Fleet Coordinator Job Description

Fleet Coordinator Job Description

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Fleet coordinator provides technical direction and coordination to operations for support and maintenance of vehicles assigned; daily communications with fleet drivers and automotive repair shops.

Fleet Coordinator Duties & Responsibilities

To write an effective fleet coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included fleet coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Responsible for repairing and or coordinating vehicles that require repairs/service in relation to automotive/mechanical components
Follows policies, applicable laws, and regulations to protect his/her own health and safety that of other workers, the public, and the environment
Move, Add, Change, Delete and asset mgmt
Maintain data used by Internal systems that govern Domestic Fleet
Assist as warranted in covering blood drives during emergency situations and ensure that Mobile Unit vehicle assignments are adequate blood drive coverage relative to out of service units
Renews vehicle insurance cards and ensures that vehicles requiring County emission tests are completed on time and ensure that all vehicle decals and licensing remain current
Forecasting vehicle requirements and place orders as required in compliance with the vehicle policy
Maintaining records of vehicles, location and drivers
Reviewing, coding, and facilitating payment of monthly vehicle invoices
Providing back-up for vehicle maintenance approvals

Fleet Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Fleet Coordinator

List any licenses or certifications required by the position: D.M.V, DOT, DMV, ASE, ICAR, CNG, MVIS, ENG1, CAFM

Education for Fleet Coordinator

Typically a job would require a certain level of education.

Employers hiring for the fleet coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Education, Finance, Accounting, Associates, Management, Engineering, Technical, Business/Administration, General Education

Skills for Fleet Coordinator

Desired skills for fleet coordinator include:

Automotive industry and vehicles
Excel
PowerPoint
SAP
Vehicles and have a valid drivers license
Construction
Cost tracking
MS Applications
MS Office
Organization

Desired experience for fleet coordinator includes:

Bachelor Degree (preferably in Business or Marketing)
Strong interpersonal & communication skills and able to work with various stakeholder groups
Customer focus with an eye on detail and delivering results
Comfort presenting in front of others
French language is a benefit
Providing preventative maintenance and upkeep of Midland pool vehicles

Fleet Coordinator Examples

1

Fleet Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking for a fleet coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for fleet coordinator
  • Assisting in disposition of vehicles removed from service
  • Working closely with drivers, foreman and superintendents on vehicle questions and concerns
  • Working closely with safety, vendors, service managers, and security as needed with regards to vehicles
  • Attending field safety meetings and vehicle meetings as needed
  • Assisting materials controller in processing material transfers and reconciling warehouses
  • Reconciling third party warehouse reports to Enertia inventory reports
  • Maintaining well files of all purchasing and material control data
  • Cross-training with other administrative assistants in procurement
  • Assisting with tubing reconciliations
  • Implement a system to track and order inventory
Qualifications for fleet coordinator
  • Must have ability to perform DOT road-tests
  • Organize warehouse to ensure all materials is readily identifiable and accessible
  • Manage inventory levels to ensure crews have materials to meet installation needs
  • Maintain all records including (pack lists, job paper work and shipping documentation)
  • Establish ordering process and procedures
  • Complete various administrative tasks designated by the General Manager
2

Fleet Coordinator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of fleet coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for fleet coordinator
  • Research and contact customers on accounts receivable balances on a daily basis via phone and email to obtain payment and negotiate a payment plan when necessary
  • Act as a subject matter expert for billing and AR by providing timely and accurate responses to escalated issues/questions from both the local office and customers
  • Identify customers that are in a risky position and provide problem resolution when needed
  • Proactively escalate problem accounts to AR Supervisor, AR Manager, and group Finance Managers based on risk / equity position, amount of past due and bad debt impact
  • Complete detailed account reconciliations and apply payments to ensure all rules of asset backed financing are followed
  • Perform account maintenance in PeopleSoft AR in compliance with accounting policies
  • Partner with other departments and local offices to research and process billing and accounting transactions
  • Review, research, and clear AR balance sheet accounts
  • Manage banking information of customers for automatic and manual electronic funds transfers
  • Provide support for all lead mechanics within Markets
Qualifications for fleet coordinator
  • 1 to 3 years warehouse management experience
  • Inventory and material planning a plus
  • Must be able to work in extreme conditions (hot sun and extreme cold)
  • No drug or alcohol related driving offenses within the last 5 years (DUI, DWI, OWI)
  • Must be willing to accept $40k/year for this position
  • You must live within no more than a one hour commute of the office located at 3700 Park 42 Drive in Cincinnati, Ohio or be moving to the area within 30 days of applying to this position
3

