Onboarding Coordinator Job Description
Onboarding coordinator
provides administrative support to the HR Department including filing, creating new hire packets and general office duties.
Onboarding Coordinator Duties & Responsibilities
To write an effective onboarding coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included onboarding coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Perform key procedures such as I9 processing, Fingerprint processing audits
Assist in routine HR procedures
Generate, route, and file required documents in email, Microsoft Excel, and PowerPoint
Implements Florida Hospital Policies and procedures and provides initial and follow-up training and support for all new physician practices/ new employees
Demonstrates understanding of the policies and procedures for Physician Enterprise, to ensure development of accurate, timely and responsive plans
Provide support to team in technology applications, Outlook, Word, PowerPoint and other company or client supported programs
Monitor and distribute adverse reports to HR Coverage
Liaise with Compliance to ensure timely close out of all open background check cases
Partner with Employee Relations to review background check exception policy
Serve as the escalation point for recruiting and hiring managers on candidate's progression through the background check process
Onboarding Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Onboarding Coordinator
Typically a job would require a certain level of education.
Employers hiring for the onboarding coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Associates, Education, Human Resources, Communications, Business, Business/Administration, Business/Management, Marketing, Operations Management, Finance
Skills for Onboarding Coordinator
Desired skills for onboarding coordinator include:
Duties of the specific department
Excel
Equipment and filing systems
Office methods
Process & procedures
Google suite of products
HR functional areas
Microsoft Word
Outlook
Procedures
Desired experience for onboarding coordinator includes:
Execute on all onboarding processes including Right-To-Work documentation, Background Check Processing and Fingerprint Processing
Conduct various ad hoc audits across all of the HR recruiting and onboarding systems
Assist with I9s
Assist with additional processing for new hires
Partner with the Coverage team to ensure employee compliance
Troubleshoot and provide guidance to candidates to ensure efficient processing and a positive candidate experience
Onboarding Coordinator Examples
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Onboarding Coordinator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of onboarding coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for onboarding coordinator
- Completing pre-employment processing for new hires
- Ensuring auditing and compliance with internal/external employment guidelines
- Providing project support for the team
- The Human Resources Onboarding Coordinator is responsible for providing exemplary customer service and support to new employees by coordinating all elements of the onboarding/pre-hire process
- This position requires frequent communication via phone, in person, and email to deliver a consistent message to new employees, while also coordinating required new employee paperwork, computer equipment orders and subsequent follow up to ensure quality of deliverables
- Responsible for making hiring recommendations
- Responsible for initiating and properly maintaining all collaborative agreements between nurse practitioners and physician preceptors
- Organize, schedule, and manage all other trainings that may be required for practitioner and physician candidates
- Will be prime on small projects
- Assist, create and maintain project documentation in databases
Qualifications for onboarding coordinator
- Knowledge of basic HR principles is a plus
- Knowledge of Taleo Transitions system a plus
- Experience in automated Human Resource environments is preferred
- Experience with electronic Onboarding solutions preferred
- One year related experience working in a corporate environment preferred
- Excellent organizational skills, attention to detail and flexibility the ability to work effectively with global cross-functional teams in a fast-paced environment
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Onboarding Coordinator Job Description
Job Description Example
Our company is looking for an onboarding coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for onboarding coordinator
- Create, maintain and update project repository
- Agreeing start dates with recruitment team and Hiring Managers
- Issuing contracts and chasing contract returns as appropriate
- Liaising with contractors to chase for required registration documents
- Managing documentation for new joiners and leavers
- Responding to queries from new joiners, existing contractors and Recruitment Teams ensuring solutions and answers are given in an efficient and timely manner
- Escalating any serious or “hard to resolve” issues to Team Leader
- Managing offer in-box, ensuring that all emails are handled within 24 hours
- Dealing with any queries from line managers, recruiters, 2nd tier agencies to ensure the process moves to conclusion as quickly as possible
- Activating timesheets within the database
Qualifications for onboarding coordinator
- Utilize listening skills and communicate professionally both in writing and verbally
- Some Real Estate knowledge or experience preferred
- May have completed Certified Associate in Project Coordinator and/or equivalent experience
- Strong attention to detail and demonstrated ability to balance multiple priorities
- High level of interpersonal skills with the ability to work with multiple groups and build strong personal networks across a complex, fast moving organization
- Strong execution skills, ability to think creatively, to take a 'hands-on' approach
