Construction Project Coordinator Job Description
Construction project coordinator
provides tier 2 technical support and administration for systems supporting the back office and front office functions of construction systems, including but not limited to Procore, Sage 300 CRE, Textura, Bluebeam, Microsoft Project, and Microsoft SharePoint.
Construction Project Coordinator Duties & Responsibilities
To write an effective construction project coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included construction project coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Assist in plan and spec analysis in order to provide clear, traceable and coordinated interpretations of the design/drawings for construction
Coordinates the day to day operations of Capital Projects on behalf of the project construction management team, from feasibility through turnover
Responsible for project cost tracking for all construction related projects
Represent project manager at appointments and meetings as necessary, such as Construction punch lists or move events
Coordinate meeting scheduling and calendar coordination and assist Director with client correspondence
Prepare design and construction schedules to meet customer and Client Project Manager (PM) requirements
Work closely with Operations, Engineering and Construction Managers to ensure optimum project efficiency and profitability on all projects
Coordinate and maintain the construction schedule for bid and proposal preparation
Establishes, develops, maintains, and updates filing system for the SVP and the department and retrieves information from files when needed
Organizes and prioritizes large volume of information and calls
Construction Project Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Construction Project Coordinator
List any licenses or certifications required by the position: CROR, PMI, CPR, PMP, W-9, OSHA
Education for Construction Project Coordinator
Typically a job would require a certain level of education.
Employers hiring for the construction project coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Architecture, Construction Management, Engineering, General Education, Engineering Technology, Business, Construction, Accounting, Education, Project Management
Skills for Construction Project Coordinator
Desired skills for construction project coordinator include:
Scheduling
Finalizing job completion
Microsoft Word and Excel
Techniques
Methods
Microsoft Office
Practices
Project management principles
Construction
Administration office procedures and operations of standard office equipment
Desired experience for construction project coordinator includes:
Answers the phone for the SVP and department when needed, takes messages or fields/answers all routine and non-routine questions and works in cooperation with other divisional administrative assistants to cover phones for executives
Reviews leases and real estate use contracts – writes summary of key terms and conditions
Processes and codes all billing and invoices received by the SVP and department for all FNG-controlled locations
Creates and updates vendor profiles and processes purchase orders
Must be able to perform basic math skills as they relate to creating expense reports
The ability to work somewhat independently and be resourceful is favored
Construction Project Coordinator Examples
1
Construction Project Coordinator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of construction project coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for construction project coordinator
- Works with Discipline Superintendent and Construction Coordinators to identify and resolve problems or issues related to design information, schedule, material deliveries, change management, safety, and quality
- Responsible for signage including review of the architectural plans, logos, approved artwork, code compliance, permitting, required ordinances, scheduling efficiencies and installation of signage for both renovation and new developments
- Administering and tracking of all electronic construction project change orders and material releases. Includes the release, tracking, expediting and resourcing of SimplexGrinnell manufactured material and equipment
- Administering district purchase orders to vendors for construction projects. Includes creation, communication, expediting and tracking of purchased equipment and material
- Assist in scheduling SG installation personnel
- Assist in scheduling of sub-contractors for sub-contractor installed projects
- Manage & update project phasing plans
- Prepares and submits accurate maps and paperwork to the design center
- Develops accurate bill-of materials for projects
- Issues Invoice Work Data Sheets to contractors for each project
Qualifications for construction project coordinator
- The model candidate must be comfortable working in a fast-paced environment with attention to detail, accuracy and excellent follow-up
- Must have an Associate or Bachelor’s Degree
- Must be able to travel regularly by airplane, train, bus, and/or car
- Issue POs to vendors
- Assist with the bidding process for each project
- Issue chargebacks and track change orders
2
Construction Project Coordinator Job Description
Job Description Example
Our company is hiring for a construction project coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for construction project coordinator
- Ability to make immediate decisions based on field conditions
- Under direction of the Project Manager, maintain and archive all project documentation
- Coordinate, complete, and distribute project documents, reports, and deliverables to internal and external stakeholders
- Track the risk review process and maintain all required documentation and reports throughout projects
- Track change orders
- Prepare and distribute bid packages
- Assist with labor tracking and forecasting
- Manage an accurate and timely invoice process
- Organize network and hardcopy files
- Attend team meetings to create “meeting minutes” to monitor follow-up of action items to completion
Qualifications for construction project coordinator
- Maintain budget for all projects
