Project Scheduler Job Description

Project Scheduler Job Description

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Project scheduler provides technical support to the Project Lead/Project Manager/workstream lead and project team through the use Microsoft Word, Excel, ProjectView, and internal Parexel systems.

Project Scheduler Duties & Responsibilities

To write an effective project scheduler job description, begin by listing detailed duties, responsibilities and expectations. We have included project scheduler job description templates that you can modify and use.

Sample responsibilities for this position include:

Implement and ensure consistent communication and processes across business segments with a focus on all aspects of equipment delivery, specification, order, manufacture, release, ship, and receipt
Be responsible for accurate scheduling of engineering drawings and released orders to manufacturing, maintaining schedules and change orders information, understanding product run rates & trending to accurately give guidance to the business on product pipeline and serves as critical input to product management to improve the complete wing to wing process for our customers
Create, publish, & maintain reports around product line analytics, order milestones, and managing process queues
Publish and maintain product leadtimes
Understand product pipeline as related to available slots in the factory
Work in a team environment and provide overall support to field sales and requisition engineering throughout the order cycle
Act as liason with the commercial team to acknowledge schedule commitments throughout the OTR cycle
Document rescheduling and change order changes via ERP systems
Maintain & create new standard operating processes and work instructions , as required
Maintain production data base by entering data

Project Scheduler Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Project Scheduler

List any licenses or certifications required by the position: PMP, PMI, SP, CAPM, P6, PSP, MS, CCM, II, EVP

Education for Project Scheduler

Typically a job would require a certain level of education.

Employers hiring for the project scheduler job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Engineering, Construction Management, Education, Business, Technical, Construction, Mathematics, Civil Engineering, Project Management, Architecture

Skills for Project Scheduler

Desired skills for project scheduler include:

Word
Microsoft Project
Primavera P6
Sharepoint/KSN
PowerPoint
FAA’s Corporate Work Plan system
MS Word
Microsoft Office Excel
Excel
MS Excel

Desired experience for project scheduler includes:

Assist with other reporting and analytics
P6 certification
Contribute to development of new techniques and standards
Develops and issue periodic reports
CPM scheduling expertise
Ability to review Contractor-submitted Baseline Schedules for conformance with contractual requirements and overall best scheduling practices

Project Scheduler Examples

1

Project Scheduler Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of project scheduler. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for project scheduler
  • Perform independent Time Impact Analyses, as needed
  • Ability to work independently at client’s office, with minimal supervision, and interact with numerous client personnel
  • Interfaces with operating and support groups (Purchasing, Contracts, Finance, QA) to collect data for preparation of schedules and reports providing status reports to internal and external contacts
  • Experience in providing detailed analysis of project schedules
  • Perform time impact analysis
  • Have an understanding of policies
  • Ability to work independently and interact professionally with Project Managers
  • Develop Work Breakdown Structure (WBS) in conjunction with Project Management Team and Team Leaders
  • Tracks actual vs planned/forecast vs
  • Prepare progress schedule reports to the project managers to update, analyze and determine status of assigned project tasks
Qualifications for project scheduler
  • 0-3 years' of active commercial (heavy highway or building) construction experience
  • A strong construction background on large, complex projects is highly preferred
  • Bachelor’s Degree in Engineering, Architecture, or Construction Management and 7 or more years’ experience in project controls
  • 3-7 years of experience in a project-based role
  • Ensure the project planning data that is used in the execution of projects, resource planning, and milestone planning is up to date and accurate
  • Monitor and measure project progress, identify and work program-wide issues, and provide support to PMO Director with respect to schedule and deliverables
2

Project Scheduler Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of project scheduler. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for project scheduler
  • Monitor and measure progress of the project plan and changes
  • Evaluate, and forecast project status against an established baseline schedule
  • Monitor earned value on projects to accurately measure progress and performance
  • Analyze and assess project milestones and reports the fiscal impact and risk to the Project Manager
  • Prepare concise schedule narratives describing the status of assigned projects
  • Integrate subcontractor and vendor schedules for the delivery of services, equipment and materials
  • Create Critical Path Method (CPM) by Program as required (using Scheduling Software
  • Utilising Primavera, develop, maintain and update project schedules, monitoring project progress
  • Project Coordinator is responsible for the project management of a program that integrates, delivers, and installs the information technology systems
  • Responsibilities include ensuring that travelers have their necessary Visa’s their travel itineraries and accommodations, oversee installations, design site surveys and training sessions
Qualifications for project scheduler
  • Conduct critical path analysis and work closely with the PMs to manage tasks and work flow
  • Generate reports showing project status for stakeholders and leadership
  • Work with PMO Director to develop common tools, processes and training related to schedule development, integration, analysis and maintenance
  • Assists in development of Project Planning & Controls training to include schedule development as needed
  • Must possess the ability to provide leadership in developing and communicating new concepts
  • Plan and schedule project timelines and milestones using Microsoft (MS) Project
3

