Crew Scheduler Job Description

Crew Scheduler Job Description

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Crew scheduler provides guidance and support to project teams in the use of planning templates, Primavera and Microsoft Project planning packages.

Crew Scheduler Duties & Responsibilities

To write an effective crew scheduler job description, begin by listing detailed duties, responsibilities and expectations. We have included crew scheduler job description templates that you can modify and use.

Sample responsibilities for this position include:

Provide adequate crew levels and qualifications of hourly employees to run the plant on a shift by shift basis, in accordance with Collective Agreement language and regulatory compliance
Responsible for production execution tasks and/or training coordination activities
Responsible for supervising hourly employees and executing production plans and overall operations of assigned area/shift to include food safety, customer service, cost management, labor relations, production, site security, quality, safety and regulatory compliance
Responsible for directing and guiding operators and their activities for assigned area/shift in the execution of production plans (receiving, processing, mixing, baking, packaging, ), shift change management and communication, daily production standards, and labor reconciliation
Assign all open flying to qualified flight crew members according to Federal Aviation Regulations, Pilot Contract, and Company policies
Monitor flightcrew legalities, reassign pilots for on-time performance or to ensure compliance with FAA / CBA limitations (esp
Assist pilots with monthly line improvement and schedule management, including executing trip trades ( drops and pickups), documenting absences, and performing CMS transactions to ensure accurate crew pay, preservation of pilot activity records, and quality assurance (FAR compliance, flight time, qualification data)
24-hour communications center / point of contact for pilot work group, providing round-the-clock support to flightcrew members with regards to schedule and flight-related issues, sick notices, delay notifications, assignment modifications)
Maintains the integrity of the flight schedule by ensuring that all segments have been assigned to a legal crew for schedules up to two weeks in advance
Coordinates with dispatchers and other departments to resolve problems that arise during future scheduling needs

Crew Scheduler Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Crew Scheduler

List any licenses or certifications required by the position: CX3, EVA

Education for Crew Scheduler

Typically a job would require a certain level of education.

Employers hiring for the crew scheduler job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Statistics, Aviation, Human Resources, Associates, Computer Science, Math, Business, General Education, Communication, Management

Skills for Crew Scheduler

Desired skills for crew scheduler include:

Airline scheduling software
Microsoft Office and the ability to use a desktop computer
PCs and Windows applications is mandatory
Countries and major cities
World geography with regard to continents
ADA
FLSA
Food industry and manufacturing practices
Microsoft Suite
PC and Windows applications

Desired experience for crew scheduler includes:

Must be able to follow written and verbal instruction
Education requirements – High School diploma or equivalent
Computer skills in MS Word, MS Excel, MS PowerPoint
Prefer experience in a union bargaining shop -Prefer experience with any proprietary scheduling software
Work experience in Human Resources
Flexible with hours/schedule

Crew Scheduler Examples

1

Crew Scheduler Job Description

Job Description Example
Our company is growing rapidly and is looking for a crew scheduler. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for crew scheduler
  • Books and reconciles future deadheads for all certificates and crewmember
  • Provides coaching and on-the-job training as directer
  • Coordinates with the training department to contact disqualified crewmembers as needed in an effort to gather information pertinent to their schedule
  • Tracks crew flight and duty times
  • Schedule and notify Flight and Inflight Crewmembers in accordance with Federal Aviation Regulations (FAR) and Company policies and procedures using available data and reports
  • Monitor Flight or Inflight Crewmember's schedules for irregularities
  • Process Crewmember schedule adjustments using automated computer programs
  • Arrange for Crewmember hotel and/or transportation if necessary
  • Complete other duties as assigned by Crew Services and/or System Operations Leadership
  • Work in conjunction with the Training Department to assign IOE with qualified check airmen and check Flight Attendants
Qualifications for crew scheduler
  • To be considered, please complete the on-line application
  • Qualified applicants will be contacted
  • Must be willing to relocate to Alaska Airlines - Seattle HQ in late 2017 or early 2018
  • Computer knowledgeable
  • Multi-task oriented, with the ability to work accurately and meet deadlines in a stressful environment with frequent interruptions
  • Successful track record of working independently part of a team required
2

Crew Scheduler Job Description

Job Description Example
Our growing company is looking for a crew scheduler. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for crew scheduler
  • Assign daily shift responsibilities for the Crew Schedulers including rest breaks and ensure completion of all assigned tasks
  • Ensure compliance with Department SOP, FAR and CBA rules
  • Develop recovery plans caused by irregular operations and coordinate with all necessary GCC departments to ensure successful completion
  • Close coordination with the Operations Manager of any crew related operational issues
  • Report significant operational or departmental events to the Senior Manager of Scheduling Operations
  • Continual system audits to ensure cost and crewing efficiencies
  • Responsible for the administration of the Department training program for the Crew Schedulers
  • Coordinate a smooth transition with the oncoming shift by presenting the turn-over briefing and ensure the shift is “set up for success”
  • When necessary, research, arrange, confirm and follow up on all hotel and transportation arrangements, catering arrangements, for crewmembers and loadmasters
  • Can use all appropriate communications technology, , fax, phone, SITA network, to ensure that appropriate crew information is communicated worldwide to appropriate parties on a timely basis
Qualifications for crew scheduler
  • Must be able to perform basic mathematical computations using both decimals and hours/minutes
  • Previous scheduling or flight crew member experience preferred
  • One (1) year customer service or office experience
  • Bachelor’s degree in Business, Math, Computer science, Aviation, Statistics, Operations or equivalent major
  • Crew Scheduling experience
  • Operations experience in a Part 121 Airline environment
3

