Program Scheduler Job Description

Program Scheduler Job Description

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Program scheduler provides technical expertise in Avionics, Mission Systems, Aircraft Systems, Electronic Warfare Systems, and / or Space Systems to be the technical interface to the customer, build teams and deliver initial service offerings.

Program Scheduler Duties & Responsibilities

To write an effective program scheduler job description, begin by listing detailed duties, responsibilities and expectations. We have included program scheduler job description templates that you can modify and use.

Sample responsibilities for this position include:

Develop and maintain multiple program Master Schedules to track program progress from funding approval through the start of the installation process
Work closely with the Cost Study Group to understand and schedule all pending program due dates for the development of the Master Schedule
Interface with all program teams to communicate, track, and update each program schedule to maintain accurate program status
Manage the Share Point database for all program schedules
Maintain master schedule templates for schedules, tracking status, and vendor schedules
Maintain and cascade weekly Master Schedule Summary to program teams and management
Build and manage a high quality master schedule and provide weekly status updates
Key point of contact for weekly reception attendees and Business Faculty speakers while partnering with Leadership Edge team to collect information and meet deliverables
Liaise with clients across business functions and schedule attendees and speakers according to their availability
Project manage the distribution/updating of calendar invites, and late cancellations as needed

Program Scheduler Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Program Scheduler

List any licenses or certifications required by the position: PMP, II, IAT, CPA, MBA, PMI, CAPM, MCTS, AED, CPR

Education for Program Scheduler

Typically a job would require a certain level of education.

Employers hiring for the program scheduler job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Engineering, Business, Finance, Technical, Business/Administration, Associates, Industrial Engineering, Graduate, Computer Science

Skills for Program Scheduler

Desired skills for program scheduler include:

Ability to navigate within an automated systems and a variety of software packages
Computers
Internet access
Type minimum 45 wpm
Microsoft Project
Principles
Avionics
Electronic Warfare
Engineering processes
Space programs

Desired experience for program scheduler includes:

Must have a positive, energetic, professional attitude
Enter all acquisitions into broadcast system including contract information (licence period, licence fees, runs etc) programme information (synopsis, cast, classification etc)
Track scheduling data and inputting into Leadership Edge Team database
Work collaboratively and develop strong partnerships with clients and colleagues across levels
Experience working with senior level personnel and multiple stakeholders
Ability to juggle multiple tasks and think quickly

Program Scheduler Examples

1

Program Scheduler Job Description

Job Description Example
Our innovative and growing company is hiring for a program scheduler. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for program scheduler
  • Ensure the accuracy of project planning data that is used in the execution of projects, resource planning, and sales forecasting is up to date and accurate
  • Detailed master scheduling on the program side of Aerospace manufacturing
  • Working alongside program managers to ensure successful intercompany work transfers between divisions
  • Support project management process for new facilities (green field / brown field) start-up
  • Improve standard procedures and develop new procedures pertaining to capacity analysis and work transfer
  • Work with program management on new program development to ensure production is ready to meet future rate needs of program
  • Conferring with Planning, Quality, and Design staff concerning product design and tooling to ensure efficient production methods that meet specifications
  • Lead others in Risk Management process to ensure risk mitigation
  • Apply an understanding of current Department of Defense (DoD) and Air Force acquisition instructions, guidelines, policies, and processes
  • Continually assessing the status of critical path activities and contractual deliverables to proactively identify and mitigate potential projects risks related to cost, schedule and technical performance
Qualifications for program scheduler
  • Proficient using the latest versions of Microsoft Outlook, Excel, PowerPoint
  • Minimum of 5 years of experience in scheduling programs independently
  • Experience in full scope program support (IMP/IMS, complex baseline integration, MS Project interaction)
  • Experience with IMP/IMS schedule structure schedules based on Work Breakdown Structures
  • Ability to create and implement coding structures and use custom fields to generate schedule exception reports relative to the SOW, WBS, IMP/IMS, EVMS, time, manager and float values
  • Minor domestic travel required
2

Program Scheduler Job Description

Job Description Example
Our company is looking for a program scheduler. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for program scheduler
  • Create the Program Master Schedule that identifies milestones and high-level interdependencies for all of the Projects within the Program and establish links between Program and Project-level project plans to aid in tracking and reporting
  • Works with projects managers and/or program managers, team leads and stakeholders to ensure that schedule data is accurate
  • Present the baseline schedules for review and ensure schedule accuracy and adherence to Governance and Quality process and standards
  • Receive and review project manager progress reports and review for completeness and reasonableness
  • Create an integrated status report for delivery to Senior Management
  • Ensures resource assignments are accurate and agreed upon by resource managers
  • Take and publish minutes of Program Office meetings
  • Provides reception assistance
  • Responsible for patient check-in and check-out
  • Refers patients who have a question regarding insurance coverage or are in need of counsel on financial matters based on established criteria (e.g., denial of electronic insurance eligibility, ABN questions/concerns, questions regarding insurance or pay-or restrictions, making payment, multi plan determinations, any and all issues/questions/concerns relating to financial matters) to the Business Office Associate
Qualifications for program scheduler
  • Candidate must have a one to two years of related experience scheduling in an Earned Value management environment with working knowledge and experience with scheduling in a compliant EVMS environment, including familiarity with DI-MGMT-81650 and related government requirements
  • Expert knowledge of MS Project MS Excel and MS Word
  • This position requires daily use of multiple software applications such as Outlook, MS Excel, MS Word, and MS Project
  • Familiarity with DOD contracts and requirements is desirable
  • 8 years of experience as a program manager and scheduler
  • Ability to coordinate with multiple stakeholders, development teams, and senior leaders to help drive application development under tight timelines and functional constraints
3

