Operation Assistant Job Description
Operation assistant
provides advanced administrative support to the assigned Clinical Trial Management (CTM) Leadership and basic support for the local (Billerica/Rockland) Global Clinical Trial Management team.
Operation Assistant Duties & Responsibilities
To write an effective operation assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included operation assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Provide service to clients (clients include those of the branch internal branch staff)
Complies with all safety rules, practices good housekeeping, and maintains a safe workplace with supervision, as appropriate
Manage the Stockroom and all related policies and processes deliveries (potentially overnight), dispatches, inventory
Management of Budgets & Drive for Profitability
Facilities & Contract Management
New Stores & Refurbisment Projects
Define policy standard
On-air
Deliver monthly financial result reports, including manufacturing variances, commodity tracking, KPI and monthly variance forecast with support from plant finance managers
Monthly review with each plant finance manager and procurement team on the manufacturing variance results, PPV, inventory, DPO, commodity price trends, cost spending against budget, cost reduction projects, KPI, operating issues and ensure the reports are filled correctly with proper explanation written
Operation Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Operation Assistant
List any licenses or certifications required by the position: CPD, H&S, MRPT, AED, CPR, ITIL, FAA, BSMR, BLS, TDS
Education for Operation Assistant
Typically a job would require a certain level of education.
Employers hiring for the operation assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Education, Business, Business/Administration, Finance, Technical, Management, Accounting, Hospitality, Engineering, Marketing
Skills for Operation Assistant
Desired skills for operation assistant include:
Clinical Trial Management
Organizational operations
Procedures
Staff
Clinical Trial Management System
Clinical Trial/Data
Distribution logistics
Front Office
Housekeeping
MS Word
Desired experience for operation assistant includes:
Final Cut or Premiere proficient
Videography, Photography
Support the manufacturing variance rolling forecast on a monthly basis and improve the accuracy
Provide insights to Costing Controller on the plant operations and variance results
Interact with finance managers on a daily basis for ad hoc cost information requests
Support the plant finance teams on the preparation of annual manufacturing cost budgeting, report package input and standard cost preparation, ensure all cost changes can be properly justified with supporting and explainable
Operation Assistant Examples
1
Operation Assistant Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of operation assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for operation assistant
- Support marketing and financial planning team on annual unit shipment and pricing preparation
- Work closely with Shanghai centralized IT team to support plant finance managers on SAP system maintenance, improvement and implementation
- Benchmark among internal plants and external competitors on product cost and efficiency related metrics
- Support and align with capital analyst on production capacity calculation, machine and equipment purchase and expansion needs
- Reviewing existing processes of all related departments of Operations division to propose action plans to have more efficiency processes
- Identifying issues such as the duplication of infrastructure and efforts, or lack of coordination, collaboration and sharing of expertise, and inconsistent policies, processes, standards and systems, to raise with Operations for a better re-arrangement
- Optimizing Operations resources by becoming more efficient and innovative
- Strengthening Operations’ advantages to become efficiency, collaborative and supportive organization
- Conducting a QA program for related departments as roles of an internal quality audit by scheduling review& report weekly/ monthly/ quarterly/ annually
- Following up related departments for the correction to ensure it is in appropriate
Qualifications for operation assistant
- Solid understanding of retail/cosmetics business with high sense of luxury
- Degree holder with at least 3-5 years of experience in retail management, preferably in beauty/ FMCG industries
- Strong analytical skills and sensitive to figures
- Assertive, self-motivated, excellent communication and leadership skills
- Good problem-solving and analytical skills are a key to success
- 1 year of working experience within banking operations
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Operation Assistant Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of operation assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for operation assistant
- Receives deliveries, maintains stock room, and collects and washes glassware with maintenance of logs as appropriate
- Maintains and cleans laboratory glassware
- Monitors and disposes of waste
- The role will support the Vice President, Portfolio Operations, and the portfolio operations team more generally
- As an expanding and growing business, these responsibilities will be broad and varied
- Assisting with the preparation and processing of investment cash flows
- Monitoring and collation of investment related documentation and compliance reporting
- Assisting with other operational elements of investment activities
- Liaison with internal fund accounting and external administrator teams to ensure accurate and timely reporting
- Monitoring the accuracy of the books and records for a number of entities
Qualifications for operation assistant
- Excellent communication skills (both verbal and written), and telephone etiquette
- 1 year working experience within balancing, reconcilement or check processing
- Knowledge of Fiserv SMS platform
- Experience in successfully leading a team or project and good coaching and team management skills
- Conference center/hotel venue setup experience preferred
- Knowledge of audiovisual equipment would be helpful, but not required
3
Operation Assistant Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of operation assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for operation assistant
- Providing assistance in evaluation of operational performance of Investments
- Credit Facility Reporting
- Car/Van Schedule - Make vehicle reservations, maintain copy of driver's licenses, maintain van training list, and participate in LENS Program for all customers on campus
- Manager Plus, Quick Books, and Gas Boy Programs for Fleet Garage Monthly invoicing
- Electronic and paper archives referred to the suppliers' documents (delivery notes, accepted economic offers, ….)
