Real Estate & Facilities Job Description

Real Estate & Facilities Job Description

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Real estate & facilities provides leadership for the facilities department including all building systems, safety and security, space planning, designated maintenance, emergency response team, services support and project management;.

Real Estate & Facilities Duties & Responsibilities

To write an effective real estate & facilities job description, begin by listing detailed duties, responsibilities and expectations. We have included real estate & facilities job description templates that you can modify and use.

Sample responsibilities for this position include:

Oversee execution of a portfolio of sourcing projects in the areas of construction, maintenance and repair, engineering and facilities management including security services, post courier, catering, cleaning, printing non – marketing and work product such as office supplies, medical and other equipment, furniture
Develop and maintain close partnerships with finance, legal, real estate, facilities, and construction in order to drive results
Partner with senior leadership in business units and other key stakeholders to manage third party relationships (suppliers), including all landlords for corporate leases any facilities management providers in the Seattle area
Collaborate with businesses to drive category and supplier-specific strategies, including initiatives to demonstrate ownership of category and drive savings and operational efficiencies
Provide thought leadership and guidance to business units in the area of Strategic sourcing, procurement services and supplier management in the corporate real estate and facilities management space
Develop and drive cross-functional governance model(s) to conduct stakeholder review and approval of corporate real estate and facilities management space on-going work project-based work such as moves/re-stacks
Report out to business units on activity, trends, areas of opportunity, and compliance to relevant policies
Act as the main point of contact for GRE contingency planning and emergency situations in location
Maintain a strong working relationship with location Human Resources team
Build pipelines for upcoming searches across disciplines to include, although not limited to, CNN Tour Guides, Painters, HVAC Technicians, Electricians and Properties Specialists

Real Estate & Facilities Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Real Estate & Facilities

List any licenses or certifications required by the position: EPA, CFM, CPSM, C.P.M, PMP, ISO, IFMA, FMA, SNDA, LEED

Education for Real Estate & Facilities

Typically a job would require a certain level of education.

Employers hiring for the real estate & facilities job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Engineering, Real Estate, Business, Management, Business/Administration, Education, Finance, Architecture, MBA, Accounting

Skills for Real Estate & Facilities

Desired skills for real estate & facilities include:

Agile practices
Electrical
Plumbing
Aspects of real estate obligations
Risks and opportunities
Construction
MS Word
Building systems
Commercial and technical space
Company and department procedures and proficiency with related systems

Desired experience for real estate & facilities includes:

Exceptional and persuasive verbal and written communication skills
Ability to relay complex information and ideas to team for execution
Exceptional judgment and business instincts
Bachelor’s degree required in Business, Finance, Legal, Process Engineering, Supply Chain Management
5+ years of experience in operational and contract management experience within a facilities/property management environment/ professional services organization, including management of space planning and staff moves
Significant project management experience, especially in space planning, moves, and re-stacks

Real Estate & Facilities Examples

1

Real Estate & Facilities Job Description

Job Description Example
Our company is growing rapidly and is looking for a real estate & facilities. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for real estate & facilities
  • Manage design and construction of new capital projects and improvements, ongoing support and maintenance of existing space
  • Utilize proven and creative sourcing techniques in identifying key talent within the marketplace
  • Partner with Hiring Managers to understand the skills and capabilities required for each role and function, the strategic and tactical importance to the business
  • Evaluate technical skills and relevant experience for each specific opening or job category while also evaluating for business culture fit with the existing team and structure
  • Handle multiple searches within a defined search timeframe in order to best support the business functions
  • Utilize BrassRing applicant tracking system throughout each search to pipeline candidates and track candidate progression
  • Present qualified candidates with clear and concise recommendations and rationale, any concerns
  • Act as the main point of contact for GRE contingency planning and emergency situations in Scotland
  • Act as the key point of contact for the provision of services provided by Corporate & Global Services mail & document services, reception, dining services and records management
  • Act as the location point of contact for the provision of services provided by other corporate groups, security, distribution services, dining services and records management
Qualifications for real estate & facilities
  • Extensive experience in the management of areas such as cleaning, catering, security, energy/utilities, building maintenance, and large staff moves within a building
  • Up to date knowledge of health & safety and other compliance-related legislation, ideally with direct experience of compliance management and related processes/management systems
  • Experience in developing effective facilities management-related strategies and policies, ideally within financial services
  • Experienced in negotiating contracts valued in excess of $3M for assigned categories of spend
  • Confidence and ability to work autonomously and with a high level of attention to detail within a fast-paced and high profile environment
  • Act as the senior representative for GRE in Sub-Saharan Africa ensuring that all services conform to the global standards of JPMC
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Real Estate & Facilities Job Description

Job Description Example
Our innovative and growing company is looking for a real estate & facilities. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for real estate & facilities
  • Further develop and maintain policies and process for the efficient utilization and optimization of workspace
  • Works with Facilities team (internal and external) to provide creative facility solution/programs to address ever changing business and employee needs
  • Prepare and disseminate business communications and manage change effectively
  • Liaise with all stakeholders and ensure seamless communication flow with the stakeholder groups
  • Liaise with the building & Property managers to ensure all monthly outgoings invoices are matched against the leasehold agreement
  • Manage the development & implementation of the sustainability program, EHS and various other initiatives across the region
  • Manage the development of RE & project Scope’s for senior management approval
  • Contribute to raising standards of vendor management
  • Real Estate Planning and Strategy
  • Help in the identification of cost/productivity improvement opportunities in CREFM spending across a wide array of leading companies
Qualifications for real estate & facilities
  • Past success with in-depth candidate evaluation
  • Ability to build and develop relationships with both clients and candidates to effectively manage searches and pipelining
  • Professionalism in approach and the ability to work under tight timelines
  • Resourcefulness and perseverance in identifying key candidates via creative sourcing and networking
  • Oversight of Scottish locations which include Alhambra House and Bothwell Street in Glasgow and 3 Lochside View in Edinburgh
  • Bachelor's degree in Real Estate, Finance, Economics or related field
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Real Estate & Facilities Job Description

