Coordinator, Real Estate Job Description

Coordinator, Real Estate Job Description

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Coordinator, real estate provides guidance on external Real Estate practices and processes to ensure WTW receives best-in-class results from contract providers.

Coordinator, Real Estate Duties & Responsibilities

To write an effective coordinator, real estate job description, begin by listing detailed duties, responsibilities and expectations. We have included coordinator, real estate job description templates that you can modify and use.

Sample responsibilities for this position include:

Act as a portfolio manager to set up landlord meetings, organize package deals and document outcomes
Prepare market maps to assist with critical business decisions
Key business partner in the preparation and delivery of annual North America, Mexico, and Asia Pacific fleet review meetings
Secure and negotiate leases for temporary locations for stores that will be remodeled
Assist real estate reps in the preparation of letter of intents
Prepare and distribute all materials for Real Estate Committee Meetings, including agendas and proformas
Work in conjunction with SVP and Real Estate Reps to prepare strategic presentations given at Real Estate Committee Meetings and Board of Directors meetings
Negotiate and complete short term lease extensions for several shopping centers
Manages the department communications and document sharing sites
Coordinates the Capital Project management process

Coordinator, Real Estate Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Coordinator, Real Estate

List any licenses or certifications required by the position: NCIDQ, PMP, LEED

Education for Coordinator, Real Estate

Typically a job would require a certain level of education.

Employers hiring for the coordinator, real estate job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in General Education, Real Estate, Business, Finance, Accounting, Education, Business/Administration, Management, Engineering, Associates

Skills for Coordinator, Real Estate

Desired skills for coordinator, real estate include:

Microsoft Office Suite
Asite
Easements
Encroachment processes
Multidisciplinary business principles and practices to achieve successful outcomes in cross-functional projects and activities
Real estate principles and practices
Right-of-way permitting process
Similar
Zoning ordinances
Aconex

Desired experience for coordinator, real estate includes:

Work closely with the finance department and create monthly reports showing variance between lease payments and budgeted amounts
Forward emails and calls regarding issues with sites (graffiti, bird droppings, ) to appropriate group for maintenance
Project Cost Tracking – • Log all project contracts, change orders and other misc
Identify and monitor future product introductions (sources include newspapers, builder websites)
Responsible for the coordination of Field Real Estate projects
Gather information and track and analyze data as needed to prepare recommendations and summaries

Coordinator, Real Estate Examples

1

Coordinator, Real Estate Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of coordinator, real estate. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for coordinator, real estate
  • Point of contact at UA for US
  • Support in the delivering of R&O savings goal assisting RE team with Special Focus Goals
  • Responsible for collecting deal information such as site plans
  • Plan and calendar investor road shows, due diligence sessions and site tours with support from global RE IRBD administrative assistants
  • Lead the fund closing process by coordinating, tracking receipt and approvals of fund legal documents with internal and external parties
  • Maintain log of materials for all meetings
  • Find opportunities to improve processes and efficiency of global RE IRBD team
  • Responsible for timely and effectively monitoring, tracking and resolution of all in store tenant issues
  • Support field personnel through all phases of the building exit process
  • Educate and train field personnel who are new to or do not perform construction project management as part of their typical job duties
Qualifications for coordinator, real estate
  • Receive emails and calls reporting issues with sites (graffiti, bird droppings, ) and forward to appropriate group for maintenance
  • Create and distribute monthly reports including lease renewals, new lease activity, takedown/new build report
  • Perform all aspects of the accounts payable function by matching purchase orders to invoices
  • Knowledge of real estate documents such as letters of intent, leases, lease outline drawings, financial proformas, Lien waivers, close-out documents, Ability to pull information from these documents and create summary reports for cross functional partners
  • International conference calls to US maybe required outside normal office hours
  • Able to collaborate and coordinate with other departments brokers and tenants
2

Coordinator, Real Estate Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of coordinator, real estate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for coordinator, real estate
  • Assist attorneys with documentation of lease amendments, real estate administration matters, estoppels, and SNDAs
  • Coordinate and provide support to multiple company departments, including Store Operations, Retail Facilities, Accounting and Licensing, by reviewing lease documents and files for Company/Department obligations and help settle any landlord related issues
  • Assist with general office duties, including filing, drafting correspondence, reviewing/distributing incoming mail, and answering phone calls
  • Attend deployment calls as applicable and work closely with Project Managers to maintain and update milestone completion dates in both SharePoint and Siterra systems
  • Coordinate new vendor set-up documentation
  • Manage the PO process, providing and bringing presumed discrepancies to the attention of the Project Manager for review
  • Gather and provide feedback to Regional Manager regarding space requirements, use of space, potential improvements, customer satisfaction, (for all sites in the region)
  • Take the lead or participate in Special Projects, rollout of new projects, processes, procedures and initiatives
  • Expense tracking across region
  • Coordinate, manage and report on emergency situations across the region
Qualifications for coordinator, real estate
  • Affinity with construction
  • One (1) year of experience in Real Estate and/or Legal experience preferred
  • Proficient with MS Office- Advanced Excel skills
  • Ability to organize and administer complex construction processes
  • Act as liaison for site leadership (requests, planning and site wide programs)
  • Shipping and receiving/distribution activities, as required
3

