Marketing Project Coordinator Job Description

Marketing Project Coordinator Job Description

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Marketing project coordinator provides direct supervision to Senior Marketing Communications Consultants ("Project Managers"), Marketing Communications Specialists ("Project Managers"), freelance project managers/copywriters and other assigned project management/copywriting positions.

Marketing Project Coordinator Duties & Responsibilities

To write an effective marketing project coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included marketing project coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Coordination of projects working with Core Product Marketing, Global Sales Strategy and Marketing, Creative Marketing and Global Supply Chain Marketing and others as appropriate to clarify the scope of individual marketing projects
Partner with the Multicultural Marketing, Creative Marketing, and Digital and Social Media on long- and short-term marketing goals
Proactively supports of all members of the digital marketing team with emphasis placed on finalizing all deliverables
Manages the development of marketing templates for our self-serve marketing tool (Brand Central)
Work closely with other teams in the Marketing Department (Digital and Media)
Creates and maintains various feature calendars and sold sponsorship grid across television and digital mediums, showing sold and available assets
Manage projects for Marketing Creative team, including time management, allocation and booking of resources and general project managemen
Work with members of Studio, Creative, Marketing and Technology teams to understand and define processes
Develops milestone schedules to ensure marketing projects are delivered on time and on budget
Coordination and monitoring the overall schedule of marketing projects

Marketing Project Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Marketing Project Coordinator

List any licenses or certifications required by the position: PMP, LIF, CPA, PMI

Education for Marketing Project Coordinator

Typically a job would require a certain level of education.

Employers hiring for the marketing project coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Marketing, Business, Communications, Education, Advertising, Project Management, Journalism, Business/Administration, Communication, Graphic Design

Skills for Marketing Project Coordinator

Desired skills for marketing project coordinator include:

Excel
Word
Advertising workflow processes
Digital
Marketing
Printing and distribution processes
Project Communications Management
Project Quality Management
Project risk management
Publix Marketing department structure

Desired experience for marketing project coordinator includes:

Coordinate activities (meetings, presentations, ) across multipleteams
Highly organized/detail conscious
Keen insight into social media audience/activation
Verbal and written communication, prioritization, organizational and interpersonal skills
Normally requires 5 to 7+ years accounting or finance experience
CPA certification or MBA may be required

Marketing Project Coordinator Examples

1

Marketing Project Coordinator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of marketing project coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for marketing project coordinator
  • Liase with Marketing Director, Product, and Sales teams to identify and define project objectives, requirements, and scope
  • When possible address project impediments that arise, or escalate to Marketing Director when appropriate or necessary
  • Project-manage the development, production and distribution of a campaign’s promotional assets across multiple platforms in support of Multicultural Marketing initiatives including Hispanic (HBO Latino), African American, Asian American and LGBT audiences
  • Participate in follow-up meetings based on the Brand and Marketing Strategy team's agenda
  • Track all projects and provide reports for the Marketing Solutions team, coordinate the content management workflow
  • Creates and maintains various feature calendars and sold sponsorship grids, showing sold and available assets
  • Assists with budget payments and SAP/Invoices
  • Works closely with multiple internal teams, including ad operations, product development and edit
  • Requests and analyzes deal point letters and I/O’s to ensure accuracy and delivery of contracted number of sponsored enhancements
  • Improve efficiency, accuracy, and precision of internal systems and processes
Qualifications for marketing project coordinator
  • Mainframe systems experience
  • Familiar with WatchESPN, fantasy sports and social media platforms, including Facebook, Twitter, Instagram and Snapchat
  • A minimum of 1 year work experience
  • Investigate scope, resources, and feasibility of new initiatives, systems, processes, and projects
  • Coordinate with studio to set up photo shoots and schedule timelines on special projects and acquisition projects
  • Coordinate with tech to allocate test resources and assist with operational planning for product deployments
2

Marketing Project Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking for a marketing project coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for marketing project coordinator
  • Implement, coordinate, and execute projects, providing updates and reviews to stakeholders
  • Manage Schedule Change reports and all subsequent communications and adjustments
  • Sweep and maintain show calendars daily and distribute to appropriate departments
  • Communicate with TV Ad Operations on any schedule changes and updates to existing and pending features
  • Communicate with sales on all non-booked features and pending sales executions
  • Fill out all new and current RFPs in AdVisor and book features in NCS
  • Work with TV Account Managers and Formatting to schedule and book Minimercials/Partner Promos
  • Maintain Creative Works formatting calendar
  • Respond to all QC emails with changes/adjustments and make-goods where appropriate
  • View and clip all requested video from show content
Qualifications for marketing project coordinator
  • Maintain tracking grids for major sponsorship execution that run throughout the year (ex
  • Strong communication skills for frequent internal and external management
  • Creative thinker with proactive approach to planning ahead
  • Plans and organizes the process of ticket requests, acquisition, and distribution
  • Participates in the analysis and evaluation of ticket acquisitions and allocations
  • Coordinates the flow of information externally and internally
3