Job Description Example
Our company is looking for a real estate & facilities. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for real estate & facilities
  • Advise and instruct (with Procurement) the selection of portfolio and project specific management, design, construction and delivery suppliers within the assigned region
  • Lead project teams to schedule, and control aspects of programs/projects
  • Perform financial analysis and prepare and present business cases to secure funding approval to implement programs and initiatives
  • Maintain expertise in the use of CAFM software and utilize CAFM to support facilities analysis and utilization modeling for locations
  • Participate in the selection of project team members, project bid process/package and collaborate with Supply to scope, procure, and award project contracts
  • Perform financial analysis to support the preparation of business cases to secure funding approval for projects
  • Scans and e-mails documents to staff and vendors
  • Assists in providing support to the teams during their assistants’ absences and/or as needed
  • Makes travel arrangements, sets up meetings, maintains appointment calendars, tickler file, and orderly file systems for both administrative and vendor relationship files
  • Serves as department representative and coordinator for Bank-sponsored events
Qualifications for real estate & facilities
  • Thorough understanding of commercial leases and prevailing law service charge accounting/budgeting and the impact thereof on property occupation
  • Proven success in recruitment across a variety of functional areas
  • 8 to 10 years work experience with a multi-divisional and multi- regional organization
  • In-depth knowledge of commercial facilities in a corporate environment, including real estate finance, corporate accounting implications and legal aspects of real estate
  • Develops and manages capital and operating expense budgets, provides input into financial planning and expense forecasting of budgets
  • Leads discussions and programming of workspace requirements (headcount/growth, allocations, adjacencies, special support needs) with business units, collates and analyzes data related to requirements, workspace needs and plans for restack as appropriate
4

Real Estate & Facilities Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of real estate & facilities. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for real estate & facilities
  • Administers and maintains the facilities key inventories
  • Fields calls, enters work requests via work order system and helps dispatch work to assigned parties, as required
  • Assists with Corporate Real Estate & Facilities emergency response coordination and communication
  • You will act as the one focal point for any facilities relating topics to enable smooth and safe working environment
  • You will coordinate facility and logistic needs according to company policy
  • You will manage and maintain records with regards to activities, services, repairs
  • You will coordinate and execute special events for the site and initiate continuous improvements at the areas of responsibility without impacting quality or increasing cost
  • As a security and EHS representative for the sites, you will be responsible for BCP, security system, support and implement for the EHS system, and manage the ISO system of the site with full alignment to the Global EHS and Security guidelines
  • You will assume full responsibility for implementation and execution of all EHS and security in the relevant sites
  • You will deliver end-2-end projects within the region (building works, renovations, space allocation)
Qualifications for real estate & facilities
  • Knowledge of local health and safety environments
  • Must have strong analytical and organizational skills to oversee multiple work assignments
  • Must have a working knowledge of MS Excel, Access and PowerPoint
  • Ability to analyze, evaluate and present facility issues and project updates to varied audiences
  • Strong leadership presence and work productively through conflict
  • Strong interpersonal and general business skills
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Real Estate & Facilities Job Description

Job Description Example
Our company is looking to fill the role of real estate & facilities. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for real estate & facilities
  • Responsible for the verification of work performed and the recommendation for approval and payment of the amounts invoiced on behalf of architects, engineers, attorneys, building contractors, construction managers, and other consultants
  • Coordinate planning, design, engineering, and construction activities with representatives of the Office of the University Architect, Department of Operations & Maintenance and the various University Schools and Centers
  • Coordinate project progress meetings, issue monthly status and financial reports, update construction progress schedules, ensure that proper permits and zoning ordinances are obtained
  • You will perform pro-active inspection of the on-going work (cleaning, catering, electro-mechanical)
  • Meet or exceed facilities team level financial requirements
  • Develop, implement and govern standardized capital project and program management strategy for WREF and WRE sites and projects within Asia
  • Establish benchmark standards for capital programs to include cost, schedule and resource guidance to apply to global capital projects
  • Develop and implement a supply chain strategy for capital project management and delivery services to provide an efficient and scalable 3rd party framework
  • Develop, analyze and provide oversight to implementation of cost and program/project delivery and controls improvement programs through benchmarking, Voice of the Customer (VoC), problem-solving, and other improvement mechanisms
  • Ensure accuracy, integrity and availability of data and information regarding capital project and program delivery within WRE/WREF facilities
Qualifications for real estate & facilities
  • High standard of ethics and professionalism and a team player
  • Some travel will be required, including international with more than one overnight stay
  • Some bending and overhead lifting
  • Minimum 10 years management/supervisory/leadership experience serving as a senior level manager or project manager of related facilities teams
  • Ability to communicate and interact effectively with multiple constituencies, including executive leadership, school leaders and staff, and contractors
  • Demonstrated initiative and tenacity

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