Human Resource Specialist Job Description
Human resource specialist
provides information and apply labor agreements; Department of Administrative Services (DAS) Chief Human Resources Office (CHRO) law, rules and policies; Department of Corrections (DOC) Rules and Procedures related to Human Resources (HR) management; Family Medical Leave Act (FMLA)/Oregon Family Leave Act (OFLA), Fair Labor Standards Act (FLSA), Public Employees Retirement System (PERS) and other regulations pertaining to HR Management functions; acts as liaison with external professional and administrative resources to resolve HR issues, such as DAS,CHRO, Budget and Management, Department of Justice, Attorney General's Office, Bureau of Labor, SAIF Corporation (State of Oregon's Workers' Compensation Insurance provider) and other external regulatory agencies;.
Human Resource Specialist Duties & Responsibilities
To write an effective human resource specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included human resource specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Handles first line of employee questions, which includes collective bargaining group employees, for the HR department assisting employees and/or elevating to HR Generalist, HR Director, or Corporate Centers of Excellence (COEs), as needed
The responsibilities for this position will require knowing all HR Compliance processes thoroughly and understand how to complete each task to provide training, troubleshooting, administrative functions and promote process improvements
Responsible for accurate and efficient entry of HR hire, separation and benefits paperwork
Assists in the day-to-day operation of the HR office
Assist in the development, documentation and recommendation of continuous improvement of HR processes, procedures or programs to deliver innovative solutions to meet customers’ needs
Support HR & Goalpost team with various duties as assigned
Maintains basic knowledge and understanding of statutory and regulatory requirements affecting HR practices
Assist HR Manager with employee relations as needed
Assist HR Manager and immigration on work permit related matters
Perform additional assignments or projects per HR Manager’s direction
Human Resource Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Human Resource Specialist
List any licenses or certifications required by the position: PHR, SPHR, SHRM, CP, USA, HR, SCP, PMP, Y-USA, CLRP
Education for Human Resource Specialist
Typically a job would require a certain level of education.
Employers hiring for the human resource specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Human Resources, Department of Education, Graduate Education, Graduate, Business, Communication, Human Resource Management, Business/Administration, Management
Skills for Human Resource Specialist
Desired skills for human resource specialist include:
Methods of data collection
Microsoft Office programs
American with Disabilities Act
Employee Rights & Privacy
FMLA and Workers' Compensation
Collective Bargaining Agreements
HR
Department of Management Services Personnel Rules
HRIS systems
Principles and techniques of effective communication
Desired experience for human resource specialist includes:
Process Domestic and International employee transactions using HireXpress, HRDD, PeopleSoft and WPR
Administers WFA portion of the Online Time and Attendance process to provision accounts and make updates and changes to system
Administer the Domestic performance review programs, such as the Introductory Performance Appraisal (IPA) and Performance Planning Review (PPR) processes
Maintain Divisions global organization charts and headcount reports on a monthly basis
Oversee temp process and usage
Tasks associated in each process will vary
Human Resource Specialist Examples
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Human Resource Specialist Job Description
Job Description Example
Our innovative and growing company is hiring for a human resource specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for human resource specialist
- Manage full recruitment lifecycle for Local Nationals with the assistance of HR Admin Assistant
- Manage HR Admin Assistant for keeping track of visa and work permit expiration of the personnel and preparation of the requirements for the renewal of the personnel’s visa and work permit according to the rules and regulation of Ministry of Foreign Affairs, Afghanistan and record keeping of the visa and work permit
- Organize HR paperwork for filing of information about company personnel
- Administers employee benefits plans, including processing of forms, tracking leaves of absence, , with other members of local HR team
- Supports various HR process such as annual performance review, talent management and sucession planning processes
- Works with broader local HR team to coordinate and facilitate employee events and programs
- Ensures all immigration processes are followed for compliance to USCIS and DHS to maintain employment eligibility for sponsored Outfitters
- Active recruitment and placement of prescribed talent needs
- External sourcing, engagement with passive talent
- Screen and complete a technical review of candidate resumes
Qualifications for human resource specialist
- Associate’s degree or equivalent work experience within Human Resources or call centers
- BA/BS in Human Resources or related field plus 4 years of progressively responsible human resources experience in a business setting preferred
- Strong time management skills and ability to coordinate and prioritize multiple projects and assignments with little supervision
- The ability to plan and coordinate multiple activities
- Must be flexible and able to handle difficult situations and have the ability to maintain confidential records
- Ability to multi task and keep organized
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Human Resource Specialist Job Description
Job Description Example
Our innovative and growing company is looking for a human resource specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for human resource specialist
- Assist the HR Supervisor with workplace investigations as necessary
- Conduct 1st interviews and telephone prescreening for entry level and professional positions on a daily basis, along with facilitating HR onboarding orientation sessions as necessary
- Attend Diversity staffing conference calls and Employee Relations calls on behalf of the HR Dept