- Follow-up on all TI allowance
- Gather close out packages from GC after each project
- Reconcile AIA Docs from GC’s and invoices from vendors for approval prior to processing for payment
- Proficiency with web-based Project Management software is a PLUS
- Ability to multi-task and manage workload in a matrix environment
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Construction Project Coordinator Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of construction project coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for construction project coordinator
- Communicate with Purchasing and outside vendors to order and expedite material
- Take direction to complete additional administrative tasks required by Project Manager
- Remain cost conscious and aware of every aspect of the project at all times
- Communicate effectively with all project stakeholders in both a thorough & timely manner
- Drive all meetings, directives, action items, and course corrections with highest sense of urgency to ensure timelines are kept, deadlines are met, and commitments are honored
- Manage the new booking process, ensure booking package is complete
- Create purchase requisition for Subcontractors from finalized subcontractor price & scope
- Administer Financial Reporting for OMs and PMs including Good Receipts and Monthly Cost center Comparison Report
- Manage Sales to Ops and Solutions to Service Turnover, schedule weekly meetings, prepare agenda for projects to be turned over, ensure appropriate approvals
- Coordinate and attend Operations meetings
Qualifications for construction project coordinator
- Familiarity desired with Microsoft Project and database applications
- Additional skills should include accounting/cost controls, contracting processes and controls, FF&E inventory management, excellent oral and written communications, strong conceptual, mathematical, organizational and presentation skills
- 3+ years of experience required (with 1+ years experience as a Project Coordinator in the wireless telecommunications industry or construction industry strongly preferred)
- 1 year practical retail banking project management or construction experience in a project administration / coordination
- Construction industry experience, strongly preferred, specifically in the areas of billing and vendor management
- Must have 4+ years clerical/administrative experience preferably in the construction industry
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Construction Project Coordinator Job Description
Job Description Example
Our company is hiring for a construction project coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for construction project coordinator
- Works with the responsible Engineering in the interpretation of Requests for Information (RFI)
- Establish and manage an accurate capital expenditure plan for facilities and workplaces
- Manage all project managers who deliver capital projects globally according to the plan
- Ensure that company policies, guidelines, processes and tools for program and project management complies with the company policies and guidelines, financial reporting, risk management, quality, HR, health & safety, sustainability, IT
- Support implementation of non-capital business projects and programs
- Manage relationship with the global Program Management Office (PMO) for program and project management
- Prepares purchase orders and quote requests and oversees invoice review / project coding for all common area purchases
- Monitors and maintains budgets previously given for each specific project and elevates any concerns or issues
- Coordinates and executes installs for both renovations and new developments
- Procures unit furniture, including quote requests, and the review of product finish, style and quantities for each project
Qualifications for construction project coordinator
- 5 plus years practical experience in construction, project management or design field supporting the project team
- Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Word, Excel, PowerPoint, ) typing 50+WPM
- Must be able to work in a fast-paced office environment, able to multi task, meet critical deadlines with eye for accuracy and attention to details
- Bachelors degree in Construction Management or related area of study
- Minimum of five years experience in inspection of highway construction or similar experience
- Certification in Soils/Earthwork and Portland Cement Concrete Testing by the Technician Certification Program at the Mack Blackwell Rural Transportation Study Center, or equivalent certification
5
Construction Project Coordinator Job Description
Job Description Example
Our company is hiring for a construction project coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for construction project coordinator
- Prepares standard program status reports for transaction management and project delivery team or work group, client and management
- Audits project information data
- Assists Program Manager in maintaining project metrics for SLA & KPI's including the creation of scorecards
- Prepare written documentation for customer correspondence, transmittals, reports, warranty letters, packing lists
- Administering invoice management from vendors and verifying receipts to invoiced amounts
- Attend work in progress meetings
- Financial reviews and management of assigned projects using the SimplexGrinnell job costing tool, BBI
- Coordination of permiting Process
- Develop personal tools to track and monitor projects
- Assisting with completing field serviceability surveys to connect commercial buildings to of the Company's services
Qualifications for construction project coordinator
- Experience with store openings and closures
- Competency in the use of MicroSoft Word, MicroSoft Excel, and other basic computer program such as Lotus Notes
- Demonstrates leading-edge or extensive knowledge in a specialty area and of tasks and responsibilities
- 1 – 3 years of practical experience for Accounts
- 1 – 2 years of practical experience for Markets in a Project Administration/Accounting position
- 5 or more years in a high-volume, customer service oriented position