Document Technician Job Description
Document technician
provides maintenance, repair and upgrades of automated and non-automated equipment or systems; maintain service area and tools in proper condition.
Document Technician Duties & Responsibilities
To write an effective document technician job description, begin by listing detailed duties, responsibilities and expectations. We have included document technician job description templates that you can modify and use.
Sample responsibilities for this position include:
Prepare and submit documentation for fact witness reimbursement, witness vouchers and other required documentation for fact witnesses
Utilizes electronic chart tracking software to track discharged patients’ records (including inpatient, outpatient surgery, emergency department)
This position is responsible for the detailed record review and prepping that is required for processing through the document imaging system
Performs a detailed review of each page of the prepped and scanned batch in a screen to batch, page by page analysis for indexing
Ensures that all discharged records are received from the facilities for document imaging
Performs Document Control functions within the Company’s Document Management System (Documentum)
Performs document quality assurance audits by properly reviewing and assessing incoming and outgoing documentation and helps identify gaps and opportunities to improve current documentation methods
Maintains MOC tracking system and coordinates MOC and Project documentation updates to ensure timely MOC and Project closures
Investigates and responds to corrective actions related to all Document Control functions
Ensures effective communication and coordination with the MOC Leads and Project Managers
Document Technician Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Document Technician
List any licenses or certifications required by the position: MS, ECF, NDE
Education for Document Technician
Typically a job would require a certain level of education.
Employers hiring for the document technician job most commonly would prefer for their future employee to have a relevant degree such as High School and Bachelor's Degree in Education, Management, Medical, Letters, General Education, Associates, Technical, Communication, Government, English
Skills for Document Technician
Desired skills for document technician include:
Illustrator
Microsoft Office and ability to learn new software programs
Adobe Photoshop
Quark and Programming language of C++
Quark and Programming languages of VB and C++
API and /
Automated Security Documents verification equipment
Binding machines
CAD tools and associated PDM systems
Company and project directories
Desired experience for document technician includes:
Experience with Rail, Light Rail and/or People Mover systems preferred
A combination of education and directly related experience equal to one (1) year
Related industry experience is preferred
Some technical or business college/university or global equivalent education preferred
Basic interpersonal communication skills
Ability to adapt to change, work under pressure, and manage multiple tasks and priorities
Document Technician Examples
1
Document Technician Job Description
Job Description Example
Our company is growing rapidly and is looking for a document technician. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for document technician
- Coordinates training and orientation of new staff members
- Monitors and facilitates workflow and process, ensuring continuous progress from check-in
- Achieve individual and team goals
- Seek opportunities for personal and professional development
- Assist the Manager to conduct periodic audits of Standard Operating Procedures (SOPs)
- Verifies images are correct and legible
- Participates at regular intervals in quality audits as designated by HSC and/or HIM Document Imaging
- Learns to code, process, track and monitor work orders, job tickets and invoices, working closely with supervisors to ensure information is processed correctly and invoices are charged to proper G&A/LOE (General & Administrative/Lease Operating Expenses) and AFE (Authority for Expenditures) accounts
- May manage fleet vehicle information specific to department worked in
- Participates at regular intervals in quality scanning audits as designated by HIM Service Center (HSC) and/or HIM Document Imaging leadership
Qualifications for document technician
- A combination of education and directly related experience equal to two (2) years
- Two (2) years of project related experience
- Four (4) years of project related experience
- Intermediate computer experience and knowledge of specialized software programs such as electronic document management systems, relational databases, and project collaboration systems
- Experience in equipment layout in chemical plant environments
- Scans documents according to policies and procedures on an “as-needed” basis as directed by the HIM Document Imaging Manager or their designee
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Document Technician Job Description
Job Description Example
Our innovative and growing company is looking for a document technician. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for document technician
- Supports the development and implementation of an overall jobsite records management program
- Keeps abreast of department technologies, techniques, and services that are available
- Provides technical guidance to jobsite personnel in use of document management automated tools
- Supports development of duties and standards
- Performs / assists in other general administrative or clerical activities as required
- Resolves daily administrative problems as required
- May collect and summarize data for administrative metrics on project
- Number and scan project generated documents into Aconex as needed