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Onboarding Coordinator Job Description
Job Description Example
Our innovative and growing company is hiring for an onboarding coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for onboarding coordinator
- Supporting the team on a daily basis with all general queries
- Achieving all targets set as per agreed SLAs and KPIs
- Represent FII Canada as a Subject Matter Expert “lead” in all internal and external client meetings to provide support and guidance to our Client Manager and Transition Manager
- Act as direct liaison with External Service providers and other Custodians
- Work directly with internal stakeholders such as Corporate Actions, Income, Network Management, FII Canada, Transaction Management, Cash
- Ensure client sign off is obtained for the scope/activity of all transitions
- Coordinate weekly calls with clients and internal stakeholders
- Other marketing duties and responsibilities as needed by the operation
- Supports Home Mortgage management in coordinating onboarding new LO hires that allows loan officers to get productive as quickly as possible to drive sales
- Coordinates onboarding activities for all Divisional sales new hires from offer status until 60 days after hire date
Qualifications for onboarding coordinator
- Work in a highly organized fashion with attention to detail
- Financial experience, preferably in a FP&A role and experience with process automation utilizing IT applications and tools is very helpful
- 2-3yrs experience onboarding new employees (processing i-9s, W-4s, administering benefits)
- Experience working in a recruiting or HR environment is ideal
- Coordinate Onboarding and Learning and Development programs end-to-end and make adjustments to the program(s) to ensure a consistent and on-brand experience
- Maintain program administration, measurement and evaluation by collating, analyzing and reporting on the effectiveness of training, including updating the learning calendar and tracking participation, feedback and evaluation results
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Onboarding Coordinator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of onboarding coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for onboarding coordinator
- Coordinates scheduling and completion of new hire checklist
- Ensure activities performed - Laptop ordered/received, technology access granted, office space secured, NMLS # transferred, training scheduled, email address set up, business cards ordered, GOOD App
- Serves as single point of contact for all Divisional sales leadership, Recruiting, Technology, Real Estate, Training and the new hire up to 60 days after start date
- Answer any follow up/support questions any of the interest parties may have
- Provides on-site support during practice acquisitions and transitions if needed to include all front office positions
- Responds to inquiries concerning general activities, practices and operations and refers complex and/or sensitive inquiries to appropriate person(s)
- Assembles/creates necessary materials for onboarding, ensuring accuracy and professional presentation with attention to detail
- Ability to prioritize duties assigned
- Goal and task oriented
- Ability to package and articulate benefits of change/value
Qualifications for onboarding coordinator
- Basic principles of customer service to provide excellent customer service
- Support the management of the Online Training Centre including updates to eLearning courses
- Work closely with OD colleagues to make required updates to training and development content, presentations, materials and other miscellaneous project support as required
- Handle matters relating to expenses and setting up of meetings and other duties as required
- Provide program coordination and support for OD team members as required in peak periods
- College or undergraduate degree with a minimum of 1-3 years of administrative and coordination experience in professional services organization and/or Human Resources team
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Onboarding Coordinator Job Description
Job Description Example
Our company is looking to fill the role of onboarding coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for onboarding coordinator
- Assists in the collection of all data necessary for medical staff privileges, malpractice, and managed care within 30 days of signed LOI and contract
- Coordinates the initial set up of contract services for the practice
- Ensures all assigned items on the onboarding checklist are completed two weeks’ post-employment date of the provider
- Ability in establishing and maintaining an effective working relationships within a team environment
- Must possess excellent communication skills knowledge of medical practice operations
- Attending meetings as set by the regional NEO owner to prepare for upcoming NEOs
- Ensuring close alignment with key stakeholders on site to ensure first day preparations are in place and communicated clearly prior to the NEO day
- Attend every NEO session, ensuring room set up and all logistics are in place for the instructor, greeting new employees in reception and escorting them to the NEO training room and being available to resolve any problems as needed
- Ensure logistical arrangements are in place for in room refreshments and manage volunteer schedule for lunch hosts
- Provide input and make recommendations for process improvements and ensure all materials and documents are kept up-to-date
Qualifications for onboarding coordinator
- Bachelor’s Degree (HR preferred but not required)
- Two years HR related experience
- Ability to establish immediate rapport with new hires and maintain consistent communication
- Highly organized, proven attention to accuracy and detail and an ability to produce high-quality work under tight time frames
- Takes initiative, responsibility and proactively seeks opportunities to add value
- Strong desire to create an on-brand experience