Crew Scheduler Job Description

Job Description Example
Our innovative and growing company is hiring for a crew scheduler. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for crew scheduler
  • Ensure information pertaining to production crewing is shared accurately and in a timely manner to those people and departments that need it
  • Work with Producers and Directors to assess and evaluate crews both before and after productions
  • Supplies each freelance hire with all associated documentation (LOA, 1-9, On-boarding, T&E Policies, ) paperwork
  • Work very closely with Production Managers, Production Coordinators, Coordinating Producers and Travel Director while ensuring that each and every production is staffed with the highest level of quality personnel within the budget
  • 3rd shift – HOWEVER must be able to work on multiple shifts (including weekends) with some 12+ hour days
  • Completing special projects as assigned by the employee relations manager
  • Additional duties assigned
  • Prepare daily crew sheets and schedules for each department and/or work area
  • Tracking and entering attendance into appropriate database(s) to issue discipline
  • Work with Producers, Directors and Unit Managers to assess and evaluate crews both before and after productions
Qualifications for crew scheduler
  • Must be able to work all shifts designated within Crew Support including midnight shifts, weekend, and holiday schedules
  • Must possess excellent organizational skills, be a self-starter, and work well as part of a team
  • Managing hourly workforce scheduling, bidding, bumping, vacation and serve as a liaison on these matters to hourly workforce
  • Makes limited decisions and determines best methods to solve problems by referring to established precedents and policies
  • Ability to analyze, negotiate, respond and resolve complex, sensitive and confidential issues and communicate clearly (verbally and written) will all levels of employees, management and customers
  • A minimum of 3-5 years of experience in either airline operations or crew scheduling/planning
4

Crew Scheduler Job Description

Job Description Example
Our company is searching for experienced candidates for the position of crew scheduler. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for crew scheduler
  • Work very closely with Production Managers, Production Coordinators, Coordinating Producers and Travel coordinators while ensuring that each and every production is staffed with the highest level of quality personnel within the budget
  • Implement the policies and goals established by Allegiant as directed by the Director of SOC
  • Weekly schedule
  • Reschedule weekly schedule in case of sickness, technical problems, weather problems or other
  • Planning in accordance with rules and regulations set by the authorities
  • Booking of flight tickets and accomodation
  • Continuous monitoring and verification of coverage of all scheduled flights
  • Closely monitor crewmember schedules to ensure legality/FAR compliance
  • Ensure legal and efficient flight crew coverage
  • Monitor flight roster legality at all times
Qualifications for crew scheduler
  • Must have strong interpersonal, analytical, administrative and communications skills
  • Must demonstrate the desire and ability to work in a fast paced environment
  • Detailed knowledge of world geography as it relates to aircraft movements and crew positioning/de-positioning to and from flights
  • Successful track record of working independently part of a team
  • History of punctuality and reliable attendance
  • Must be able to work any/all shifts (24/7 operation)
5

Crew Scheduler Job Description

Job Description Example
Our innovative and growing company is hiring for a crew scheduler. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for crew scheduler
  • Track the completion of line training requirements for flight crew
  • Review and reschedule flight crew rosters in case of flight crew qualification or other given crewing constraints
  • Maintain published flight crew rosters
  • Inform flight crew members of flight crew roster changes
  • Facilitate crew contact as required
  • Substitute for the task of crew hotel accommodation and travel arrangements in absence of Travel Department
  • Make other flight crew roster dependent arrangements such as catering orders or jumpseat bookings
  • Liaise with FOC Duty Manager and/or Senior Supervisor Crew Scheduler about any crewing related issues and solutions for the immediate operations coverage
  • Prepare daily shift handover reports
  • Communicate with other departments and incorporate other crewing requirements into flight crew rosters such as flight crew training, office duties, meetings, network capacity planning and fleet projections
Qualifications for crew scheduler
  • Minimum of 2 years operational background
  • Scheduling employees for a wide variety of off work events (such as vacations, leaves of absence, bereavement leaves, ) training and company functions, in accordance with existing policies, procedures and contractual constraints
  • Must be able to work 12 hour shifts, 4 days on 4 days off, nights, weekends, and holidays
  • Minimum of 2 years of prior work experience in sports event crewing/scheduling
  • Proficiency with various productivity software including Google Suite and Microsoft Office applications
  • Organization and time management skills are essential to ensure staffing needs are fulfilled and on budget

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