- Recurring surveys inside the building following suppliers' works completion
- Visitors' welcome and building tours
- Daily written communication to Reception/ Security Team for suppliers' inspections
- Goods delivery regular checks referred to approved orders
- Final balance checks on a monthly basis before invoices issue by the involved suppliers
Qualifications for operation assistant
- Experience in Quality Assurance function (preferable)
- Excellent interpersonal and communication skills, team work
- Proactive, well-organized, attentive to details and driven
- Bachelor or above, major in Science or Math is preferred
- A meticulous person who can work at complicated spreadsheet document
- Strong logical thinking and able to communicate it clearly in written or verbally
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Operation Assistant Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of operation assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for operation assistant
- Involve in selection & interview to support staff recruitment
- Perform monitoring evaluation with CS agents and provide feedback, coaching and training for staff to improve performance
- Ensure self-adherence and monitor/control the staff follow the approved operational procedure/workflow and comply with the required guidelines and measures of Control and Compliance
- Badge access control data system analysis
- Daily interaction with GS and Event Team for any activity related to the building issues
- Support in-site event organization, taking in charge of the main operational activities, in coordination with the Event Team
- Space & meeting room reservation, planning and check
- Layout space supervision & check
- In-site environment inspections for event preparation and dismantling
- Recurring event attendance to supervise the organization
Qualifications for operation assistant
- Familiar with computing and internet research
- Good team player, passionate and proactive to learning new things
- Game developing or testing is a plus
- Tableau or SQL experience is a plus
- High school diploma with applicable basic knowledge of chemistry and math
- 1-2 years experience in laboratory facility maintenance or related field desirable
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Operation Assistant Job Description
Job Description Example
Our innovative and growing company is looking for an operation assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for operation assistant
- Irregularities and unsafe methods adopted by the respective departmental staff for taking corrective measures with a view to avoid accidents
- Monitoring of suppliers proposals in terms of costs and conditions (arrange extra personnel shifts for logistics and/ or implant maintenance support / catering services, final balance checks, …)
- Search of new suppliers when needed in collaboration with Purchasing
- Support the research and inspection of off-site venues
- Support to make proposals and analysis for on/off-site events (Operation Department)
- Frequent interaction with all the parties involved in the event organization (client and supplier side in/ out the firm)
- Timely support, solving gate issues (Imp/Exp)
- Support other ops sections (EQU, EMR, and CLM) within SCCT/Depots
- Submitting reefer/Imo manifest to vessels once berthed
- Timely attend cross stuffing process and arrange customs formalities
Qualifications for operation assistant
- Knowledge and ability to perform basic building maintenance
- Ability to comply with laboratory safety guidelines
- Effective organizational and record-keeping skills, with attention to detail
- Candidates must ideally be part qualified or progressing towards a relevant professional accounting qualification
- Experience within a group finance or treasury role is desirable, but not a requirement
- Well organised and structured in approach to data management