- Miscellaneous HR tasks & responsibilities as directed by H.R Supervisor(s) to support the Human Resources/Employment function
- Develop a network and talent pool of interview ready talent
- Develop and maintain relationships with the business units/hiring managers
- Assist in the processing of various applications, employment, enrollment, pay change, informational and other confidential forms and records
- Perform payroll processing activities and other related duties to include reviewing and approving payments for assigned international locations
- Maintain employee files for all employees in assigned international data centers
- Provide coverage for other international data centers
Qualifications for human resource specialist
- HS Diploma/GED required, but Associates degree preferred
- Associate’s degree or equivalent work experience within Human Resources or call center
- Can Do orientation
- Ability to partner with hiring managers to successfully fill open positions with the best qualified candidate
- Ability to assess, adapt, and meet the needs of customers
- A minimum of three years overseas experience in an austere OCONUS environmental is preferred
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Human Resource Specialist Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of human resource specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for human resource specialist
- Identifies, reviews, and analyzes HR related problems in assigned areas
- Represents college HR team when appropriate at departmental, college, and university meetings
- Enters HR actions in various systems with a high rate of accuracy
- Operation Excellence tools and initiatives such as the Abbott Nutrition Supply Chain Front Line Leader development curriculums
- Performance Management training on key tools (growth plans, effective performance reviews)
- Division-wide processes (onboarding, goals sharing, tool sharing )
- Updates and maintains employee information in HRIS
- Ensures timely and accurate completion of all employee actions - new hires, benefits changes, changes of status, employment separations
- Supports recruitment of all positions by posting positions, responding to applicants and/or employee job bids, scheduling interviews, coordinating pre-hire process to ensure all pre-hire requirements are completed accurately and in a timely manner
- Coordinates and facilitates new hire orientation to include communication with new hires, scheduling room, ensuring all materials are prepared, and providing assistance to keep presentations up-to-date
Qualifications for human resource specialist
- Associate’s degree or one to two years related experience and/or training
- Degree in Business/ Human Resource
- 1-3 years of experience participating and assisting with data submission for Salary Surveys
- Prior experience assisting with the design and implementation of compensation plans
- Ensures highest level of customer service is provided to managers and employees and helps team to consistently apply company policies, procedures, and compliance with employment laws
- Project work as necessary
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Human Resource Specialist Job Description
Job Description Example
Our company is looking for a human resource specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for human resource specialist
- Partner with HR Generalists and Hiring Manager to prepare fair and competitive job offers
- Must be able build and cultivate strong, long-term relationships with HR, management and prospective candidates
- Participate in discussions to support proactive organizational planning, and administer the recruitment and appointment process
- Prepare correspondence to Civil Service for approval of staffing, classification and compensation requests
- Coordinate with the eligible list unit and program area for recruitment strategy and required postings, eligible list certifications, LERTs, and selective certifications
- Provide information and guidance to assigned program areas regarding the probation and performance evaluation process
- Conduct and coordinate exam-planning research
- Manage and track non-permanent employees and initiate appropriate actions
- Review and analyze out-of-title grievances
- Participate in college outreach activities, including attending job fairs and maintaining communications for information sharing
Qualifications for human resource specialist
- Bachelor's degree from a four-year college or university and a minimum of one (1) year of related experience
- Demonstrated knowledge of Federal and State employment related law
- Knowledge of position classification, salary surveying
- Intermediate mathematics skills preferred
- Must be organized, with acute attention to detail with great accuracy
- Minimum 3 years current experience in human resources profession
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Human Resource Specialist Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of human resource specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for human resource specialist
- Liaison with the Business Services Center and Civil Service, as needed
- Perform other personnel tasks, as required
- Track internal immigration process
- Manage Leave of Absence program
- Processes administrative activities, such as invoices, travel arrangements, education reimbursement requests, and keeps track of department budget
- Light Operations support, manage iBuy PO inquires, invoice status resolution and invoice on hold reporting and support
- Lead/Manage all employee activities, DBS activities and special events
- Directly responsible for candidate flow generation throughout the year for various positions both union and non-union
- Book and participate in off-site job fairs and off-site recruiting events, once a month, to increase diversity hiring initiatives along with initiating and maintaining external recruitment contacts
- Create recruitment materials (posters, pamphlets, job descriptions)
Qualifications for human resource specialist
- Must have experience in analyzing data, creating/extracting reports from HRIS system
- Experience with case management system desirable (Remedy, Siebel, Neocase, Enwisen)
- Desire to engage in self-development in order to perform other responsibilities in the organization
- Willingness to accept and perform new duties as deemed necessary by management
- 1 - 3 years of Human Resources Specialist experience strongly preferred
- Minimum of three years administrative/customer service experience