Program Scheduler Job Description

Job Description Example
Our growing company is looking for a program scheduler. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for program scheduler
  • Answers patient questions to ensure understanding and patient satisfaction, or refers them to more senior level staff
  • Maintains and receives files for area
  • Works with project managers and/or program managers, team leads and stakeholders to ensure that schedule data is accurate
  • Review Boeing schedules for input to IBS IMS
  • Experience with scheduling software and tools
  • Knowledge of and experience with Program Life Cycle Management
  • Perform tasks as listed in the standard job description as they are directly relevant to the requirements of this position
  • Prepare, develop, coordinate, and integrate all levels of plans and schedules including resource loading, identification of major milestones, exit reviews and deployments
  • Integrate with and across technical disciplines to ensure resultant plans and schedules accurately and comprehensively define the actual engineering work content, relationships and durations
  • Analyze Integrated Master Schedule for program performance and develops work around strategies and/or ‘what if’ scenarios to communicate to program management
Qualifications for program scheduler
  • Experience with DoD and IC customers
  • Possession of excellent coordination skills for disparate teams in multiple locations
  • In depth knowledge of scheduling tools
  • Strong MS Project experience and ability to run Macros a plus
  • Experience with Aerospace Program Planning and Scheduling
  • Knowledge in lean manufacturing concepts and tools (specific coursework or certification preferred)
4

Program Scheduler Job Description

Job Description Example
Our company is looking to fill the role of program scheduler. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for program scheduler
  • Identify critical path items and notification of task slippage
  • Identify project dependencies and define in project schedule
  • Perform baseline control
  • Perform weekly task status requests from task owners for input into project schedule and assess status of activities, perform follow up with task owners and track actions
  • Perform, document and implement various planning and/or scheduling process improvements as needed or assigned
  • Perform analysis of program documentation from a scheduling perspective for consistency across projects for testing and deployment, resource requirements, schedules, and alignment with inter and intra program dependencies
  • Support the creation and maintenance of program documentation which require scheduling input such as release documentation, program management plans and other relevant artifacts
  • Support Program Meetings and Reviews along with other team members by developing the schedule and agenda
  • Develop/prepare weekly schedule status reports & present schedule data to management
  • Responsible for building the asset timeline
Qualifications for program scheduler
  • Ability to coach others on standard practices related to work transfer, project management, capacity analysis
  • Experience within DoD environment a plus
  • Minimum of five (5) years related experience in the aerospace and defense industry with a government contractor in a manufacturing environment
  • Familiarity an EVMS architecture compliant with DI-MGMT-81466, ANSI-748b, and Formats 1-7 industry best practices
  • At least a minimum of ten (10) years’ related experience and/or training
  • Experience with computerized analysis tools is a plus, Critical Path (CP) analysis, Near-CP analysis, pick-an Event CP analysis, Monte Carlo analysis and risk registers
5

Program Scheduler Job Description

Job Description Example
Our innovative and growing company is hiring for a program scheduler. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for program scheduler
  • Responsible for supporting scheduling activities of programs which are moderate to high risk and complexity
  • Strong understanding of earned value management practices, procedures, and Government guidelines which includes scheduling fundamentals and system tool usage, such as SAP / BW and Microsoft products
  • Works on complex issues where analysis of situations or data requires an in-depth evaluation of a variety of factors
  • Generation of strawman IMP/IMS models working independently from Proposal (RFP_ documents, such as the statement of work (SOW), and Supplier Data Requirements List (SDRLs)
  • Work in parallel with the cost analyst of the program to ensure the cost and schedule are reconciled
  • Takes lead in developing training material for program specialists and testing of new tools
  • Application of company policies, procedures and guidelines to ensure plans and schedules are in compliance
  • Scheduler should have knowledge of schedule risk assessment process (SRA) and be able to complete an SRA
  • Establishment and maintenance schedule baselines
  • Development of WBS and related dictionaries, schedules or Resource Loaded IMS and budgets
Qualifications for program scheduler
  • Eight (8) years full time paid professional experience in Scheduling for an Owner or General Contractor, preferably working on multiple educational facility or public works projects
  • Experience preferred in using SQL to retrieve data from various data sets
  • Knowledge of P6 Integration API a plus
  • Must have a Bachelor's Degree in Business Administration, Management or relative discipline
  • Must have AT LEAST 10 years of progressive professional experience in program planning, monitoring and scheduling
  • At minimum, ten years direct relevant experience in program scheduling is required

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