Fleet Coordinator Job Description

Job Description Example
Our growing company is looking for a fleet coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for fleet coordinator
  • Posts and awards run bids
  • Schedule new and used vehicle deliveries on a daily basis
  • Direct support for nominated fleet customers and their preferred supplying dealers
  • Provide scheduled and regular information to the Head of Fleet in relation to sales performance, account manager activity, lost sales and prospect activity and to ensure that the company CRM system is updated on a weekly basis
  • Establish and maintain on-going lines of communication with other departments in MBUSA and the MBUSA franchised dealer network who have an input into the sale of the vehicles
  • Serve as project coordinator for department specific sales projects assisting with projects related to credit and collections
  • Implement sales projects with members of the national fleet sales team
  • Resolve day-to-day operational concerns and recommend improvements with regards to system issues, customer service issues or sales process issues
  • Maintain professional demeanor when contacted by fleet customers and PBY stores via 800 55 FLEET number
  • Work to resolve conflicts quickly and efficiently
Qualifications for fleet coordinator
  • You must live within no more than a one hour commute of the office located at 7201
  • You must live within no more than a one hour commute of the office located at 1400 N
  • You must live within no more than a one hour commute of the office located at 20400 SW Teton in Tualatin, OR or be moving to the area within 30 days of applying to this position
  • You must live within no more than a one hour commute of the office located at 9444 Farnham Street in San Diego, CA or be moving to the area within 30 days of applying to this position
  • You must live within no more than a one hour commute of the office located at 585 E
  • You must live within no more than a one hour commute of the office located at 2 Penn Center West Blvd
4

Fleet Coordinator Job Description

Job Description Example
Our company is looking to fill the role of fleet coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for fleet coordinator
  • Complete sales reports on an as needed, scheduled basis, offering enhancement suggestions and maintaining accuracy and proper development of new reports
  • OSupport vehicle sign off events, evaluation drives and resolution of issues post build prior to PMT handover
  • OArrange and vehicle drive assessments with Directors, CPEs, VET Team and key stakeholders in-line with gateway requirements and demonstration points for attribute progression/milestones
  • OSupport the Vehicle Engineering function (attribute leaders and block leaders) in delivering attribute solutions which meet targets
  • OManage concerns and ensure they are closed within the timeframes dictated at each build phase of the programme and the closure plans and solutions meet VEM and programme targets
  • ODevelop whole vehicle test plans to demonstrate functional and attribute performance to meet design requirements and programme targets (DV & PV)
  • OApprove PWR’s for all DVP and Fleet activities to support PMT vehicle usage
  • OCritique and validate individual PMT DVP’s to ensure development and S/O tests are valid, justified and meet program key gateways (PEC/FEC)
  • OEnsure the programme VPP meets with DVP requirements
  • OEnsure the X1, M1, VP, TT and PP timing and vehicle quantities, specifications support PMT requirements for DVP testing, development and S/O
Qualifications for fleet coordinator
  • Performs well with minimal direct supervision
  • Strong sense of ownership and responsibility for assigned assets
  • Must meet DOT Physical Qualifications and Examinations, possess valid Class A-CDL
  • Ability to work independently with excellent organizational skills, effective oral and written communication and interpretation skills
  • Minimum 2 years accounting, billing or AR experience
  • Demonstrated ability to problem solve with a calm, professional and assertive demeanor
5

Fleet Coordinator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of fleet coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for fleet coordinator
  • ODevelop plan with RIS co-ordinator, Sales & Marketing and workshop to update any vehicles being sold post engineering use
  • OControl vehicle registration requirements for new vehicles and re-taxing as required
  • ORaise scrap notes for end of life vehicles and ensure sign off process is completed
  • OLiaise with other areas of the business which require engineering vehicles for issue resolution/training
  • OWhere required support Vehicle Engineering in cross-functional teams and meetings
  • OProvide status reports at Gateways in-line with Mission Vehicle Engineering deliverables on all vehicle verification activities (Vehicle, Rig and CAE) and attribute/target achievement and alignment
  • OManage the DVP Fleet Coordinators into achieving day to day tasks including effective fleet management
  • Diagnoses equipment failure problems and coordinates arrangements for equipment repair
  • Acts as a liaison between Fleet Central and the Fleet Service Centers for all vehicle issues including breakdowns and emergencies
  • Reviews contracted maintenance repair work to ensure conformance to contract specifications and quality workmanship
Qualifications for fleet coordinator
  • Stong rapport building skills
  • You must live within no more than a one hour commute of the office located at S17 W22650 Lincoln Avenue in Waukesha Wisconsin or be moving to the area within 30 days of applying to this position
  • The incumbent should have excellent verbal and written communication skills in both German and English
  • You must live within no more than a one hour commute of the office located at 2625 Market Place in Harrisburg, PA or be moving to the area within 30 days of applying to this position
  • Stakeholder management skills a must
  • Must be flexible to handle multiple tasks in a busy environment

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