Human Resource Assistant Job Description
Human resource assistant
provides information regarding appropriate mode of discipline in accordance w/ organizational policies and procedures and union contracts.
Human Resource Assistant Duties & Responsibilities
To write an effective human resource assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included human resource assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Assist employees with questions and/or changes to health care benefits
Administers Cobra information to Discovery Benefits through third party software
Knowledge of full lifecycle recruiting concepts
Schedule, coordinate and confirm meetings for both teams with external and internal partners
Manage teams expenses, create expense reports and process invoices
Partner with internal and external customers
Maintain an atmosphere of confidentiality regarding records and agency matters
Proactive and open to multiple ways of recruiting qualified staff for the facility's programs
Ensure all information needed is complete and bear authorized signatures
Prepare applicant packets with job related questionnaires, in advance, to ensure an adequate supply is maintained at all times
Human Resource Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Human Resource Assistant
List any licenses or certifications required by the position: PHR, SHRM, SPHR, LEDS, SCP, CP, PCS, MSP, DD3434, SF
Education for Human Resource Assistant
Typically a job would require a certain level of education.
Employers hiring for the human resource assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Education, Business, Management, Associates, Department of Education, Business/Administration, Administration, Human Resource Management, Graduate
Skills for Human Resource Assistant
Desired skills for human resource assistant include:
Health and welfare
Union contracts and union pension
Payroll systems
Recruitment process
KERMIT
Leave of Absence
Microsoft Office Programs
Benefits
ADA
Full lifecycle recruiting concepts
Desired experience for human resource assistant includes:
Screen a high volume of candidates via the phone and face to face interviews using behavioral interviewing techniques and documentation
Track interviews, schedules, receptions and presentations
Perform background checks, business/personal references, and complete fingerprint forms
Provide manager with fingerprint statistical reports
Assist with training and orientation of newly hired staff
Update databases and perform general typing and filing as it relates to Human Resources
Human Resource Assistant Examples
1
Human Resource Assistant Job Description
Job Description Example
Our growing company is looking to fill the role of human resource assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for human resource assistant
- Assist with compliance of new hire and annual tuberculin testing
- Identify most suitable best quality service with reasonable possible rates
- Support the HR Coordinator Lead in establishing employees’ records in the HRIS/payroll system for all new hires
- Assists in the maintenance of employee records both electronically and in personnel files
- Conducts monthly insurance billing verification
- Runs the monthly report and sends out review reminders to managers
- Runs background check reports and ensures that background checks are conducted on employees according to policy and procedure
- Maintains I-9 documentation and ensures accuracy of current records according to Dept
- Assists HR Coordinator Lead with various HR programs, projects, and administrative/clerical duties
- Assist HR Coordinator Lead in performing front-end payroll duties, ensuring accurate and appropriate approvals are received
Qualifications for human resource assistant
- Very positive interpersonal style with the ability to maintain confidentiality
- Previous experience in HR and with HR systems a plus
- Three years of office experience including at least six months of experience in a human resource or related setting OR equivalent education/experience
- Experience exercising a high level of confidentiality, disseminating sensitive information, and providing exceptional customer service
- Successful candidate must possess in-depth understanding of all benefit levels at the location
- High School graduate with up to 3 years experience required
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Human Resource Assistant Job Description
Job Description Example
Our growing company is hiring for a human resource assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for human resource assistant
- Plans and directs benefit program of organization
- Coordinate the activities of the company’s security force, with special emphasis on protection against fire, theft and illegal entry
- Reinforces organization's core values through modeling and communication
- Participates in recruitment effort for nonexempt personnel through various recruitment sources and helps to coordinate the use of temporary employees
- Extend employment offers and conduct negotiations as necessary
- Assists with conducting new employee orientations
- Communicate and train the workforce in the benefit programs and policies
- Everify - I-9 documentation and maintains current books
- Develop employee relations programs, suggestion box program and other special events that promote a positive organizational culture
- Assists Corporate HR Manager with various research projects and/or special projects
Qualifications for human resource assistant
