Proposal Writer Job Description

Proposal Writer Job Description

167 votes for Proposal Writer
Proposal writer provides technical writing/editing of highly complex documents using MS Word to ensure compliance with government RFP requirements and provide proposal support under tight deadlines.

Proposal Writer Duties & Responsibilities

To write an effective proposal writer job description, begin by listing detailed duties, responsibilities and expectations. We have included proposal writer job description templates that you can modify and use.

Sample responsibilities for this position include:

Work closely with the Portfolio, Marketing and Delivery organizations to create proposal content to describe our standard services offerings
Work with many departments across the organization to ensure appropriate presentations and sales/marketing collateral including sales, clinical services, analytics, marketing, and senior leadership
Provides effective, timely and critical communications to educate Sales on new or updated products, services or processes
Researching topics, gather and analyze information and background materials
Review and analyze RFP questions/ presentations (pitchbooks) to determine key project requirements
Generate initial draft using content database and other sources
Solicit and coordinate timely input from relevant subject matter experts
Interface with management and sales staff to ensure that responses meet client/prospect requirements and reflect sales strategy
Ensure responsiveness to the client's/prospect's stated requirements
Incorporate all information into a presentable, professional, and competitive proposal/ presentation

Proposal Writer Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Proposal Writer

List any licenses or certifications required by the position: APMP, CAPM, PMI, SIP, PMP, SMPS

Education for Proposal Writer

Typically a job would require a certain level of education.

Employers hiring for the proposal writer job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in English, Journalism, Communications, Marketing, Business, Writing, Education, Psychology, Social Science, Technical

Skills for Proposal Writer

Desired skills for proposal writer include:

Microsoft Word
Microsoft Office
RFP sections and appendices
SharePoint administration and production processes highly desirable
Use of Adobe software applications

Desired experience for proposal writer includes:

Coordinate with subject matter experts and content manager to update central knowledge base as responses are created, developed and enhanced
We are looking at an individual with clarity of thought and someone who is a capable of articulating this clarity into very crisp and concise content
Create client facing content that bridges the gap between high level marketing materials and detailed technical descriptions
Create supporting graphics and diagrams to enhance the solution descriptions
Serve as a mentor and trainer to the Proposal Managers on how to effectively use the content and enlist them in content creation projects
Engage subject matter experts on specific proposal content opportunities to incorporate competitive positioning

Proposal Writer Examples


Proposal Writer Job Description

Job Description Example
Our growing company is looking to fill the role of proposal writer. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for proposal writer
  • Project manages assigned proposal responses and presentations
  • Collaborates with sales professionals and leadership to develop strategies, clear/concise value propositions, format and delivery for proposals and presentations
  • Reviews, researches and resolves complex issues pertaining to proposal responses
  • Develops, reviews and edits Request For Proposal responses, presentations and other marketing and pitch materials and programs for new business development pursuits
  • Liaises with executive leadership and sales professionals throughout the process, ensuring clear communication
  • Leads by example and models behavior that is consistent with the company's values
  • Bachelor’s degree or equivalent in English, Communications or Marketing from an accredited university
  • At least two years of related marketing, communications or business development experience
  • Ability to comprehend, analyze, and interpret commercial real estate documents
  • Familiarity with Adobe Professional design software (InDesign, Photoshop, Muse, ) preferred, but not mandatory
Qualifications for proposal writer
  • Passionate about writing, content development & copyediting
  • Self-starter with the ability to simultaneously carry out multiple projects
  • Experience in commercial real estate preferred, but not mandatory
  • Formulate and communicate project plan with clear expectations of team member responsibilities, including responsibilities of others in the business unit
  • Facilitate all proposal - and project-related communications, ensuring all deadlines and quality controls are met
  • Track and incorporate all input provided by subject matter experts and other reviewers throughout the proposal process, following up as needed to ensure all proposal questions have a thorough, accurate, and compelling response

Proposal Writer Job Description

Job Description Example
Our innovative and growing company is hiring for a proposal writer. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for proposal writer
  • Creating compelling strategic value propositions, writing new content, and tailoring existing responses
  • Collaborates as a key member with teams in upstream capture processes to lay the groundwork for strategic, contextualized proposal documents
  • Participates as a lead member on teams in design discussions, documenting the proceedings to inform proposal development
  • Writes and develops original proposal content on assignment from proposal design leads, researching the topic to aid strategy and technical development as necessary
  • Leads the synthesis of material from the range of assigned technical writers to develop proposals with uniform style and voice
  • Submits multiple drafts for team reviews, incorporating comments from reviewers in liaison with proposal design leads and technical writers
  • Upon submission of final proposal drafts, catalogs technical sections in liaison with Knowledge Management staff for the record and for future use
  • Builds and develops capacity of internal staff in conceptualizing and writing winning proposal content, both within BDD and with the technical areas
  • Manages and leads a growing team of FHI 360 proposal writers and editors on the BDD team, including the coaching, training and mentoring of employees
  • Travels to focus countries for assignments as required (10-20% travel)
Qualifications for proposal writer
  • Strong attention to detail with pride in the quality of personal and team work
  • Intermediate skills in Adobe Creative Suite, especially In Design a plus
  • Video creation and editing skills a plus
  • Bachelor's Degree plus with 5+ years of related experience
  • Skilled in needs identification and planning to define business objectives, understand scope and technical requirements, and achieve desired results
  • Managing the project from initiation through delivery, including scheduling (and participating in) kick-off meetings to discuss response strategy, drafting, editing and polishing response documents to illustrate competitive edge and common voice