Project Scheduler Job Description

Job Description Example
Our company is looking for a project scheduler. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for project scheduler
  • The scheduler shall have excellent computer skills with in depth knowledge of Primavera scheduling software and Microsoft Project
  • Additionally, the Project Coordinator will communicate directly with government representatives regarding scheduling, to address pre-installation and post-installation matters on a daily basis
  • Coordinates and supervises specific non-technical task or function
  • Typically supervises between 2 and 10 employees Responsible for day-to-day coordination and administration of tasks by ensuring quality and productivity standards are maintained while meeting client schedules
  • Coordinates with other contract and subcontract personnel to ensure work moves smoothly from one functional area to another
  • Works with project manager and/or client to prepare work schedules and man-hour estimates
  • Ensures proper training of subordinates
  • Maintains record of changes in instructions and ensures all team members are informed of changes
  • Assigns and reviews subordinates performance
  • Prepares performance evaluations
Qualifications for project scheduler
  • Provide effective administrative support to facilitate efficient project management
  • Be a document system expert
  • Bachelor's degree in Construction Management, Civil Engineering or other closely related field
  • Develop timelines and establish milestones and deadlines for multiple projects
  • Conduct regular meetings with cross functional team to monitor action items and resolve issues as needed
  • Lead cross functional team and manages day-to-day operational aspects of multiple projects and scope
4

Project Scheduler Job Description

Job Description Example
Our company is searching for experienced candidates for the position of project scheduler. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for project scheduler
  • Ensures completion of administrative reporting, , timecards, daily statistics, logs, and task narratives
  • Responds to client requests and questions
  • Assists with writing manuals and other documents
  • Develop and implement project Work Breakdown Structure (WBS) for integrated resource-loaded schedule in Primavera
  • Assist in developing project controls procedure for the overall project including schedule updating procedure, critical path and float identification, schedule integration, variance reporting
  • Develop the master (resource loaded, integrated) schedule for the project by combining schedules for FEED contractor, PDP contractor, incorporating owner’s scope and assuring a comprehensive schedule that includes all project phases
  • Define a project baseline for all project activities that results in an agreed to baseline schedule
  • Support project reporting by supplying high level milestone schedules
  • Hold periodic schedule update meetings with project managers and FEED and construction contractors to review critical path and any schedule variances from planned/baseline and provide suggestions for correcting variances that reduce float or affect critical path items
  • Continuously monitor schedule and progress and alert Project Controls leader of any variances to plan that may affect meeting of deadlines or milestones
Qualifications for project scheduler
  • Track deliverables and project progress against deadlines and communicate delays to Program Manager
  • Manages completion of projects within the time frame specified by the client, ensuring that all project requirements are met
  • Screen and identify candidates to participate on project assignments
  • Will provide work leadership to less experienced clerical and administrative personnel
  • 3-5 years of related experience supporting operational activities
  • Experience with MS Project or similar scheduling tool
5

Project Scheduler Job Description

Job Description Example
Our innovative and growing company is looking for a project scheduler. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for project scheduler
  • The project scheduler will support the work management process by supporting the scheduling process and scheduled weekly meetings
  • The successful candidate will support Project Managers by assessing the reporting on fieldwork associated with assigned projects during their implementation phase
  • Work closely with Program Manager in to drive consistency of project scheduling approach, style-guide approach, and implement processes and procedures to facilitate accuracy in project execution and reporting
  • Work closely with Program Manager to develop schedule version control processes, policies, and procedures
  • Assist in defining and implementing schedule software management processes and procedures regarding scheduling conflicts/changes
  • Collaborate with Cost Controls to ensure project schedule and budgets are in-phase
  • Mentor and train other Project Controls Specialists in project scheduling
  • Candidate will be responsible for developing and integrating a branch wide schedule that highlights all key milestones and tasks which will be provided to the Branch Head and Project Support Team
  • Duties / responsibilities will require the candidate to have the ability to independently work through all stages of tasking
  • Assist the Project Team in evaluating and monitoring the Contractors progress schedule consulting and troubleshooting issues throughout the construction of the project
Qualifications for project scheduler
  • Superior written
  • Ability to work professionally
  • Military background and/or experience
  • Bachelor's Degree from an accredited college or university required, preferred field if study in Computer Science or other IT related field
  • Requires travel to jobsites as necessary
  • Undergraduate degree in engineering, construction management or another relevant discipline

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