Marketing Project Coordinator Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of marketing project coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for marketing project coordinator
  • Develop and implement project plans for website marketing initiatives including research, goal setting, and reporting
  • Develop and conduct training for team on marketing services processes, products, and industry trends
  • Managing the inventory, reordering, and communicating to customers for marketing materials
  • Overseeing the proofreading, internal review, and creation of marketing materials
  • Organizing the collaborative review process for marketing and promotion materials
  • Builds and maintains relationship with ticket vendors
  • Maintains schedule and calendars
  • Assists in managing the ticket budget
  • Provide administrative support to GAM leadership with added team support
  • Coordinate business travel, including all air, hotel and transportation arrangements
Qualifications for marketing project coordinator
  • 1-3 years of project coordinating experience, preferably on a studio and/or a marketing team
  • Strong communication skills for internal and external management
  • Ad-hoc administrative support for the identified underlying team members
  • Handle confidential matters with discretion and good judgment
  • Interact professionally with internal and external clients and prospects
  • Collaborate with Administrative team in areas of backup coverage and project assistance
4

Marketing Project Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of marketing project coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for marketing project coordinator
  • Contribute to a collaborative administrative team environment and lend assistance and coverage not only in immediate peer group but companywide
  • Create initial project schedules and track progress on deliverables
  • Stay in contact with key stakeholders so that all involved are aware of project status
  • Use Workfront Project Management Tracking software to receive incoming requests, schedule tasks, and monitor progress
  • Create comprehensive plan outlines and reports on projects
  • Assist with creative copywriting and editing as needed
  • Coordinate and produce innovative and creative content for project newsletters
  • Work collaboratively across functions/groups/departments to achieve shared objectives
  • Act as the main point of contact for a given campaign supporting a team of Producers, providing daily operational support and guidance
  • You will be the Traffic manager coordinating all tasks that are assigned to our team
Qualifications for marketing project coordinator
  • Minimum five years’ administrative experience, preferably supporting high-level executives in the Finance industry
  • Fundamental knowledge of digital development and production processes and techniques (web, mobile, social, ) is beneficial
  • 3 years of minimum administrative or marketing experience in educational marketplace
  • 1-3 years Experience in Project Coordination, Marketing Communications, Administrative Assistant or related roles
  • Prior experience with project management software such as Workfront, Jira, Slack, or Trello
  • An understanding of key marketing communications deliverables and dependencies
5

Marketing Project Coordinator Job Description

Job Description Example
Our company is looking to fill the role of marketing project coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for marketing project coordinator
  • Reports to the Associate Manager, CreativeWorks and collaborates with the CreativeWorks team to provide support in creating customized opportunities for ad sales across all mediums (TV, digital/mobile, print, events) and regions
  • Oversee Marketing creative timelines and due dates, proactively alert team members when projects may be in jeopardy to ensure team meets key deliverables on time & budget
  • Coordinate monthly wholesale marketing collateral ordering – communicate launch timing and details, collect forecasts, request pricing from vendors and manage distribution lists
  • Manage marketing collateral orders, being the primary point of contact with the vendor, ensuring on-time delivery of items and prompt invoicing
  • Routinely interact with multiple stakeholders in Marketing and Finance to confirm that all steps in the MRM project management system workflow are completed in a timely manner
  • Act as first reviewer of Integrated Marketing costs to ensure payables data is correct, and then route invoices to the appropriate Print Consultant or Project Manager for buyer’s review
  • Production of Marketing cost reports at regional, line-of-business, and other levels as needed
  • You´ll be responsible for our in house ‘Jira’ queue (online task tool) ensuring that all tickets are responded to and appropriately assigned to both copy and creative owners
  • You ´ll develop the ‘agile’ process that most effectively manages new requests without distracting from already pre-prioritised projects and fits in with the wider business agile operations process
  • Provide feedback to all stakeholders on high level timings
Qualifications for marketing project coordinator
  • Fundamental understanding of design tools such as Adobe Creative Suite (InDesign, Photoshop, and Illustrator)
  • Willingness to work in the Northridge, CA office
  • Bachelor's degree in Marketing, Communications, or other closely related discipline is required
  • Plus 1 to 2 years experience as a team lead Subject Matter Expert
  • Ability to drive projects, think creatively and meet deadlines with minimal supervision
  • Self-starter, driven and visionary

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