/projects as required and/or assigned
  • Outlook email management
  • Attainment of operational monthly team targets
  • Self motivated
  • Risk and Control awareness
  • Team focused
  • Nature and Scope
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Temporary Accounts Payable Representative Resume Examples & Samples

  • Review all invoices for appropriate documentation and approval prior to payment
  • Process 3-way purchase order match for invoices into SAP ERP system
  • Provide accurate documentation and records management in accordance to company policy and general accounting practices and principles
  • Prepare and process payment of invoices, including check, ACH, and wire transfers
  • Research, resolve, and quickly respond to all inquiries
  • Perform general office assignments to include copying, scanning, and filing
  • SAP or similar ERP system experience
  • Experience working in a high transaction volume organization
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Accounts Payable Representative Resume Examples & Samples

  • One year of experience in accounts payable processing
  • System Implementation Preferred
  • Basic understanding of accounting, reconciliations and accounts payable functions
  • Additional training in bookkeeping concepts and procedures preferred
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Senior Accounts Payable Representative Resume Examples & Samples

  • Process invoices accurately and efficiently throughout the month utilizing SAP
  • Experienced with SAP, Oracle, JD Edwards Financial Software a plus
  • Must be detail oriented as well as exhibit strong organizational skills
  • Professional and customer focused with attention to detail
  • Excellent computer skills in Excel, MS Word
  • Ability to work cross-functionally with individuals and teams from different areas
  • Associates degree in accounting, business or related field strongly preferred
  • Minimum of 2 years specific accounts payable experience in fast paced environment
  • Need to be able to process large volumes of information efficiently
  • Demonstrate Thermo Fisher Scientific values – Integrity, Intensity, Innovation and Involvement
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Accounts Payable Representative Resume Examples & Samples

  • Responsibility for processing high volume, large ticket invoices into our SAP accounting package
  • Preparation of weekly/monthly payment cycle
  • Monthly reconciliations of creditor accounts
  • Provide support and information to the finance team
  • Ensuring compliance with all corporate policies
  • Assist in resolving payment queries with suppliers (E.g. missing invoices)
  • Monitor Aged Creditors and debit balances
  • Perform related adhoc duties as required
  • Maintaining invoicing through Workflow