Proposal Writer Job Description

Job Description Example
Our growing company is hiring for a proposal writer. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for proposal writer
  • Write responses to Requests for Proposals, Requests for Information, and other federal, state, or international government requests
  • Maintain the RFP database of reusable content to ensure accurate and current sales specific information
  • Writes technical copy for proposal development and various operations and maintenance manuals and technical publications
  • Identifies potential issues in the project documents and requirements, and follows up with assigned team members responsible for those task items
  • Ensures technical documentation is accurate, complete, meets editorial and departmental specifications and adheres to standards for quality, graphics, coverage, format and style
  • Creates graphic illustrations, charts, matrices, flow diagrams, and process flow charts for proposals that includes requests for graphic artists, write captions and introduce figures in text
  • Trains and works with proposal team, technical writers, SMEs, and consultant
  • Maintains proposal archive, past performance, and resume database
  • Coordinates with subcontractors to ensure information meets company standards and RFP requirements
  • Reviews other proposal volumes to verify the accuracy and consistency of proposal narratives and company data points
Qualifications for proposal writer
  • Able to network and collaborate with business unit stakeholders to influence and impact requirements related to proposal development
  • Able to re-write/content-edit technical information received from the pursuit team
  • Ability to work on multiple proposals simultaneously
  • Working knowledge of federal government acquisition, solicitation, RFP process or other relevant experience in pursuit management is desired
  • Excellent written and oral communication skills to support proposal efforts that meet Firm branding, marketing, and legal standards
  • Excellent organization and time-management skills to keep pace with energetic sales and client service teams

Proposal Writer Job Description

Job Description Example
Our innovative and growing company is looking for a proposal writer. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for proposal writer
  • Oversight of past performance writers, reviewing, revising, and editing drafts and final narrative
  • Responsible for outlining, creation, review, revising, and eventual publication of all proposal volumes and sections
  • Works directly with proposal managers to create proposal content strategy and structure
  • Responsible for workload distribution and provides work direction to proposal team members
  • Writes proposal copy for proposal development and various operations and maintenance processes and proposal publications
  • Prepares written text and coordinates layout and organization of narrative and graphics incorporated into business proposals, manuals and other proposal documents
  • Researches available proposal materials including product information, operational concepts, technical approaches, drawings, design reports, equipment and test specifications in support of proposal development
  • Researches, develops and writes content for technical and management documents for proposals, contract specific manuals, system solutions or training collateral
  • Conceives graphic illustrations, charts, matrices, flow diagrams, and process flow charts for proposals that include requests for graphic artists, write captions and introduce figures in text
  • Advises managers of potential conflicts within scheduling or information provided in similar documents / process work flows
Qualifications for proposal writer
  • Strong problem solving skills with the ability to navigate through a complex organization
  • Assistance with other proposal projects as required
  • A minimum of 3-5 years professional proposal writing experience for commercial, consulting, and/or Government RFPs
  • Extensive on-the-job experience would be beneficial
  • A Bachelor’s degree in Marketing, Communications, Business Admin/Technical Writing, or related field- preferred but not required
  • Minimum 5 years of proposal development experience for USAID and other USG agencies

Proposal Writer Job Description

Job Description Example
Our growing company is looking for a proposal writer. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for proposal writer
  • Provides support to internal company departments or business area teams
  • Develop proposals and presentations from early conception to production and delivery
  • Assist the Marketing and Communications teams as needed on a variety projects which may include content, direct marketing, presentations
  • Researching, developing and formatting proposals including RFP's and RFIs ensuring adherence to department policies and established deadlines
  • Conduct research necessary to write content pertinent to the proposed proposal solution and customer's requirements
  • Develop and format proposals and responses
  • Coordinate proposal pricing with appropriate staff
  • Proactively oversee the activities involved in quality resolution of problems related to assigned proposal projects
  • Participate in the activities associated with a variety of departmental projects including preparing reports, material, documentation, collecting base text and coordinating tasks
  • Regularly handling multiple, complex projects simultaneously at a high capacity
Qualifications for proposal writer
  • 2+ years of proposal writing preferred
  • Proactive, solution-oriented, and able to work at a highly-detailed level in a fast-paced environment
  • Minimum of 3 years of work experience writing technical proposals
  • Demonstrated success in writing winning USAID proposals
  • Five (5) years’ experience in a position requiring writing and editing
  • Two (2) years’ experience in a position requiring organizing, coordinating, and publishing large documents

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