- May be asked to be responsible for managing document reproduction equipment for supplies and maintenance
- Performs duties of general/routine complexity in nature
Qualifications for document technician
- 3+ years’ experience in a Document Control role preferred, but not required
- Must be able to complete assigned tasks independently with minimal instruction and have the initiative to obtain guidance on new assignments when needed
- Effective time management to support the ability to deliver within strict timelines
- Advanced ability with various computer systems and experience using Microsoft Word, Excel and Electronic Document Management System (Documentum) required
- SharePoint experience preferred but not required
- Working knowledge in procedural writing and Good Documentation Practices
3
Document Technician Job Description
Job Description Example
Our growing company is looking to fill the role of document technician. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for document technician
- Receive incoming photocopy orders through a digital access controller, completes additional design work on the requested documents, prioritizes the work and sends it to the high speed photocopier equipment
- Perform bindery functions related to the Central Photocopy program
- Monitor department usage of the Central Photocopy program and prepares regular usage and/or charge back reports
- Maintain an inventory of photocopier supplies
- Obtain and distribute customer specification revisions as they are issued
- Maintenance of industry standard documents
- Perform non-technical reviews of documents to help expedite gap analysis
- Manage the distribution of all new and revised specifications, standards, and internal procedures
- Distribute and manage supplier quality surveys
- Maintain the supplier scorecard system and flow-down of necessary requirements
Qualifications for document technician
- Associates degree or equivalent work experience as approved by the Manager of Quality Assurance
- Required - 2 years relevant experience including experience utilizing analytical and reasoning skills when performing procedures requiring attention to detail
- Experience with oil and gas related systems and programs
- Ability to work and multi-task in a fast paced work environment
- Experience in document preparation
- Two (2) year technical degree, diploma, or global equivalent preferred
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Document Technician Job Description
Job Description Example
Our company is hiring for a document technician. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for document technician
- Request and document the latest supplier certifications & credentials
- Facilitate off-site audits for technical owners and internal subject matter experts
- Assist with internal audit preparations
- Manage the internal root cause corrective action activity
- Review document batch records for accuracy and Goods Issue/Goods Receipt materials in SAP
- Partners with production, planning, warehouse and supervisors to investigate and correct inventory discrepancies including both finished goods and raw materials
- Run weekly MB25 inventory accuracy and expiry reports in SAP
- In-depth knowledge of materials including where and how items are used
- Will assist with responding to SAP Inventory related questions
- Maintain accurate inventory {audited and periodical cycle counts) compared against system stock status
Qualifications for document technician
- Thorough, working knowledge of and experience with computers and specialized software programs such as electronic document management systems, relational databases, and internet based project collaboration systems
- High School Diploma / Equivalent and at least 1 year of related experience
- Currently active DOE "Q " clearance or ability to obtain a DOE "Q" clearance (US CITIZENSHIP REQUIRED)
- Knowledgeable of welding processes and NDE methods
- Familiar with special process programs utilized at nuclear facilities
- Required - 3 years relevant experience or Associates or Bachelor's degree
5
Document Technician Job Description
Job Description Example
Our innovative and growing company is hiring for a document technician. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for document technician
- Will complete SAP training
- Serve as lead administrator and super user in Livelink/Share Point document control system following the guidelines set forth in the Corporate Document Control Standards
- Facilitate the moving of current server content into the appropriate folders within the designed depository structure
- Work closely with Cortez site departments to ensure the folder structure, naming and document placement is correct and intuitive
- Provide both one on one and group training in Livelink/Share
- Continued structure and design improvements in Livelink/ Share Point as the database grows
- Work closely with the Growth & Project Development Groups to ensure Livelink/Share Point stays within the guidelines of the standards
- Build productive networks with colleagues at other sites, externally to Barrick, within the North American region
- Maintain a close working relationship with Regional/ Corporate personnel as appropriate
- Creation of new documents and revision of current procedures, work instructions, to a standard format and content
Qualifications for document technician
- Can do attitude, flexible, able to follow a work processes to the letter
- Demonstrates strong organizational skills, with attention to detail and to accuracy
- Excellent written and oral communication skills - there will be a need to keep regular contact with project personnel
- Must possess and demonstrate ability to work effectively in a fast-paced, high energy, team environment
- Experience of uploading and downloading documents from a file transfer medium
- Experience of entering documents into EDMS systems to include full version control and population of metadata