Transfer Coordinator Job Description

Transfer Coordinator Job Description

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Transfer coordinator provides timely and consistent information regarding ICD-10, and CPT coding to coders so that the most accurate codes can be assigned for data collection and reimbursement.

Transfer Coordinator Duties & Responsibilities

To write an effective transfer coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included transfer coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Recommend the most effective training method/strategy, including E-learning and virtual classroom training
Keep abreast of policy, procedure, and workflow updates
Conduct training assessments/skill gap analysis and provide recommendations for training solutions
Participate in divisional and TA projects as necessary
Project Coordination ~~ Maintain Documentation ~~ Project Communication ~~ Project Reporting ~~ Analysis ~~ Continuous Learning
Responsible for the administration and coordination of technology projects/programs under guidance from the Project Managers
Of dealing transactions through internal systems, to regulatory and client
Performs detailed research on groups requiring corrections and changes
Coordinates and facilitates the admission of patients from other healthcare facilities to DRMC using transfer center policies and procedures
Collects clinical information to verify patient’s level of care matches type of bed ordered by physician

Transfer Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Transfer Coordinator

List any licenses or certifications required by the position: BLS, CPR, ACLS, CHAA, OSHA

Education for Transfer Coordinator

Typically a job would require a certain level of education.

Employers hiring for the transfer coordinator job most commonly would prefer for their future employee to have a relevant degree such as Collage and University Degree in Education, Communication, Nursing, Faculty, Counseling, Technical, Computer, Graduate, Management, Leadership

Skills for Transfer Coordinator

Desired skills for transfer coordinator include:

EMTALA rules and regulations
Applicable computer systems that will affect and support bed placement activities
Patient medical conditions and medical terminology
Coding – ICD and CPT
Insurance authorization process
Third party reimbursement helpful
Servicing functions
Ability to multi-task efficiently
Customer service
Excellent computer skills

Desired experience for transfer coordinator includes:

Possess an innovative, problem-solving mind set with experience in developing reports and summaries
Ability to simultaneously manage multiple tasks and priorities
Familiarity with technology project management methodology and best practices
May have direct interaction with
Must be detail-oriented and able to work with high volumes and prescribed deadlines
Experience in Emergency Room/Critical Care Unit/EMS preferred

Transfer Coordinator Examples

1

Transfer Coordinator Job Description

Job Description Example
Our company is hiring for a transfer coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for transfer coordinator
  • Place bed assignments for all patients in hospital computer system and RightBed, except for patients in Perinatal Services and NICU
  • Manages in-house transfers and ensures RightBed and hospital computer system are kept up to date
  • Ensures safe and timely placement of patients based on admission status, physician ordered level of care, patient’s clinical information and nursing units’ admission and discharge criteria
  • Maintains competence in all computer systems
  • Maintains 90% accuracy with all information entered in computer system
  • Maintains documentation of activities and recorded calls
  • Supervises the Transfer Center Representatives
  • Communicates with referring hospital to coordinate transportation arrangements and provide an assigned beds
  • Serves as a TriStar consultant and mediator for physicians (and their offices), NP’s, PA’s, nurses, and ancillary staff
  • Tracks and trends barriers to patient intake flow
Qualifications for transfer coordinator
  • Experience using MS Office applications, knowledge of project management tools such as MS Project, Open Workbench
  • Facilitate all communications between referring and receiving physicians and other hospital staff.*
  • Use a multiple phone line system.*
  • Use tools and resources in order to contact appropriate physicians.*
  • Work 12 hour shifts.*
  • Supports Outreach Services, Trauma Services and other departments in provision of data and coordination of follow up.*
2