Coordinator, Real Estate Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of coordinator, real estate. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for coordinator, real estate
  • Verifies data and assembles RESC packages and presentations
  • Coordinates Development team all-hands meetings
  • Updates Real Estate Website contacts and associated content as needed
  • Develop and manage broker and vendor relationships to ensure service standards are delivered
  • Supervises through subordinates up to 20 subcontract employees
  • Performs a variety of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, in accordance with prescribed standards
  • Coordinates all activities related to the Real Estate function, including existing portfolio management, Lease Actions, Ad-Hoc Reporting, Research requests and the negotiation of minor business terms
  • Create the PCR (Property Condition Report [internal summary report]) Proforma (financial data), gather materials for the budget (photos, LOD's (Lease Occupancy Drawing) work letter, contact information, sales call, which includes assessing the demographics, the customer dot map and existing store sales within the area)
  • Work as a primary point of contact to ensure that outstanding details relative to deal closure are finalized
  • Ensure correct information is provided to HQ for the Parrot (portal housed construction, remodel, relocation, and new store report)
Qualifications for coordinator, real estate
  • Ability to read and understand standard business documentation
  • Manages team’s CRM tool to track and monitor all real estate leads and opportunities through business development cycle
  • Facilitates communication and interaction between field team and real estate accounts as needed
  • Leads the creation of presentation materials for business development efforts
  • Provides benchmarks on land access (lease, license, purchase etc) deal terms by conducting frequent research on comparable industries
  • CRM software tools
4

Coordinator, Real Estate Job Description

Job Description Example
Our company is growing rapidly and is looking for a coordinator, real estate. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for coordinator, real estate
  • Invoicing Catalyst software
  • Maintain and keep all documentation organized
  • Work with qualifying vendors making sure they meet all requirements
  • Help with tracking project cost to maintain budget restrictions
  • Maintain office supply and equipment for your department
  • Producing and distributing notes and documentation at scheduled meetings
  • Assist in the final approval and initiation of dual degrees, AMP programs, and the CAPLA Certificate in Real Estate Development (CRED)
  • Work with faculty to develop curriculum including pre-major and major courses, concentration options, and internships
  • Able to teach core MRED courses
  • Work with the CAPLA business office, director, and the dean on the development of a sustainable degree business plan
Qualifications for coordinator, real estate
  • Deliver user training as necessary
  • 5 years related administrative support experience required, preferably in the restaurant or retail industry
  • Strong administrative, financial and clerical skills are a must, as are exceptional organizational skills and attention to detail
  • Minimum 3 years of progressive responsibility in legal dept
  • Completion of an undergraduate degree in architecture, engineering, or business administration
  • Minimum of 10 years of experience in project management which includes experience in facility construction or remodeling and management experience
5

Coordinator, Real Estate Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of coordinator, real estate. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for coordinator, real estate
  • Administers subcontracts to achieve results in accordance with project plan
  • Monitors and manages project schedule in accordance with project plan
  • Advises Real Estate Services management and internal customers of schedule status, and seeks approval of schedule changes when required
  • Monitors and manages project budget and contractor payments in accordance with project plan
  • Initiates and seeks appropriate management approval of budget change orders when required
  • Evaluates design and construction methods
  • Makes appropriate adjustments to standards to meet specific project requirements
  • Manages project compliance with applicable building and fire codes, Americans with Disabilities Act (ADA) requirements, other applicable laws and regulations, and company Health, Safety, and Environment policy
  • Manages project compliance with company and Real Estate Services quality standards
  • Knowledge of real estate development (municipal approvals, site selection, design development, ), project planning, estimating, scheduling, interior and base building construction techniques, restaurant equipment, leasing and contract administration
Qualifications for coordinator, real estate
  • 3+ years in Real Estate Administration
  • Ability to multi-task, prioritize and be flexible and receptive
  • Extensive and specialized Real Estate experience
  • Ability to be able to work unsupervised and independently, without a lot of direction
  • Proficiency in PowerPoint, Excel and SharePoint required
  • 5 to 10 year's experience in related position preferred

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