- High level of interpersonal and communication skills to handle varying interactions
- Computer proficiency in Microsoft Excel, PPT and Outlook
- Chinese Language (Mandarin)
- Post hourly bids in accordance with the Production Managers / CBA and maintain bid book
- Post and maintain bulletin boards, empty plant bid boxes.Updates and maintains HRIS Database and ADP HRB
- Maintains other records, reports and logs pertaining to applicant flow procedures and maintains applicant flow database
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Human Resource Assistant Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of human resource assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for human resource assistant
- Files confidential papers and documents into appropriate employee files
- Assists or prepares correspondence as directed by the Corporate HR Manager
- Assist with payroll by logging vacations, absences and S&A perfect attendance hours
- Responsible for quarterly payments to United Way for hourly employees
- Maintains leaves of absence for all Aurora staff according to current policies and plans
- Maintains confidential filing systems for employee medical information
- Determines eligibility of employees under the Family Medical Leave Act
- Uses HRB FML tracking system to monitor employees on FML and communicates such eligibility to the employee and educates their respective supervisor
- Provides training as necessary to Supervisors for FMLA and how to handle call-offs
- Maintains HRB system with accurate health care information for the various plans
Qualifications for human resource assistant
- Explains health care options to all new hires during orientation, PPO, HDHP/HAS, vision, dental, prescription drug, life insurance, short term disability, LTD
- Handles all aspects of annual open enrollment for health care plans
- Tracks medical premium payments for employees out on medical leave, FML, Worker's Comp
- Works with EHS Manager by providing information as needed regarding those employees out on Worker's Comp and maintains the Worker's Compensation files for each employee
- Schedules annual hearing testing as mandated by OSHA
- Schedules blood drives, flu vaccination program and various health & wellness initiatives
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Human Resource Assistant Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of human resource assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for human resource assistant
- Experience using a cloud-based applicant tracking system, preferably Success Factors
- Orders, receives, and maintains office supplies for HR and executive committee
- Creates and distributes memos, reports, and other documents when necessary
- Edit and distributes Company phone directory on a monthly basis
- Creates prospect, new hire and benefit packets
- Orders new hire badges, name plates and security entry badges, drafts new hire memos and training schedules
- Assists with fleet and fuel management and processing
- Distributes monthly email communications
- Assists Executive Committee and HR with creation and maintenance of FedEx packages
- Posts employment ads on the internet as requested
Qualifications for human resource assistant
- Bachelor’s degree from an accredited college/university in Human Resources or Business Administration with a concentration in Human Resources
- Ability to keep sensitive human resources and compensation information confidential
- Preferred candidate will have superior customer service skills and be comfortable working in a fast paced environment
- Must have the ability to multi-task with competing demands and have a positive attitude
- Knowledge of University policies and procedures and familiarity with the University’s administrative and human resource systems within M-Pathways
- Proficiency with reporting tools
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Human Resource Assistant Job Description
Job Description Example
Our growing company is hiring for a human resource assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for human resource assistant
- Scans HR confidential paperwork, employee files, as requested
- Special projects may include assistance with Open Enrollment, Annual Hinman Meeting, Holiday Luncheons, Annual HR Wellness Fair, Company Picnic, etc
- Orders baby gifts and flowers when necessary
- Monthly I-9 maintenance
- Provide administrative support for the Plant Human Resources Department
- Supports plant management with various projects such as spreadsheets, tracking, forms creation
- Special projects and administrative duties as assigned
- As a Human Resources Assistant (MIL/OA), you are responsible for greeting and accounting for visitors/applicants in and out of the MEPS
- Gathering applicants for processing and enlistment ceremonies
- Administer pre-oath briefings, also briefing applicants on MEPS procedures
Qualifications for human resource assistant
- Ability to work within strict guidelines and willingness to adjust work hours accordingly
- Ability to recognize, research, and resolve various errors that may occur
- Fingerprinting applicants using automated systems, ensuring fingerprints are classifiable (acceptable)
- Transmitting fingerprints electronically to the investigating agency (OPM/FBI)
- Initiating background check and verifying applicants Emergency Data Records
- This position may require the incumbent to work an occasional Saturday and/or shift work (work before 0600 or after 1800 hours)