Transfer Coordinator Job Description

Job Description Example
Our growing company is hiring for a transfer coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for transfer coordinator
  • Work in a customer-centric transfer and transport call center
  • Efficiently and effectively, manage all hospital transfers
  • Exhibit and model exceptional customer relationship behaviors, including telephone and personal contact with all of the call center’s customer groups
  • Ownership of end to end transfer process for assigned offices/systems
  • Support NAMR Transfer Coordinators with transfer administration
  • Conducting briefing with transferees on key transfer terms and high level transparency re net compensation and benefits
  • Raising requested policy exceptions for approval
  • To liaise professionally with internal and external departments and functions home location to deliver BAU effectively and efficiently and to consistently achieve timely and accurate client deliverables
  • Locate the accepting physician
  • Connect sending accepting physicians by a recorded physician-to-physician call
Qualifications for transfer coordinator
  • Knowledge of company/industry project management methodologies and tools that incorporate Capability Maturity Model (CMMI) methods
  • Participates in formal and informal education about operational and clinical aspects of dispatching
  • Effectively uses time, personnel, and equipment to provide high quality dispatching
  • Minimum three years progressive supervisory experience preferred, , Call center, emergency and/or patient transportation dispatch, emergency department RN
  • Bachelor's degree, concentration in Finance or HR a plus
  • Experience working in a virtual team would be an asset
3

Transfer Coordinator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of transfer coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for transfer coordinator
  • Develop recruitment goals and objectives
  • Serve as contact for select in-state and out-of-state community colleges
  • Participate in recruitment trips to in-state and out-of-state community colleges
  • Conduct training for admissions representatives within CRM deployment strategy and relationship development practices
  • Maintain and enhance relationships with colleges, departments and schools both internal and external to university
  • Develop strategies to recruit, maintain, and enroll transfer students particularly through the use of CRM support mechanisms
  • Provide and assist physicians with emergent and non-emergent transfers, consults, and other calls received
  • Supports internal and external customers by providing technical support to branch and department wire system
  • Monitors the wire system's Office of Foreign Assets Control queue and analyzes data to determine potential matches
  • Properly maintains and updates funding logs daily
Qualifications for transfer coordinator
  • Reports to Senior Director of Patient Care any breaches in quality of patient care
  • Reports to Senior Director of Patient Care quarterly QI data
  • Steward facilities other hospitals in the area
  • Nursing departments
  • Transporters
  • Social Services personnel
4

Transfer Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of transfer coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for transfer coordinator
  • Responsible for planning and scheduling of events, calls, meetings and other communications across AllSpire Health Partners member integrated delivery networks
  • May make bed assignments
  • Demonstrates knowledge of regulatory requirements, EMTALA, CHS Ethics and Compliance policies and quality initiatives
  • Tracks and trends barriers to patient flow, makes recommendations and develops action plans to improve processes and systems
  • Researches and confirms where to send asset transfer paperwork for timely transfers
  • Drafts letters to request additional administration info (tax returns)
  • Follows-up contact with contra firms to expedite asset transfers
  • Works with contra firms to obtain and additional documentation necessary to transfer assets
  • Tracks asset receipt through operations
  • Tracks receipt of requested administration information
Qualifications for transfer coordinator
  • Pastoral Care person
  • Current Massachusetts licensure in Nursing
  • BLS/ACLS preferred, or within 6 months of hire
  • Meets standards of performance for Nurse Coordinator position
  • OBSN preferred
  • OMinimum 3 years nursing experience, CCRN preferred
5

Transfer Coordinator Job Description

Job Description Example
Our company is hiring for a transfer coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for transfer coordinator
  • Assists others in the resolution of complex problems and issues
  • Assists with more complex research and investigation
  • May assist in orienting and training of other associates
  • Operate efficiently in all Access Center software
  • Critical thinking skills will be utilized to insure every patient transfer promotes the well -being and safety of the patient
  • Identifies and assists team members with heavier workloads
  • Performs a full range of telephone, computer and / or radio operational duties
  • Gathers initial information which is communicated to the clinicians for assessment and next steps
  • Helps to locate available resources and coordinates information to support patient disposition
  • Gathers information and develops reports outlining activities as directed including volume, response time, and outcomes
Qualifications for transfer coordinator
  • OAble to speak and write English fluently
  • ODemonstrated communication (oral and written), organization and critical thinking skills
  • OAbility to work independently, inter-dependently and set priorities in collaboration with department manager
  • OAble to initiate, accept and adapt to process or other changes necessary to improve patient flow and hospital operations
  • Bachelor Science of Nurse
  • Ability to work in a fast-paced, high volume transaction environment

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